Item V2 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 18 2009 Division: Budget and Finance
Bulk Item: Yes No X Department: OMB
Department Contact: Penny Kipp X4470
AGENDA ITEM WORDING: A Public Hearing to consider approval of a resolution for a
Budget Amendment of Fiscal Year 2009 Key Largo Wastewater MSTU Fund 170.
ITEM BACKGROUND: To adjust the Key Largo Wastewater MSTU budget for reimbursable
payments due to the Key Largo Wastewater Treatment District.
PREVIOUS RELEVANT BOCC ACTION: On September 16, 2009, the BOCC granted approval to
advertise a public hearing for a budget amendment of Fiscal Year 2009 Fund 170 Key Largo
Wastewater MSTU. On September 29, 2008, the BOCC approved the FY09 Operating Budget.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: N/A Indirect Cost: N/A BUDGETED: Yes No
COST TO COUNTY: N/A SOURCE OF FUNDS: Fund 170 Fund Balance
REVENUE PRODUCING: Yes_ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty. X urchasing X Risk Management N/A
DOCUMENTATION: Included X To Follow Not Required
DISPOSITION: AGENDA ITEM #
Revised 8/06
Resolution No. -2009
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS,it is necessary to conduct a public hearing as required by section 129.03,Florida Statutes,to amend the following,Key Largo Wastewater MSTU
Fund 170,for the fiscal year beginning October 1,2008 and ending September 30,2009,now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA,that a Public Hearing was conducted on
November 18,2009,at 3:00 P.M.to amend the Key Largo Wastewater MSTU Fund 170 budget and to adopt the amended budget as follows:
Key Largo Wastewater MSTU-Fund 170 Current Inc./(Dec.) Revised
Revenues: Budget Budget
170 311200GA Del Ad Valorem Taxes $0.00 $360.89 $360.89
170 361005G1 Interest Earnings $2,000.00 $15,836.22 $17,836.22
170 389001 Less 5%FL Statute -$100.00 -$809.86 -$909.86
170 389002 Fund Balance Forward $540,474.00 $157,607.75 $698,081,75
Total $542,374.00 $172,995.00 $715,369.00
Appropriations:
170 55004 510'•' Key Largo Wasterwater MSTU $60,175.49 $0.00 $60,175.49
170 55004 530340 Key Largo Wasterwater MSTU $479,073.51 $175,895.00 $654,968.51
170 55004 530520 Key Largo Wasterwater MSTU $125.00 0.00 $125.00
170 69012 530490 Tax Collector-170 $3,000.00 2 9( , 00-00 $100,00
Total $542,374.00 $172,995.00 $715,369.00
$0.00 $0.00 $0.00
BE IT FURTHER RESOLVED BY SAID BOARD,that the Clerk of said Board,upon receipt of the above,is hereby authorized
and directed to make necessary changes of said items,as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,Florida,at a regular meeting of the Board
on the 18th day of November,AD 2009.
Mayor Neugent
Mayor Pro Tern Murphy
Commissioner Wigington
Commissioner Carruthers
Commissioner Di Gennaro
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY,FLORIDA
By:
(Seal)
Attest: DANNY L.KOLHAGE,Clerk
Bdgt Amendment Reso Fund 170 1
NOTICE OF SUPPLEMENTAL
BUDGET HEARING
Pursuant to the provisions of Section 129.03,Florida Statutes,notice is hereby given that a Public Hearing will be held by the Board of County
Commissioners of Monroe County,Florida,on November 18,2009 at the hour of 3:00 P.M.at the Murray E.Nelson Government Center,102050 Overseas
Highway,Mile Marker 102.5 Key Largo,FL for the purpose of receiving any comments for the proposed supplemental Budget Amendment for the fiscal
year beginning October 1,2008,and ending September 30,2009 for Key Largo Wastewater MSTU,Fund 170.
Key Largo Wastewater MSTU-Fund 170 Current Inc./(Dec.) Revised
Revenues: Budget Budget
I70-311200GA Deliquent Ad Valorem Taxes $0.00 $360.89 $360.89
170-361005GI Interest Earnings $2,000.00 $15,836.22 $17,836.22
170-389001 Less 5%FL Stat -$100.00 ($809.86) -$909.86
170-389002 Fund Balance Forward $540,474.00 $157,60T75 $698,081.75
Total $542,374.00 $172,995.00 $715,369.00
Appropriations:
170 55004 510"• Key Largo Wastewater MSTU $60,175A9 $0.00 $60,175.49
170 55004 530340 Key Largo Wastewater MSTU $479,073,51 $175,895.00 $654,968.51
170 55004 530520 Key Largo Wastewater MSTU $125.00 $0.00 $125,00
170 69012 530490 Tax Collector-170 $3,000.00 2 900.00 100,00
Total $542,374.00 $172,995.00 $715,369.00
$0.00 $0.00 $0.00
Publish 11/16/09 KW Citizen
Bdgt Amendment Adv Fund 170
Kipp-Penny
From: Clarke-Judith
Sent: Tuesday, September 01, 2009 5:32 PM
To: Kipp-Penny
Subject: RE: KL MSTU Fund 170
Hi Penny —what happened is there are two invoices that need to be paid this fiscal year. We have some money in the
current budget to pay part of one invoice and I understand from Tina and Ernie that there is additional money in the
current fiscal year budget in reserve that can be moved into the account to pay one of the invoices in full (combined
balance of whats in there and what gets moved in from reserve). The remaining invoice must wait until October because
according to Tina we need to do a formal budget amendment to bring future years budget into this current fiscal year to
pay the second invoice. She said she needs to request the hearing this month and have it in October.
