Item F16BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 18, 2009 Division: County Administration
Bulk Item: Yes X No _ Department:, Project Management
Staff Contact Person/Phone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There was one change order considered and approved by the County
Administrator for the period beginning October 1, 2009 and ending October 31, 2009, and no change
order requests denied by Project Management or Engineering Services.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs
COST TO COUNTY: N/A
BUDGETED: Yes N/A No
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM##
Revised 11/06
12
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MONROE COUNTY/ADMINISTRATION DIVISION/PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Plantation Key Fueling Facility
Plantation Key
TO CONTRACTOR:
B&M Construction
1412 SW W Avenue
Deerfield Beach, FL 33442
The Contract is changed as follows:
CHANGE ORDER NO: 1
INITIATION DATE: 09/30/09
CONTRACT DATE: 04/15/09
The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $274,000.00
Net change by previously authorized Change Orders ................................................ 0.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Osier was ......... $274,000.00
The (Contract Sum) (Guaranteed Maximum Price) will be (ir gmiced) (decreased)
(unchanged) by this change Order .................. $16,640.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $290,840.00
The Contract Time will be (increased) (decreased) (unchanged) by .............................. N/A
The date of Substantial Completion as of the date of this Change Order is .................... 12/08/09
Detailed description of change order and justification:
ARCHITECT: N/A
CONTRACTOR: el-�- /-� / d — ?i r`-
B&M. Construction Date
DIRECTOR, PROJECT MANAGEMENT.
COUNTY ADMINISTRATOR
Debbie Frederick, Deputy
Date
Change Order Attachment per Ordinance No. 004-1999
e Change Order was not included in the original contrail specifications. Yes® No ❑
If Yes, explanation:
Two tree removals were In the original contract specifications, then the plans were
revised to save one, resulting In a credit from the Contractor.
At trio dme the Fuel Faculty Replaconrent was bk% fl was not known trial the City of
Islanorads Fke Afarsha/ would require two flue hydrants. hfsWffng them two fire
hydrants requkw mahOwm nce of 6a1Rc, excavation, and trig patching of the asphalt
e Change Order was included in the original ins. Yes ❑ No
If Yes, explanation of increase in price:
e Change Osier exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No ED
If Yes, explanation as to why it is not subject for a calling for bids:
e Project architect approves the change order. Yes ❑ No
If no, explanation of why:
Project Archb ect has no riesip onsiblW for hie Construction Phase of Me project
e Change Order is correcting an error or omission in design document Yes []No
Should a claim under the applicable professional liability poky be made? Yes ❑ No
Explain:
B & M CONSTRUCTION CO., INC.
1412 S.W. 34th Ave.
Deerfield Beach, FL 33442
September 30, 2009
Mr. Kevin Wilson
Monroe County Project Management Dept
RE: Change Order Request # 1
88820 Overseas Hwy
Tavernier, FL 33070
Dear Mr. Wilson,
Office: (954) 427.4886
Fax: (954) 360.9229
Listed below are additional scope of work items that we have discussed and we recommend should be added
to the contract. If you want to add these items to the contract please issue BSM a change order for the
scope of work listed below.
1 Credit for 1 tree removal-$3,750.00
2 Addition of 2 fire hydrants. Per attached quote $16,800.00 + 5% mark up $17,640.00
3 MOT/Barricades, offsite excavation for fire hydrants, and asphalt patch $2 750.00
4
5
6
7
Total $ 16,640.00
Please call me if you have any questions. (954) 427-4886
Sincerely,
A ,4, zo
Phillip A. Lee
President
GPM Contractors, Inc. PROPOSAL
Plumbing, Utility & Piping Contractors
6671 W. Indiantown Road Suite 56, # 431.1upiter FL 33458
Contractor / Owner
Job Name
B&M Construction PK Marine
Street Job Location
1412 SW 34th Av.
State & Zip
Phone # 561-575-3153
Fax # 866-646-2459
License # CFC056733; CUC1224673
Mile Marker 88, Key Largo
Date of Plans
Deerfield Beach, FI. 33442
Phone # Fax # Today's Date
954-427-4886
Architect
954-360-9229
We hereby submit a nroaosal for the following work:
9/31 /2009
Labor and material to tap water main at 2 locations and install fire hydrants as indicated on plans. Excavation and road
safety by others. Patching by others.
1. As listed above............................................................................................$16,800.00
Excludes, unless mentioned above; cutting, patching, painting, electric, fees, permit cost, dewatering, A/C
condensate drains and removing debris from job site.
Wem�y to furnish m
SIXTEEN THOUSAND, EIGHT HUNDRED AND N0/100 Dollars S 16,800.00
Payment to be made as follows: Monthly draws as work progresses
100% when our work is completed
All material is guaranteed to be as specified. All work to be completed in a
Workmanlike manner according to standard practices. Any alteration or deviation
From above specifications involving extra cost will be executed only upon
Written orders, and will become an extra charge over and above the estimate. GPM Contractors Inc.
All agreements contingent upon strikes, accidents or delay beyond our control.
Owner to carry fire, tornado and other necessary Insurance. Our workers This or000sal Good for 10 days only.
Are fttily covered by workman's compensation insurance.
Please sisn here to accent the above oroaosal: Date:
pk marine rev. 2
rage i or i
Campo-Abra
From: Campo-Abra
Sent: Monday, October 05, 2009 4:25 PM
To: County Commissioners and Aides
Subject: Change Order
Attachments: Change Order.pdf
Please review the attached Change Order #1 submitted by B&M Construction for the Plantation Key Fueling
Facility.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Cato Cigar Factory
1100 Simonton Street, Suite 2-20S
Key West, R- 33040
Office 305-292-4441
Fax 305-292-4544
cameo-ab_ra �'_&mon_r_oeco_unty-fl._go_v
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10/5/2009
MEMORANDUM
TO:
Board of County Commissioners
From:
Debbie Frederick
Deputy County Administrator
Date:
October 5, 2009
RE:
Change Orders
Attached is a proposed change order for B & M Construction. (Change Order #1 for the
Plantation Key Fueling Facility is for an increase of $16,640.00. This results from a
credit the removal of 1 tree, addition of two fire hydrants, traffic maintenance/ban icades
and excavation for fire hydrants and asphalt patching (See attached for details). The
contract time remains unchanged with the date of substantial completion set for
12/08109.)
According to the ordinance adopted by the Board of County Commissioners, proposed
change orders are to be presented to members of the Board of County Commissioners
prior to approval, assuming they are within the Administrator's prescribed limits. Change
orders not within the Administrator's authority are placed on the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on
Tuesday, October 6, 2009.
;L
eb ie Frederick
Deputy County Administrator
DF/ac