Release of Contingency Funds #036 BOARD OF COUNTY COMMISSIONERS
County of Monroe . Mayor Craig Cates,District I
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
h
Michelle Lincoln,District 2
James K. Scholl,District 3
David Rice,District 4
Memorandum
DATE: 06/14/2023
TO: BOCC
Diitally gWilson,P.E.by Kevin
Kevin G. G
FROM: Kevin G. Wilson, P.E. Wilson,
P.E. Date:2023.06.16
V V e 16:05:06-04'00'
SUBJECT: Credit of Contingency Funds
Attached is proposed Credit of Contingency Funds 436 for the Fl Keys Marathon Airport Non-
Aeronautical Use Building (EOC)project. This does not affect the contract amount, but credits
contingency funds already included in the Guaranteed Maximum Price for work that was determined to
be unnecessary.
The amount requested is $13,201.00. The attached Credit of Owner Contingency Request provides the
details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any
questions. If there are none with the normal 24-hour window, I will approve the request.
�a
County Of Monroe �BOARD OF COUNTY COMNIISsIONERS
IYlay or Craig,Cates,District 1
The Florida Keys y I"Aa�ror Pro Tem.Holler IoAexrtll Rascb*in,,➢District 5
1A'ic&he1Le Lincoln„District 2
n �" IJeunes K. 8choEl,District_T
Da-4 id Ric D strict 4
MEMORANDUM
DATE: 6/8/2023
TO: County Administrator
THRU: Director, Project Management
FROM: Jordan Salinger
SUBJECT: CREDIT of Contingency for: FL KEYS MARATHON AIRPORT NON-
AERONAUTICAL USE BUILDING (EOC)
Action Requested: Approval for CREDIT of contingency funds in the
amount of $ 13,201.00 as outlined below.
Basis for Recommended Action:
1. The requested release does not increase the total cost of the project as approved by the
BOCC, and it will have no impact to contract time.
2. The scope for which the release is requested is within the intended project scope.
3. The release is not based upon an error or omission by the designer or the general
contractor.
Background:
This is a credit change to the Contingency related to Submittal 113013.2-1 response, dated 04/13/2023,
to change multiple elements of the residential appliances including the under counter ice makers
manufacturer, and changing the hood in Food Prep room 260 to a residential hood with a roof vent
instead of a commercial hood with a roof exhaust fan.
This CCR also includes a credit for the 3-compartment sink in Food Prep room 260 that B&I included,
but will be furnished and installed by the Plumbing subcontractor.
Marshall Digitally signed by Marshall
Quarles
Quarles Date:2023.06.08 14:39:28 Mickey P r u i tt Digitally signed by Mickey Pruitt
-04'00' Date:2023.06.09 1 1:05:47-04'00'
Ajax Building Company Architects Design Group
Digitally signed by Cary Knight Kevin G. Wilson Digitally signed by Kevin G.
Cary Knight 0400? P E. Da
023.06.09 11:23:05 Wilson,te:2 23.06.21 18:37:45-04'00'
Cary Knight,Director of Project Management Kevin Wilson,Assistant County Administrator
OWNER CONTROLLED
CONTINGENCY LEDGER
FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOQ
Initial Contingency Amount: $955,613.00
Total Debits Total Credits
Total Adjustments to Date: ($346,218,25) $83,343.00 ($429„5 1 25)
Current Contingency Balance: $609,394.75
*EO designates PCA as an Error or Omission on Designer
Ir � Ir
Initial Budget
I 1 0.00 0.00%° $955,613.00
This is a cost change to the Project Contingency to add a
GPR survey of the site prior to underground utilities
installation beginning in order to locate potential unknown
utilities that are not shown on the contract documents.
Contract time is not impacted.
10/05/22 (6,500M)
-0.68% $949,113.00'
This is a credit change to Contingency for all work related
to RFI 121, dated 10/12/2022,to document the email
correspondence with Cardno that the injection well casing
is only required to be 60' deep, not 120' deep per C-008.
The total depth drilled will remain 120' but the casing is
only required for 60'. Also, the material of the casing is
acceptable to change to Schedule 80 PVC in lieu of DIP
(ductile iron pipe).
