Item C09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 8/19/09
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval of Federal Aviation Administration grant to conduct an Environmental Assessment
for relocation and extension of Runway 07/25 at the Florida Keys Marathon Airport, in the amount of $485,855.00.
ITEM BACKGROUND: This project will be funded 95% by the FAA and 5% by Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit PFC Application # 14,3/21/07.
CONTRACT/AGREEMENT CHANGES: New grant
STAFF RECOMMENDATION: Approval
TOTAL COST: $485,855.00 INDIRECT COST: n/a
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO AIRPORT: None
COST TO PFC: 24,292.75
COST TO COUNTY: None
BUDGETED: Yes
SOURCE OF FUNDS: FAA, PFC
REVENUE PRODUCING:
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X Risk Management X
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
Ibev
AO
revised 7/09
MONROE COUNTY BOARD OF COLlNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Federal Aviation Administration
Effective Date: Execution
Expiration Date: Open
Contract Purpose/Description: Conduct Environmental Assessment for relocation and extension of Runway
07/25
Contract Manager: Peter Horton
(name)
# 5200
(Ext. )
Airports - Stop # 5
(Department! Stop)
for BOCC meeting on: 8/19/09
Agenda Deadline: 8/4/09
CONTRACT COSTS
Total Dollar Value of Contract: $485,855.00
Budgeted? Yes
Grant: Yes - FAA
County Match: PFC revenue
Current Year Portion: - 20,000.00
Account Codes: 403-63575-530490-GAMD69
Estimated Ongoing Costs: None
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Yes No
Airports Director j.L2.-'c8 ( ) ()'1-
Risk Mana~ment DJfl;.t& ( ) tJ.)
O.M.B.lPur h~ing _/_/- ( ) (1-)
County Attorney -1-1- ( ) ( )
Comments:
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o GRANT AGREEMENT
u. S. Depanment
of T ransponation
Federal Aviation
Administration
Date of Offer: July 27, 2009
Project Number: 3-12-0044-027 -2009
Recipient: Monroe County (Herein called Sponsor)
Airport: The Florida Keys-Marathon Airport
OFFER
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY
OFFERS AND AGREES to pay, as the United States' share, ninty-five percent (95%) of the allowable costs
incurred in accomplishing the project consisting of the following:
'Conduct Environmelal Assessment for relocation and extension of Runway 07/25 "
as more particularly described in the Project Application dated June 30, 2009.
. The maximum obligation of the United States payable under this Offer shall be $485.855 for planning
I
. This offer is made in accordance with and for the purpose of carrying out the applicable provisions of the Federal
Aviation Act of 1958, as amended, codified at Title 49 of the United Slates Code. Acc lance and execution of
this offer shall comprise a Grant Agreement, as provided by Title 49 the United Sla s Code, constituting the
contractual obligations and rights of the United States and,.~~sO
UNITED STATES OF AMERICA '/' r. l
FEDERAL AVIATION ADMINISTRATION Manager, Airp
ACCEPTANCE
The Sponsor agrees to accomplish the project in compliance with the terms and conditions contained herein and
in the document "Terms and Conditions of Accepting Airport Improvement Program Grants" dated March 29,
2005.
Executed this _ day of
(Seal)
,20
Name of Sponsor
Attest
Signature of Sponsor's Designated Official Representative
Title
Title
CERTIFICATE OF SPONSOR'S ATTORNEY
I,
certify :
. acting as Attorney for the Sponsor do hereby
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of
State of Florida. Further, I .have examined the foregoing Grant Agreement. and the actions taken by said Sponsor
relating thereto, and find that the acceptance thereof by said Sponsor and Sponsor's official representative has
been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the
laws of the said State and the applicable provisions of the Federal Aviation Act of 1958, as amended. codified at
Title 49 of the United States Code. In addition, for grants involving projects to be carried out on property not
owned by the Sponsor. there are no legal impediments that will prevent full performance by the Sponsor. Further,
it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in
accordance with the terms thereof
Signature of Sponsor's Attorney
Date
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Orlando Airports District Office
5950 Hazeltine National Dr., Suite 400
Orlando, FL 32822-5003
Phone: (407) 812-6331
Fax (407) 812-6978
U.S. Department
of Transportation
Federal Aviation
Administration
July 24, 2009
Mr. Peter Horton
Airport Director
Monroe County, Florida
Key West International Airport
3491 S. Roosevelt Boulevard
Key West, FL 33040
Dear Mr. Horton:
RE: The Florida Keys-Marathon Airport; Marathon, FL
AlP Number 3-12-0044-027-2009
Grant Offer
We are enclosing the original and one copy of a Grant Offer for AlP Project No. 3-12-0044-027-2009 for
The Florida Keys-Marathon Airport, in response to your Application for Federal Assistance dated June 30,
2009. Your acceptance of this Offer will constitute a Grant Agreement by which the government will
participate in the allowable costs of the project amounting to $485,855 (Federal share).
Once the authorized official has executed the Agreement and the official's signature has been notarized
and sealed/stamped, the attorney for Monroe County must certify that the Sponsor's acceptance complies
with local and state law and constitutes a legal and binding obligation on the part of the Sponsor. Please
note that the Agreement is not legal unless the attorn~y signs it AFTER the Sponsor.
If the terms of this Offer are satisfactory, please execute the document as soon as possible, but not later
than August 21, 2009. To assist us in administrative reporting requirements you are requested to notify
this office by faxing the signature page of the grant or by telephoning us immediately upon executing the.
grant. Only the original executed grant needs to be returned to this office. The remaining copy is for
your file.
Please note that this grant offer may be funded all or in part with funds from the Small Airport Fund.
Please allow approximatelv 30 days after returnina final executed arant to this office before attemptina any
drawdowns from the letter-of-credit account.
7~ ~Jt-
w. Dean Stringer' T
Manager
2 Enclosures
cc:
Carl Filer, FDOT/6
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