Item F7 F7
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
Board of County Commissioners Meeting
July 19, 2023
Agenda Item Number: F7
2023-1192
BULK ITEM: Yes DEPARTMENT: County Land Acquisition And Land
Management
TIME APPROXIMATE: STAFF CONTACT: Mike Lalbachan
9:00am
AGENDA ITEM WORDING: Approval to submit Hazard Mitigation Grant Program(HMGP)
applications under Presidential Disaster Declaration for Hurricane Nicole(FEMA 4680-DR-FL) for
Residential Elevation and Mitigation Reconstruction projects of approximately 34 privately owned
properties with an estimated budget amount of$10,657,000.00 with homeowners providing the local
match amount.
ITEM BACKGROUND:
The Florida Division of Emergency Management(Division) announced the availability of Hazard
Mitigation Grant Program(HMGP) funds as a result of the recent Presidential Disaster Declaration for
Hurricane Nicole (FEMA 4680-DR-FL). HMGP funding is authorized by Section 404 of the Robert T.
Stafford Disaster Relief Act. This funding helps communities implement measures to reduce or
eliminate long-term risk to people and property from natural hazards and their effects. The Division
encourages all potential applicants to submit applications for projects that address eligible mitigation
activities. The amount of HMGP funding available to the state is based on the total federal disaster
assistance for the Presidential Disaster Declaration.
According to the Code of Federal Regulations (CFR) 44 §206.434(a), eligible applicants include local
government who have an approved Local Mitigation Strategy (LMS) in accordance with 44 CFR
§201.6,prior to receipt of HMGP subgrant funding for projects. Furthermore, activities include
mitigation projects that will result in protection of public or private property from natural hazards such
as Residential Elevation and Mitigation Reconstruction.
Under the HMGP, FEMA will contribute up to 75-percent of the total amount approved under the grant
award to implement eligible, cost-effective mitigation measures. Homeowners in the grant applications
2692
will provide the remaining 25-percent non-federal share.
Staff received mitigation applications during the 2021 and 2022 FMA grant cycle from property owners
Countywide including incorporated cities and unincorporated Monroe County. However, some of the
applications that were received and forwarded to FEMA in 2021 were not funded due to limited
amount of funding. Similarly, some of the residential elevation and mitigation reconstruction
applications from 2022 might not be considered for funding due to the limited amount of funding
available by FEMA in the 2022 FMA cycle and the number of flooding occurrences of these properties
(Not a Severe Repetitive Loss or Repetitive Loss Structure). The HMGP program does not prioritize
repetitive loss properties and therefore could be a better opportunity for these property owners the
County is including in the HMGP application.
Therefore, staff will submit these potential non-priority applications from the 2021 and 2022 FMA
grant into the HMGP Hurricane Nicole grant opportunity. Staff will submit 4 residential elevation
applications for approximately $6,837,000.00 and 2 residential mitigation reconstruction applications in
the amount of$3,820,000.00.
The application period will now close October 20, 2023. Applications submitted through the FDEM
Portal must be submitted no later than 11:59 p.m. EDT on October 20, 2023. Applications mailed to the
Division must be postmarked on or before October 20, 2023. Hand-delivered applications must be
stamped in at the Division no later than 5:00 p.m. EDT on October 20, 2023.
If these applications are approved by FEMA/FDEM and selected for grant award, the State (FDEM)
will enter into a grant agreement with the County for administration of the program. Monroe County
will then execute a homeowner agreement to assist homeowners in implementing their projects. The
County will request management costs to help implement these projects.
PREVIOUS RELEVANT BOCC ACTION:
On October 20, 2021, Monroe County BOCC granted approval to submit 2021 FMA grant applications
for Elevation, Mitigation Reconstruction and Acquisition Projects for privately owned properties.
On October 19,2022,Monroe County BOCC granted approval to submit 2022 FMA grant applications for
Elevation, Mitigation Reconstruction and Acquisition Projects for privately owned properties.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approved Staff to submit these HMGP grant applications
(Residential Elevation and Mitigation Reconstruction) for funding under the recent Presidential Disaster
2693
Declaration for Hurricane Nicole (FEMA 4680-DR-FL).
DOCUMENTATION:
NOFA DR-4680-Hurricane Nicole.pdf
FINANCIAL IMPACT:
2694
�dr�'SF�" I
"b4 qi we y����
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis Kevin Guthrie
Governor Director
MEMORANDUM
To: Local Governments, State and Regional Agencies, Indian Tribal
Governments, Local Mitigation Strategy Working Groups, and Private
Non-Profit Organizations Submitting Hazard Mitigation Grant Program
Applications for Hurricane Nicole (DR-4680)
From: Kevin Guthrie, State Coordinating Officer
Subject: Hazard Mitigation Grant Program Notice of Funding Availability
Date: May 19, 2023
Program Summary
The Florida Division of Emergency Management (Division) is pleased to announce the
availability of Hazard Mitigation Grant Program (HMGP) funds as a result of the recent
Presidential Disaster Declaration for Hurricane Nicole (FEMA 4680-DR-FL).
HMGP funding is authorized by Section 404 of the Robert T. Stafford Disaster Relief Act.
This funding helps communities implement measures to reduce or eliminate long-term risk
to people and property from natural hazards and their effects. The Division encourages all
potential applicants to submit applications for projects that address eligible mitigation
activities. The amount of HMGP funding available to the state is based on the total federal
disaster assistance for the Presidential Disaster Declaration.
Current Changes
The Division will be using the FDEM Portal for the HMGP process. Applications are currently
being accepted through the FDEM Portal and doing so does not require an additional
hardcopy submission. Hardcopy applications are permitted pursuant to the Rule 27P-22,
Florida Administrative Code; however, the Division highly encourages all applications to
solely be uploaded through the FDEM Portal. If an applicant chooses to submit a hard
copy of their application, a digital submission through the FDEM Portal is strongly advised as
processing and project management will be done through this system.
If you have been granted access to the FDEM Portal for a past event, please use your
existing account and do not re-register. If you have problems accessing your account, please
use the FDEM Portal contact below.
D IVI S 10 N H EA DO U A RTE R S Telephone: 850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.Florida Disaster.ora 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631 2695
Application Timeline
The application period will close October 20, 2023. The Division encourages potential
applicants to submit complete applications before the close of the application period.
Applications will only be accepted from eligible applicants as defined in the Minimum
Program Eligibility section of this notice.
FDEM Portal Submission: If you have not already registered for access to the FDEM Portal,
please see the instructions in Attachment H to do so. The information required for submitting
a complete application through the FDEM Portal is the same as the State of Florida HMGP
Application (Attachment ), which can be used as reference to collect all the information
necessary for your project prior to submittal. If an application is submitted through the FDEM
Portal, no hardcopies will be required.
A complete digital submission of your applications, and all necessary supporting
documentation, should be uploaded to the FDEM Portal no later than
October 20, 2023 11:59 p.m. (EDT)
It is imperative that your access request for the FDEM Portal is received by the
Division no later than 5:00 p.m. EDT on October 20, 2023 in order to meet the
application deadline.
Hardcopy Filing: If a hardcopy is filed, please provide just one original of the State of Florida
HMGP Application and all appropriate attachments. In addition, submit your project(s) and
all relevant documentation to the FDEM Portal using the directions detailed above and in
Attachment H.
Any hardcopy applications sent by mail or other carrier to the Division must be postmarked
on or before October 20, 2023. Hand-delivered applications must be stamped in at the
Division no later than 5:00 p.m. EDT on October 20, 2023.
2
2696
The HMGP application and all other pertinent resources for completing the
application may be obtained at the Division's website located at
www.floridadisasteror_ / in the section HMGP Application and Resources.
Questions regarding the FDEM Portal system may be directed to:
Jared Jaworski
(850)544-8372
Jred.iworski em.m�florid .com
Any completed hardcopy applications must be sent to the following address:
ATTN: Kathleen Marshall, Hazard Mitigation Grant Program
Florida Division of Emergency Management
Mitigation Bureau
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Minimum Program Eligibility
Eligible Applicants: According to the Code of Federal Regulations (CFR) 44 §206.434(a),
the following parties are eligible to apply for Hazard Mitigation Grant Program funds:
• State agencies
• Local governments who have an approved Local Mitigation Strategy (LMS) in
accordance with 44 CFR §201.6, prior to receipt of HMGP subgrant funding for
projects;
• Private non-profit organizations or institutions that own or operate a private non-profit
facility as defined in §206.221(e); and
• Indian tribes or authorized tribal organizations.
However, be advised that pursuant to Rule 27P-22, Florida Administrative Code, all project
applications must go through the Local Mitigation Strategy Working Group (LMSWG) of the
county where the project will take place. Any application sent to the Division without a signed
endorsement letter, from either the Chair or Vice-Chair of an LMSWG, will be denied.
Eligible Activities: Activities include mitigation projects that will result in protection of public
or private property from natural hazards. Activities for which implementation has already
been initiated or completed are not eligible for funding. Eligible projects include, but are not
limited to, the following:
• Acquisition or relocation of hazard-prone structures;
• Retrofitting of existing buildings and facilities that will result in increased protection
from hazards;
3
2697
• Elevation of flood-prone structures;
• Infrastructure protection measures;
• Stormwater management improvements;
• Minor structure flood control;
• Flood diversion and storage;
• Aquifer storage and recovery;
• Floodplain and stream restoration;
• Residential and community safe room construction; and/or
• Generators for a critical facility, provided they are cost-effective, contribute to a long-
term solution to the problem that they are intended to address, and meet other project
eligibility criteria as required by 44 CFR§206.434(c); or generators that are an integral
part of a larger eligible project.
Ineligible Activities: The state will not consider funding requests for the following:
• Construction of new facilities (Nevertheless, the cost associated with above-code
upgrades to new facilities may be considered);
• Equipment such as emergency pumps, vehicles, and communication devices;
• Stand-alone studies, design, and planning-related activities;
• Tree removal, debris removal, and other forms of maintenance; or
• Projects already in progress (Construction may not begin until the contract between
the State and subrecipient is executed and the project has met requirements of the
National Environmental Policy Act).
Eligibility Criteria: All projects submitted must meet minimum criteria to be considered for
funding. An eligible project must:
• Conform to the requirements stated in this Notice of Funding Availability;
• Conform to the Florida State Hazard Mitigation Plan and the respective community's
LMS;
• Conform to the funding priorities for the disaster, as established in the appropriate
LMS;
• Demonstrate cost-effectiveness;
• Be technically feasible;
• Benefit the designated disaster area;
• Conform to all applicable environmental laws and regulations, as well as Executive
Orders;
• Solve a problem independently or constitute a functional part of a solution;
• Benefit a National Flood Insurance Program (NFIP) participating community that is not
on probation or suspended from the NFIP; and
• Meet all applicable State and local codes and standards.
4
2698
Cost-Share Requirements
Under the HMGP, FEMA will contribute up to 75-percent of the total amount approved under
the grant award to implement eligible, cost-effective mitigation measures. The applicant must
provide the remaining 25-percent non-federal share. Contributions, cash, and in-kind
services are acceptable as part of the non-federal share. Requirements for in-kind
contributions can be found in 2 CFR §200.306. In-kind contributions must be directly related
to the eligible project cost and are those personnel, materials, equipment and supplies
owned, controlled, and operated by the applicant or a third-party contributor.
Applicants may use the Global Match concept as part of the 25-percent non-federal share.
Global Match permits a potential applicant to meet the non-federal share match by receiving
credit for state and/or local government funds that were committed to a similar type of
project(s). These similar, non-federally funded projects must meet all of the HMGP eligibility
requirements. This means that if Global Match is approved, the applicant may receive up to
100-percent federal share. Phased projects are not eligible for Global Match.
