Resolution 193-2023 RESOLUTION NO. 193-2023
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA,UPDATING THE PERSONNEL POLICIES AND PROCEDURES MANUAL:
SECTION 2.16(B) YEARS OF SERVICE PROGRAM; SECTION 4.10 TEMPORARY HIGHER
CLASSIFICATION; AND SECTION 5.02 (A) (4) OVERTIME WORK FOR NON-EXEMPT,
NON-EMERGENCY RESPONSE EMPLOYEES.
WHEREAS, Section 2.16 (B) of the Monroe County Personnel Policies and Procedures
Manual ("Manual") currently states that Monroe County has established a program to
recognize County employees who have been in the County Service for Five, Ten, Fifteen,
Twenty, Twenty-five, Thirty, and Thirty-five years; and
WHEREAS, Monroe County wishes to remove the Thirty-five years of service award
from Section 2.16 and change the awarded amounts for Five, Ten, Fifteen, Twenty,
Twenty-five, and Thirty years of service, including a Lucite desk clock at Thirty years of
service; and
WHEREAS, Section 4.10 of the Manual currently states that one or more
employees may be temporarily assigned duties/responsibilities of a vacant budgeted
position and receive a 3% increase; and
WHEREAS, Monroe County wishes to amend Section 4.10 to state that one or more employees
may be temporarily assigned duties/responsibilities of another budgeted position (due to
vacancy, leave of absence of the incumbent, or during training periods for newly hired staff) and
receive a 5% increase; and
WHEREAS, Section 5.02 (A) (4) of the Manual currently states that employees who use
vacation time, sick time, compensatory time, or when a holiday during a work week, shall have
their vacation, sick, compensatory or holiday time count towards the first 40 hour of their
schedule as `time worked' for the purposes of calculating overtime or compensatory time; and
WHEREAS, Monroe County wishes to amend Section 5.02 (A) (4) to include administrative
leave as defined in Section 8.01 (K) of Personnel Policies and Procedures Manual, if the leave is
paid leave, and administrative leave as defined in the County's resolution regarding
compensation for emergency response work and count towards the first 40 hour of their
schedule as `time worked' for the purposes of calculating overtime or compensatory time; and
WHEREAS,this Resolution will approve the requested changes to the Personnel Policies and
Procedures Manual that have been voted and approved by the Personnel Policies and
Procedures Committee on April 26, 2023; and
WHEREAS, this Resolution and the policy changes within this Resolution will be effective as
of July 16, 2023 to allow time for system configuration.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, THAT:
[Additions are shown with underline; deletions are shown with strikethrough.]
1. Section 2.16 (B) Employee Recognition of the Monroe County Personnel Policies and
Procedures Manual shall be amended to read as follows:
B. YEARS OF SERVICE PROGRAM
Monroe County has established a program to recognize County employees who have
been in the County Service for Five, Ten, Fifteen, Twenty, Twenty-five, and Thirty,
Thift . f4ve years. Grant and part-time employees will be eligible for the years-of-service
program.
At the employee's anniversary date, or as soon thereafter as is feasible, the Human
Resources office will send Department Heads a list of employees that are eligible for a
years of service award that month along with a template letter for recognizing the
employee and notifying the Payroll office. Each Department Head will be responsible for
completing and providing a letter of recognition to the employee along with providing a
copy to Human Resources to be placed in the employee's personnel file, noting the years
of service and the award that will be given. Payment of the award will be distributed as
outlined below and will be included in the employee's paycheck. A letter to the Payroll
Department will be completed by the Department informing Payroll what the amount of
the award shall be and a copy of the letter provided to Human Resources to be placed in
the employee's personnel file. It is the Department's responsibility to discuss the
presentation opportunity with the employee and together come to a decision as to whether
the employee would like to be recognized at the BOCC meeting. If the employee chooses
to be recognized at the BOCC meeting, the Department must coordinate with the Human
Resources office regarding the appropriate award as outlined below, and with the County
Administrator's office to ensure that said recognition is placed on the meeting agenda.
