Item C24
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 18. 2006
Division: Emergency Services
Bulk Item: Yes ~
No
Department Emergency Management
Staff Contact Person:
Jose Tezanos
AGENDA ITEM WORDING: Approval of payment to Miami Dade Transit, for rider fee invoices
submitted from October 31,2005 thru January 1,2006 during the Hurricane Wilma recovery period.
ITEM BACKGROUND: While the County was under a declared State of Emergency for Hurricane
Wilma, an agreement was entered between Monroe County, JGT Transportation, Inc., and Miami Dade
Transit, executed by Irene Toner for Tom Willi, dated October 29,2005 that provided for free
transportation starting October 31,2005 until November 14,2005 and subsequently extended on
November 10, 2005; to assist residents that suffered vehicle losses during the Hurricane Wilma surges.
The ability to offer transportation to our residents as well as the business community provided
significant assistance to our recovery process. The services concluded January 1,2006 and invoices had
been submitted for payment. Due to Miami-Dade Transit's request to have an Interlocal Agreement in
place prior to the necessary invoice processing, a delay in the timeliness of the submittal was
unfortunately experienced.
PREVIOUS RELEVANT BOCC ACTION: On November 16, 2005 the Board approved our request
of Transportation Agreement Amendment dated November 10, 2005 between Monroe County, JGT
Transportation, Inc., and Miami Dade Transit, executed by Irene Toner for Tom J Willi, extending
initial agreement dated October 29, 2005 between Monroe County, JGT Transportation, Inc.
CONTRACVAGREEMENT CHANGES: N/A
STAFF RECOl\1MENDATIONS: After review of these invoices by our senior staff, payment
approval is requested.
TOTAL COST:
67.624.50
COST TO COUNTY: none
BUDGETED: Yes
# 0459105
SOURCE OF FUNDS:
No ---.X
Hurricane Wilma
Grant funds
REVENUE PRODUCING: Yes
No..x AMOUNTPERMONTH_ Year
APPROVED BY: County Atty YES
OMB/Purchasing YES Risk Management YES
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 8/06
MEMORANDUM ATTACHMENT TO AGENDA ITEM SUMMARY
Meeting Date: October 18, 2006
Division:
Emergency Services
Bulk Item: Yes.X- No
Department: Emergency Management
Staff Contact Person: Jose Tezanos
AGENDA ITEM WORDING: Approval of payment to Miami Dade Transit, for rider fee invoices
submitted from October 31, 2005 thru Janua!)' 1, 2006 during the Hurricane Wilma recovery period.
ITEM BACKGROUND: While the County was under a declared State of Emergency for Hurricane
Wilma, an agreement was entered between Monroe County, JGT Transportation, Inc., and Miami Dade
Transit, executed by Irene Toner for Tom Willi, dated October 29,2005 that provided for free transportation
starting October 31,2005 until November 14, 2005 and subsequently extended on November 10,2005; to
assist residents that suffered vehicle losses during the Hurricane Wilma surges. The ability to offer
transportation to our residents as well as the business community provided significant assistance to our
recovery process. The services concluded Janua!)' 1, 2006 and invoices had been submitted for payment.
Due to Miami-Dade Transit's request to have the Interlocal Agreement in place prior to the necessa!)'
invoice processing, a delay in the timeliness of the submittal was unfortunately experienced. Negotiations
with Miami Dade Transit procured a reduction in the total rider ship cost of $45,083.05.
PREVIOUS RELEVANT BOCC ACTION: On November 16, 2005 the Board approved our request
of Transportation Agreement Amendment dated November 10, 2005 between Monroe County, JGT
Transportation, Inc., and Miami Dade Transit, executed by Irene Toner for Tom J Willi, extending initial
agreement dated October 29,2005 between Monroe County, JGT Transportation, Inc.
CONTRACT/AGREElVIENT CHANGES:
STAFF RECOMMENDATIONS: The Miami Dade Transit invoice number 1059 was reviewed by
Department Director and requests your approval for payment.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Miami Dade Transit Contract #
Effective Date: October 31, 2005
Expiration Date: January 1, 2006
Contract PurposelDescription:
Request approval to pay the Miami Dade Transit invoice 1059, for evacuation and
recoverv free bus transnortation nrovided to the citizens of Monroe County durine: Hurricane
Wilma.The Monroe County BOCC approved these services on November 16, 2005.