Pre-Award Costs
Prior to receiving a grant award, pre-award costs may be requested. Pre-award costs include
items such as engineering, environmental study, permitting, and other"soft" costs associated
with a construction project. Construction activities are not considered pre-award costs. Pre-
award costs must be requested in writing by submitting a signed Pre-award request form.
Directions for getting this form are included in Attachment A.
Procurement
Any procurement of property or services under a federal award must conform to 2 CFR §200
Subpart D (§§ 200.317 - 200.327). This also includes any activities performed as a part of
the pre-award request.
Sub-Recipient Management Costs
Per FEMA Hazard Mitigation Grant Program Interim Policy 104-11-1, HMGP projects
awarded under disasters, on or after the effective date, are eligible for sub-recipient
management costs (SRMC) up to a hard cap of 5 percent of their eligible and actual project
costs. SRMC is a separate pool of funding and will not be calculated as part of the benefit-
cost analysis (BCA). SRMC will be reimbursed at a 100 percent federal cost share following
the submission of compliant source documentation in conformance with 2 CFR 200 Subpart
E. Additional information on SRMC can be found in the attached application (Attachment )
and the HMGP SRMC Request Form (Attachment ). Any applicant requesting SRMC will
need to submit Attachment G along with their application.
5
2699
County Funding Allocation
To ensure funds are distributed equitably, designated counties have been assigned a portion
of the total HMGP grant. The amount is based on a calculation of the proportional share of
the total federal assistance under the Public Assistance (PA), Individual Assistance (IA), and
Small Business Administration (SBA) programs. Commitment of project funds by the Division
is contingent upon receipt of appropriate Legislative Budget Authority.
These figures are shown in Attachment B and represent the estimated amount of HMGP
funds currently available. HMGP funding is available only to those counties that have a
current FEMA-approved LMS. Project applications will be considered only if:
(1) The application is accompanied by an endorsement by the LMS Chairperson or
Vice-Chairperson stating that the project is included in the current LMS; and,
(2) If more than one project is submitted, the endorsement indicates the prioritization.
A sample project submission letter is shown in Attachment C.
The Division will attempt to fund each submitted project in priority order until the county's
allocation has been exhausted. In accordance with Florida Administrative Code (F.A.C.)
27P-22.006, the Division uses the following tiered allocation system up until the State
application deadline with FEMA:
Tier 1
The available HMGP funds are allocated to counties included in the relevant Presidential
Disaster Declaration in proportion to each county's share of federal disaster funding from the
Public Assistance (PA), Individual Assistance (IA), and Small Business Administration (SBA)
Disaster Loan Program as of 120 days after a Disaster Declaration as reported by FEMA.
Eligible projects submitted by each county included in the relevant Presidential Disaster
Declaration will be funded in order of priority as outlined in the LMS until the allocated funds
are exhausted or all eligible projects are funded.
Tier 2
Any allocation remaining after all eligible projects in any declared county are funded shall be
re-allocated to those counties included in the relevant Presidential Disaster Declaration
whose allocation was not sufficient to fund all submitted eligible projects. The order of priority
for re-allocating funds is detailed in Attachment D.
Tier 3
In the event funds remain after the Tier 1 and Tier 2 processes, any remaining funds will be
offered on a statewide basis as described in Attachment D.
Please see Attachment D for a detailed explanation of funding tiers.
6
2700
Funding Availability and Notification
FEMA notifies the State of HMGP funding availability at the following milestones:
Initial 30-Day Estimate
This is an early estimate only and not an actual commitment of funding by FEMA. Funding
may increase or decrease based on actual disaster claims during the declaration period.
These estimates are provided for planning purposes and to jump-start the HMGP application
process.
Obligation prior to 12 Months
Prior to the 12-month lock-in, FEMA will only obligate funds up to 75% of any current
estimate. This is to eliminate the risk of over-obligating funds for any given disaster in the
event the 12-month lock-in is lower than initially estimated.
12 Months from the Date of Declaration
This represents the State's Lock-in Amount. It is the maximum amount available the state
can expect to receive from FEMA. In rare occurrences, FEMA may conduct a
subsequent review 18 months after the declaration, but only at the request of the State. The
estimate from that review may cause the final lock-in to fluctuate up or down depending on
the findings.
It is important for potential applicants to recognize that HMGP funds are contingent upon
FEMA's reexamination of the disaster figures at the given time intervals. A county's funding
allocation can increase or decrease after it has submitted an application.
Technical Assistance
The Division is in the process of scheduling HMGP application development workshop
webinars. The webinars will focus on the declared counties so that their project-specific
concerns can be addressed by state staff. The Division is in the process of scheduling these
webinars and will be in touch with these counties in the next few weeks to finalize dates and
times.
Please check the Division's website www.floridadisaster.om/hmgp for additional technical
guidance. The Division will provide technical assistance throughout the application process.
This includes assistance with the application process, Benefit Cost Analysis, Engineering
Feasibility and Environmental/Historical Preservation Compliance. If there are any questions
regarding the allocation of funds or the project review and selection criteria, please call
Bureau staff at one of the following numbers:
Program Eligibility: (850) 815-4537 or (850) 815-4503
Environmental: (850) 815-4582
Engineering and Technical Feasibility: (850) 528-5713
7
2701
For additional information and technical assistance, please refer to FEIVIA's Hazard Mitigation
Assistance Guidance document available at https://www.fema.gov/grants/mitigation/hazard®
mitigation®assistance®guidance/archive.
To assist you in submitting qualified project applications, the following attachments are
located on the Division website hht2tp.a-://www.f lo rid ad isaste
Attachment A Pre-award Cost Guidance and Form
Attachrnent....B.'� 30-day Estimate of Available HMGP Funding
Attachment C- Sarngle LMS 1_Proect Submission Letter
Attachrnent....Q:, Florida Administrative Code 27P-22
Attachment E Data Collection Worksheet Notice
Attachrnent.....E, HMGP ADDlication
Attachment G: HMGP SRMC Request Form
Attachrnent....H.:, FDEM Portal Access Request and Guidance
KG/jj
Attachments
8
2702
Attachment A
2703
Pre-Award Cost Guidance and Request Form
If you wish to request pre-award costs with your project, or would like to know more
about pre-award costs, follow the link below and look under the "Application" menu for
both the guidance and request form.
www.floridadisaster.org/hmg2
Questions on regarding pre-award costs may be directed to:
Jared Jaworski
(850)544-8372
Jared.iaworski em.myflorida.com
2704
Attachment B
2705
FEMA-4680-DR-FL
30-Day Estimate as of 1/31/2023
Regular Projects 25%
County HMGP Funding Match Required
Alachua $ 75,984.36 $ 25,328.12
Baker $ 75,984.36 $ 25,328.12
Bradford $ 75,984.36 $ 25,328.12
Brevard $ 4,956,988.59 $ 1,652,329.53
Broward $ 75,984.36 $ 25,328.12
Calhoun $ 75,984.36 $ 25,328.12
Charlotte $ 75,984.36 $ 25,328.12
Citrus $ 75,984.36 $ 25,328.12
Clay $ 75,984.36 $ 25,328.12
Collier $ 75,984.36 $ 25,328.12
Columbia $ 75,984.36 $ 25,328.12
DeSoto $ 75,984.36 $ 25,328.12
Dixie $ 75,984.36 $ 25,328.12
Duval $ 77,026.49 $ 25,675.50
Flagler $ 2,411,145.67 $ 803,715.22
Franklin $ 75,984.36 $ 25,328.12
Gadsden $ 75,984.36 $ 25,328.12
Gilchrist $ 75,984.36 $ 25,328.12
Glades $ 75,984.36 $ 25,328.12
Gulf $ 75,984.36 $ 25,328.12
Hamilton $ 75,984.36 $ 25,328.12
Hardee $ 75,984.36 $ 25,328.12
Hendry $ 75,984.36 $ 25,328.12
Hernando $ 75,984.36 $ 25,328.12
Highlands $ 75,984.36 $ 25,328.12
Hillsborough $ 75,984.36 $ 25,328.12
Holmes $ 75,984.36 $ 25,328.12
Indian River $ 75,984.36 $ 25,328.12
Jackson $ 75,984.36 $ 25,328.12
Jefferson $ 75,984.36 $ 25,328.12
Lafayette $ 75,984.36 $ 25,328.12
Lake $ 964,040.29 $ 321,346.76
Lee $ 75,984.36 $ 25,328.12
Leon $ 75,984.36 $ 25,328.12
Levy $ 75,984.36 $ 25,328.12
2706
Regular Projects 25%
County HMGP Funding Match Required
Liberty $ 75,984.36 $ 25,328.12
Madison $ 75,984.36 $ 25,328.12
Manatee $ 103,796.39 $ 34,598.80
Marion $ 75,984.36 $ 25,328.12
Martin $ 75,984.36 $ 25,328.12
Miami-Dade $ 75,984.36 $ 25,328.12
Nassau $ 75,984.36 $ 25,328.12
Okeechobee $ 75,984.36 $ 25,328.12
Orange $ 75,984.36 $ 25,328.12
Osceola $ 75,984.36 $ 25,328.12
Palm Beach $ 75,984.36 $ 25,328.12
Pasco $ 75,984.36 $ 25,328.12
Pinellas $ 75,984.36 $ 25,328.12
Polk $ 206,251.48 $ 68,750.49
Putnam $ 411,881.27 $ 137,293.76
Sarasota $ 75,984.36 $ 25,328.12
Seminole $ 75,984.36 $ 25,328.12
St. Johns $ 1,032,764.55 $ 344,254.85
St. Lucie $ 1,325,197.53 $ 441,732.51
Sumter $ 75,984.36 $ 25,328.12
Suwannee $ 75,984.36 $ 25,328.12
Taylor $ 75,984.36 $ 25,328.12
Union $ 75,984.36 $ 25,328.12
Volusia $ 16,682,174.58 $ 5,560,724.86
Wakulla $ 75,984.36 $ 25,328.12
Washington $ 75,984.36 $ 25,328.12
$ 32,046,469.00 $ 10,682,156.33
Based on FEMA Letter dated 1/31/2023
2707
Attachment C
2708
(On agency letterhead)
:::late
Ms. Laura Dhuwe, State Hazard Mitigation Officer Florida
Division of Emergency Management
2555 Shumard Oak Boulevard Tallahassee,
Florida 32399-2100
Re: Hazard Mitigation Grant Program(HMGP)applicationsfor FEMAXXX-DR-FL,
Disaster Name
Dear Mrs. Dhuwe:
The............................................................................................................................................County Local Mitigation Strategy(LMS)working group has
approved byvote and prioritized the following projects for HMGPfunding from this disaster.
These projects align with our LMS goals and objectives as noted, and with the State's mitigation
goals and objectives (in accordance with the Code of Federal Regulations44§201.6).
The............................................................................................................................................County LMS group therefore presents the projects below ( SIT in
the ttac nime nt( inthe order that they are to be considered for funding.
FEMA XXX-DR-FL Disaster Name
Funding Project Name Applicant Goal/Objective Estimated Estimated
Priority or Description Implemented Total Federal
Project Cost Share
1. : rof ect unarne Applllcant IC:13 ( ( $000,000 $000,000
2. : rofect unarne Applllcant 1. . ( .) $000,000 $000,000
3. 1 : rofect unanne I App�Jcant 2 IC:13 ( .(
Etcetera tera
Forfurther information or inquiry, please contact me at(iun;neirt IDh ne unurnll)er and ernalil)
Sincerely,
LMS Chair
County LMS
2709
Attachment D
2710
CHAPTER 27P-22
HAZARD MITIGATION GRANT PROGRAM
27P-22.001 Purpose
27P-22.002 Definitions
27P-22.003 Eligibility
27P-22.004 LMS Working Groups
27P-22.005 Local Mitigation Strategy
27P-22.006 County Allocations and Project Funding
27P-22.007 Application
27P-22.001 Purpose.
