Item J4
BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT 1
AGENDA ITEM SUMMARY
Meeting Date: November 18, 2009
Division: Emergency Services
Bulk Item: Yes No -L
Department: Fire Rescue
Staff Contact PersonlPhone # Billy Pruittlx6212
AGENDA ITEM WORDING: Approval to issue a Purchase Order to Ten-8 Fire Equipment, Inc.,
sole source distributor ofMSA SCBA equipment in the State of Florida, in the amount of$29,045.00
for the purchase of 33 MSA SCBA Cylinders.
ITEM BACKGROUND: During the Fiscal Year 2006 budget process, the Board approved a program
for the ongoing replacement ofMSA SCBA Cylinders, so that a massive, end-of-service-life purchase
will not be required for the entire fleet in a single budget year. /
Dunngthe Fiscal Year 2010 budget process, funds were appropriated to continue the MSA SCBA
Cylinder replacement program and funds were appropliated for this purpose. Ten-8 Fire Equipment,
Inc. is the sole ./rce distributor ofMSA SCBA equipment in the State ofFlorida.
PREVIOUS RELEVANT BOARD ACTION: During the Fiscal Year 2010 budget process, funds
were appropriated to continue the MSA SCBA Cylinder replacement program and funds were
appropriated for this purpose.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $29,045.00 INDIRECT COST: BUDGETED: Yes l No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $ 29,045.00 SOURCE OF FUNDS: Ad Valorem Taxes
141-11500.530520
REVENUE PRODUCING: Yes No ---X AMOUNT PER MONTH Year
APPROVED BY: County Atty CJt ~ OMB/Purchasing _ Risk Management _
DOCUMENTATION:
Included
x
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS/
BOARD OF GOVERNORS FIRE AND AMBULANCE DISTRICT 1
CONTRACT SUMMARY
J
Contract with:
Ten-8 Fire Equipment,
Inc.
Contract #_
Effective Date:
Expiration Date:
/
11/18/2009 /
Contract Purpose/Description:
Approval to issue a Purchase Order to Ten-8 Fire Equipment, Inc., sole source
distributor of MSA SCBA equipment in the state of Florida, in the amount of
$29,045.00 for the purchase of 33 MSA SCBA Cylinders. /
Contract Manager: Billy Pruitt
(Name)
6212
(Ext. )
Fire Rescue / Stop 14
(Department/Stop #)
for BOCC meeting on
11118/2009
Agenda Deadline: 1113/2009
Total Dollar Value of Contract: $
CONTRACT COSTS
J
$29,045.00
Current Year
P?ption: $
I ] 500-530520
,
Budgeted? YeslZ]
Grant: $
County Match: $
NoD
Account Codes:
- ~ - -
--~---.............
Estimated Ongoing Costs: $
ADDITIONAL COSTS
Iyr For:
(Not included in dollar value above)
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Division Director 10 -;Jo~09
Changes
Needed
YesD NoB'
YesDNo~
YesD No!2J
YesD NoIT
Date Out
Risk ~ana!\ment lai~" tf/.
Ui}:1J '\} fluv
O.M.B./Purch~'ug 1 0/[;)8-101
Connty Attorney I {J -(>, 01
Reviewer
Comments:
(D'(b-6'C(
'~.lO~ if
~luZllh.P 10-1'>-09
OMB Form Revised 2/27/01 Mep #2
TEN 8 FIRE
EQUIPMENT
- INC.
IN SERVICE TO SERVE YOU
SALES QUOTE
2904 59TH AVENUE DRIVE EAST
BRADENTON, FL 34203
IN FLA: 1-800-228-8368
PHONE: 941-756-7779
FAX: 941-756-2598
141 MARITIME DRIVE
SANFORD, FL 32771
PHONE: 407-328-5081
FAX: 407-328-5083
Sales Quote Number: Q121302
Sales Quote Date: 10107/09
or visit us at: www.ten8fire.com
Page: 1
Sell MONROE COUNTY FIRE RESCUE
To: BILLY PRUITT
490 63RD STREET, STE.160
MARATHON, FL 33050
Ship MONROE COUNTY FIRE RESCUE
To: A TTN: BILLY PRUITT
490 63RD STREET, STE.160
MARATHON, FL 33050
Ship Via: STANDARD DELIVERY
Payment terms: NET 20 DAYS
Ten-8 Contact KHUYNH
Customer ID: MONROE
Item No.