Contract Manager: Jose Tezanos 6325 MCEM/14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on October 18, Agenda Deadline: October 3, 2006
2006
CONTRACT COSTS
Total Dollar Value of Contract: $ 67,624.50
Budgeted? YesD No.1Zl Account Codes:
Grant: $ ,
County Match: $
Current Year Portion: $
- -
- Oq;sq 106'= ----:- -
--
- -
---
- -
---
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date Out
Division Director
County Attorney
Comments:
OMB Form Revised 2/27/01 MCP #2
Miami.Dade Transit
P.O. Box 010791
Miami, Flon"da 33101-0791
I nvoice No.
Customer I
Name Momoe EmerQency Management Altn: Irene Toner
Address 490 63 Slreei; Ocean Side Sulte 150'
City Marathon'w _m SlateFL iip'33050
Phone
u.Q1y
Payment
Comments
Name
CC#
Expires
Descrietlon
I This invoice is to replace the previous submitted invoices for service
'I'rendered between October 31, 2005 and January 1, 2006 due to
Hurricane Wilma.
'I Dade Monroe Express
Previous Inv # Descriplion Passenger Count
1050 Oclober 31 . November 6 5865
1051 November 7. November 13 6347
1053 November 14 . November 20 6902
i 1054 November 21 - November 27 6606
: 1052 November 28. December 4 6929
i 1055 December 5 . December 11 7264
!r056 December 12 - December 18 7162
j1057 December 19. December 25 7027
11058 December 26 . January 1 6821
Total
Cash
Rate Adj
S6,510.12
57,045.17
$7,661.22
$7,332.66
$7,691.19
$8,063.04
$7,949.82
$7,799.97
$7,571.31
Misc
Date 9112/2006
Order No.
Rep
FOB
1059
IINVOICE
~.n~fiiceL_. TOTAL _..1
$ 67.624.50 $
SubTotal
,._~~ipping
Tax Rate(s)
[Office Use Only -
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Make all checks payable to Miami.Dade Transit.
67,624.50
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Miami-Dade Transit
P.O. Box 010791
Miami, Florida 33101-0791
Invoice No.
1056
flNVOICE
Customer
Mise
I'
1/4/2006
Name
Address
City
Phone
Monroe Emergency Management Attn: Irene Toner
49063 Street, Ocean Side Suite 150
Marathon State FL ZIP 33050
Date
Order No.
Rep
FOB
Qty Descri ption Unit Price TOTAL
6821 Dade Monroe Express from December 26 - January 1 t 2006 $ 1.85 $ 12,618.85
6821 passengers @ $1.85 each
SubTotal $ 12,618.85
Shipping
Payment I Cash Tax Rate(s)
~-- . 75;:L,W
Comments
Name
CC#
Expires
TOTAL I $ .~
10ffice Us. Only
Make alf checks payable to Miami-Dade Transft. If you have any questions concerning this invoice, contact Sylvia
Person @ 305-375-2632 or 305-216-1229
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Miami-Dade Transit
P.O. Box 010791
Miami, Florida 33101-0791
Invoice No.
1057
IINVOICE
Customer
Name
Address
City
Phone
Monroe Emergency Management Attn: Irene Toner
490 63 Street, Ocean Side Suite 150
Marathon State FL ZIP 33050
Mise
I'
1/3/2006
Date
Order No.
Rep
FOB
.-
Qty Description Unit Price TOTAL
7027 Dade Monroe Express from December 19 - December 25, 2005 $ 1.85 $ 12,999.95
7027 passengers @ $1.85 each
Sub T ota! $ 12,999.95
Shipping
Payment I Cash Tax Rate(s) ~
"71'1(. j 7-
Comments TOTAL $ .
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Name
CC#
Expires
lome. Use Onl,
Make all checks payable to Miami-Dade Transit. I{you have any questions concerning this invoice, contact Sylvia
Person @ 305-375-2632 or 305-216-1229
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Miami-Dade Transit
P.o. Box 010791
Miami, Florida 33101-0791
Invoice No.
