Item F15BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date. November 18, 2009 Division: Emergency Services
Bulk Item: Yes X No _ Department: Fire Rescue
Staff Contact Persoil/Phone # Susan Hover/x6088
AGENDA ITEM WORDING: Approval to issue a Purchase Order to Physio-Control, Inc. in the
amount of $28,861.59 to purchase a LifePak 15 cardiac monitor defibrillator unit and integral
components.
ITEM BACKGROUND: During the Fiscal Year 2010 budget process, funds were budgeted for the
purchase of one LifePak 15 cardiac monitor defibrillator unit and integral components for use in Trauma
Star. Physio-Control, Inc., division of Medtronic, Inc., is the soul source provider of the LIFEPAK
family of products.
YH VIOUS RELEVANT BOCC ACTION: During the Fiscal Year 2010 budget process, funds were
budgeted for the purchase of one LifePak 15 cardiac monitor defibrillator unit and integral components
for use in Trauma Star.
CONTRACT/AGREEMENT CHANGES: N/A '
61APT 1 EUVIVIMENDATIONS: Approval.
TOTAL COST: $28,861.59 INDIRECT COST: N/A BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $28,861.59 SOURCE OF FUNDS: Fine and. Forfeiture Fund
11001-560-640
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty p urchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 7/09
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Physio-Control, Inc. V Contract #
Effective Date: 11/13/2009
Expiration Date:
Contract Purpose/Description:
Approval to issue a Purchase Order to Physio-Control, Inc. in the amount of $28,861.59
to purchase one LifePalc 15 cardiac monitor defibrillator unit and integral components.
Contract Manager: Susan Hover
(Name)
:for BOCC meeting on 11/18/2009
6088 Fire Rescue / Stop 14
(Ext.) (Department/Stop #)
Benda Deadline: 1.1/03/2009
CONTRACT COSTS
Total Dollar Value of Contract: $ $28,861.59 Current Year
Portion: $
Budgeted? Yes® No ❑ Account Codes: i i oo i-56o64o
Grant: $ f
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date In Needed
Division Director 10.3o-O9 Yes❑ NoR
isle Manag met Yes❑ No®'
O.M.B./Purchating to -3-v5 Yes❑
t
County Attorney E U�3� Yes❑ NoE �.
Comments:
OMB )Form Revised 2/27/01 MCP f#2
Date Out
im
Physio-Control, Inc.
11811 Willows Road NE
P.O. Box 97023
Redmond, WA 98073-9723 U.S.A
www.physio-control.com
www.modfronic.com
tel 800,442.1142
fax 800.732.0956
To: Suzanne DeLuca
Monroe County Fire Rescue
490 63rd St
Quote#:
1-142537637
Ste 160
Rev#:
2
MARATHON, FL 33050
Quote Date:
10/16/2009
Phone: (305) 289-1467
Sales Consultant:
Debbi Stanfield
800-442-1142 x 72305
FOB:
Redmond, WA
Terms:
Net 30, all quotes subject to credit approval
and the following terms & conditions
Contract: None
Exp Date:
12/15/2009
Line Catalog Description Qty
Price
Unit Disc
Trade -In
Unit Pri . ce
Ext Total
1 99577-000045 - LP15 MONITOR/DEFIB, CPR,
1 $29,995.00
$4,499.25
$0.00
$25,495,75
$25,495.75
Pace, to 360J, SP02, 12L GL, NISP, CO2,
_
Trend, BT
2 41577-000012 - LP15 SHIP KIT
1 $0.00
$0.00
$0.00
$0.00
MOD
3 11996-000091 -EDGE SYSTEM ELECTRODES
2 $37.00
$37.00
$0.00
$0.00
$0.00
WITH QUIK-COMBO CONNECTOR
ACCESSORY 11996-0000910EM ELCTD 14 LANG
4 21330-001365 -TEST LOAD
1 $84.00
$84.00
$0.00
$0.00
$0,00
ASSY - TEST LOAD, ENGLISH
5 11577-000004 -STATION BATTERY
1 $1,495.00
$224.25
$0.00
$1,270.75
$1,270.75
CHARGER
AC OPERATION FOR STATIONARY APPLICATIONS,
FOR USE WITH THE LI-ION 5.7AMP BATTERY.
