Item D06 D6
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
Board of County Commissioners Meeting
July 19, 2023
Agenda Item Number: D6
2023-1180
BULK ITEM: Yes DEPARTMENT: Engineering Services
TIME APPROXIMATE: STAFF CONTACT: Debra London 305-852-7173
AGENDA ITEM WORDING: Approval to reject bids received on April 6, 2023 for the January 25,
2023 solicitation for construction bids for the Sands Subdivision Sea Level Rise Pilot Project.
ITEM BACKGROUND:
The construction rebid for the Sands Subdivision (Big Pine Key) Sea Level Rise Pilot Project was
advertised in Demandstar on January 25, 2023 with bid opening on April 6, 2023. Two bids were
received ($22,562,375 and $25,381,157)which were significantly higher than the engineer's estimate of
$9,256,697. Although the county was awarded an $8.1 million CDBG-MIT grant for the project, a
funding shortfall exists of approximately $15 million dollars (including Construction Engineering and
Inspection Services), therefore the county is unable to proceed with award of the project unless
additional funding is obtained.
In March 2022, Monroe County was awarded $8,181,489.00 of CDBG-MIT funds for the Sands Sea
Level Rise Pilot Roadway and Drainage project.
PREVIOUS RELEVANT BOCC ACTION:
November 15, 2022 - The BOCC rejected the single construction bid for the Sands Subdivision(Big
Pine Key) Sea Level Rise Pilot Project because pursuant to HUD-DEO (federal funding),projects must
be rebid if a single bid is received.
March 16, 2022- The BOCC approved by resolution Subrecipient Agreement No. IR026 with the
Florida Department of Economic Opportunity (DEO) for the Sands Subdivision Sea Level Rise Pilot
Roadway and Drainage mitigation project (Big Pine Key), which is funded through the U.S. Housing
and Urban Development Agency (HUD) CDBG-MIT program, in the award amount of$8,181,489.00,
with no match requirement, and a four year grant duration.
August 19, 2020 — The BOCC held a public hearing/meeting for citizens and municipalities to provide
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input on an application for grant funds for the Sands Subdivision Road Elevation and Storm Water
Drainage Improvement Project, which will elevate and improve drainage on Father Tony Way in Big
Pine Key.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to reject bids received on April 6,2023 for the January 25,2023
solicitation for construction bids for the Sands Subdivision Sea Level Rise Pilot Project.
DOCUMENTATION:
FINANCIAL IMPACT:
N/A
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