1056
IINVOICE
Customer
Name
Address
City
Phone
Monroe Emergency Management Alln: Irene Toner
490 63 Street, Ocean Side Suite 150
Marathon State FL ZIP 33050
Mise
r
12/21/2005
Date
Order No.
Rep
FOB
Qty Description Unit Price TOTAL
7162 Dade Monroe Express from December 12 ~ December 18, 2005 $ 1.85 $ 13,249.70
7162 passengers @ $1.85 each
SubTotal $ 13,249.70
Shipping
Payment I Cash Tax Rate(s)
7t'fl) ,,:< 1
Comments TOTAL $ ~49:7\r
Name
CC#
Expires
Lffice Use Only
Make all checks payable to Miami-Dade Transit. If you have any questions concerning this invoice, contact Sylvia
Person @ 305-375-2632 or 305-216-1229
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Miami-Dade Transit
P.O, Box 010791
Miami, Florida 33101-0791
Invoice No.
1055
IINVOICE
Customer
Name
Address
City
Phone
Mise
I'
12/13/2005
Monroe Emergency Management Attn: Irene Toner
49063 Street, Ocean Side Suite 150
Marathon State FL ZIP 33050
Date
Order No.
Rep
FOB
Qty Description Unit Price TOTAL
7264 Dade Monroe Express from December 5 - December 11, 2005 $ 1.85 $ 13,438.40
7264 passengers @ $1 .85 each
SubTotal $ 13,438.40
Shipping
Payment I Cash Tax Rate{s)
BtJtJ.iI-.6'1-
Comments TOTAL $ ~40
Name
CC#
Expires
lomce Use Only
Make all checks payable to MiamI-Dade Transit. If you have any questions concerning this invoice, contact Sylvia
Person @ 305-375-2632 or 305-216-1229
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MIAMI-DADE
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Invoice No.
1052
P.O. BoX 010791
Miami, Florida 33101-0791
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JINVOICE
Customer
Name
Address
City
Phone
Mise
I'
1218/2005
Monroe Emergency Management Atln: Irene Toner
490 63 Street, Ocean Side Suite 150
Marathon State FL ZiP 33050
Date
Order No.
Rep
FOB
Qty Description Unit Price TOTAL
6929 Dade Monroe Express from November 28 - December 4, 2005 $ 1.85 $ 12,818.65
6929 passengers @ $1.85 each
SubTotal $ 12,81 B.65
Shipping
Payment I Cash Tax Rate(s)
/~Y.5;)
Comments TOTAL $ -'1-2;-8t&65
Name
CC#
Expires
lomce Use Only
Make all checks payable to Miami-Dade Transit. If you have any questions concerning this invoice, contact Sylvia
Person @ 305-375-2632 or 305-216-1229
Stephen P. Clark Center, 111 Northwest First Street-Suite 910, Miami, FL 33128-1999
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Miami-Dade Transit
P.O. Box 010791
Miami, Florida 33101-0791
Invoice No.
1054
IINVOICE
Misc
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Customer
Name
Address
City
Phone
Monroe Emergency Management Alto: Irene Toner
49063 Street, Ocean Side Suite 150
Marathon State i!::.-- ZI P 33050
Date
Order No.
Rep
FOB
12i9/2005
Qty Description Unit Price TOTAL
6606 Dade Monroe Express from November 21 - November 27,2005 $ 1,85 $ 12,221.10
6606 passengers @ $1.85 each
SubTotal $ 12,221.10
Shipping
Payment I Cash Tax Rate{s)
-7):L 7/. 7.3
Comments TOTAL $ -t2,221.10
Name
CC#
Expires
lomce Use Only
Make all checks payable to Miami-Dade Transit. If you have any questions concerning this invoice, contact Sylvia
Person @ 305-375-2632 or 305-216-1229
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Miami-Dade Transit
P. O. Box 010791
Miami, Florida 33101-0791
Invoice No.