INCLUDES AC POWER CORD, MOUNTING BRACKET
AND OPERATING INSTRUCTIONS
6 21330-001176 - LWON BATTERY 5.7 AMP
5 $379.00
$56,85
$0,00
$322.15
$1,610.75
HOUR CAPACITY
RECHARGEABLE LITHIUM -ION, WITH FUEL GAUGE
7 11577-000002 - KIT - CARRY BAG, MAIN BAG
1 $250.00
$37.50
$0.00
$212.50
$212,50
ACCESSORY 11577-000002 LP15 KIT CRY BAG
8 11577-000001 -KIT - CARRY BAG,
1 $28.00
$28.00
$0.00
KOO
$0.00
SHOULDER STRAP
ACCESSORY 11577-000001 LP15 KIT CRY BAG
9 11171-000017 - LNCS DC], ADULT SP02
1 $270.00
$40,50
$0.00
$229.50
$229.50
SENSOR REUSABLE
LNCS DCI,ADULT SP02 SENSOR,REUSABLE,REF
1863
SUB TOTAL $28,819.25
ESTIMATED TAX $0.00
ESTIMATED SHIPPING & HANDLING $42.34
GRAND TOTAL $28,861.59 /
Pricing Summary Totals 1
List Price: $34,091.00
�i
Cash Discounts: - $5,271.75
Tax + S&H: + $42.34
GRAND TOTAL FOR THIS QUOTE $28,861.59
TO PLACE AN ORDER, PLEASE FAX A COPY OF THE QUOTE AND PURCHASE ORDER
TO: # 800-732-0956, ATTN: REP SUPPORT "Ask your safes representative harm to get 25% or more off
list price one your LIFEPAK disposables by signing up for a disposables agreement"
PHYSIO-CONTROL, INC. REQUIRES WRITTEN
VERIFICATION OF THIS ORDER.A PURCHASE ORDER IS
REQUIRED ON ALL ORDERS $10,000 OR GREATER BEFORE
APPLICA13LE FREIGHT AND TAXES.THE UNDERSIGNED IS
AUTHORIZED TO ACCEPT THIS ORDER IN ACCORDANCE
TO THE TERMS AND PRICES DENOTED HEREIN. SIGN TO
THE RIGHT:
Ref. Code: AW10318950111-2CV2S9
CUSTOMER APPROVAL (AUTHORIZED SIGNATURE)
NAME
DATE
N—ol es:
TAXES, SHIPPING AND HANDLING FEES ARE ESTIMATES ONLY AND ARE SUBJECTTO CHANGEATTHE TIME OF ORDER.
SHIPPING AND HANDLING ESTIMATE APPLIES TO GROUND TRANSPORT ONLY.
ABOVE PRICING VALID ONLY IF QUOTE IS PURCHASED IN ITS ENTIRETY. (OPTIONAL ITEMS NOT REQUIRED).
IF QUOTE REFLECTS TRADE-IN VALUES,CUSTOMER ASSUMES RESPONSIBILITY FOR SHIPMENT OF TRADE-IN UNITS TO
PHYSIO-CONTROL, INC.
ITEMS LISTED ABOVE AT NO CHARGEARE INCLUDED AS PART OF A PACKAGE DISCOUNT THAT INVOLVES THE PURCHASE OF A
BUNDLE OF ITEMS. CUSTOMER IS SOLELY RESPONSIBLE FOR APPROPRIATELY ALLOCATING THE DISCOUNT EXTENDED ON
THE BUNDLE WHEN FULFILLING ANY REPORTING OBLIGATIONS IT MIGHT HAVE,
Until further notice, Physio-Control is limiting shipments of the following products- LIFEPAK®12 defibrillatorlmonitor,LIFEPAK 20
defibrillatorlmonitor, LIFEPAK 500 defibrillators, LIFEPAK 1000 defibrillator and LIFE NETO IRS Receiving Station. In addition,
Physio-Control has suspended shipments of LIFEPAK CRO Plus AED and LIFEPAK EXPRESS@AED and some upgrades until
further notice. At this time, Physio-Control is not able to provide estimated delivery dates.
We are committed to providing customers with updated product and shipping information.
If you place an order based on this quote, when the products become available Physio-Control will contact you to confirm your
order. At that time you may elect to (1) proceed with your order, (2) cancel all or part of your order (3) request a revised quote.