Whenever possible, this presentation will take place at the BOCC meeting in the
employee's location. The following will be provided in a lump sum payment to the
employee: a. For 5 years of service, a decorative pin and a$100.00 award;b. For 10 years
of service, a decorative pin and a $175.00 $200.00award and recognition at the BOCC
Meeting; c. For 15 years of service, a decorative pin and a $290.00 $350.00 award and
recognition at the BOCC Meeting; d. For 20 years of service, a decorative pin and a
$350.00 $500.00 award and recognition at the BOCC Meeting; e. For 25 years of service,
a decorative pin and a $500.00 $1000.00 award and recognition at the BOCC Meeting; f.
For 30 years of service, a decorative pin, an engraved Lucite desk clock, and a $1,000.00
$1500.00 award and recognition at the BOCC Meeting; g.
2. Section 4.10 Temporary Higher Classification of the Monroe County Personnel Policies
and Procedures Manual shall be added to read as follows:
4.10 TEMPORARY-HIGHER CLASSIFICATION Due to a vacancy of a budgeted position
an employee may be assigned full-time to work in a higher classification up to one year,
unless otherwise determined by the County Administrator. An employee required to work in
a higher classification 14 consecutive calendar days or less shall be required to do so at no
increase in pay. If the employee is required to work beyond this period, he or she should be
given a temporary transfer to the higher classification and be paid the greater of the minimum
salary of the pay range or a 5% salary increase per higher level pay grade (whichever is
greater) beginning on day 15. At the conclusion of the assignment, pay shall revert to the
authorized rate established for his regular position.Any such temporary increase granted shall
not affect the employee's eligibility for normal salary advancement.
One or more employees may be temporarily assigned duties/responsibilities of
btidgeted position another budgeted position (due to vacancy, leave of absence of the
incumbent, or during training periods for newly hired staff), which have a substantive impact
on an employee's daily work life, are outside the normal scope, and require a new skill set.
An employee assigned such duties/responsibilities for 14 consecutive calendar days or less
shall be required to do so at no increase in pay. If the employee(s) is required to work beyond
this period,the employee(s)will be given a temporary adjustment in pay of 4174 5%beginning
on day 15. At the conclusion of the assignment, pay shall revert to the authorized rate
established for his/her regular position. Any such temporary increase granted shall not affect
the employee's eligibility for normal salary advancement.
3. Section 5.02 Overtime Work For Non-Exempt, Non-Emergency Response Employees
(A) (4) of the Monroe County Personnel Policies and Procedures Manual shall be
amended to read as follows:
4. Hours physically worked in excess of forty (40) hours in a work week will be paid at
one and one-half times their regular rate of pay or the employee will be granted
compensatory time as described below in section 5.02 (A) (5) (b). Employees who „se
-,,aeat4e*time, siek time, eempe*s F whe*a holiday"r-i*g a wefk week,
hw�,e their-N,aeatie*, siek, eempe*sa+et=y or-holiday time eett*t towards�he fir-st 4 0 hetir-e
The following leave types shall count towards the first 40 hours of an employee's
schedule as"time worked"for the purposes of calculating overtime or compensatory time:
vacation time, sick time,compensatory time,holiday time, administrative leave as defined
in Section 8.01 (K) of this manual if the leave is paid leave, and administrative leave as
defined in the County's resolution regarding compensation for emergency response work.
4. These changes shall become effective July 16, 2023.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting held on the 2 1"of June, 2023.
Mayor Craig Cates .Absent__.
Mayor Pro Tern Holly Merrill Raschem Yes
Commissioner Michelle Lincoln Yes
Commissioner James K. Scholl Yes
Commissioner David Rice Absent
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY:
MAYORPROTEM
ATTEST: KEVIN MAO , CLERK Approved as to form and legal
sufficiency:
Monroe County Attorney's Office: 5-31-2023
AS DEPUTY CLERK
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