Does this make sense? Let me know. I meant to come down and check if you needed anything on this but I didn't get in
until 4 pm.
jc
Judith S. Clarke, P.E.
Director of Engineering Services
1100 Simonton Street
Key West,Florida 33040
Office 305-295-4329
Fax 305-295-4321
iarke-Judrth(c�monroecounty-fI qov
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vl►'""u'i,,a KEY LARGO WASTEWATER TREATMENT DISTRICT
i .uw". -
P.Q. BOX 491 KEY LARGO, FLORIDA 33037
' (305) 453-5804 FAX (305) 453-5807
April 7, 2009
Ms. Elizabeth Wood
Senior Administrator—Monroe County Sewer Projects
1100 Simonton Street, Room #2-216
Key West, FL 33030
Dear Ms. Wood,
Pursuant to the tax distribution Interlocal Agreement between Monroe County and
the Key Largo Wastewater Treatment District (the "District"), dated December 17, 2003,
we Mereby request Draw #35 in the amount of $207,789.78 from the Key Largo
Wastewater Treatment District MSTU fund. Please find attached documentation of
expenses for reimbursable payments made by the District:
I hereby certify that the checks listed in the attached Schedule of Reimbursable
Payments have been submitted to the vendors as noted and that the expenses are
accurate and in agreement with the records of the District. If you have any questions I can
be reached at 305-453-5804, or by e-mail at martinwaits(&-bellsouth.net
Sincerely yours,
V�\ �`' r�' 3S (��r'd �-3a �5 -926C, 1/0,El CY"-Syy-7o�
Martin D. Waits
Chief Financial Officer
The foregoing instrument was acknowledged
5YNTFiIA
syNTHIA TRAKUL before me this 7 day of _ , 200$
'W 9
—'-
' MY COMMISSION*DD%sm b
EXPIRFS:Un.18,2010 y �• T
(407)39"153 FWW-NIWY gwvk*.com
who is personally known to me.
Notary Public
KEY LARGO WASTEWATER TREATMENT DISTRICT
UWU ,
1 P.O. BOX 491; KEYS LARGO, FLORIDA 33037
- (305) 453-5804 FAX (305) 453-5807
June 11, 2009
Ms. Elizabeth Wood ,. ., - ���� � 9 2QO9
Senior Administrator—Monroe County Sewer Projects
CE
1100 Simonton Street, Room #2-216
Key West, FL 33030
Dear Ms. Wood,
Pursuant to the tax distribution Interlocal Agreement between Monroe County and
the Key Largo Wastewater Treatment District (the "District"), dated December 17, 2003,
we hereby request Draw #36 in the amount of $195,666.15 from the Key Largo
Wastewater Treatment District MSTU fund. Please find attached documentation of
expenses for reimbursable payments made by the District:
I hereby certify that the checks listed in the attached Schedule of Reimbursable
Payments have been submitted to the vendors as noted and that the expenses are
accurate and in agreement with the records of the District. If you have any questions I can
be reached at 305-453-5804, or by e-mail at martinwaits0bellsouth.net
Sincerely yours,
Martin D. Waits
Chief Financial Officer
The foregoing instrument was acknowledged
- before me this li day of JuN a �ggg Z o09
L
SYNTHIA TRAKUL
MY COMMISSION*DD5W292 by Ma( 4-1 a D LJat } S
EXPIRES:Jan.18,2o10
3 Florida Notary Suvks.cotn
who is personally known to me.
„ Notary Public
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
KEY LARGO MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2008
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 100 $ 100 $ 1,563 $ 1,463
Investment Income 5,000 5,000 54,236 49,236
Total Revenues 5,100 5,100 55,799 50,699
EXPENDITURES:
Current:
Physical Environment:
Key Largo Wastewater 1,086,185 1,086,185 771,011 315,174
Excess/Deficiency of Revenues
Over/(Under) Expenditures (1,081,085) (1,081,085) (715,212) 365,873
Other Financing Sources/(Uses):
Reserve for Contingencies 243,126
( ) (126,243) -
126,243 >
Transfers from Other Funds - - 33 33
Transfers to Other Funds (50,000) (50,000) (161) 49.839
Total Other Financing Sources/(Uses) (176,243) (176,243) (128) 176,115
Net Change in Fund Balances (1,257,328) (1,257,328) (715,340) 541.988
Fund Balances, October 1 1,257,328 1,257;328 1,449.246 191,918
Fund Balances, September 30 $ - $ - $ 733,906 $ 733,906
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