Item H6
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 18,2006
Division:
Growth Management
Bulk Item: Yes X
No
Department: Planning
Staff Contact Person: Charlene Wylie
AGENDA ITEM WORDING:
Approval of grant funding from the Florida Department of Environmental Protection, Bureau of Invasive Plant
Management, in the amount of $144,000 for the removal of exotic plant species in the Florida Keys Scenic
Highway Corridor.
ITEM BACKGROUND:
The Florida Keys Scenic Highways Program's Corridor Management Plan requires protection and preservation
of natural resources along the cOlTidor. The removal of exotic plant species within the Scenic Corridor right~of~
way is one of the action items in the Corridor Management Plan.
Monroe County is an authorized contractor with the Florida Department of Environmental Protection, Bureau
of Invasive Plant Management, for the removal of exotic species. The County, acting on behalf of the Florida
Keys Scenic Highway Advisory Group, will subcontract the removal of exotic species in the Scenic Highway
right-of-way.
Matching funds provided through in.kind matches for project administration, use of county equipment, and
herbicides.
PREVIOUS RELEVANT BOCC ACTION:
February 18, 2004 ~ Approval of 10 year FDEP contract PL-029 for funding to removal invasive exotic plant
speCIes.
CONTRACT/AGREEMENT CHANGES:
N/A
ST AF:F RECOMMENDATIONS:
Approval
TOTAL COST: $186.323.80 (grant & local match) BUDGETED: Yes X No
Growth Manage. Salary &
COST TO COUNTY: $16,273.80 SOURCE OF FUNDS: Env. Restoration Fund
REVENUE PRODUCING: Yos
NoX
AMOUNT PER MONTH
Year
APPROVED BY:
County Atty
X
OMB/Purchasing -2L~ Risk Management ~~
DOCUMENTATION: Included ~~~__~_
Not Required _~_
mSPOSITI ON:
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: FDEP Contract # PL029
Effective Date:
Expiration Date:
Contract Purpose/Descri ption:
Task Assignment # FK 060. Contracted removal of non-native, invasive plant species from the
Florida Keys Scenic Highway Corridor.
Contract Manager: Charlene Wylie 2521 Planning and Environmental
Resources
(Name) (EXL) (Department/Stop #)
for BOCC meeting on October 18. 2006 Agenda Deadline: September 29, 2006
CONTRACT COSTS
Total Dollar Value of Contract: $ 144,000
Budgeted? Yesl8J No D Account Codes:
Grant $ 175,000
County Match: $ 16,723.80 in-
kind
Current Year Portion: $ 144,000
f:10~ 0701
- - - -
~~-~-
Estimated Ongoing Costs: $Q!yT
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(cg. maintenance, utilities, > anitorial, salaries, ctc)
CONTRACT REVIEW
Risk Management
O~B.!purchaSing
Changes
Needed
YesD Nol2Sl
YesD No[?
~iffilu YesD NoD
! '
Yesr;:;tNoD
@
Date Out
Division Director
Qate [n
l
Reviewer
Comments:
Ifbb S
County Attorney
OMB FOffil Revised 2/27/01 Mep #2
TASK ASSIGNMENT NOTIFICATION FORM
DEP CONTRACT NO. PL-029
Task Assignment Number: FK-060
Date; August 9, 2006
Contractor Name: Monroe County
Contractor's Contract Manager: Charlene Wylie (305) 852-2521
DEP Contract Manager: Greg Jubinsky 850-488-5631
DEP Site Manager; Jackie Smith 561-791-4720
Project Title: Monroe County Overseas Heritage Trail 06-07
MA 10#:
Task Description and Payment Schedule: Exhibit I describes the scope of work for this project. The Contractor is not authorized to
perform work on any additional sites until such time as the DEP and the Contractor have fully executed a Change Order for said
additional work. Any work performed by the Contractor contrary to this Task Assignment shall be at the Contractors expense.
Task Assignment Conditions and Deliverables~
I. Control is defined as treatment effective in preventing re-sprout of treated target vegetation.
2. If 95% kill rate is not achieved for any area of the project after two months following project completion, one additional
thorough treatment of the plant will be the responsibility of the contractor at no cost to the contracting entities.
3. The Contractor shall notify the designated site manager prior to entering the work-site.
4. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event{s).