This chapter describes the processes for application, project selection and distribution of funds under the Hazard Mitigation Grant
Program.
Rulemaking Authority 252.35(2)(x)FS.Law Implemented 252.311, 252.32, 252.35 FS.History New 2-24-02,Formerly 9G-22.001.
27P-22.002 Definitions.
(1) "Adoption" means a resolution, ordinance or other formal action taken by the governing body of a county or municipality
indicating agreement with and acceptance of the relevant Local Mitigation Strategy.
(2) "Application" means the request for hazard mitigation funding as submitted to the Division of Emergency Management
(Division or FDEM)by an Applicant.
(3)"Applicant"means a state agency,local government,Native American tribe or authorized tribal organization or private non-
profit organization requesting hazard mitigation funding.
(4)"DHS"means Department of Homeland Security.
(5)"FEMA"means the Federal Emergency Management Agency.
(6)"Hazard"means a condition that exposes human life or property to harm from a man-made or natural disaster.
(7) "Hazard Mitigation" means any action taken to reduce or eliminate the exposure of human life or property to harm from a
man-made or natural disaster.
(8) "Hazard Mitigation Grant Program",herein referred to as HMGP, means the program authorized under Section 404 of the
Stafford Act and implemented by 44 C.F.R., Part 206, Subpart N, dated October 1, 2019, hereby incorporated by reference,
lntth.//www,flT��lr 1 /f_ra�t wary/� fr��F r�s� ,;�� o::::e.e i23:: 3, a copy of which may be obtained by contacting the Division,which
provides funding for mitigation projects as identified in the State Hazard Mitigation Plan.
(9)"Local Mitigation Strategy"or"LMS"means a plan to reduce identified hazards within a county.
(10)"Project"means a hazard mitigation measure as identified in an LMS.
(11) "Repetitive loss structures" means structures that have suffered two or more occurrences of damage due to flooding and
which have received payouts from the National Flood Insurance Program as a result of those occurrences.
(12) "State Hazard Mitigation Plan" means Florida's version of the Hazard Mitigation Plan referred to in 44 C.F.R.,Part 206,
Subpart N and approved by FEMA. The State Hazard Mitigation Plan is set forth in the Enhanced State Hazard Mitigation Plan
2018, hereby incorporated into this rule by reference, lnt(1� //www f1ru1e o�g/��tF�w��y/rF iF,� ncr a��h°N(D l� f i 2:;:;4. A copy may
be obtained by contacting the Division of Emergency Management.
(13)"Working Group"is the group responsible for the development and implementation of the Local Mitigation Strategy.
RulemakingAuthority 252.35(2)(x)FS.Law Implemented 252.311, 252.32, 252.35 FS.History—New 2-24-02,Formerly 9G-22.002,Amended 7-18-
13, 11-24-20.
27P-22.003 Eligibility.
(1)Eligible types of projects shall include,but not be limited to,the following:
(a)Certain new construction activities that will result in protection from hazards;
(b)Retrofitting of existing facilities that will result in increased protection from hazards;
(c)Elevation of flood prone structures;
2711
(d)Vegetative management/soil stabilization;
(e)Infrastructure protection measures;
(f)Stormwater management/flood control projects;
(g)Property acquisition or relocation; and
(h) Plans that identify and analyze mitigation problems and include funded, scheduled programs for implementing solutions,
within the same disaster.
(2)In order to be eligible for funding,projects shall meet the following requirements:
(a)Conform to the State Hazard Mitigation Plan;
(b)Conform to the funding priorities for the disaster as established in the LMS governing the project;
(c) Conform to the following federal regulations incorporated by reference, copies of which may be obtained by contacting the
Division:
1. 44 C.F.R., Part 9, Floodplain Management and Protection of Wetlands, dated October 1, 2019, incorporated by reference,
lntth:,//www.�',ll]l e fro/f rapt wary/rr�fr��F rice�s ?No:::Ref i2::�::�.5;
2. DHS Directive 023-01, Revision 01, dated 10/31/2014, incorporated by reference,
lnttP://www,flli.tles2l�/fia�(e:wvav/1cfF;IFnce.�.s., ?N( a�F�fi2::30;
3. DHS Instruction 023-01-001-01, Revision 01, dated 11/6/2014, incorporated by reference,
l�llls'//www,flrulF s�rl�/f ra�lF wj /i f,F�F n a;l;�p�No::::R f a2337.;
4.FEMA Directive 108-1,dated 10/10/2018,incorporated by reference,lnttl�//www,,.fll]l es..21. ra�tF;..w jjY � ;fF�F n r;, �pN�o""Ref..
a:.233 ; and
5. FEMA Instruction 108-1-1, dated 10/10/2018, incorporated by reference,
lntth;//www,flTul�� 1 /f_r�t wary/rr�fr�r rice�s �No::::a�ef f2::39.
(d) Eliminate a hazard independently or substantially contribute to the elimination of a hazard where there is reasonable
assurance that the project as a whole will be completed; and
(e)Be cost-effective and substantially reduce the risk of future damage,hardship,loss,or suffering resulting from a disaster.
Rulemaking Authority 252.35(2)(x) FS. Law Implemented 252.311, 252.32, 252.35 FS. History New 2-24-02, Formerly 9G-22.003,Amended 11-
24-20.
27P-22.004 LMS Working Groups.
Each county electing to participate in the HMGP must have a formal LMS Working Group and a current FEMA approved LMS.
(1) Not later than the last working weekday of January of each year the Chairperson of the Board of County Commissioners
shall submit to the Division a list of the members of the Working Group and its designated Chairperson and Vice-Chairperson.
(2)The Working Group shall include,at a minimum:
(a)Representation from various agencies of county government which may include,but not be limited to,planning and zoning,
roads,public works and emergency management;
(b)Representation from all interested municipalities within the county; and
(c) Representation from interested private organizations, civic organizations, trade and commercial support groups, property
owners associations, Native American Tribes or authorized tribal organizations, water management districts, regional planning
councils,independent special districts and non-profit organizations.
(3) The county shall submit documentation to show that within the preceding year it has issued a written invitation to each
municipality, private organization, civic organization, Native American Tribe or authorized tribal organization, water management
district, independent special district and non-profit organization, as applicable, to participate in the LMS working group. This
documentation shall accompany the membership list submitted to the Division.
(4)The Working Group shall have the following responsibilities:
(a)To designate a Chairperson and Vice-Chairperson;
(b)To develop and revise an LMS as necessary;
(c)To coordinate all mitigation activities within the County;
(d)To set an order of priority for local mitigation projects; and
(e) To submit annual LMS updates to the Division by the last working weekday of each January. Updates shall address, at a
minimum:
2712
1.List of Working Group Members including Chair and Vice-Chair;
2. Changes to the hazard assessment;
3.Updated project priority list including estimated costs and potential funding sources;
4. Changes to the critical facilities list;
5. Changes to the repetitive loss list; and
6.Revisions to any maps.
RulemakingAuthority 252.35(2)(x)FS.Law Implemented 252.311, 252.32, 252.35 FS.History—New 2-24-02,Formerly 9G-22.004,Amended 7-18-
13, 11-24-20.
27P-22.005 Local Mitigation Strategy.
Each LMS shall have the following components:
(1)A description of the activities of local government and private organizations that promote hazard mitigation; a description of
the policies, ordinances or programs that guide those activities; and any deficiencies in the policies,ordinances, and programs with
recommendations to correct those deficiencies.
(2)A description of the methods used to engage private sector participation.
(3)A statement of general mitigation goals,with Working Group recommendations for implementing these goals,and estimated
dates for implementation.
(4)A description of the procedures used by the Working Group to review the LMS at regular intervals to ensure that it reflects
current conditions within the County.
(5)A hazard assessment to include, at the minimum, an evaluation of the vulnerability of structures, infrastructure, special risk
populations,environmental resources and the economy to storm surge,high winds,flooding,wildfires and any other hazard to which
the community is susceptible.
(6) A statement of procedures used to set the order of priority for projects based on project variables which shall include
technical and financial feasibility.
(7)A list of approved projects in order of priority with estimated costs and associated funding sources.
(8)A list of critical facilities that must remain operational during and after a disaster.
(9)A list of repetitive loss structures.
(10) Maps, in Geographical Information System (GIS) format, depicting hazard areas, project locations, critical facilities and
repetitive loss structures.
Rulemaking Authority 252.35(2)(x)FS.Law Implemented 252.311, 252.32, 252.35 FS.History New 2-24-02,Formerly 9G-22.005.
27P-22.006 County Allocations and Project Funding.
(1) The available HMGP funds shall be allocated to the counties included in the relevant presidential disaster declaration, as
defined in Section 252.34(2), F.S., in proportion to each county's share of the federal disaster funding from the Public Assistance,
Individual Assistance and Small Business Administration programs as of 120 days after the disaster declaration as reported by
FEMA.
(a) Eligible and submitted projects for each county included in the relevant presidential disaster declaration will be funded in
order of priority as outlined in the LMS Working Group endorsement letter until the allocated funds are exhausted, or all eligible
projects are funded,whichever occurs first.
(b)Any allocation remaining after all eligible projects in any declared county are funded shall be reallocated to those counties
included in the relevant presidential disaster declaration whose allocation was not sufficient to fund all submitted eligible projects in
proportion to each county's share of unfunded projects.
(2) If funds remain after all eligible projects under subsection (1) above have been funded, then they shall be applied to fund
eligible projects submitted from counties not included in the relevant presidential disaster declaration on a first-come-first-served
basis until all available funds are obligated.
(3)Once a project has been selected for funding,the agreement between the applicant and the Division regarding the terms and
conditions of the grant shall be formalized by contract.
Rulemaking Authority 252.35(2)(x) FS. Law Implemented 252.311, 252.32, 252.35 FS. History New 2-24-02, Formerly 9G-22.006,Amended 11-
2713
24-20.
27P-22.007 Application.
(1)The following entities may apply for funding under the program:
(a) State agencies and local governments;
(b) Private non-profit organizations or institutions that own or operate a private non-profit facility as defined in 44 C.F.R.,
§206.221(e), dated October 1, 2019, hereby incorporated by reference, lntth//www,;,f1ru1 s, pro/(_m(t�waw
,2,3 4 a copy of which may be obtained by contacting the Division; and
(c)Indian tribes or authorized tribal organizations.
(2) The Division shall notify potential applicants of the availability of HMGP funds by publishing a Notice of Funding
Availability in the Florida Administrative Register.
(3)Applicants will have not less than ninety (90)days from the date of notification to submit project applications. The opening
and closing dates will be specified in the Notice of Funding Availability.Applications mailed to the Division must be postmarked on
or before the final due date. Hand-delivered applications must be stamped in at the Division no later than 5:00 p.m. (Eastern Time)
on the final due date.
(4)A LMS Working Group endorsement letter shall accompany each application from the Chairperson or Vice-Chairperson of
the LMS Working Group endorsing the project. The endorsement shall verify that the proposed project does appear in the current
LMS and state its priority in relation to other submitted projects. Applications without this letter of endorsement will not be
considered.
(5)Applications must be submitted using FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)which is incorporated
into this rule by reference, 1nCth//vvww fil;��lr �; /(V((.'wa1y/iF frl,F ras F �� 1��h l�F f i23d4 , a copy of which may be obtained by
contacting the Division or visiting www.floridadisaster.org. In addition, the application form will be circulated as a part of the
Notice of Funding Availability for its respective disaster grant cycle.
(6)If the Division receives an incomplete application,the applicant will be notified in writing of the deficiencies.The applicant
will have thirty (30) calendar days from the date of the letter to resolve the deficiencies. If the deficiencies are not corrected by the
deadline the application will not be considered for funding.