12/08/22 12,000.00 1.26% $961113.00
This is a cost change to Contingency for RFI 113,dated
09/21/2022,to add window shades at the exterior
windows in room 235 and 262 that were not previously;
calling for shades. Reference sketch included in RFI
response.
12/08/22 (2,09150) -0.22% $959,019.50
This is a credit change to Contingency for RFI 124, dated
10/06/2022 to document the variance between ID-202 and
A-131 on the mirror manufacturer and the decision to go
with the Bobrick B-165 series mirrors due to the cost
savings to the Owner over the Renwil, vered mirrors.
12/08/22 16,455.00 1.72% $975,474.50
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a credit change to the Contingency per RFl 151,
dated 12/08/2022,for the Owner request to change all
countertops in
Food Prep room 260 from Quartz to Stainless Steel.
12/16/22 5,330.00 0.56% $980,804.50
This is a cost change to the Contingency to fund the FKEC
fee worksheet for the electrical primary service.
01/10/23 (10,01432) -1.05% - $970,790.18
This is a cost change to the Contingency to fund the City of
Marathon Utilities Force Main worksheet fees.
,01/10/23 (27,6616 $943126.55
3) 2.89% _
This is a credit change to the Contingency for changes from
submittal 084113-1, dated 12/01/2022, to change the 1203
window from an insulgard ballistic window to a standard
YKK interior storefront window, and to change door 218
from a double door to a single door with a sidelite due to a
conflict between the corridor width and the required width
for an insulgard double door.
01/23/23 14,607.00 1.53% $957,733.55
This is a cost change to the Contingency for ASI 01, dated
11/28/2022,for:
-The changes to the primary electrical routing and
equipment for the building's power per FKEC
requirements, and
-The addition of the quick-connect equipment to add the
ability to connect a portable load bank.
11,511m 02/14/23 (65,712.00) -6.88% - $892,021.55
This is a cost change to the Contingency for RF1 154, dated
02/02/2023, to change doors 202 & 203 to Ambico ballistic
hollow metal (HM)frames since the specified Insulgard
HP500 ballistic door system required the doors to be
outswing, which conflicted with the hallways. Ambico
doors can accomoclate an inswing to match the floor plan
intent.
02/14/23 (870g00) -0.09% - $891,151.55
This is a cost change to the Contingency for RFl 115, dated
12/05/22,to expand the chase in room 219C and add
chases in rooms 254&
251 or the vertical storm piping drops from the roof drains
down to underneath the 1st floor slab.
02/14/23 (1,282 00) -0.13% $889,869.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency for RFl 111, dated
10/03/22, for updates to A-132 &A-133 clarifying quantity
and locations of
I PA bathroom accessories. 02/14/23 (1,50100) -0.16% $888,366.55
HIM
This is a cost change to the Contingency for RF1 164, dated
02/14/2023,to increase the depth of the clumpster
enclosure per revised sheets A-001 and A-030 tol meet the
clumpster size and clearance requirements. Dumpster
enclosure CMU walls that have already been constructed
will be removed,foundation will be extended to support
the increased depth, and the CMU walls will be re-
constructed,
(10,495M) -1.10% - $877,871.55
This is a credit change to the Contingency for RFl 173,
dated 01/19/2023, to eliminate the Masterseal 581
waterproofing noted in the
details for the clumpster enclosure.The clumpster
enclosure walls will have a standard stucco finish.
02/14/23 1,581.00 0.17% $879,452.55
MIN
This is a credit change to the Contingency for eliminating
the BP 05.01 Scope requirement to furnish and install two
(2) elevator pit access ladders,since the BP 14.01 Elevator
subcontractor will furnish and install their own ladders
which they have included,
03/07/23 1,390.00 0.15% $880,842.55
This is a cost change to the Contingency for the work
related to RFl 167, dated 01/03/2023, to install a 6" trench
drain system between the planters on the west elevation
of the building, and tie the trench drains into the site storm
system at Structures S-1 and S-3.This includes required
core drilling work to run the drain between the different
sections of the planters.
