Item F12BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 9-16-2009 Division: _County Administrator
Bulk Item: Yes X No _ Department: Social Services/In-Home Services_
Staff Contact Person/Phone #: Sheryl Graham/X4510
AGENDA ITEM WORDING: Approval of Amendment 003 to the Older Americans Act (OAA)
Contract AA-929 between the Alliance for Aging, Inc. (Area Agency on Aging) and the Monroe
County Board of County Commissioners (Social Services/In-Home Services) for fiscal year l/l/09 to
12/31/09.
ITEM BACKGROUND: Approval of Amendment 003 will increase Title IIJB by $855.00, Title C1
by $1,909.00, Title C2 by $1085.00 and increase Title IIIE by $1,822.00 for a Contract Total of
$525,232.00
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to OAA Amendment 002 to
contract number AA-929 on 9-16-09.
CONTRACT/AGREEMENT CHANGES: Increase dollar amounts on Titles 3B, C1, C2 and 3E.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $525,232.00 INDIRECT COST: _-0-_BUDGETED: Yes X No _
COST TO COUNTY: $0 (No Cash Match Required) SOURCE OF FUNDS: Grant
REVENUE PRODUCING: Yes -�9 No X_ AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing X Risk Management _X
DOCUMENTATION:
DISPOSITION:
Revised 1/09
Included X Not Required.
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract # Amendment #003 for
Contract #AA-929
Effective Date: l/1/2009
Expiration Date: 12/31/2009
Contract Purpose/Description: Approval of Amendment #003 to the OAA Contract #AA-929, (1/1/09-12/31/09)
between the Alliance for Aging, Inc. (Area Agency on Aging for Miami -Dade and Monroe Counties) and the
Monroe County Board of County Commissioners (Community Services/In-Home and Nutrition programs) to
increase dollar amounts on Titles 3B, Cl, C2 and 3E.
Contract Manager: Sheryl Graham 4510 Community Services/Stop 1
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 11/18/09 Agenda Deadline: 11/3/09
CONTRACT COSTS
Total Dollar Value of Contract: (extension) $519,561.00 Current Year Portion: $
Budgeted? Yes X No Account Codes: _125_-_6153009_- - -
Grant: $ 525,232.00 _125_-_6153409_- - -
County Match: $-0- _125_-6153109_- - -
Estimated Ongoing Costs: $
(Not included in dollar value above)
/yr
—TS
For:
janitorial,
CONTRACT REVIEW
Division Director
Date In
IIA/6
Changes
Ne
Yes No
Date Out
_ `' evie er
Risk Management
O.M.B./P> fling
County Attorney
(b
tu�z!'Jo
Yes
Yes CNo)
Yes 6�ON
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Comments:
OMB Form Revised 2/27/01 MCP #2
Amendment 003 CONTRACT AA-929 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to increase Title III B by $855.00, increase Title C1 by $
1,909.00, increase Title C2 by 1,085.00 and increase Title IIIE by $1,822.00.
The breakdown by Title will be as following:
Title III B (CFDA/CSFA # 93.044): $ 110,424
Title C1 (CFDA/CSFA # 93.045): $ 144,509
Title C2 (CFDA/CSFA # 93.045): $ 211,917
Title III E (CFDA/CSFA # 93.052): $ 58,382
1. The Alliance shall make payment to the provider for provision of services up to a
maximum number of units of service and at the rate(s) stated below:
Service(s) to be Provided
Service
Unit Rate
MaximumMaximum
Units of
Service
Dollars
Homemaker
$34.29
1,734
$59,459
Personal Care
$40.07
1,151
$46,129
Screening & Assessment H11B
$42.05
115
$4,836
Congregate Meals
$9.56
14,877
$142,220
Nutrition Education C1
$63.58
36
$2,289
Home Delivered Meals
$6.13
34,446
$211,153
Nutrition Education C2
$63.67
12
$764
In Home Respite
$ 23.08
1,300
$30,000
Facility Respite
$10.34
2,745
$28,382
Total Contract
$525,232
2. This amendment shall begin on January 1, 2009 or the date it has been signed by both
parties, whichever is earlier.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social ALLIANCE FOR AGING, INC.
Services.
Max B. Rothman, JD, LL.M.
SIGNED BY:
NAME:
Mayor
TITLE:
SIGNED BY:
NAME:
TITLE:
President & CEO
11-18-2009
DATE:
_ t+ Y Y
FEDRO J. NA - iOA D O
ASSISTANT rr l"z Y AT? ORNEY
Amendment 002 CONTRACT AA 929 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and "Monroe County Social Services".
The purpose of this amendment is to include In Home Respite as a service under this
contract.
1. The Alliance shall make payment to the provider for provision of services up to a maximum
number of units of service and at the rate(s) stated below:
Pi
Service(s) to be Provided
Service
Unit Rate
Maximum
Units of
Service
Maximum
Dollars
Homemaker
$34.29
1,734
$59,459
Personal Care
$40.07
1,130
$45,274
Screening & Assessment M
$42.05
115
$4 836
Congregate Meals
$9.56
14,677
$140,311
Nutrition Education C 1
$63.58
36
$2,289
Home Delivered Meals
$6.13
34,269
$210,068
Nutrition Education C2
$63.67
12
$764
In Home Respite
$ 23.08
1,300
$30,000
Facility Respite
$10.34
2,569
$26,560
Total Contract
$519,561
This amendment shall begin on January 1, 2009 or the date it has been signed by both
parties, whichever is earlier.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social
Services.
SIGNED BY:
NAME: George Neugent
TITLE: Mayor
DATE: 9-16-2009
ALLIANCE FOR AGING, INC.
Max B. Rothman, JD, LL.M.
SIGNED BY:
NAME:
President & CEO
TITLE:
COPATFATTO -,
JED AS Yt3,81. I
RC^
SISTANT CO TY ti"