1053
llNVOICE
Customer
Name
Address
City
Phone
Monroe Emergency Management Attn: Irene Toner
490 63 Street, Ocean Side Suite 150
Marathon State ~ ZIP 33050
Mise
Date
Order No.
Rep
FOB
I-
12/9/2005
Qty Description Unit Price TOTAL
6902 Dade Monroe Express from November 14 - November 20, 2005 $ 1.85 $ 12,768.70
6902 passengers @ $1.85 each
.
SubTotal $ 12,768.70
Shipping
Payment I Cash Tax Rate{s)
76.tJa is:!.
Comments TOTAL $ 12,71.58.78
Name
CC#
Expires
10m"" Use Only
Malle afl checks payable to Miami-Dade Transit. !{you have any questions concerning this invoice, contact Sylvia
Person @ 305-375-2632 or 305-216-1229
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MIAMI-DADE
~._~11I61l1J]JlifJl
Invoice No.
1051
P.O. Box 010791
Miami, Florida 33101-0791
-
IINVOICE
Customer
Mise
,.
12/8/2005
Name
Address
City
Phone
Monroe Emergency Management Attn: Irene Toner
490 63 Street, Ocean Side Suite 150
Marathon State FL ZIP 33050
Date
Order No.
Rep
FOB
Qty Description Unit Price TOTAL
6347 Dade Monroe Express from November 7 - November 13, 2005 $ 1.85 $ 11 ,741.95
6341 passengers @ $1.85 each
SubTotal $ 11,741.95
Shipping i
Payment I Cash Tax Rate(s) h,.1t~
Comments TOTAL $ -~5l
Name
CC#
Expires
J
lomce Us. Only
Make all checks payable to Miami-Dade Transit. If you have any questions concerning this invoice, contact Sylvia
Person @ 305-375-2632 or 305-216-1229
Stephen P. Clark Center, 111 Northwest First Street-Suite 910, Miami, FL 33128-1999
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Invoice No.
1050
P.o. Box 010791
Miami, Florida 33101-0791
"NVOICE
Customer
Name
Address
City
Phone
Mise
"
11/21i2005
Monroe Emergency Management Altn: Irene Toner
49063 Street, Ocean Side Suite 150
Marathon State FL ZIP 33050
Date
Order No.
Rep
FOB
Qty Deserlptlon Unit Price TOTAL
5865 Dade Monroe Express from October 31 - November 6,2005 $ 1.85 $ 10,850.25
5865 passengers @ $1.85 each
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SubTotal $ 10,850.25
Shipping
Payment I Cash Tax Rate(s) b/ ';''""G1:38
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Comments TOTAL $ -1B-;B55:25
Name
CC#
Expires
rmce Use Only
Make all checks payable to Miami-Dade Transit. {f you have any questions concerning this invoice, contact Sylvia
Person @ 305-375-2632 or 305-216-1229
Stephen P. Clark Center, 111 Northwest First Street-Suite 910, Miami, FL 33128-1999
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BOARD Of COUNTY COMMISSIONERS
Ma}JOr Dixle M. Spehar, DIstJict 1
Mayor Pro Tern Charles "Sonny" McCoy, District 3
George Neugent. District 2
Oallld p, RIce, District"i
Murmy E. Nelson, District 5
November ~2., 200$
Mr. RQpsevelt 8Ta~eYJ Director
Miaml~Oade Transit
111 NW 1 Street f
Miami, FIotida 33128
RE: Monro~.aJu.nty,~nd JGf TrElr.spom:tion, Inc
Transpo1tion Agreement ,4inel'ldrrr..errt
Dear Mr. Bradley: I
,he Momoe.Couilo/. Office of Emergency Nanagernent is grateful of your entity assistance and cc.operation In .11f.ording
US the ttansportatjprJ needs Cl{perier\c:ed during the evacuation and r~covery process of Hurricane "~I ma.
Th~ sorges that r9lUlted frOm HurricaneWHma have Impat'".eO a large sector of our community creating a large number
ofv#iide lo~ses, ~he lOSS ofiJanspol1:al:lon haS-Impaired their abitily to get to their places of en1lJlcvment.