03/07/23 (15,077M) -1.58% $865,765.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency for RFl 133, dated
12/27/2022, to change multiple exterior walls at the
mechanical yard and generator room to CMU walls in lieu
of tilt panel walls due to constructibility issues with being
able to set the tilt panels with the roof beams and precast
joists in place.This includes adding stucco to these CMU
walls.
03/24/23 (14,381-00) 1.50% $851,384.55
-
This is a cost change to the Contingency for RF1 159 dated
03/14/2023 to increase the circuit breakers in panel ELDP
and increase the wire size for the elevator pumps based on
increased HP requirements per the manufacturer.
03/24/23 (720M) -0.08% - $850,664.55
MANI
This is a cost change to the Contingency for RFl 169, dated
01/16/2023, to provide an additional disconnect and point
of connection to the ACCU-3 condensing unit based on
electrical requirements provided by the manufacturer in
submittla 237313-1.2. There will now be (2) 60amp
disconnects and (1) 30amp disconnect for ACCU-3 in lieu of
(2) 100amp disconnects.
04/06/23 (4,475.00) -0.47% - $846,189.55
This is a cost change to the Contingency for RF1 158, dated
02/27/2023,to add 3 biometeric readers to doors 243,
25313, 277 for access control and to delete the camera in
Storage room 233.This includes all infrastructure, devices,
and licenses for the added readers and door hardware
changes to make these doors electrified.
04/06/23 (20,781-00) -2.17% $825,408.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency for RFI 194
Stairwell doors hardware and fire rating changes to meet
fire and
FEMA 361, dated 03/20/2023, to change the door
hardware specified for doors S102B and S103 per
manufacturer requirements in order for the doors to meet
both a FEMA 361 rating and a 2hr fire rating.
Separately, this RFI also updated all other stairwells doors
from 1hr to 2hr and all glazing in these stairwell doors from
45min to 90min rating.There is no cost associated with
these latter upgrades.
04/18/23 (5,87l ) =0.61% $819 533.55
lull IN
This is a cost change to the Contingency related to
Submittal 280537-1.2 to change the bi-directional antenna
from a Yagi antenna (model# BDA-YDA763869-14-1)to a
Westell panel antenna (model#CS03-777-999).This
change was recommended by the BDA vendor,and
reviewed and approved by Monroe County because the
panel antenna is tested and rated for a higher wind MPH
than the yagi antenna.
04/18/23 (1:b'!111�1 001111 lull
=0.17% $817,951.55
This is a cost change to the Contingency related to RFI 188,
dated 03/06/2023, to demo part of the retaining wall just
northwest of GL 9 to provide more turning radius
availability for when trucks or equipment drive up the
access ramp and need to turn left
k V 05/09/23 ( ,8 1.00) =0.40% $814110.55
This is a cost change to the Contingency related to RFI 199,
dated 05/09/2023,to extend multiple P1 and P9 walls to
the underside of the roof deck(framing, iso,and drywall
extended)that were originally called to terminate at the
ceiling.This change enhances sound transfer reduction
between corridors, building areas, and offices.
05/09/23 (5 ,1.1AOO) =8.38% $733,996.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency related to RFI 198,
dated 04/11/2023, to add beacon lights on the top of the
building per request from the Monroe County Building
Department.This includes eight (8) FAA-approved beacon
lights positioned at the building corners and along the roof
perimeter.
^ 05/09/23 (18,634 00) -1.95% $715 362.55
This is a cost change to the Contingency related to RFI 209,
dated 05/09/2023,to confirm the additional stucco and
Masterseal 581 waterproofing intended for the CMU walls
at the Outside Seating 263,Ground Level Lobbies 101&
102, and ground level electrical chases.This RFI also covers
documenting stucco CJ layout and the final sizes of the
electrical chase walls and required'MAT4 foundations to
encapsulate all electrical conduits from the Level 1 to the
site.
Cost previously being tracked for RFI 132 regarding the
chase walls size increasing is included/covered by this RFI
209 response and pricing.