(7)Applications are to be delivered or sent to:
Division of Emergency Management
Bureau of Mitigation
2555 Shumard Oak Boulevard
Tallahassee,Florida 32399
ATTENTION:Hazard Mitigation Grant Program
RulemakingAuthority 252.35(2)(x)FS.Law Implemented 252.311, 252.32, 252.35 FS.History—New 2-24-02,Formerly 9G-22.007,Amended 7-18-
13, 11-24-20.
2714
Attachment E
2715
Data Collection Worksheet Notice
If you are submitting project applications for the project types listed below, follow the link
and look under "Project Worksheets" for the form pertaining to your project. These
worksheets will help ensure that the appropriate information is given to the state and
assist us in reviewing your application more efficiently.
Project Worksheets
• Wind Retrofit
• Flood Control- Drainage Improvement
• Generator
• Hurricane Safe Rooms
• Tornado Safe Rooms
• Wildfire
• Drought
• Utility Mitigation
In addition, a new worksheet was developed to assist sub-applicants submitting
acquisition-related projects. To find this document, follow the same link and look under
"For Acquisition Projects."
www.floridadisaster.orq/hmgp
2716
Attachment F
2717
THIS SECTION FOR STATE USE ONLY
FEMA- -DR-FL ❑ Standard HMGP ❑ 5% Initiative Application ❑ Application Complete
❑ Initial Submission or ❑ Re-Submission
Support Documents Eligible Applicant Project Type(s)
❑ Conforms w/State 409 Plan ❑ State or Local Government ❑ Wind
❑ In Declared Area ❑ Private Non-Profit(Tax ID Received) ❑ Flood
❑ Statewide ❑ Recognized Indian Tribe or Tribal Organization ❑ Other:
Community NFIP Status: (Check all that apply) LMS Ranking:
❑ Participating Community ID#: County:
❑ In Good Standing ❑ Non-Participating ❑ CRS
State Application ID:
This application is for all Federal Emergency Management Agency(FEMA Region IV)Hazard Mitigation Grant Program(HMGP)
proposals. Complete ALL sections and provide the documents requested. If you require technical assistance, contact the Florida
Division of Emergency Management at DEM—HazardMitigationGrantProgram@em.myflorida.com.
Section I —Applicant
A. Applicant Instruction: Complete all sections that correspond with the type of proposed project
Application Sections 1-IV: All Applicants must complete these sections
Environmental Review. All Applicants must complete these sections
Maintenance Agreement. Any Applications involving public property, public ownership, or management
of property
Flood Control—Drainage Acquisition, Elevation, Dry Flood Proofing, Drainage Improvements, Flood
Improvement Worksheet: Control Measures, Floodplain and Stream Restoration, and Flood Diversion
— one worksheet per structure
Generator Worksheet: Permanent, portable generators, and permanent emergency standby pumps
Tornado Safe Room Worksheet: New Safe Room, Retrofit of existing structure, Community Safe Room,
Residential Safe Room
Hurricane Safe Room Worksheet: New Safe Room, Retrofit of existing structure
Wind Retrofit Worksheet: Wind Retrofit projects only—one worksheet per structure
Wildfire Worksheet: Defensible Space, Hazardous Fuels Reduction, Ignition Resistant
Construction, other
Drought Worksheet: Aquifers, other
Utility Mitigation Worksheet Upgrades to sewer systems, upgrading electrical components for a utility,
undergrounding electrical systems, etc.
Request for Public Assistance FEMA Form 90-49 (Request for Public Assistance):All applicants must
Form: complete, if applicable.
Acquisition Forms: If project type is Acquisition, these forms must be completed.
(Only one of the two Notice of Voluntary Interest forms is necessary.)
Model Statement of Assurances for Property Acquisition Projects
Declaration and Release
Notice of Voluntary Interest(Town Hall Version)
Notice of Voluntary Interest(Single Site Version)
Statement of Voluntary Participation
FEMA Model Deed Restriction Language
Application Completeness All applicants are recommended to complete this checklist and utilize the
Guidance/Checklist: guidance for completing the application.
1
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2718
B. Applicant Information:
FEMA- -DR-FL DISASTER NAME:
Title of Project:
1. Applicant (Organization):
2. Applicant Type: ❑ State or Local Government ❑ Native American Tribe ❑ Private Non-Profit ❑ Special District
3. County:
4. State Legislative Senate District(s): ; State Legislative House District(s):
Congressional House District(s):
5. Federal Tax I.D. Number:
6. Data Universal Numbering System (DUNS):
7. Federal Information Processing Standards (FIPS)Code*: (*if your FIPS code is not known, see guidance)
8. National Flood Insurance Program (NFIP)Community Identification Number:
(this number can be obtained from the FIRM map for your area)
9. Point of Contact: (Applicant staff serving as the coordinator of project)
❑Ms. ❑Mr. First Name: Last Name:
Title:
Address:
City: State: Zip Code:
Telephone: Email:
10. Application Prepared by:
❑Ms. ❑Mr. First Name: Last Name:
Title:
Address:
City: State: Zip Code:
Telephone: Email:
Organization:
11. Authorized Applicant Agent (proof of authorization authority required)
❑Ms. ❑Mr. First Name: Last Name:
Title:
Address:
City: State: Zip Code:
Telephone: Email:
Signature:
Date:
12. Local Mitigation Strategy(LMS)Compliance
a. All proposed projects must be included in the county's Local Mitigation Strategy (LMS) Project List, and on file
with FDEM's Mitigation Bureau Planning Unit. Does your jurisdiction have a current FEMA Approved
Mitigation Plan and this project is listed? ❑Yes ❑ No
b. Attached is a letter of endorsement for this project from the county's LMS Coordinator. ❑Yes ❑ No
Ensure the LMS endorsement letter contains both the Total Estimated Projects Cost (Section IV. D.), along
with the Estimated Federal Share (Section IV. I.1.) allocated to this project.
c. The LMS project list and endorsement letter both have an estimated cost column and Federal Share amount
that is within $500.00 between the two. ❑Yes ❑ No
13. Has this project been submitted under a previous disaster event? ❑ No
2
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2719
❑Yes, provide the disaster number and project number (as applicable):
3
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2720
Section II — Project Description
A. Hazards to be Mitigated / Level of Protection
1. Select the type of hazards the proposed project will mitigate:
❑ Flood ❑ Wind ❑ Storm surge ❑ Wildfire ❑ Other (list):
2. Identify the type of proposed project:
❑ Elevation and retrofitting of residential or non-residential structure
❑Acquisition and Relocation ❑Acquisition and Demolition
❑ Wind retrofit ❑ Drainage project that reduces localized flooding
❑ Generator ❑ Other(explain)
3. List the total number of persons that will be protected by the proposed project (include immediate population
affected by the project only):
4. List how many acres of"Total Impacted Area" is to be protected by the proposed project (include immediate area
affected by the project only):
5. Fill in the level of protection and the magnitude of event the proposed project will mitigate. (e.g. 23 structures
protected against the 100-year storm event(1%chance)
structure(s) protected against the -year storm event (10, 25, 50, 100, or 500 year storm event)
structure(s) protected against mile per hour (mph)winds
6. Check all item(s)the project may impact:
❑ Wetlands ❑ Water Quality ❑ Previously Undisturbed Soil
❑ Floodplain ❑ Coastal Zone ❑ Toxic or Hazardous Substances
❑ Historic Resources ❑ Fisheries ❑ Threatened & Endangered Species
❑ Vegetation Removal ❑ Public Controversy ❑ Potential for Cumulative Impacts
❑ Health & Safety ❑ Other
7. Engineered projects:If your project has been already designed and engineering information is available, attach
to your application ALL calculations, H&H study and design plans (e.g. Drainage Improvement, Erosion Control,
or other special project types). ❑ No ❑ Yes If so, see Attachment#(s)
B. Project Description, Scope of Work, and Protection Provided (Must be Completed in Detail)
Describe, in detail, the existing problem, the proposed project, and the scope of work. Explain how the proposed
project will solve the problem(s)and provide the level(s)of protection described in Part A. Also, if available, attach a
vendor's estimate and/or a contractor's bid for the scope of work. Ensure that each proposed project is mitigation
and not maintenance.
1. Describe the existing problems:
2. Describe the type(s)of protection that the proposed project will provide:
3. Scope of Work (describe in detail what you are planning to do):
4. Describe any other on-going or proposed projects in the area that may impact, positively or negatively, the
proposed HMGP Project:
4
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2721
Section III — Project Location (Fully describe the location of the proposed project.)
A. Site
1. Describe the physical location of this project, including street numbers (or neighborhoods) and project site zip
code(s). Provide precise longitude and latitude coordinates for the site utilizing a hand-held global positioning
system (GPS) unit or the equivalent:
Site Location:
Address(es):
GPS coordinates (decimal degree format):
Project Zip Code(s):
2. Titleholder:
3. Is the project site seaward of the Coastal Construction Control Line (CCCL)? ❑ Yes ❑ No
4. Provide the number of each structure type (listed below) in the project area that will be affected by the project.
Include all structures in project area.
❑ Residential property: ❑ Public buildings:
❑ Businesses/commercial property: ❑ Schools/hospitals/houses of worship:
❑ Other:
B. Flood Insurance Rate Map (FIRM) Showing Project Site
1. ❑ Attach one (1) copy of the FIRM map, a copy of the panel information from the FIRM, and, if available,
the Floodway Map. FIRM maps are required for this application (if published for your area). Also,
all attached maps must have the project site and structures clearly marked on the map. FIRMs
are typically available from your local floodplain administrator who may be located in a planning, zoning,
or engineering office. Maps can also be ordered from the Map Service Center at 1-800-358-9616. For
more information about FIRMs, contact your local agencies or visit the FIRM site on the FEMA Web-
page at https:Hmsc.fema.gov/portal.
2. Using the FIRM, determine the flood zone(s)of the project site (Check all zones in the project area)
(See FIRM legend for flood zone explanations) (A Zone must be identified)
❑ VE or V 1-30 ❑ AE or A 1-30
❑ AO or AH ❑ A no base flood elevationgiven)
❑ B or X shaded ❑ C or X unshaded
❑ Floodway ❑
❑ Coastal Barrier Resource Act (CBRA) Zone (Federal regulations strictly limit Federal funding for projects
in this Zone; coordinate with your state agency before submitting an application for a CBRA Zone project).
3. ❑ If the FIRM Map for your area is not published, attach a copy of the Flood Hazard Boundary Map
FHBM for your area, with the project site and structures clearly marked on the map.
4. ❑ Attach a copy of a Model Acknowledgement of Conditions for Mitigation in Special Flood Hazard Area
C. Maps with Project Site and Photographs
1. ❑ Attach a copy of a city or county scale map (large enough to show the entire project area)with the project
site and structures marked on the map.
2. ❑ Attach a USGS 1:24,000 TOPO map with project site clearly marked on the map.
3. ❑ For acquisition or elevation projects, include copy of Parcel Map (Tax Map, Property Identification Map,
etc.)showing each property to be acquired or elevated. Include the Tax ID numbers for each parcel, and
Parcel information— including year built and foundation.
4. ❑ Attach photographs (at a minimum 4 photographs)for each project site per application. The photographs
should be representative of the project area, including any relevant streams, creeks, rivers, etc. and
drainage areas that affect the project site or will be affected by the project, and labeled. For each structure,
include the following angles: front, back and both sides.
5
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2722
Section IV- Budget/Costs
In order to assist applicants with filling out the following Budget section, we have provided the following instructions for
your convenience. For this section, we ask that you provide details of all the estimated costs of the project, as it is used
for the benefit-costs analysis as well as for the feasibility and effectiveness review.
For the cost sections relating to Materials, Labor, and Fees, it is important to note,
• Lump sums without supporting documentation showing a breakdown of those costs are not acceptable. For
those items that will not fit in the spaces provided, attach the appropriate documentation to your application.
• Identify your match sources in sections B and I.
• Sub-Total cells will auto sum the costs in their respective columns.