3
TERMS OFSALE
General Terms
Physio-Control, Ins.'s acceptance of the Buyer's order is expressly conditioned on product availability and the Buyers assent to the terms set
forth in this document and its attachments. Physio-Control, Inc. agrees to furnish the goods and services ordered by the Buyer only on these
terms, and the Buyer's acceptance of any portion of the goods and services covered by this document shall confirm their acceptance by the
Buyer. These terms constitute the complete agreement between the parties and they shall govern any conflicting or ambiguous terms on the
Buyers purchase order or on other documents submitted to Physio-Control, Inc. by the Buyer. These terms may only be revised or amended by a
written agreement signed by an authorized representative of both parties.
Pricing
Unless otherwise indicated in this document, prices of goods and services covered by this document shall be Physio-Control, Inc. standard prices
in effect at the time of delivery. Prices do not include freight insurance, freight forwarding fees, taxes, duties, import or export permit fees, or any
other similar charge of any kind applicable to the goods and services covered by this document. Sales or use taxes on domestic (USA) deliveries
will be invoiced in addition to the price of the goods and services covered by this document unless Physio-Control, Inc. receives a copy of a valid
an exemption certificate prior to delivery. Please forward your tax exemption certificate to the Physio-Control, Inc. Tax Department, P.O. Box
97006, Redmond, Washington 98073-9706,
Payment
Unless otherwise indicated in this document or otherwise confirmed by Physio-Control, Inc. in writing, payment for goods and services supplied
by Physio-Control, Inc. shall be subject to the following terms:
Domestic (USA) Sales - Upon approval of credit by Physio-Control, Inc., 100% of invoice due thirty (30) days after invoice date.
International Sales - Sight draft or acceptable (confirmed) irrevocable letter of credit.
Physio-Control, Inc. may change the terms of payment at any time prior to delivery by providing written notice to the Buyer. Physio-Control, Inc.
reserves the right to charge a 15% restocking fee for returns.
Delivery
Unless otherwise indicated in this document, delivery shall be FOB Physio-Control, Inc. point of shipment and title and risk of loss shall pass to
the Buyer at that point. Partial deliveries may be made and partial invoices shall be permitted and shall become due in accordance with the
payment terms. In the absence of shipping instructions from the Buyer, Physio-Control, Inc. will obtain transportation on the Buyer's behalf and
for the Buyers account.
Delays
Delivery dates are approximate. Physio-Control, Inc. will not be liable for any loss or damage of any kind due to delays in delivery or non -delivery
resulting from any cause beyond its reasonable control, including but not limited to, acts of God, labor disputes, the requirements of any
governmental authority, war, civil unrest, terrorist acts, delays in manufacture, obtaining any required license or permit, and Physio-Control, Inc.
inability to obtain goods from its usual sources. Any such delay shalt not be considered a breach of Physio-Control, Inc. and the Buyer's
agreement and the delivery dates shall be extended for the length of such delay.
Inspections
Claims by the Buyer for damage to or shortages of goods delivered shall be made within thirty (30) days after shipment by providing Physic -
Control, Inc. with written notice of any deficiency. Payment is not contingent upon immediate correction of any deficiencies and Physio-Control,
Inc. prior approval is required before the return of any goods to Physio-Control, Inc..
Warranty
Physio-Control, Inc. warrants its products in accordance with the terms of the standard Physio-Control, Inc. product warranty applicable to the
product to be supplied, and the remedies provided under such warranty shall be the Buyers sole and exclusive remedies. Physio-Control, Inc.
makes no other warranties, express or implied, Including, without limitation, NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE, AND IN NO EVENT SHALL PHYSIO-CONTROL, INC. BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL
OR OTHER DAMAGES.
Patent & Indemnity
Upon receipt of prompt notice from the Buyer and with the Buyer's authority and assistance, Physio-Control, Inc. agrees to defend, indemnify and
hold the Buyer harmless against any claim that the Physio-Control, Inc. products covered by this document directly infringe any United States of
America patent.
Miscellaneous
a) The Buyer agrees that products purchased hereunder will not be reshipped or resold to any persons or places prohibited by the laws of the
United States of America.
b) Through The purchase of Physio-Control, Inc. products, the Buyer does not acquire any interest in any tooling, drawings, design information,
computer programming, patents or copyrighted or confidential information related to said products, and the Buyer expressly agrees not to reverse
engineer or decompile such products or related software and information.
c) The rights and obligations of Physio-Control, Inc. and the Buyer related to the purchase and sale of products and services described in this
document shall be governed by the laws of the State of Washington, United States of America. All costs and expenses incurred by the prevailing
party related to enforcement of its rights under this document, including reasonable attorneys fees, shall be reimbursed by the other party.