5. Upon Site Manager approval, the Contractor is authorized to control incidental occurrences of any current EPPC category one or
category two invasive exotic plant species encountered within the Project Site(s). Costs for these control operations shall not exceed
the established Task Assignment amount, and must not jeopardize the Contractor's ability to achieve the required level of control for
the primary target species. It is the responsibility of the Contractor to determine that all control operations do not exceed the
established Task Assignment amount.
Final Treatment Completion Date; June 15,2007
Task Assignment Type:
Amount Not To Exceed:
Cost Reimbursement
$] 44,000.00
Total Task Assignment Value
$144,000.00
Funding Information:
Or!!:. Code
13710-2800-222
I
IKO.
) 07
IObiect Code
I 139904
,
IFund
lSDec. Cat.
1102334
IProiect # IVear
i 029FK060 I 06-07
,
IAmount
:$144,000.00
1$
FL DEPARTMENT OF ENVIRONMENTAL PROTECTION
MONROE COUNTY
-~
Mayor Charles "Sonny" McCoYDate
Danny P. Kolhage~ Clerk Date
cc; Gwenn Godfrey, Contracts Office (MS93)
Contracts Disbursements Section (MS78)
DEP Contract No. PL~029, Task Assignment No. FK-068,~~lMM\3RIMSlEY
oa~$SISTA~rCf~T!oA~!~~NEY
~,/()t-
Date
TASK ASSIGNMENT RESPONSIBILITIES
RESPONSIBILITIES OF THE CONTRACTOR:
1. Upon full execution of the Task Assignment, the Contractor will coordinate with the DEP Site Manager 10 establish a mutually
agreeable work schedule.
2. A Ground Crew Supervisor, employed by the Contractor, will be present at all times whcn work on the site is underway;
3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor will
assure contract crews are knowledgeable of, and remain within property and treatment boundaries. Every effort shall be made by the
Contractor to avoid damage to native vegetation and wildlife:
4. Ground Crew Supervisors will be pesticide applicators possessing current certitlcation by the Florida Department of Agriculture and
Consumer Services (FDACS) in the Forestry or Right-of-Way categories. A copy of each supervisor's FDACS certitlcation will be
provided to the DEP Site Manager prior to initiation of on-site supervisory duties;
5. The Ground Crew Supervisor may supervise a maximum of eight (8) field employees at any given time, unless otherwise noted in the
Task Assignment;
6. The Ground Crew Supervisor shall be responsible for the collection. recording, and timely submission of all data and reports required.
At weekly intervals and at the completion of initial treatments and site reassessment, a complete report will be submitted to the Site
Manager detailing sites treated, number and size of plants kiJled, and type of treatmenr used. This data will be recorded on the DEP
"Daily Progress Report Fonn".
7. The Contractor will strictly adhere to all herbicide label application, precautionary, and safety statements;
8. All control efforts (except cogon grass treatment) shall be at least 95% effective in preventing re-sprout of treated target vegetation. If
95% kill rate is not achieved for any area of the project after two months following project completion, one additional thorough treatment
of the plant species listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the DE?;
9, Cogon grass treatments shall be 100% effective in killing above ground portions (top kill) of target vegetation. If 100% top kill rate is
not achieved for any area of the project after 30 days following project completion, one additional thorough treatment of the plant species
listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the DEP;
10, The Contractor shall forward an original invoice along with all corresponding Daily Progress Report Forms, completed and approved,
to the Bureau ofInvaslve Plant Management, 3915 Commonwealth Boulevard, MS 710, Tallahassee, Florida 32399-3000 within ten (10)
working days of work completion;
RESPONSIBILITIES OF THE DEP SITE MANAGER:
1. The Site Manager reserves the right to inspect, at any time, the Contractor's procedure, spray system(s). spray solution(s), and other
ancillary equipment, and to approve operating personnel. Inspection, however, will not relieve the Contractor of any obligations or
responsibilities nor will it transfer any liability to the lands listed under "Project Location, ";
2. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes
additional treatment areas or change in treatment methodology.
3. The site management agency authorizes Bureau ofInvasive Plant Management staff to approve invoice payments of all funds
encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy of the
approved invoice will be forwarded to the site management agency.