• Do not factor management costs into parts A-C. If management costs are being requested, see part G.
• Contingency Costs need to be justified and reported as a separate line item in part E of this section. From left to
right in that part, enter the desired percentage (maximum 5% of Material/Labor), the amount the percentage is to
be applied to, and the resulting amount. PLEASE NOTE-These cells will not auto-calculate across the row, but
the final cell will be calculated into the Final Project Cost below it. Take care that everything is calculated
correctly.
• Pre-Award Costs: costs must be identified as a separate line item, AND a completed HMGP Pre-Award Cost
Request Form MUST be submitted with this application, detailing the items/cost and requested start date.
• Mark all In-kind (donated)services with (**); In-house (employee)services with (***), per each line item.
• All funding sources (In-kind, In-house, Global Match, and Other Agencies) must be identified (below)AND
identified on the Funding Sources- Section IV I.
For project management costs, in compliance with Disaster Relief and Recovery Act of 2018 (DRRA) and the subsequent
FEMA Interim Policy#104-11-1, the Florida Division of Emergency Management has included a section for applicants to
request, or refuse, project management funds that are available to them. Under this new policy, HMGP projects awarded
under disasters declared on or after August 1, 2017, are eligible for project management costs up to 5 percent of their
total project costs.
Applicants choosing to apply for this funding must detail the specific administrative costs in Part G of this section. These
costs must be eligible administrative costs, conforming to the requirements set in 2 CFR Part 200 Subpart E. Applicants
must ensure that their administrative costs are reasonable, allowable, allocable, and necessary for the performance of the
federal award.
The State will allot these management costs on a project-by-project basis per the amount requested by the sub-recipient,
up to 5 percent of the total project cost. A sub-recipient may request less than this, but no higher. These management
costs will be considered a separate pool of funding, and WILL NOT affect a project's benefit-cost analysis.
Management costs will be reimbursed per reimbursement request, and no more than 5 percent of any given
reimbursement request amount. All management costs reimbursements will be contingent upon adequate documentation
from the sub-recipient.
Management costs will be reimbursed at 100 percent of the amount of management costs requested, so far as they are
adequately documented and are no more than 5 percent of the request. Any unused management costs at closeout
following the final payment will be de-obligated. If the final total project cost results in an under-run, management costs
will be reduced accordingly.
Applicants must make the determination to request or refuse management costs at the time of formal application
submittal. The State will accept the initial determination from the applicant. There will be no recourse from the State for
applicants wishing to change their initial determination after the application has been formally submitted.
6
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2723
A. Materials
Item Unit Quantitv Cost er Unit Cost
Sub-Total $0.00
B. Labor Include equipment costs. Indicate all "soft" or in-kind matches
Description Hours Rate Cost
Sub-Total $0.00
C. Fees Paid Include any other costs associated with the project.
Description of Task Hours Rate Cost
*Pre-Award
Sub-Total $0.00
D. Total Estimated Project Cost $0.00
E. Contingency Costs (maximum 5% of Material/Labor) %
F. Final Project Cost $0.00
Note: To be eligible for HMGP Pre-Award costs—the costs must be identified as a separate line item in the estimate above,AND a
completed HMGP Pre-Award Cost Request Form MUST be submitted with this application, detailing the items/cost requesting.
Mark all In-kind(donated)services with(**)I In-house(employee)services with(***),per each line item.
7
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2724
All funding sources(In-kind, In-house, Global Match, and Other Agencies)must be identified(above)AND identified on the Funding
Sources-Section IV I.
G. Project Management Costs
Based on the amount of total project cost being requested in Part D (above), your project is eligible for up to an
additional 5% of that amount for project management costs. Indicate below whether or not you would like to request
these funds and follow the directions for your selected choice.
Total Estimated Management Costs Available (5%of Total Project Costs) $0.00
Note: This number will be generated automatically after Part I is completed
❑ YES, I would like to requests these funds (Fill out the itemized table below, then continue to Part 1)*
❑ NO, I do not wish to request these funds. (continue to Part 1)*
Description Hours Rate Cost
H. Total Estimated Management Costs Requested $0.00
*Note: By selecting either"yes"or"no" the applicant is acknowledging that they understand what is being offered to them
as it is described in this application.
8
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2725
I. Funding Sources (round figures to the nearest dollar)
The maximum FEMA share for HMGP projects is 75%. The other 25% can be made up of State and Local funds as well
as in-kind services. HMGP funds may be packaged with other Federal funds, but other Federal funds (except for Federal
funds that lose their Federal identity at the State level, such as CDBG, and certain tribal funds) may not be used for the Non-
Federal share of the costs.
1. Estimated Federal Share %of Total (Maximum 75%)
2. Non-Federal Shares
3. Estimated Local Shares %of Total (Cash)
4. %of Total (In-Kind" )
5. %of Total (In-House***)
6. %of Total (Global Match'***)
7. Other Agency Share %of Total
(Identify Non-Federal Agency and availability date)
8. Total Funding sources from above $0.00 0.00% Total (Equals 100%)
❑**Identify proposed eligible activities directly related to project to be considered for In-Kind services in Section IV.C. Fees
❑***Identify proposed eligible activities directly related to project to be considered for In-House services in Section IV.C. Fees
❑****Separate project applications must be submitted for each Global Match project.
Global Match Project Number and Title:
9. Total Estimated Requested
Management Costs Available $0.00 5%of Total (Max Allowed)
I Project Milestones/Schedule of Work
List the major milestones in this project by providing an estimated time-line for the critical activities not to exceed a period of 3
years(36-months)of performance. (e.g. Contracting, Designing, Engineering, Permitting,Inspections, closeout, etc.)
Milestone(s) Number of Months to
Complete
Total Months
9
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2726
Section V. Environmental Review and Historic Preservation Compliance
(NOTE: This application cannot be processed if this section is not completed.)
Because the HMGP is a federally funded program, all projects are required to undergo an environmental and historic
preservation review as part of the grant application process. Moreover, all projects must comply with the National
Environmental Policy Act (NEPA) and associated Federal, State, Tribal, and Local statutes to obtain funding. NO WORK
can be done prior to the NEPA review process. If work is done on your proposed project before the NEPA review
is completed, it will NOT be eligible for Federal funding.
A. The following information is required for the Environmental and Historic Preservation review:
All projects must have adequate documentation to determine if the proposed project complies with NEPA and
associated statutes. The State Environmental Staff provide comprehensive NEPA technical assistance for Applicants,
with their consent, to complete the NEPA review. The type and quantity of NEPA documents required to make this
determination varies depending upon the project's size, location, and complexity. However, at a minimum,provide the
applicable documentation from this section to facilitate the NEPA compliance process.
1. ❑ Detailed project description, scope of work, and budget/costs (Section II and Section IV of this application).
2. ❑ Project area maps (Section III, part B &C of this application).
3. ❑ Project area/structure photographs (Section III, part C of this application).
4. ❑ Preliminary project plans.
5. ❑ Project alternatives description and impacts (Section V of the application).
6. ❑ Complete the applicable project worksheets.
Documentation showing dates of construction are required for all structures.
7. ❑ Environmental Justice—Provide any applicable information or documentation regarding low income or
minority populations in the project area. See Section V.B of this application for details.
8. ❑ Provide any applicable information or documentation referenced on the Information and Documentation
Requirements by Project Type below.
B. Executive Order 12898; Environmental Justice for Low Income and Minority Population:
1. Are there low income or minority populations in the project area or adjacent to the project area?
❑ No ❑Yes; describe any disproportionate and adverse effects to these populations:
2. ❑ To help evaluate the impact of the project, explain below or attach any other information that describes the
population,or portion of the population,thatwould be either disproportionately or adversely affected. Include specific
efforts to address the adverse impacts in your proposal narrative and budget.
10
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2727
C. Tribal Consultation (Information Required)
Section 106 of the National Historic Preservation Act(NHPA) requires federal agencies to take into account the effect
of their undertakings on historic properties. The NHPA requires that agencies must complete this process prior to the
expenditure of any Federal funds on the undertaking. A Tribal Consultation is required for any project disturbing ground
or moving soil,including but not limited to:drainage projects;demolition;construction;elevation;communication towers;
tree removal, utility improvements.
1. Describe the current and future use of the project location. A land use map may be provided in lieu of a written
description.
2. Provide information on any known site work or historic uses for project location.
❑ Attach a copy of a city or county scale map (large enough to show the entire project area)with the horizontal
limits (feet) and vertical depths (square feet)of all anticipated ground disturbance of 3 inches or more.
D. Alternative Actions (Information Required)
The NEPA process requires that at least two alternative actions be considered that address the same problem/issue
as the proposed project. In this section, list two feasible alternative projects to mitigate the hazards faced in the
project area. One alternative is the "No Action Alternative".
1. No Action Alternative
Discuss the impacts on the project area if no action is taken.
2. Other Feasible Alternative
Describe a feasible alternative project that would be the next best solution if the primary alternative is not
accomplished. This could be an entirely different mitigation method or a significant modification to the design of
the current proposed project. Include a Scope of Work, engineering details (if applicable), estimated budget and
the impacts of this alternative. Complete all of parts a-e (below).
a. Project Description for the Alternative
Describe, in detail, the alternative project, and explain how the alternative project will solve the problem(s)
and/or provide protection from the hazard(s). Also, provide pros and cons for this alternative and a reason for
why it was not selected.
b. Project Location of the Alternative (describe briefly, if different from proposed project)
❑ Attach a map or diagram showing the alternative site in relation to the proposed project site (if different
from proposed project)
c. Scope of Work for Alternative Project
d. Impacts of Alternative Project
Discuss the impact of this alternative on the project area. Include comments on these issues as appropriate:
Environmental Justice, Endangered Species, Wetlands, Hydrology (Upstream and Downstream Surface
Water Impacts), Floodplain/Floodway, Historic Preservation and Hazardous Materials.
11
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2728
e. Estimated Budget/Costs for Alternative Project
In this section, provide details of all the estimated costs of the alternative project (round figures to the
nearest dollar). A lump sum budget is acceptable.
Materials:
Labor:
Fees:
Total Estimated Project Cost: $ 0.00
12
27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020)
2729
HMGP ENVIRONMENTAL REVIEW
Information and Documentation Requirements by Project Type
Retrofits to Existing Facilities/Structures
Elevations
Acquisitions with Demolition
✓ Dates of Construction
✓ Ground disturbance map for projects with 3 inches or more of ground disturbance
✓ Structure photographs
Drainage Improvements
✓ Engineering plans/drawings
✓ Permit or Exemption letter to address any modifications to water bodies and
wetlands
o Department of Environmental Protection
o Water Management District
o U.S.Army Corps of Engineers
✓ Ground disturbance map for projects with 3 inches or more of ground disturbance.
✓ Concurrence from U.S. Fish and Wildlife addressing any impacts to wildlife, particularly
endangered and threatened species and their habitats.
✓ If the project is in a coastal area, attach a letter from the National Marine Fisheries
Service addressing impacts to marine resources.
✓ Concurrence from Natural Resource Conservation Service if project is located outside
city limits and may impact prime or unique farmland.
✓ Concurrence from your Local Floodplain Manager—if project is located in a floodplain.
Note: This is a general guideline for most projects. However, there will be exceptions.
Consult with state environmental staff on project types not listed.
13
2730
Section VI — Maintenance Agreement
All applicants whose proposed project involves the retrofit or modification of existing public property
or whose proposed project would result in the public ownership or management of property,
structures, or facilities, must first sign the following agreement prior to submitting the application to
FEMA.
(NOTE:Not applicable to projects solely related to residential or private property.)
