Item H05 H5
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
Board of County Commissioners Meeting
July 19, 2023
Agenda Item Number: H5
2023-1223
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 5 to State of Florida
Department of Transportation Public Transportation Grant Agreement Number GIQ04, as executed by
the Executive Director of Airports, adding $150,000.00 in additional funding for Planning Studies for
the Key West International Airport. This grant is funded 50% FDOT and 50% Airport Operating Fund
404.
ITEM BACKGROUND:
The grant scope of work includes but is not limited to miscellaneous airport studies/assignments and
bird control services.
PREVIOUS RELEVANT BOCC ACTION:
Approval of original grant agreement GIQ04 on October 21, 2020, Amendment No. 1 on October 20,
2021, Amendment No. 2 on January 21, 2022, Amendment No. 3 on July 20, 2022 and Amendment No.
4 on September 21, 2022. On September 15, 2021, the BOCC adopted Resolution No. 288-2021
authorizing the Director of Airports to execute Airports' FAA and FDOT grants as received to meet
deadlines for returning the grants to the granting agency and expedite use of grant funds, with grants to
be ratified by the BOCC at the next regularly scheduled commission meeting.
CONTRACT/AGREEMENT CHANGES:
Adds additional funding in the amount of$150,000.00.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FINANCIAL IMPACT:
2966
TOTAL COST/GRANT: $150,000.00
SOURCE OF FUNDS: 50% FDOT/50%Airport Operating Fund 404
COST TO AIRPORT: $75,000.00
Effective Date: Upon FDOT Execution
Expiration Date: December 31, 2025
2967
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725400-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc 4M5M023
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719
Y,slem-5g9ment-phase-s"uence)
439285-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Numberi'Federal Award Org. Code: 55062020629
_ Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number„ G1004 „ Federal Award Date: Amendment No.: 5
CFDA Number: NIA SAMIUEI Number:
CFDA Title: NIA
CSFA Number: 55.004
CSFA Tittle: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment") is made and entered
into on , by and between the State of Florida, Department of Transportation
("Department"), and Monroe County Airports, ("Agency"),,collectively referred to as the"Parties."
RECITALS
WHEREAS, the Department and the Agency on 11/10/2020 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement").
WHEREAS,the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Amendment Description. The project is amended to add FY24 funding.
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation
Seaports
_ transit
_ Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated,attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X_ Exhibit B: Schedule of Financial Assistance
!Exhibit B1: Deferred Reimbursement Financial Provisions
'Exhibit 62: Advance Payment Financial Provisions
_ 'Exhibit C: Terms and Conditions of Construction
X Exhibit D:Agency Resolution
_, Exhibit E: Program Specific Terms and Conditions
_, Exhibit F: Contract Payment Requirements
X "Exhibit G: Financial Assistance(Single Audit Act)
"Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
'Additional Exhibit(s):
Page 1 of 8
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc4MU2023
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/ decreased by$300,000 bringing the revised total
cost of the project to 2 439 390.
The Department's participation is X increased/ _ decreased by $150,000. The Department agrees to
participate in the Project cost up to the maximum amount of 1 219 695, and, additionally the Department's
participation in the Project shall not exceed 50.00%of the total eligible cost of the Project.
Except as modified,amended,or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Richard
By. Strickland By:
Name: Richard Strickland Name: Daniel Iglesias
Title: Director of Airports Title: Director of Trans ortation Development
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review:Alicia Truiillo
E TM A N1`Y
� 1 ,
m�
.MER
ASgt3l4T,.. E
� T
Page 2 of 8
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC495MO23
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Key West International Airport Planning Studies
B. Project Location(limits, city,county, map): Key West International Airport/Key West, FUMonroe
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size):This project includes but is not limited to miscellaneous airport
studies/assignments that are required to support future development, meet regulatory requirements, update property
and airport layout plans,develop supporting documentation upon requests from agencies.