I C, To, 0 4!,_
August 5, 2009
Monroe County Fire Rescue
Chief Gary Boswell
490 63" SL
Marathon, FL 33050
To Chief Boswell:
In response to your recent re )d(est, I ain writing to confirm that Pl-iysio-Control, division of
Medtronic, Inc,, is the only zirce &0"1 which. to obtain the LIPEPAKO family of products,
including upgrades, and services in your marketplace. Physio-Control does not utilize the sen ices of
any authorized dealers or distributors in the sale of our products in your marketplace.
Best rds,
Gorman Wong
Customer Services Director
Org Code Expenditure detail Item Budget grouped by Business Center, Business Unit
Monroe C ant Board f Count C mmi sioners
Fis
I Ye r 2091
Service FY 2010
Expenditure Detail Item Description Leval Issue Budget
FY 2011
Budget
FY 2012
Budget
FY 2013
2014
Budget
Budget
12 Emergency Services
110 Emergency Medical Air Transport
11001 Emergency_Med Air Trans
530512 Medicine & Dru_s
01) Medications 1 15,000
02) Oxygen
15,000
15,000
15,000
16,000
1 4,800
4,800
4,800
4,800
4,800
530512 Medicine & Drugs 19,800
N(ltas• 01) Medications: ($15,000) Historical experience. $1,250 per month x 12 = $15,000
19,800
19,800
19,800
19,800
02) Oxygen: ($4,800) $400 per month x 12 = $4,800
530520 Operating Supplies
01) Uniforms 1 8,192
02) Medical Supplies
8,192
8,192
8,192
8,192
1 33,600
03) Flight Helmets 1
33,600
33,600
33,600
33,600
1,900
1,900
1,900
1,900
1,900
530520 Operating Supplies 43,692 43,692
NntPc' 01) Uniforms ($8,192) Average cost per employee for one year is $1,024 x 6 employees = $8,192.
43,692
43,692
43.692
This includes 2 flights suits x $377 = $754, and Class D and E Uniforms at $270 per employee including insignia and name
tags.
02) Medical Supplies ($33,600) Historical experience. FY10 cost is $2,800 per month x 12 = $33,600
03) Flight Helmets ($1,900) - 2 are needed at $950 each = $1,900
530528 Internal Fuel
01) Internal Fuel 1 1,849
1,849
1,849
1,849
1,649
Nntgs• 01) Internal Fuel ($1,849)-Air Medical Chief Car
530540 Books,pubs,subs,educ,metu.
01) Trauma Nurse Course Books 1
270
02) Registration for Trauma Nurse Class 1
270
270
270
270
360
03) Airway Class 1
360
360
360
360
3,800
04) Renewal of Emergency Nursing Association 1
3,800
3,800
3,800
3,800
101
05) Renewal of Air Surface Transporting Nursing 1 90
101
101
101
101
06) Flight Paramedic Certification Exam 1
90
90
90
90
987
07) Flight Nurse Certification Exam 1
987
987
987
987
1,110
08) Emergency Training Solutions, Inc. (ETSI) 1
1,110
1,110
1,110
1,110
468
468
468
468
468
530540 Books,pubs,subs,educ,mem. 7,186
Nntes' 01) Trauma Nurse Course Books ($270) Cost is $451book x 6 = $270
7,186
7,186
7,186
7,186
02) Registration for Trauma Nurse Class ($360)
03) Airway Class ($3,800) for flight medics and nurses
04) Renewal of Emergency Nursing Association ($101). This allows Air Medical Chief to teach classes.
05) Renewal of Air Surface Transporting Nursing Association ($90). This allows Air Medical
Chief to teach class.
06) Flight Paramedic Certification Exam ($987). Cost of exam is $329 x 3 medics = $987
07) Flight Nurse Certification Exam ($1,110)_ Cost of exam is $370 x 3 nurses = $1.110
mini Solutions, tnc�ETSJ) 468 - Online -continuing education
12 x $39,00
560640 Capital Outlay-epuipme
01) LikePak 15 1 30,000
30,000
30,000
30,000
30,000
02) Replacement of Ventilator
1
03) Portable Stretcher 1
2,000
2,000
2,000
2,000
3,600
04) Computer replacements 1
3,600
3,600
3,600
3,600
2,000
2,000
2,000
2,000
2,000
560640 Capital Outlay -equipment 37,600
37,600
37,600
37,600
37,600
Govllilax 4 10/212009