The of , State of Florida, hereby
agrees that if it receives any Federal aid as a result of the attached project application, it will accept
responsibility, at its own expense if necessary, for the routine maintenance of any real property,
structures, or facilities acquired or constructed as a result of such Federal aid. Routine maintenance
shall include, but not be limited to,such responsibilities as keeping vacant land clear of debris,garbage,
and vermin; keeping stream channels, culverts, and storm drains clear of obstructions and debris; and
keeping detention ponds free of debris, trees, and woody growth.
The purpose of this agreement is to make clear the Sub-recipient's maintenance responsibilities
following project award and to show the Sub-recipient's acceptance of these responsibilities. It does
not replace, supersede, or add to any other maintenance responsibilities imposed by Federal law or
regulation and which are in force on the date of project award.
Signed by the duly authorized representative
(printed or typed name of signing official)
(title)
This (day)of (month), (year).
Signature*
*Note: The above signature must be by an individual with legal signing authority for the respective
local government or county(e.g., the Chairperson, Board of County Commissioners or the County
Manager,etc.)
14
2731
HMGP Application Completeness Guidance/Checklist
This guidance/checklist contains an explanation, example and/or reference for information requested in the application.
Use this list to assure your application is complete and includes the required information for HMGP projects. The appropriate
documentation must also be attached. It is important to note that this list is similar to the form that will be used during the
application sufficiency review by the HMGP staff.
Project Title:
Applicant:
Application Explanation of Information Required ✓
Information
Section I
B. Applicant Information
FEMA_-DR-FL Type in the four digit number FEMA assigned to the disaster that this application is ❑
being submitted under. (Example: 4337, 4283
DISASTER NAME Type in the Disaster name. (Example: Hurricane Irma, Tropical Storm Fay)
Title of Project The project title should include: 1) Name of Applicant, 2) Name of Project, 3)Type of ❑
Project. (Example: City of Tallahassee, City Hall Building, Wind Retrofit)
1. Applicant Name of organization applying. Must be an eligible applicant. ❑
2. Applicant Type State or local government, recognized Native American tribe, or private non-profit ❑
organization. If private non-profit, attach documentation showing legal status as a
501(C). (Example: IRS letter, Tax Exempt Certificate)
3. County Indicate county in which the project is located.
4. State Legislative Specify the appropriate State Senate, House and Congressional District code for the ❑
and project site. For multiple sites, list codes for each site.
Congressional http://www.myfloridahouse.gov/sections/representatives/myrepresentative.aspx
District(s)
5. Federal Tax I.D. List the Federal Employer's Identification Number(FEIN), also known as Federal Tax ❑
Number Identification number, 9-digit code. May be obtained from your finance/accounting
department.
6. DUNS Number Include Data Universal Numbering System (DUNS) number in appropriate location ❑
on application. Typically, this number can be obtain through your finance
department. If not, use the link below to look up your entity. If none, exists you can
use the same link to request one.
https://www.dnb.com/duns-number.html
7. FIPS Code List the Federal Information Processing Standards (FIPS)Code. May be obtained ❑
from your finance/accounting/grants department. If none, submit FEMA Form 90-49.
See state website under the relevant disaster
htt s:Hfloridadisaster.or /dem/miti ation/hazard-miti ation- rant- ro ram/
8. NFIP ID Number List the National Flood Insurance Program (NFIP) number. You must be a ❑
participating NFIP member to be eligible for HMGP funding. Make sure that the
number is the same as the panel number on the FIRM provided with the application.
9. Point of Contact Provide all pertinent information for the point of contact. This person serves as the ❑
coordinator of the project. If this information changes once the application is
submitted, please contact the HMGP staff immediately.
10. Application Provide the preparer information. May be different from the point of contact (line 9) ❑
Prepared By and/or the applicant's agent (line 11).
11. Authorized An authorized agent must sign the application. ❑
Applicant Agent `An authorized agent is the chief elected official of a local government who has signature
authority, so for a county it would be the Chairman of the Board of County Commissioners and
for a municipality it would be the Mayor(the exact title sometimes varies). Any local
government may delegate this authority to a subordinate official(like a City or County
Manager)by resolution of the governing body(the Board of County Commissioners or Board
of City Commissioners). If a local government delegates signature authority, a copy of the
resolution by the governing body authorizing the signature authority for the individual signing
must beprovided."
15
2732
For Private Non-Profit: A member of its Board of Directors or whoever has authority
to authorize funding for such a project. If this task is delegated down, a copy of a
resolution confirming this must be provided.
12. LMS Compliance a) LMS Project List: ❑
All proposed projects must be included in the county's Local Mitigation Strategy
(LMS) Project List and must be on file with FDEM's Mitigation Bureau Planning
Unit.
b) LMS Endorsement Letter:
All proposed projects must include an endorsement letter from the county's Local
Mitigation Strategy Coordinator. You may use 1 letter as long as it includes every
proposed project.
c) Estimated Costs &Application Costs:
The LMS Project List must include an Estimated Cost column and each HMGP
project application must be within $500.00 of that Project List's estimated cost.
Also ensure that the Federal Cost Share indicated on the LMS Coordinator's
Endorsement Letter exactly matches the Federal Cost Share indicated within the
application. Ensure the LMS endorsement letter contains both the Total
Estimated Projects Cost (Section IV. D.), along with the Estimated Federal Share
(Section IV. I.1.)allocated to this project.
A letter of endorsement for the project and its priority number from the Local
Mitigation Strategy Project List must be included. Refer to Sample LMS Letter.
Applications without a letter of endorsement will not be processed. (44 CFR 201.6
Local Mitigation Plans)
13. Previous If the project has been previously submitted under another disaster, provide the ❑
Submittal disaster number, the project number, and the title of the project.
Section H- Project Description
A. Hazards to be Miti ated/Level of Protection
1. Type of Hazards Type of Hazards the Proposed Project will Mitigate: Identify the hazard(s)that the ❑
proposed project will mitigate. More than one hazard may be selected.
2. Identify the Type Identify the Type of Proposed Project: Describe the mitigation project being ❑
of Project proposed. (Example: drainage, wind retrofit, generator etc.)
3. Number of Explain how many people will be protected by or benefit from the proposed project. ❑
Persons (Example: A drainage project improving a residential area of 23 homes, with an
Protected average household of 2 people =46 people)
4. Total Impacted Explain how many acres will be impacted from the proposed project:
Area Drainage/Berm/Pond/Culverts/Flood hazard projects: combination of the area to be
protected and ground disturbance must not exceed 25 acres.
5. Level of Specify the level of protection and magnitude of the event the proposed project will
Protection mitigate. Attach support documentation that verifies the stated level of protection.
(Example: In a wind retrofit project, it will be the design wind speed to comply with
the Florida Building Code requirements. In a drainage project, it will be the
implemented design level, e.g. a 25-year FDOT design standard for culvert.)
6. Project Impact Identify all the items the project may impact or are within the project area.
7. Engineered Include available engineering calculations, studies, and designs for the proposed ❑
Projects (e.g. project showing results from applied Recurrence Interval scenarios before and after
Drainage) mitigation. (Number of structures, building replacement value, depth of the water,
structural damages, content damages, displacement, road closures, etc.)
B. Project Description, Scope of Work, and Protection Provided (Must be Completed in Detail)
1. Existing Problem Describe the existing problem, location, source of the hazard, and the history and ❑
extent of the damage. Include newspaper articles, insurance documentation,
photographs, etc. If this project is eligible for PA(406) mitigation activities, describe
the 406 activities.
2. Type of Protection Determine how the funding will solve the existing problem and provide protection. ❑
3. Scope of Work: What the Project Proposes to Do: Determine the work to be done. The scope of ❑
work must meet eligibility based on HMGP regulations and guidance. Explain how
the proposed problem will be solved. (NOTE: The proposed project must be a
16
2733
mitigation action, not maintenance.) Does the proposed project solve a problem
independently or constitute a functional part of a solution where there is assurance
that the project as a whole will be completed(44 CFR 206.434[c](41)? Does the
proposed project address a problem that has been repetitive or that poses a
significant risk to public health and safety if left unresolved(44 CFR 206.434[c](51(i])?
Projects that merely identify or analyze hazards or problems are not eligible.
4. On-Going or Determine if other projects, zoning changes, etc. are planned (particularly in the ❑
Proposed same watershed if flooding is being addressed)that may negatively or positively
Projects in the impact the proposed project. If there is a drainage project or downstream issue
Area elsewhere, it may eliminate the current flooding issue, erasing the need for the
proposed project. Response applies to drainage and acquisition projects. N/A is
appropriate in wind retrofit shutter projects only. If this project is also being
considered under the Public Assistance Program (406), describe in detail the 406
mitigation activities and/or services. Do not include project costs associated with this
HMGP application.
Section 111- Project Location
A. Site
1. Physical Location List the physical location of the project site(s) including the street number(s), zip ❑
code(s) and GPS coordinates (latitude/longitude, in decimal degrees). The physical
address must correspond with the address locations specified on maps submitted
with the application.
2. Titleholder Provide the titleholder's name. ❑
3. Project Seaward Determine if the project site is located seaward of the Coastal Construction Control ❑
of the CCCL? Line. https://floridadep.gov/water/coasta1-construction-contro1-1ine
4. Number and Specify the number and type of properties affected by the project. ❑
Types of (Example: Drainage project that affects 100 homes, 15 businesses and 2 schools.)
Structures What does the project protect? Should have a number next to the box that is
Affected checked. See Section II, Item A.5—detail of these totals
B. Flood Insurance Rate Map (FIRM) Showing Project Site
1. Copies of FIRM Attach a copy(or copies)of the FIRM and clearly identify the project site. The FIRM ❑
Panel number must be included. To obtain a FIRM map, go to
https:Hmsc.fema.gov/portal. See instructions on How to make a FIRMette.
2. Flood Zone Specify the flood zone(s)of the project site(s). If project is located in a Special ❑
Determination Flood Hazard Area. Amount of coverage must be equal to or greater than the
amount of Federal mitigation funding obligated to the project.
3. Flood Hazard Not required if a copy of the FIRM is attached. ❑
Boundary Map
(FHBM)
4. Model The Model Acknowledgement of Conditions for Mitigation in Special Flood Hazard ❑
Acknowledgement Area form is required for those structures receiving federal funds that will also remain
of Conditions in the special flood hazard area by the close of the project. This form is required at
form application. It can be found on FEMA's website at https://www.fema.gov/media-
library/assets/documents/1 5677
D. C. Maps with Project Site and Photographs
1. City/County Map The project site and staging location (if applicable)should be clearly marked on a ❑
with Project Site legible City/County map. The map should be large enough to show the project site.
More than one map may be required.
2. USGS TOPO with The project site should be clearly marked on a legible USGS 1:24,000 TOPO map. ❑
Project Site To obtain a TOPO map, go to https:Hngmdb.usgs.gov/topoview/
3. Parcel/Tax Map A Parcel, Tax or Property Identification map is required only for acquisition and ❑
elevation projects. The location of the structure must be clearly identified.
4. Site Photographs At least four photographs are required that clearly identify the project site. The ❑
photos must be representative of the project area, including any relevant streams,
creeks, rivers, etc., and drainage areas that affect the project site or will be affected
by the project. The front, back and both side angles are required for each structure.
For acquisition and elevation projects, a photo taken away from the structure (in front
toward the street, and in back toward backyard)to show the area along with
17
2734
photographs of specific elements of the structure affected by the project (windows for
shutters or window replacements)should also be provided. Label photographs
appropriately. In addition, CDs may be submitted.
Section IV- Budpet/Costs
Make sure all calculations are correct. Provide a breakdown of materials, labor and fees for the proposed project. Support
documentation must be attached, i.e. vendor's quote, professional estimate (from engineer, architect, local building official,
etc.). The proposed budget line items should represent allowable costs associated with the scope of work. Contingency
Cost should be included as a line item in the budget section, and justified — Maximum allowed is 5%, and is required to
complete this section; it will be used for the Benefit-Cost Analysis (BCA). Costs should be accurate, complete and
reasonable compared to industry standards. Make sure the total cost is correct on the entire application.