Description
Unit
Quantity Unit Price
33 /880.15152
Total Price
MSA-807586
J
CYLINDER & VALVE ASSY,L-30
STEAL TH,2216 ,
******FRT -I NC******
EACH
29,045.00
/
Amount Subject to
Sales Tax
0.00
Amount Exempt
from Sales Tax
29,045.00
Subtotal:
Invoice Discount:
Sales Tax:
29,045.00
0.00
0.00
Total: 29,045.00
Quote submitted by: KHUYNH
This Quote is valid until 11/06/09
Ten-8
941-756-2598 10/2/2009 1:56
PAGE 2/2
Fax Server
Tile Safety Campanp
February 26, 2009
Mr. Billy PlUitt
Monroe County Fire Rescue
490 63ro Street, Ste 160
Marathon, FL 33050
Dear Mr. Pmitt:
Please be advised that as oftl1is date, Ten 8 Fire Equipment Inc. is the only authorized /
Fire Service Distributor of MSA seBA, Thennallmaging Cameras and accessories to .'
the Municipal Fire Department Market for Monroe County, Florida. In addition, Ten 8
Fire Equipment is the only CARE certified MSA seBA Repair Center for the Municipal
Fire Department Market for Monroe Counly, Florida. Should you have any questioDS,
please feel free to contact me,
Sincerely,
i!. ,~-1(/ .::.;0~~ 0; ..~&L:...~-.,..
_~.-c~.t.... (.;"'_\.~-c.,
Scott McGuire
North Americall Sales Channels Specialist
Phone: 412-967-3207
Monr
Org Code Expenditure Detail Item Budget grouped by Business Center, Business Unit
Board of Count ommissi ners
Expenditure Detailllem Description
Service
Level
Issue tI
FY 2010
Budget
FY 2011
Budget
FY 2012
Budget
12 Emergency Services
115 Fire & Rescue District 1
11500 Fire & Rescue Central
Fi
FY 2013
Budget
306,305
530520 Operating Supplies 306,305 ' 306,305 306,305
Not,,;:. 01) Personal Protective Ensemble (PPE) Replacement Program: ($40,000) In order to replace PPEs every seven years
which is the generally accepted life span, one seventh must be replaced each year, for an estimated portion cost of
$40,000
02) Station Cleaning Supplies: ($9,000) HistOrical experience.
03) Hose, Tools & Equipment: ($90,000) Replace lost, damaged, or outdated tools and equipment as needed.
04) Clothing & Apparel- Volunteers: ($55,000) New volunteer members PPE's, T-Shirts, and other apparel as needed.
Historical experience.
05) Uniforms - Field Personnel: ($3,510) Annual uniforms replacement. 13 employees @ $270 " $3,510.
06) PPE - New Employees: ($15,000) New employees initial issue of personel protective uniform package costs $2,500 x 6
average" $15,000
07) Foam: ($10,000) Historical experience.
08) SCBA Cylinders Replacement Program: ($29,045) To replace SCBA cylinders that reach the end of their service life a .
are not eligible for hydostatlc recertification. Replace 10% per year of 370 or 37 x $785" $29,045.
09) Pager Replacement Program: ($5,000) To purchase pagers for new vblunteer firefighters, to replace ones outdated or
damaged, and/or ongoing attrition. These are used for alerting fire rescue personnel, primarily volunteers to calls for
service. In support of our volunteer firefighters, these pagers are vital to our service and need to be kept on a replacement
program to ensure they are replaced as they reach the end of their service life. We currently have 5 volunteer departments
with 58 active volunteers, most of whom have assigned pagers. If we replace 10 each year, the entire supply will be
replaced every 6 years. Cost $500 per pager x 10 = $5,000
10) Upgraded Pagers New: ($4,000) Upgraded pagers are required to be compatible with the 800 M Hz system. 8 Stations
at2 per station" 16 x $500 = $8,000 / cost centers 11500 and 13001
11) Printer Replacements: ($750) . replacement of printers for stations that are over 5 years old. 3 x $250 = $750
530521 Gasoline
01) GaSOline
Nnt"". 0 1) GaSOline ($2,000) Historical experience.
530523 Diesel Fuel
1) Diesel Fuel
Not,,;:. 1) Diesel Fuel: ($28,750) HistOrical experience.
530528 Internal Fuel
01) Internal Fuel
Nnt...~. 01) Internal Fuel ($5,427 Historical experience.
530540 Books,pubs.subs,edue.mem.
01) Books, Seminars, Tuition - Vol & Career
02) Annual Fire Conference - ST09, ST1 0, ST13
2,000
2,000
2,000
28,750
28,750
28,750
5,427
5,427
5,427
15,900 15,900 15,900
2,100 2,100 2,100
530540 Books,pubs,subs,educ,mem. 18,000 18,000 18,000
Nnt"". 01) Books, Seminars, Tuition - Vol & Career ($15,900) Historical experience of cost to cover volunteer members and
career personnel.
02) Annual Fire Conference - ST09, ST1 0, ST13: ($2,100) To allow department Chief or delegate to attend oOll OOriFerence
per year, registration of $700 each x 3 " $2,100.
560630 Capital Outlav-infrastruc
01) Fire Hydrants and Wells - New 1 100,000
Nnl..". 01) Fire Hydrants and Wells - New ($100,000) to Install 10 new hydrants or wells per year.
560640 Capital Outlav-eQuipment
01) Thermal Imaging Camera
02) Hurst Tool Replacement Program
100,000
100,000
10,000
28,000
10,000
28,000
10,000
28,000
101212009
GovMax
11
306,305
.;..
2,000 2,000
28,750 28,750
5,427 5,427
15,900 15,90Q
2,100 2,100
18,000 18,000
100,000
100,000
10,000
28,000
10,000
28,000