DEP Contract No. PL-029, Task Assignment No. FK-060, Page 2 of 2
Exhibit 1
Project Title:
Overseas Heritage Trail
Exotic Plant Control, Florida Keys
Working Group:
Florida Keys Invasive Exotic Plant Working Group
Site Manager:
Charlene Wylie
Florida Keys Scenic Highway Coordinator
Monroe County Growth Management
2798 Overseas Highway
Marathon, Florida 33050-2227
phone: (305) 852-2521
email: wylie-charlene@monroecounty-fl.gov
Method of Control: Sub Contract/Cost reimbursement
Project Goals: The project goal is the eradication of non-native invasive plants from approximately
625 acres along US 1 in Monroe County, The Overseas Heritage Trail from MM4 to MM 106. The
most common invasive exotic plant species encountered on these lands and their FLEPPC Category
ranking are Brazilian pepper (I - Schinus terebith(folius), beach naupaka (I ~ Scaevola sericea),
bischofia (I - Bischofia javanica), seaside mahoe (1- Thespesia populnea), mahoe (II - Hibiscus
tiliaceous), latherleaf (I - Colubrina asiatica), lantana (I - Lantana camara), oyster plant (I -
Tradescantia spathacea), woman's tongue (I - Albizia lebbek), Australian pine (1, II - Casuarina
spp.), castor bean (II - Ricinus communis), lead tree (II - Leucaena leucocephala), bowstring hemp
(II - Sanseviera hyacinthoides), wedelia (II - Wedelia trilobata), pothos (II ~ Epipremnum
pinnatum), Guinea grass (II - Panicum m{L"'(imum), and life plant (II - Kalanchoe pinnata). In
addition, any other FLEPPC listed species found will be removed.
Proiect Location: The Overseas Heritage Trail, which runs the length of US I.
The approximately 625 acres proposed for invasive plant eradication for this project are immediately
adjacent to a range of major upland habitats within the Florida Keys. Represented in these
conservation lands are coastal beaches, buttonwood associations, rockland and maritime hammocks,
and pine rockland ranging in condition from severely disturbed to pristine. These areas provide
habitat and resources for a myriad of wildlife, resident and migratory birds, and endemic plant
species. The non-native plants that invade these areas decrease habitat value and lower biodiversity.
Just a few of the state and federally listed endangered and threatened species of animals and plants
that utilize these habitats include: green turtles (Chelonia mydas), eastern indigo snake
(Drymarchon coral's couperi), key mud turtle (Kinosternon baurii), piping plover (Charadrius
melodus), white-crowned pigeon (Columba leucocephala), Key Largo cotton mouse (Peromyscus
gossypinus allapaticola), Lower Keys rabbit (Sylvilagus palustris he/nen), Key deer (Odocoileus
virginianus clavium), Blodgett's wild mercury (Argythamnia blodgettii), locustberry (Byrsonima
lucida), silver palm (Coccothrinax argentata), and Garber's spurge (Chamaesyce garberi).
Proiect Description: This project will employ contract labor and Monroe County exotic plant
DEP Contract No. PL029, Task Assignment No. FK-06l, Exhibit 1, Page 1 of 5
Exhibit 1
control technicians. The technicians and contract labor will eradicate woody and herbaceous non-
native plants from the Overseas Heritage Trail in the Florida Keys. The duration of the project is
scheduled for October 1, 2006 to lune 1, 2007.
The contracted crews will attack the highly infested areas along the Overseas Heritage Trail from
MM4 to MMl 06, removing all FLEPPC listed species. This is estimated to take 18 weeks.
The exotic plant control technicians will sweep the entire length of the Overseas Heritage Trail to
look for resprouts and seedlings. This is estimated to take 32 weeks. The technicians will be
provided flrst aid supplies, chainsaw, a vehicle, and administrative support. Training will consist of
instruction in plant identification, herbicide handling and application techniques, safe chainsaw use
and maintenance.
The Monroe County Land Steward will arrange for and/or conduct training for technicians, as well as
supervise and schedule the work of the technicians and contract crews.