Cost previously being tracked for RFI 200 regarding the
ground level lobbies wall types is included/covered by this
RFI 209 response and pricing.
n 05/11/23 (76,311-00) -7.99% $639,051.55
This is a cost change to the Contingency related to RFI 204,
dated 04/27/2023, to add a CIP parapet wall on top of RB-
48 to form the south parapet wall for the roof section over
11" the generator room 245. 05/12/237bSh.7u -0.19% $637211.55.1,M1111
This is a cost change to the Contingency related to RFI 193,
dated 03/27/2023,to add (2) additional data drops to each
of the consoles in Dispatch 235 per request from the
MCSO.This increases the drops from 8 to i10 at each
a console. g5/12/23 SN C3.CC -0.88% $628,803.55
This is a cost change to the Contingency related to RFI 189,
dated 03/20/2023, for the clarification that the
the two (2)water fountains, tagged E27 on the
Architectural sheets, are intented to be
the model Elkay EZWS-ERPBM28K, which are
recessed units with a bottle filler, not the Elkay LZSTL-8-C
tagged EWC-1 on the plumbing sheets and schedule.This
includes minor electrical changes for in wall rough in and
the addition of a chase wall at water fountain wall between
Restrooms 255 & 256.
^ 05/15/23 (11,867.00 -1.24% $616,936.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency related to
responses to Submittal 274100-1 and Submittal 274100-2.
Submittal 274100-1 response provided model changes for
mutiple AV equipment including speakers, antennas,
microphones, processors, amplifiers etc.
Submittal 274100-2 response changed the mini-PC
modules from HP to Lenovo models based on Monroe
County IT submittal review and preference.
05/18/23 (14,905.00) -1.56% - $602,031.55
This is a credit change to the Contingency related to RFI
178, dated 03/02/2023, to furnish and install a
RainFlo MiniGen03 Ozone Generator in lieu of the
Rainflo UVS-25 Filtration system for the 5,943 gallon
Rainflo water tank per the updated P-203 sheet. 05/19/23 1,749.00 0.18% $603,780.55
This is a cost change to the Contingency related to RFI 183,
dated 03/27/2023, updating the perimeter soffits and ACT
ceiling details in rooms ICC 219 and Dispatch 235, including
changing of light fixture layout, quantity and type, and also
updating the F2 cove lighting in Facility Restrooms 255 and
-256. 06/01/23 (13,142.80) -1.38% $590,637.75
This is a cost change to the Contingency related to RFI 197,
dated 04/28/2023, to change the TEF-1 grille to a FPA/NOA
rated louver since it is located in an exterior soffit.The TEF-
I fan is located above ceiling in room Security 202.
06/01/23 (1,210 00) -0.13% - $589,427.75
This is a credit change to the Contingency related to
Submittal 095100-1 response,dated 05/17/2023,to
change to the acoustical ceiling tile throughout the building
from Armstrong(originally spec'd manufacturer)to
Rockfon (equivalent manufacturer).
I IN N 06/07/23 17,030.00 1.78% $606,457.75
This is a cost change to the Contingency related to RFI 177,
dated 05/09/2023, to add three (3) structural mounts per
sketch SSK-008 on the roof for attachment points for
antennas.
06/08/23 (10,264.00) -1.07% $596,193.75
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a credit change to the Contingency related to
Submittal 113013.2-1 response, dated 04/13/2023,to
change multiple elements of the residential appliances
including the under counter ice makers manufacturer, and
changing the hood in Food Prep room 260 to a residential
hood with a roof vent instead of a commercial hood with a
roof exhaust fan.
This CCR also includes a credit for the 3-compartment sink
in Food Prep room 260 that B&I included, but will be
furnished and installed by the Plumbing subcontractor.