AS 11l!Il1~nitarian a~sis\:am:e and a reccverY!1iea"W1:!!i1entr with your helP.- w<?: have provided ~ bus: stops .along US 1.
Hlflhway free of f~re to the resWeni.$ of the Count'f CIS we.1I as the labor force riding .1GT buses from Florida Ci.t)!, The
ability: to prOvide fhis trall!1portatit:m ,^~a translate into a Significant tool to the recovery process both CDlmti~ are
undertaking. JGT rOV'id~ us assistance in relCGltlng our Sh~lt~r popuf;ticn and continues ro tlelp in any way possible,
Our OffICe f?xed a.1 copy Of signed Agreement dated OctotJ(~r 29,_ 2005 to Mr, Joel Perez detailing the emergency items
cova:ed rJilder S\.Jth ag:r~ment. We are" now in need of e.:<tendl:1g Initialagre.'3ffient until such time as we deem
necesSary' to t!i1~' '11;\ retovelY ProCes.5' Addition ally ,;lie would li!<:~ you to cc.nsider revising the rotal fare :::harge; a5
follows:
faml~Dape dally hours I Total daily hOUfS) X (Total number 01' passengers) X. (Fare)
1PLE: {53t.89) X (950) X 1.85 ::; 1146,60
The proposed feqlt will ultimately diminish the overall cost to OW' tax base and failiy compensate your departmerrt.
We vier~ rnffinTid by JOT that ~i1e number of p~",~r,geJS h?s inci"eased over 40%, this iru:~ase in tt<lfflc will have il
fasting positive imfClct in your regular route, which will ben~fit all of us.
Tne initial ttans~tion agl"ee:rn~tw.:ls dl'af'"r.ed under the Stat.e of I"lorlda Ernen;;ency Order 05-219. This Amendml;!nt
was approv~d <;15 ~ bulk item durmg ou. Board (F'f COUllty Commt5Sionern m,::eting this morning. We are attad1ing
,aples of tl1e in"', I,orcement dated OdDoo, 29, Z005 and the an"",,,," ",,,omen, rl'red November 10, 20nS.
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Roosevett br.1dle}., DlJ"ecro
Miami Dade Transit
page;
We lOOK forward 00 lneailng from you and appreciate your consideration
JZ:~
lrene lone., DI~
Emergency Managemen
ENo.OSURES
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(305) 294-4641
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BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tern Murray E. Nelson, District 5
Dixie M Spehar, District 1
George Neugent, District 2
David P. Rice, DISbict4
December 19, 2005
Mr. Roosevelt Bradley, Director
Miami Dade Transit
111 NW l't Street Suite 910
Miami, F13312R
RE: Monroe County and JGT Transportation, Tnc.
Transportation Agreement and Amendment
Dear Mr. Bradley:
On November 22, 2005 the Monroe COlUlty Office of Emergency Management sent you a letter (copy atiached) requesting you
considered a formula to :figure your 56 hours offare compensation. We also agreed to add an additional 36 hours of service which
we contracted with JGT Transportation and your permission. As you know, unless a physical count is obtai ned from transportation
company it would be very difficult to figure out the actual fare count.
We are asking you to consider a settlement as illUSlraled in our letter, We feel it to be fair and adequate, given the increase in
traffic that has been reported; our formula uses a weighted 59.5% of the entire traffic to be a representative fare sllare as
selUernent.
We look forward to your assistance in tlus matter that has greatly benefited end users from Florida City to Key West. We
appreciate the understanding you provided during dire times.
Thank you,
~~
~~::;~~~Management
1\
Page I of I
Tezanos-Jose
From: Tezanos-Jose
Sent: Friday, March 10,2006 9:18AM
To: Toner-Irene
Subject: Miami-Dade Transit
Irene,
As I discussed with you, I tried to reach Roosevelt Bradley Director of above subject agency, and ended talking to
Quinton Fortes Budget Analyst (305)375-1836 or cell (305)218-5909. Mr. Fortes informed me that after reviewing
your request they are in agreement to allow fare revision. This will translate into a $451< savings to our tax base!
I discussed this revision with Suzanne Hutton, and she will add something to reflect modification in the lnterlocal
Agreement
Jose
4/19/2006
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