Proposed Bud2et: The proposed budget for the project is as follows:
BIPM Grant Fundin2 - $144.000
Contract Labor -$144,000
200 technician hours per week for 18 weeks @ $26.00 hourly rate
52.5 Certified Crew Supervisor Hours for 18 weeks @ $53.00 hourly rate
Other Grants - $25.600
Monroe County Technicians - $25,600
40 Technician Hours per week for 32 weeks at $l6.00-$20 hourly rate
($16 initial, $20 if they obtain licenses)
In Kind Matches - $16.723.80 (10.4% match)
PROJECT ADMINISTRATION
· $ 6,250.00 (l0 hours per week for 25 weeks @ $ 25.00 hourly rate)
. $ t ,700.00 (3 hours per week for 20 weeks @ $28.73 hourly rate)
HERBICIDES
. $ 3,108 (140 mixed gallons ofGarlon 4 at 20% concentration in Impel
@ $22.20/mixed gallon)
· $464 (200 mixed gallons of Roundup Pro at 5% concentration in
water @ $2.32/mixed gallon)
SUPPLIES & EQUIPMENT
· $300 (sprayers, gloves, eye protection, chainsaws, chaps)
VEHICLE
. $ 4,878 (one pickup truck for 360 hours @ $13.55/hour)
DEP Contract No. PL029, Task Assignment No. FK-061, Exhibit 1, Page 2 of 5
Exhibit 1
PROJECT TOTAL: $ 186,323.80
Work Specifications: Work perfonnance will consist of furnishing all labor, herbicides, diluents,
small equipment, transportation, spray equipment, and PPE, and performing all operations necessary
to control the exotic plants listed under "Project Goals" using proven techniques on the individual
species. Ifheavy equipment (bucket truck, dump truck, etc.) or a chipper is required for some tasks,
the equipment will be provided as an in-kind match by Monroe County Division of Public Works,
Florida DOT or in partnership with other land managers.
The exotic plant control technicians and contract labor shall be responsible for maintaining a daily
work log that will record date, name of site, and hours of work along with other data that will be
submitted to the Scenic Highway Coordinator at the end of each week. Monroe County will submit
monthly invoices to the Florida Department of Environmental Protection (FDEP), Bureau ofInvasive
Plants, for reimbursement for exotic plant control activities based on the work logs.
Only exotic plant species listed under "Project Goals" will be treated according to developed
effective control techniques. Depending upon the non-native species treated and the type of habitat,
plants can be hand-pulled, treated in place and left standing, cut down and removed from site, or cut
and piled or chipped on site. Decisions regarding specific plant treatment methods on each site will
be made by the Monroe County Land Steward. Treating vegetation in place and allowing it to
decompose in situ is cost effective and biologically sound except in habitats where fuel loading may
be a concern, where excessive mulching would preclude native seedling recruitment or negatively
affect wildlife, or where falling trees could pose a hazard to roads or structures. Areas from which
exotic plants are removed are expected to mostly revegetate naturally. No artificial seeding or
revegetation with natives is anticipated to be required. If severely degraded sites with distant native
seed sources, however, recover very slowly, planting of natives will be considered with funds from
Monroe County's Environmental Land Management and Restoration Fund, other funding sources or
with donations and volunteer assistance.
Every effort shall be made by the exotic plant control technicians to avoid damaging native
vegetation or disturbing wildlife. The technicians will abide by all herbicide label application,
precautionary, safety, cleaning, and disposal information. Specimen labels and MSDS information
for all chemicals used will be kept with the chemicals, and technicians shall be provided with first
aid kits and emergency contact numbers for their work in the field.
Data Collection: The exotic plant control technicians will be responsible for conducting field
work and keeping daily work logs. Work logs will record date, morning and afternoon weather
conditions, name of site, specific location on site, hours of work, species treated, estimates of
species abundance in each work location, treatment method, herbicide, concentration, and
amount applied.
Proiect Time Frame: The project will entail initial and maintenance treatment of exotic plants
along the entire length of the Overseas Heritage Trail State Park, beginning as soon as funding is
available. Subsequent follow up treatments of exotics will be done if necessary as determined by
site monitoring. The project will conclude on approximately 1 lune 2007, with the Florida Keys
DEP Contract No. PL029, Task Assignment No. FK-061, Exhibit 1, Page 3 of5
Exhibit 1
Scenic Highway Coordinator providing a comprehensive tinal report to accompany the final
invoice for cost reimbursement to the FDEP Bureau of Invasive Plants by 15 June 2007.
DEP Contract No. PL029, Task Assignment No. FK-061, Exhibit 1, Page 4 of 5
Exhibit 1
DEP Contract No. PL029, Task Assignment No. FK-061, Exhibit 1, Page 5 of 5