A. Materials List materials and their associated costs. Provide breakdown. ❑
B. Labor Provide a breakdown of description, hours, rate, and cost or lump sum labor cost. ❑
Can use in-kind contribution as part of the 25% match. (Attach support
documentation for in-kind, in-house to detail wages and salaries charged for any
contribution. No overtime wages can be used to satisfy match contributions).
C. Fees Paid Provide a breakdown of associated fees i.e., consultants, studies, engineering, ❑
permits, and project management. Maintenance is not an allowable cost under
HMGP. Pre-award costs may be requested See Pre-award Costs guidance).
D. Total Estimated This number includes all project costs without contingency costs included. Make sure ❑
Project Cost all calculations are correct.
E. Contingency Cost Per FEMA's HMA Guidance (Section VI Part D.3.4), a contingency cost is, "an ❑
allowance in the total cost estimate to cover situations that cannot be fully defined at
the time the cost estimate is prepared but that will likely result in additional eligible
costs. Allowances for major project scope changes, unforeseen risks, or
extraordinary events may not be included as contingency costs."
The applicant may request up to 5% of material/labor costs. As with other line items,
the applicant must justify these contingency costs based on the nature of the project
at application.
If an applicant wants to include contingency costs, they will need to enter the
percentage that they require as well as what amount they want that percentage to be
applied to. Type the resulting calculation in the final cell on the right. These cells will
NOT auto-calculate. Be sure that they are calculated correctly.
F. Final Project Cost This number includes any contingency costs that were requested. The final BCA will ❑
use this number in its final calculation.
G. Project After reading the guidance provided on pg. 5, select either YES or NO to indicate ❑
Management your need for management costs for this project.
Costs If YES, provide a breakdown of description, hours, rate and costs for requested
management costs.
If NO, continue to Part I.
H. Total Estimated This will auto complete based on what is entered into the cost cells above. Your ❑
Management request must not exceed 5 percent of the total project cost available for this project.
Costs Requested
I. Funding Sources (round figures to the nearest dollar)
The proposed sources of non-federal matching funds must meet eligibility requirements. (Except as provided by
Federal statute, a cost-sharing or matching requirement may not be met by costs borne by another Federal grant.) 2
CFR Part 200.306.
1. Estimated Federal The estimated Federal share is generally 75%. If the Federal share is not 75%, ❑
Share assure actual amount is entered. It could be 50.1234% or 35.1234%, etc. of the total
dollar amount of project depending on county LMS allocation and priority. This figure
cannot exceed 75%.
2. Non-Federal Share May include all 3 sources, i.e. cash, in-kind and global match, as long as the total is a ❑
minimum of 25%. Match cannot be derived from a federal agency except Federal
funds that lose their federal identity (e.g., CDBG funding and certain tribal funding).
3. Cash Cash- Local funding will be utilized for the non-federal share. Enter amount of cash ❑
and percentage of total that amount represents.
4. Total In-Kind May use materials, personnel, equipment, and supplies owned, controlled and ❑
operated from within governing jurisdiction as an in-kind match. Third party in-kind
contributions would be volunteer services, employee services from other
18
2735
organizations furnished free of charge, donated supplies, and loaned equipment or
space. The value placed on these resources must be at a fair market value and must
be documented. If in-kind is claimed from outside the applicant jurisdiction, it must be
cash only. **Identify proposed eligible activities in Section IV B. and C. as a
separate line with In-kind written as a part of the description.
5. Total In-house Sub-Recipient employees, equipment, etc.— internal services (must utilize the ❑
Personnel Activity Report or the Equipment Activity Report for the Request for
Reimbursement
6. Total Project Project (global) match must 1) meet all the eligibility requirements of HMGP; and 2) ❑
(Global) Match begin after FEMA's approval of the match project. A separate HMGP application
must be submitted for global match projects. Indicate which project(s)will be
matched. The global match is not required to be an identical project. Projects
submitted as global match for another project must meet the same period of
performance time constraints as the HMGP.
7. Other Agency Identify Non-Federal Agency and availability date; provide the documentation from ❑
Share the agency. (e.g., CDBG funding, and certain tribal funding)
8. Total Funding Total must represent (100%)of the total estimated project cost. Ensure that ❑
percentages match corresponding cost-shares and the total matches the Budget (in
Section IV. F. -Total Estimated Project Cost).
9. Your requested amount must be equal to or less than 5 percent of the total project ❑
cost
J. Project Milestones/Schedule of Work
1. Milestones Identify the major milestones in the proposed project and provide an estimated time- n
(Schedule) line (e.g. Designing, Engineering—3 months, Permitting— 6 months, Procurement—
30 days, Installation— 6 months, Contracting— 1 month, Delays, Project
Implementation, Inspections, Closeout, etc.)for the critical activities not to exceed a
period of 3 years (36-months)for performance. Milestones should not be grouped
together but listed individually. Allot for the appropriate amount of time for final
inspection and closeout about 3 months).
Section V- Environmental Review & Historic Preservation Compliance
No work can begin prior to the completion of the environmental (NEPA) review. In order for the Environmental staff to
conduct the NEPA review, all sections listed below must be completed.
1. Description, SOW Detailed Project Description, Scope of Work& Budget/Costs. El
& Budget Complete Sections 11 & IV of the application.
2. Area Maps Project area Maps-Attach a copy of the maps and clearly mark the project site, and
place the specific project structure(s)on map(s). Complete Section 111, part B &C of
the application.
3. Project Complete Section III part C of the application.
Area/Structure
Photographs
4. Preliminary Project For shutters see the scope of work and for drainage &elevation see engineering
Plans drawings.
5. Project Complete Section V part D. of this application.
Alternatives
6. Project Dates of construction are required for all structures. See worksheets. El
Worksheets
7. Environmental See Section V.B for applicable information. El
Justice
Documentation
8. Information/ Provide any of the required documentation as listed at the end of Section V in the El
Documentation Information and Documentation Requirements by Project Type that may have already
Requirements by been obtained.
Project Type
B. Executive Order 12898, Environmental Justice for Low Income and Minority Population
1. Disproportionate Determine if there are populations in either the project zip code or city that are
Effects characterized as having a minority background or living below the poverty level. If yes,
19
2736
complete the rest of Section V, part B. Describe any disproportionate effects that these
populations would experience if the project were completed.
2. Population Describe the population affected by this project and the portion of the population ❑
Affected adversely impacted. Attach any documentation and list the attachments here.
C. Information re uired for Tribal Consultation
Documentation for For all projects with any ground disturbing activities of 3 inches or more, complete ❑
Tribal Consultation Section V part C.
D. Alternative Actions
1. No Action Discuss the impacts on the project area if no action is taken. ❑
Alternative
2. Other Feasible This is a FEMA and FDEM requirement for any Application Review. A narrative ❑
Alternative Action discussion of at least three project alternatives (from No Action to the most effective,
practical solution)and their impacts, both beneficial and detrimental is required. It is
expected that the jurisdiction has completed sufficient analysis to determine the
proposed project can be constructed as submitted and it supports the goals and
objectives of the FEMA approved hazard mitigation plan. Has the proposed project
been determined to be the most practical, effective and environmentally sound
alternative after consideration of a range of options? 44 CFR 206.434 c 5 iii
a. Project It is very important and a requirement that an Alternative project is submitted.
Description NEPA requires that at least three alternatives must be presented to mitigate the
problem. In addition to the proposed action and no action, one other feasible
alternative must be provided.
b. Project Location of Describe the surrounding environment. Include information regarding both natural
the Alternative (i.e., fish, wildlife, streams, soils, plant life)and built (i.e., public services, utilities,
land/shoreline use, population density)environments.
c. Scope of Work— Describe how the alternative project will solve the problem and provide protection
Alternative Project from the hazard. Provide enough detail to describe the project for the evaluation
panel to decide the best course of action for the state. Include any appropriate
diagrams, sketch maps, amount of materials and equipment, dimensions of project,
amount of time required to complete, etc.
d. Impacts of the
Alternative Project
e. Estimated Total cost is required. ❑
Budget/Costs for
the Alternative
Project
Materials, Labor, Detailed line items are not required. Just enter a total amount. ❑
and Fees Paid
Total Estimated Total cost is required. Vendor quote is not required. A lump sum budget may be ❑
Project Costs submitted as justification to why this alternative was not chosen.
Section VI — Maintenance Agreement
Maintenance Complete, sign and date the maintenance agreement. The maintenance agreement ❑
Agreement must be signed by an individual with signature authority, preferably the authorized
agent.
Other Required Documentation
Go to www.floridadisaster.org/dem/mitigation/hazard-mitigation-grant-program/for additional documents
1. Maps All maps must be included with the application.
2. FFATA Form During contracting with the state, complete, sign and date the FFATA Project File ❑
Form. Instructions are provided for your convenience in the document provided. This
is not required at the time of application submittal.
3. SFHA Required for all projects in the Special Flood Hazard Area. Read and sign the SFHA ❑
Acknowledgement Acknowledgement of Conditions document. This form must be notarized, signed by
of Conditions the local jurisdiction and the property owner.
4. Pre-award Cost If pre-award costs are being requested with your project, be sure to identify all pre- ❑
Form award costs in the application budget per instructions. The pre-award cost form must
be completed and submitted with your application.
20
2737
5. Request for Public Applicable if no FIPS number is assigned to applicant/recipient. ❑
Assistance Form
6. Model Statement For Acquisition projects only. ❑
of Assurances for
Property
Acquisition
Projects
7. Declaration and For Acquisition projects only. Must be signed by all persons whose names are on the ❑
Release property deed.
8. Notice of For Acquisition projects only. Two forms are available for your convenience. Use the ❑
Voluntary Interest form that is most appropriate to your situation. Must be signed by all persons whose
names are on the property deed.
9. Statement of For Acquisition projects only. Must be signed by all persons whose names are on the ❑
Voluntary property deed.
Participation for
Acquisition of
Property for
Purpose of Open
Space
10. Worksheets The appropriate worksheet(s) must be completed and submitted with the application.
a. Flood Control— Drainage Improvement
b. Generator
c. Tornado Safe Room
d. Hurricane Safe Room
e. Wind Retrofit
f. Wildfire
g. Drought
*Submit 1 original (signed) and 1 full copy of the entire application and backup documentation.
Include a full copy of the submittal and all documentation on CD or thumb drive.
21
2738
Attachment Index
Use the following template to list any supporting documentation that is included on the CD or flashdrive.
Clearly and concisely label each attachment on this form to correspond with the file name on the CD or
flashdrive. In the first column list which section and item (from the HMGP application) the attachment refers to.
Example: Section 2, Item 1. If any required documentation is not included on the CD or flashdrive, the
application will be considered incomplete and will not be considered for possible funding.
Section #& Item Attached Document Name
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
22
2739
Attachment G
2740
Sub-Recipient Management Cost Request Form
Any applicant requesting sub-recipient management cost (SRMC) in their application for
their project must include a completed SRMC request form at application. This form is
available on the FDEM's HMGP site at the link provided. The form itself is underneath
the "Application" dropdown menu and contains SRMC forms for phased and non-
phased projects, guidance and reference information, and sample forms for phased and
non-phased projects. If you have any questions regarding this form, please email the
,er7rn„ Jrrrrn,c.!]ell, deasIkeearrn.rrn I[2!r,ij, , q, „r7rn.HM P distribution list at ,,,,, ,,,,,,,,„ ,,,,,,,,„ ,,,,,,,,,,,,,,,
r ;,,,,fll, „ir.1dadi1.2ast,!C !rg,/,hr7rn„q„
2741
Attachment H
2742
Requesting access
It you Ihave aIready reglstered for an account in Hi II::II::: II: III II:°" ut Il tiers disregard Hie liuntcrimaLon on tllrl
page.