06/08/23 13,201.00 1.38% $609,394.75
IIIIIIIIIIIIIIr � �f����rr` �� ��f�� �(kt�NV��'(� �f�NY(Y��;��(��i�NffN��r ° ��Ul�rr���rrrrrrr(((((((((ffllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll
Project: Monroe County EOC (202011)
Subcontractor: B&I Subcontractors
Subcontractor tracking#:
Change(RFI#,ASI#,etc): B&I PCO-08 Kitchen Exhaust Fan—Commercial Hood,Sink(Credit)and Ice Maker(Change)
Date: 6/6/2023
LABOR
Quantity Units Description unit Cost of labor
4 Hours Journeyman-Kitchen Exhaust Fan(Credit) $ (39.39) $ (157.56)
32 Hours Journeyman-Commercial Hood(Credit) $ (39.39) $ (1,260.48)
2 Hours Journeyman-Rooftop Exhaust Gooseneck $ 39.39 $ 78.78
2 Hours Journeyman-Residential Hood $ 39.39 $ 78.78
Labor Subtotall $ (1,260.48)
Labor Burden Percentage 32% 1 $ (403.35)
Labor Total $ (1,663.83)
MATERIAL(SUPPLIER BACK-UP REQUIRED)
Quantity Units Description LuLnit Cost of Material
1 Rooftop Exhaust Gooseneck(For Residential Hood) $ 400.00 $ 400.00
1 Kitchen Exhaust Fan(Credit) $ (2,465.00) $ (2,465.00)
1 Kitchen Exhaust Fan(Factory Cancellation Fee) $ 565.00 $ 565.00
2 Undercounter Ice Machine-Ice-O-Matic(Credit) $ (2,653.00) $ (5,306.00)
1 Commercial Hood(Credit) $ (6,565.00) $ (6,565.00)
1 3-Compartment Sink(Credit) $ (2,000.00) $ (2,000.00)
2 Undercounter Ice Machine-Summit $ 1,800.00 $ 3,600.00
1 Residential Hood $ 2,110.00 $ 2,110.00
Material subtotal $ (9,661.00)
Material Sales Tax 7.00% $ (676.27)
Material Total $ j (10,337.27)
Quantity Units Description unit Cost of E/S/U
Labor Total $ (1,663.83)
Material total ; $ (10,337.27)
Subtotal $ (12,001.10)
Allowable OH&P 10% $ (1,200.11)
GRAND TOTAL(no pennies) $ (13,201)
Pending �*� ���� Page w,nn����� w,nv���
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BUILDING SMARTER.BO0ING BUMP
DATE: 6/06/23
TO: Marshall Quarles
JoffroyVVhipp|o
RE: Monroe County Emergency Operations Center
B&| PCC-OD Kitchen Exhaust Fon, Connnnoroio| Hood. Sink (Cnadit)and |oo Maker(Change) Rov3
Marshall,
We are submitting a pending change order (PCO) for our costs relating to the changes indicated on the above
referenced documents regarding our scope of work as generally described as follows and attached:
Provide credits for (1) Kitchen Exhaust Fan (KHEF-1). (1) Commercial Kitchen Hood, 3-Compartment
Sink, and (2) Pearl Ice Makers model GEyNU090. Furnish and install (1) rooftop exhaust gooseneck (to serve
new residential hood), (1) Residential Kitchen Hood, and (2) Summit Ice Makers model BIM251-132.
The price for proposed change order is as outlined in the attached detail cost breakdown sheets.
*Please note cancellation ofKHEF-1 includes a $505 factory cancellation fee.
*Please note Commercial Air Management's vendor C}DPwill be billed short$8.405 (refer to email attachment).
Amount to be distributed back to B@| upon OOP-Reconciliation.
This proposal is valid for fourteen (14) days and is subject to escalation thereafter. This work will proceed only
after receipt of written approval of PCO'
B @ | Contractors. Inc. requests an extension of (0) working day(s) to its contract to perform this change. We
respectfully exclude shift work, overtime labor, electrical, painting, cuttinm1natchimg and any other items
that are not mentioned imthis proposal. Exclusions also include those listed imour original contract.
Please approve at your earliest convenience.
