Item C38
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 20, 2009
Division: County Administrator
Bulk Item: Yes ~ No
Department: OMB
Dept. Contact: Emie Coughlin x4315
AGENDA ITEM WORDING: Approval to advertise a public hearing for a Budget Amendment for
Fund 403 Marathon Airport, Fund 404 Key West International Airport, and approval to create new
Fund 406 Passenger Facility Charge.
ITEM BACKGROUND: To true-up Fund 403 revenue and expenditures, and to transfer all the grants
that have PFC match from the Airport Operating Fund 404, into new Fund 406 Passenger Facility
Charge. The purpose of the new fund is to make it easier to demonstrate compliance with the bond
issue covenants and provide management with more information about the status of all PFC funded
projects.
PREVIOUS RELEVANT BOCC ACTION:
Key West International Airport and Marathon Airport's Approved FY 09 Budget.
CONTRACDAGREEMENTCHANGES: Nffi
STAFF RECOMMENDATIONS: Approval
TOTAL COST: N/ A
BUDGETED: Yes ~ No
COST TO COUNTY: N/A
SOURCE OF FUNDS: PFC Fund Balance
REVENUE PRODUCING: Yes N~ AMOUNTPERMONTH Year
APPROVED BY: County Atty _ ( ~~urchaSing ----X- Risk Management_
DOCUMENTATION: Included X To Follow_ Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/27/0 I
Page 1 of2
Coughlin-Ernie
From: Marva Green [mgreen@monroe-c1erk.com]
Sent: Wednesday, May 06,20098:31 AM
To: Coughlin-Ernie
Subject: RE: Agenda item
Looks OK to me. Marva
From: Coughlin-Emie [mailto:Coughlin-Emie@monroecounty-f1.gov]
Sent: Tuesday, May 05,20093:22 PM
To: Marva Green
Cc: scarlile@monroe-c1erk.com
Subject: FW: Agenda item
I guess it will be helpful to have the attachment.
&it, e~
Sr. Budget Analyst
Monroe County BOCC
Office of Management & Budget
1100 Simonton St., Suite 2-213
Key West, FL 33040
Phone# (305)295-4315 FaX# (305)292-4515
couQhlin~emie@monroecountv~f1,QoV
HELP US HELP YOUI Please take a moment to complete our Customer Satisfaction SUNey
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Visit us on the Web (-:tlC:' i '\'''/v'';\'',' r;-',.-)r-',uJe::cC--1:'f',,-f.' GO\-
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From: Coughlin-Emie
Sent: Tuesday, May 05, 2009 3:03 PM
To: 'Marva Green'
Cc: Sandee Carlile (scarlile@monroe-c1erk.com)
Subject: Agenda item
Hi Marva,
Attached is the agenda item summary for the new PFC fund, Please review and let rne know if correction
is needed. This item is just asking the board for approval to advertise the Fund 404 Budget Amendment
and the creation of new Fund 406,
the resolutions will be done at the June BaCC meeting.
Thanks!
&ie~
Sr. Budget Analyst
Monroe County BOCC
Office of Management & Budget
1100 Simonton St., Suite 2-213
Key West, FL 33040
Phone# (305)295-4315 FaX# (305)292-4515
couQhlin-emie@monroecountv-f1,QoV
HELP US HELP YOUI Please take a moment to complete our Customer Satisfaction SUNey
5/6/2009
Coughlin-Ernie
From:
Soan-Tina
Sent: Monday, May 04,200910:24 AM
To: Coughlin-Emie; Desloover-Melissa
Cc: Kipp-penny
Subject: FW: New PFC Fund
Attachments: 2009 404 TO 406.xls
Ernie
Please agenda for this months meeting, we are going to create a new fund and transfer all of the PFC's
over.
If you have any questions give Marva a call.
1iiJ.q &4'1
From: Marva Green [mailto:mgreen@monroe-cierk.com]
Sent: Monday, May 04,200910:18 AM
To: Soan-Tina
Subject: New PFC Fund
Good Morning Tina
Here are the cost centers related to the projects in the Airport Operating Fund that have PFC match.
The purpose of the new fund is to make it easier to demonstrate compliance with the bond issue
covenants and provide management with more information about the status of PFC funded projects.
I haven't matched project numbers to the cost centers, but I think you have that information readily
available to you. If you don't, I'll help you get it.
I discussed this with Sandee and Peter on Friday, so we should be able to proceed. If there's anyone
else that needs to be aware of this change, please let them know.
Marva Green
Assistant Clerk
Monroe County, Florida
May 4, 2009
5/612009
Page 1 of 1
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