1. Go to www.fdemportal.com/. rants
2. The "Register" link will allow you to complete the required contact information to log in
to the FDEM Grants Management Community Portal (FDEM Portal). Typically, your email
address is also your username. Be sure to remember the password that you set on the
initial Sign-Up page (Figures A and B).
3. Use the Account search to enter in the name of the organization for which you are
requesting access. If the Account search does not render the organization, contact
lanmitigation em.myflorida.com for assistance before clicking "Can't Find Account," as
the account you are looking for may exist in a different format (Figure C).
4. The next "Register for Access" screens require more information to update your
Contact record and to indicate the Organization Account for access purposes. Make sure
to select "Mitigation" as the Bureau you intend to work with as that is where your
registration will go for approval (Figure D).
5. Complete the requested information (red asterisk* means required field)and click the Next
button until you see a confirmation message that your request is under review.
This will submit your Contact information for approval by FDEM. You will receive email
communication from FDEM about access to your organization's account.
If the "Register for Access" page is presented when you login to the community, it means
that your request for access is still in the queue for processing by FDEM.
2743
Figure A
� r
,
r
1 � �
� yfl rr y
"
v
Figure B
VIA
�N rl ,�✓r� � ��lh
r
r ol11f
Y
r a 1
mf ,
2744
Figure C
0"'+tll'WVIE
A ..li—„Lw.�rah'i
..
�r ,.,,r, r ,I
Figure D
R��tlstar tl'ar Acczss
.o�arnior
.... a
2745
Community Home Screen
After the user has been granted access by FDEM personnel to one or more Organization
Accounts, the logged-in user will see the FDEM Grants Management home page described
below (Figure E):
1. Community header provides quick links to return to the HOME screen, the Applications list
screen, Agreements list, and Projects list
a. Project: Use this link to view existing applications. When you create an application, make
sure to write down the Project Identification (PID) number that is generated. This will allow
you to search for it again.
2. Preparedness Grants: Provides additional information regarding preparedness grants
3. Recovery Grants: Provides additional information regarding recovery grants and clickable
links into recovery grant applications
4. Response Grants: Provides additional information regarding response grants
5. Mitigation Grants: Provides additional information regarding mitigation grants.
a. Hazard Mitigation Grant Program: This link will take you to a screen to start a NEW
application. DO NOT click here to return to an existing application. Use the "Project" link at
the top for this.
Figure E
l
01,
[u r'a4�m yN rCARLSAU Ak+,;tv[,ort,i�4a�aaa9 U,UIl 'S,drr�'.ru i CARES.*u �� lb ii �b fividr.ra)d v,darrtt Cl (AI4L;S d1�d A J,�111oviN trcrr ft.ki,tl
a~a.r.k�..Ia.:��.�k alr�cs�. .t,...6.. PrL.�r.�sFi�.alr_�� ".�y�,u� r l
For oreinfri lutnonpleC.ARES Ar C ym cad ma me 61tiJdg11r1"tr C,ad f(8'�r I" by V.�W�`v :nikif"„ P a, r„ ulr'JIS"T9Yaf1%t� rd_I
4
nn�
� I 4
P.K F�.r�ssI'm, ,rl"ta Rtnsaww�xv.Qx.n15 R4 JgI lMfrn,.reoi 65
Ei'ri k e �I a'K`.�'it to f,rre rl'. rh;p'< • IJ41Cf 14'.0 Y tf I. f4 .,,'Hev rl y r'yCl'rnr sr<f'G) 01 fl
11 to .F n ,p ./.t....:wf.. .cart H ns V. .yI Ma.
""'id, 0 FIAIi"b Fi YP pl m:n��4
tM .i' tY ^�.frcc„a+'itk 1,11 id,Y Ilu£h.a 1f0crW 4'd'?Yf'WCu1 1{P0 r�WWi Onnt
'P�c�� � IFY�14!lGanr I rI�W ..t.i,FiFr ifwrrl ffYln.',.I IS6)'.;�. IA.�AJtr�n
u
NN
4J t w tl IURSv1
UJonµnrAl Cwr P,.prum(NKP)
I
Clwi�.ta IircNs�
2746
Mitigation
SUarniii tbkng a IIP e III IIII III IIII III III' III lii C lii iii
Log into your FDEM Portal Account
1. Click " Hazard Mitigation Grant Program" link to create an application for a specific grant (see
previous Figure E).
2. If you need to navigate to another application or return to one that you have been working on,
click "Projects" at the top of the page and you will see a list of PID numbers associated with your
account. Find the matching PID and click through to your application (Figure F).
IIICk our II Nazar Il tt gatlion Grant II°"ur guru ge to get to an ex�sl�ng
II" II" I catlion, as 1Ih lillll generate new II" II" I catlion
3. An automated process will walk you through a series of questions to generate the application
record. Be mindful of which disaster you are applying for, in the event multiple grant periods are
open at one time (Figure G).
4. On the application page you will see on the left-hand side an Application Number (formatted as
PID-######). Write this down so that you can return to the same application at a later time (Figure
H).
5. When finished, the application will appear with each section to be completed (Figure H).
a. As each section is complete and "Saved", it will turn green. Clicking "Cancel" while in a
section will not save entered data
b. Upon ALL sections being complete/green, the Submit button will turn blue and be clickable.
Clicking "Submit"will send the application to your Authorize Applicant Agent for final signature.
Once that is completed, your application will be fully submitted to FDEM for review.
2747
Figure F
PO 16
..........
Figure G
2748
Figure H
1 10 1
r 11 111 III1."d
V W�'PA,,�,,,, f A,
HMGP APPLICATION
2749
Application sections:
1. Applicant Information: Complete requested fields/information
a. '40...IL..II: Authorized Applicant Agent: This is the individual who will receive a completed
application for signature to be f u I I y submitted to FDEM. Options: Checkbox. I am the
authorized agent (Application Prepared By individual), OR Name, Title, Address
information for someone OTHER than individual preparing (Figure 1).
2. Project Description: Complete requested fields/information
a. '40...IL..II: Some questions are multiple select with boxes marked "Available" and "Chosen." For
the Available options you want, highlight and use the arrow to move it to the "Chosen" box
(Figure J).
3. Project Location(s): Complete requested fields/information
a. P -) IC IC: To enter location data, or multiple locations, enter the location address or coordinates and
enter the Title Holder. Click "Create Location Data" to add it to the application. It will appear in the
list below it if you did it correctly. Continue this process for any additional locations (Figure K).
4. Budget/Costs: Complete requested fields/information
a. '40...IL..II: Budget amounts must equal Funding Source Amounts. Percentage of each
Funding Source is auto-calculated upon updating the table after amounts are entered
(Figures L and M).
b. Be sure to click the "Update" button located at the bottom of the Budget table and the Funding
Sources table.
5. Environmental Review and Historic Preservation Compliance: Complete requested
fields/information
6. Attachments: There are 8 required documents that must be uploaded prior to submittal. To
attach the required document, select the appropriate document from the files drop down list, click
"Upload" to attach the file from your local computer. After the upload is complete, the document
file name will appear and the required document checkbox will be marked true (Figure N).
a. NO...IL..II: Be aware that once a file is submitted, it cannot be retracted. If you accidentally
upload the wrong document or need to update a file already submitted, just upload the new
file with an updated file name denoting that it is the correct document.
7. Submit: Upon completion of all Application sections, click Submit. This will send an email to the
"Authorized Applicant Agent" for signature on the application. Once the document is signed and
returned, FDEM will be notified of your submittal and review can begin on your application.
2750
Figure I
11. Applicaticri linfoli'mation
Authorized Applicant Agent(proof lot authorlzatior authoiIity rel
A, Th,chf,, 1--d off—i 1-1 g,-.........t"ho i"' cy—fL—"'Th-!ty
_First 111 t I,!a, E
Telephone: P',,il:
Local Wligaficin Stiategy(LMIS)Comp1hiance
mp-1
Figure J
11. Project Descirlption
AcqUl�ld—:nd l
....... that will bvtl-ll —,,dhat_pnp- Ji.l 7,,tal Imr—,"I 4— is ho or""'t-1 1-r t—;—I...—lf—je& 11,—di-
c,t o n,t I—e:1 by t h e p roj N t s,n I'. off t-1 1, e P,S'j ezt an ly):
F I I I-,ti,P I—,I,if r,"'te,I I c-—"d d-—cj I t'�d'of e tr t 1 ir,prop..—I I,,cj t II r,,i,i g ate,1 9 't I,," I,C t E d"q.—t t h, CIA-y— t,""'ant
5�111ftl I I 1 1 gl.fe Ited 11, t th, 't. r Z 5 5'C' 1 C, 500 v 'f. t------ r- P-t-`,d u,t'n' n7,1,p" 0""ftl
uuum
C h k I I'ten th,prune ct ay imp-I:
A I b
Iw
IIIIIIIIIIIIIIIIIIIIIIIII,illillillillillll1111
,�dkillillililllllllllllIIIIIIIIIII
'a"Jatea�Quality
Pieviously IJil Soil
Flb-Ill
En,gilineered Pil If yDL,I'll 17a,beFI7 alr-dy d—g-d-d enyineenny ill i,O—lMl attach to your aPll A1--Cal-latl-- --&H nt-idy and Iesign plans(P.q Diaiil
liripio--rt Erasion Control,or otl-'s[DECIal prqect h'll in rsedion 0.
Project DesCIij[DtiO1[1, Scope of Work, and Protection ProOded(Must be Completed lire Detad)
2751
Figure K
IIII.. Project Location
"D—IL e tr_ri 1 Iscnt ,c t r q-t J ;rg't-"t J-,t" N, ,I_)and i ye I ir«iP� ode(s).
T tl Ai.1i
TiIRlI¢FH alld�ir Addrr..s. Zip7, Latilt nd. L—git.d.� '..,.
Is thr td Le,ca o.r rJ.t tr —,t.r1 _s, t.r1 Li—)CCCL)r.
Piovlde tie lr of each sbuctuure type(listed) below) in the project aiiea tlhalt will be affected by the project, Include all)
structures ir (project area..
r r l IIII
Figure L
I'"V. Budlget/Costs
t�la%�ruall StL CaiJ � ,
Lahoe 50,6(7
(Fees Srt,00
Pii Costs sJ J7
Call iJ r7ri
--------------
sull M;.—gp'l Coats 50 77
�i IIIIIIIIIIIIII
2752
Figure M
II
IV Budget/Costs
Estimated Fed,elraal Share
ayh-Rec pant IVPana gerr ent C-t, 100111
-----------------------
Cash
In-Kind
Im FNomr,�..
Estimated State Share
II IIII ��!
Figure N
I. Attachments
GenerstDi Genera tor Works h,e et..---
Mltl :tall RECflnSULp=tlQn (Mitigation Reconziructl n Viorksheat
P-tecU-Measures (Proten6. Meal—,Wrri ksheet
Safe Roo 4-rr'icarre Hurricane:Safe PC-'-
S.€e R. -Tarin d. Turmard.5af.Rvo—
Utility r•lid'FRtion Utility M tisatinm 4"•<!orkshe�et
A coloyof ihe Panel Information r4c,r7 the Ft RIM
.4 1 =.-)rr-O rg FClers ACT lines
A 1 -.-it7-F me glue
k -.-err-F p t/Or; d runeat.ion
Cr 1 .an-5 ent.cfA al III
C nt.
1
p.lte-mateae S;te Nf—'p
A iuthnrizi ng Agent
F,dgor b,C-kbaa k
t r tv IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIN
_u _r_ It C alR. -ceC ..,r,r-,n5 5—se ul��llllli�IIII
1kIllrlt3�
1 FRCS
IIIIIIIIIIIVI�III
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Upload l-lies
Pre+riously U pivacled
Puci etVAnkbook-TEST.pdf
eanc.el 2753