Sincerely,
Project Manager
Accepted (Signature) Date (Acceptance)
B and I Contractors - PCO Backup
Project: Monroe County EOC I VP PCO# 8
Item: Kitchen EF_Commercial Hood-Sink(Credit) and Ice Maker(Changl Date prepared 5/21/2023
Description Of Costs TOTALS
1. Material Cost Total -$9,661
Tax 7% - 676
TOTAL MATERIAL -$10,337
2. Labor Cost Total -32.0 Journeyman Hrs
0.0 Foreman Hrs
Journeyman Rate $52.00 -$1,664
Foreman Rate $62.00 $0
Overtime Adjustment(0.5 for OT & 1.0 for Holidays) 0.00 5-0
TOTAL LABOR -$1,664
3. Other Direct Costs $0
4. Direct Cost Total (sum of Items 1,2 & 3 above) ( 12,001)
5. Subcontractors Total $0
6. OH & P Subcontractors 10% $0
7. OH & P Direct Costs 10% ( 1,200)
8. Bonds and Insurance 0% $0
TOTAL PRICE OF CHANGE PROPOSAL ( ° 3,20° )
Extension to Contract Duration 0.0 Days
B and l
PCO Backup
[Monroe County EOC Sheetmetal PCO # 8
Labor& Material Qty Units Unit Total Cost Unit Field
Cost Estimate Cost Material Field Labor
Material (Credit)
Kitchen Exhaust Fan - Greenheck -1 each ( 9,d65.00) -4.00
Kitchen Exhaust Fan (Factory Cancellation Fee) $565.00 0.00
Commercial Hood -Advanced Hood Sys -1 each ( 6,969.1:0) -32.00
Undercounter Ice Machine - Ice-O-Matic -2 each $2,653.00 ( 9,306.1:0) 0.00
3 Compartment S.S. Sink -1 each ( 9,000.1:0) 0.00
Material (Add)
Roof Exhaust Gooseneck (For Residential Ho 1 each $400.00 2.00
Undercounter Ice Machine - Summit 2 each $1,800.00 $3,600.00 0.00
Residential Hood - Imperial 1 each $2,110.00 2.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
$0.00 0.00
Renovation Factor(% of Labor) 0% $0.00 0.00
Elevated Work (Height of Installation) 0 ft $0.00 0% 0.00
Material Handling (% of Labor) 0% $0.00 0.00
Multistory Building (1% per Floor) 1 Floors $0.00 0% 0.00
Cleanup (8 hrs/wk per crew of 5) $0.00 0.00
Overtime Requirements (%) 0% $0.00 0.00
Foreman (% of Labor) 20% $0.00 0.00
Material Take Off(% of Labor) 0% $0.00 0.00
Material Ordering (% of Labor) 0% $0.00 0.00
Measurement(% of Labor) 0% $0.00 0.00
Testing & Inspection (% of Labor) 0% $0.00 0.00
Safety(% of Labor) 3.00%1 $0.00 0.00
Subtotal ( 9,661.00) -32.00
Total ( 9,661 00( -32.00
Ramon Orge
Subject: FW: 3879 - Monroe EOC Submittal 113013-2.1 Residential Appliances PD & Cut Sheets-
APP
From: Paul Boudreaux<paul@cam-hvac.com>
Sent:Thursday, May 4, 2023 8:57 AM
To: Ramon Orge<rorge@bandiflorida.com>
Cc: Dainiel Avila <davila@bandiflorida.com>;Josue Ochoa <jochoa@bandiflorida.com>; Diego Concepcion
<DConcepcion@bandiflorida.com>; Crosby Boudreaux<crosby@cam-hvac.com>; Wanda Wilson <wanda@cam-
hvac.com>
Subject: RE: 3879 - Monroe EOC Submittal 113013-2.1 Residential Appliances PD& Cut Sheets-APP
Per our conversation,the kitchen exhaust fan as been cancelled with a fee of$565.00.
GREENHECK
[1] KITCHEN HOOD W/INCANDESCENT LIGHTS, FILTERS, COMBO SWITCHES
[1] KITCHEN CONTROL CENTER W/LIGHT AND FAN SWITCHES
AND FIRE SUPPRESSION - SERVING HOOD
[1] KITCHEN EXHAUST FAN
TOTAL: $9,030.00 - $565.00 CANCELLATION FEE = $8,465.00
The DPO will be billed short$8,465.00.
Regards,
Paul
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