08/23/2023 Agreement Monroe County Purchasing Policy and Procedures
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS $100,000.00 and IJnder
Contract with: Marathon Garden Club Contract #
Marathon- Effective Date: 08/23/2023
Expiration Date: 08/23/2023
Contract Purpose/Description:
Facility/site and services for Middle Keys/Marathon 2023 Employee Health& Wellness Fair.
Event established and recognized by the Coun 's Wellness Program Resolution.
Contract is Original Agreement Contract Amendment/Extension Renewal Contract
Manager: Bryan Cook 4458 Employee Services/'Stop#1
tvame r-xc.
CONTRACT COSTS
Total Dollar Value of Contract: $ 1,550.00 Current Year Portion: $ 1,550.00
(must be$100,000 00 or less) (If multiyear agreement then requires
BOCC approval,unless the wgall
Cz� IUld'MC 111TI UIRt N
l�(V��.���Ut"➢QUti orIlawal�
Budgeted?Yes No❑
Grant: $ N/A County Match: $
Fund/Cost Center/Spend Category: 502-08005- SC 00368
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. maintenance,utilities,janitorial, salaries,etc.)
Insurance Required: YES NO X[J
CONTRACT REVIEW
Digitally signed by Bryan
Bryan CoCkTO 9 6.15 Date In
Department Head Signature: 12:17:26-04'00'
80CG,ou,eniall=M1allcNM1ia®moiiroecounry-
County Attorney Signature: °a,°=
" a
Risk Management Signature: d
Digitally signed by Lisa Abreu
Purchasing Signature: Lisa Abreu Data 2023.06.1610:41:24
John Digitally signed by John Quinn
OMB Signature: Quinn D04'00' 23 os 1s 1tos a
C
Revised BOCC 4/19/2023 Page 84 of 105
P.O. Box 500826
MARATH0!Nt, GIARD'EN CLUB Marathon, FL 33050
305-743-4971
Come grow with us...
MARATHON GARDEN CLUB RENTAL LEASE AGREEMENT
5270 Overseas Highway, 305-743-4971
FEE SCHEDULE
Special Events: Weddings, Wedding Receptions, Anniversaries, etc.
(8 am-11 pm): $1,00�0 [Prior day setup/decoration is billed at the hourly rate.]
Meetings/Seminars: (Maximum of 8 hours) $600; (maximum of 4 hours) $300
Catered Parties: (maximum of 4 hours) $400 (includes use of kitchen)
Additional Hours: (any event) $75; Use of Gardens: $150
[Residents of Monroe County are offered a 10% discount from above fees]
Cleaning Fee: There is a nonrefundable Cleaning Fee of $300 for all events
Refundable Security/Damage deposit: $500 is required for all events and will be
held until satisfactory inspection of facility by Rental Manager.
RENTAL DATA
Please complete and return Rental Lease Agreement with payment in full. Address to
attention of Rental Manager. Retain a copy of this three page contract for your records. There
is a $25 fee for returned checks.
Renter's Name: Monroe County Board of County Commissioners-Benefits Department
Renter's Address: 1100 Simonton Street Room 2-268, Key West, FL 33040
Mobile Phone: Bus i ness-305-292-4450 Home Phone
Email Address: Mercurio-taniaO)monroecounty-fl.aov
Event Date: 08/23/2023 Type of Event: 2023 Employee Health &Wellness Fair
Time Scheduled: 7 am-5 am Number Attending: 80
Agreed Rental Fee: $750.00 Cleaning Fee: $300.00 Damage Deposit: $500.00
Tax—N/A Total Payment Amount: 1 550.00 Paid in full Date
Rental Manager: Susan Curry Phone No.: 305-289-0015 Email: stoutsjewell@comcast.net
INSTRUCTIONS
*Rental Date will be held for two weeks at which time signed contract & payment in full are
due.
*Cash payment is accepted. Payment by check or money order must be made to Marathon
Garden Club. Security/Damage Deposit refund will be made within two weeks of the event.
*Cancellation: Notification must be received thirty (30) days prior to event or deposit will be
forfeited.
*Setup and decorating may be done two (2) hours before the event. If additional time is
needed, arrangements must be made with the Rental Manager.
Rental Regulations
1. Smoking is not permitted in the building. No lighted wax candles are to be used. Helium
filled balloons, confetti, rice, birdseed and the like are not to be used on the premises.
2. No signs, posters or other notices may be affixed to any walls or doorways inside or
outside the building, including utility poles.
3. No building fixtures, furniture or wall hangings may be removed, altered or added.
4. Renter must secure necessary legal permits to sell alcoholic beverages.
5. When, in the opinion of the Monroe County Sheriffs Department, an officer is required
for parking or traffic control, the Renter will bear the expense.
6. In no case shall this lease be assigned or sublet without written consent of Marathon
Garden Club,
7. Evening events shall be concluded by 11:00 pm.
8. If any damage to property or contents of the Marathon Garden Club is determined,
reparations will be assessed and deducted from Damage Deposit. if assessed damage
exceeds deposit Renter will be billed for the balance.
9, The Marathon Garden Club, Inc. assumes no liability for Renter's or guests' loss
incurred by fire, theft or injury.
10.Misconduct or drunkenness is not permitted. Such actions will be subject to disciplinary
or police action.
11. Premises shall be returned to original condition, including take down of tables and
chairs, lights/fans turned off, air conditioning turned off, all doors locked and all trash
disposed of in the dumpster. Failure to do so will result in an assessed fee which will
be deducted from the damage deposit.
HOLD HARMLESS AGREEMENT
RECITAL:
A. Renter agrees to rent space at 5270 Overseas Highway (U.S. Rte. 1), Marathon, Florida
and/or the adjoining grounds, from time to time under a written rental agreement.
B. As a condition for use of the Landlord's premises, Renter agrees to give Landlord this
Hold Harmless Agreement -2-
AGREEMENT
Now, therefore, for good and valuable consideration, it is agreed:
Subject to F.S. 768.28, Renter will indemnify Landlord and save it harmless from any and
all claims, actions, damages, liability and expense in connection with the loss of life,
personal injury and/or damages to the property arising from and out of any assurance in,
upon or at the rented premises, occasioned wholly or in part by any act or omissions of
Renter, its agents, contractors, employees and invitees, If Landlord shall without fault on
its part, be made party to litigation commenced by or against Renter, Renter shall protect
and hold harmless and shall pay all costs, expenses and reasonable attorney's fees
incurred or paid by the Landlord in connection with such litigation.
Effective date of this agreement shall be the date on which the last of the parties shall have
signed.
This agreement made the 20th day of June 20 23 by and
between the Marathon Garden Club Inc,,, a Florida Corporation not for profit, as Landlord
and
--Monroe County, Florida as Renter
In witness whereof, Landlord and Renter have executed and fixed their respective seals to
this agreement on the day and year first above written. Renter acknowledges responsibility
for additional fees which may be assessed (as determined by Rental Manager) due to; (a)
damage to the property and/or contents of Marathon Garden club, (b)failure to turn off
lights and/or air conditioning and (c) failure to return premises to original condition. Renter
agrees to abide by the rules and regulations contained herein,
Renter Date June 20, 2023
Roman Gastesi, County Administrator
Marathon Garden Club by Susan J Curry/Marathon Garden Club-Rental
Agent
Approved as to form and legal sufficiency:
Monroe County Attorney's Office 6-13-2023