D. Deliverable(s): This project includes but is not limited to miscellaneous airport stud ieslassignments that are
required to support future development, meet regulatory requirements, update property and airport layout plans,
develop supporting documentation upon requests from agencies.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs(including but not limited to): NIA
F.Transit Operating Grant Requirements(Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report,will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
Fags 3 of 8
YCbplM"AANrX)O 30UP400 sm
tHOdWV iVWUVNU31M LS3M A3X
!JM'11Ry'10�'Nnca�D h
vamo-d°AAwroo Dowoom
I Nit
g gyp '
Ti
�j w6
It
L
Y � ,
1�
_
10
I%'II 1 is
m
e
J
k
d:��?
Ili Sri
P p y
Nil
I
1
f
i
q 1
1
:A
l I ff
}y��
lJafl�; "
NO
I'�
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forn 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ4/2W202J
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial Fund FLAIR state Object CSFA/ CSFAICFDA Title or Funding
Management Type Category Fiscal Code CFDA Funding Source Amount
Number Year Number Description
439285-2-94-01 DPTO 088719 2024 751000 55.004 Aviation Grant Program $150,000.00
439285-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $375,000.00
439285-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $69,695.00
439285-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $325,000.00
439285-2-94-01 DPTO 088719 2021 751000 55,004 Aviation Grant Program $175,000.00
439285-2-94-01 DDR 088719 2021 751000 55.004 Aviation Grant Program $125,000,00
439285-2-94-01 LF 088719 2024 751000 55.004 Aviation Grant Program $150,000.00
439285-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $375,000.00
439285-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $69,695.00
439285-2-94-01 LF 088719 2022 75100 55.004 Aviation Grant Program $325,000.00
439285-2-94-01 LF 088719 2021 751000 1 55.004 Aviation Grant Program $300,000.00
Total Financial Assistance $2,439,390.00
B. Estimate of Project Costs by Grant Phase:
Phases` State Local Federal Totals State Local Federal
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $1,219,695.00 $1,219,695.00 $0.00 $2,439,390.00 50.00 50.00 0.00
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Maintenance
Match to Direct Federal Funding $0.00 $0,00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Transit Only)Totals $1,219,695.00 $1 219 696.00 $0.00 $2,439,390.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
Scope Code and/or Activity 1
Line Item I ALIl f ransiLQnl
.__
Page 5 of 8
STATE OF FLORMA DEPARTMENT OF TRANSPORTATION Form 725400.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC41251202a
BUDGETICOST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase)has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Ingrid Munoz
Department Grant Manager Name
Signature � Date
Page 6 of 8
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Farm 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS 0004=12023
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
Page 7 of
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC4WS12023
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING-
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $1,219,695
'The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: h=s://a com/fsaa/searchCaWoRaspx
..as
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55,.004 are provided at:
Ihtt s;//afaos.fldfs,com/fsaa/searchComnzl ancesas�
The State Projects Compliance Supplement is provided at: htt -s//a rss fldfs.com/fsaa/cornpliance.as2x
Page 8 of
1,"o;Iingdd.Munoz@dot.state=fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1Q04
7114/2023
CONTRACT INFORMATION
r r BOO"I/%r� r
Contract G1004
GD-GRANT DISBURSEMENT(GRANT)
!90i rii/Ur O/ oiG��U�i�/r�/O/4i//aia O pi///o rir/%
Methotlrof Proc�rrern�tttj// j G GOVERMENTAL AGENCY(287.057,F.S.)
MONROE COUNTY BOCC
m/ F596000749053
l�r�f
Beginning Date of This Agreement/, 111012020
fntling Date of TThis Agreement /j////r 12/31/2025
ContrectTotatl4udgetary Ceiling i!/ct-$1219,695.00
Descri tion �irr;, /iaiGG D % Y p0 9
Key West In£l Airport Planning Studies
FUNDS APPROVAL INFORMATION
FUNDS APPROVEDIREVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 711412023
Suppsementai�
r /r�rrr r r, r r
Reviewed orApprvved �,APPROVED
Organization Code, 55062020629
Expartsio Optron: A9
r 46j ect Cod /iirrrr�r 751000 e /�/ r
$150,00aaa
Financlai,Pro�ect„ ,,,, " 43928529401
Work Acti+nty(FCT) 215
OFDA ..
Fiscal Year:,' 2024
/,orr
Budget£rttaty 55100100
CategorylCategory Year 088719/24
Amendment ID S005
,rrr;
a/ �r
Sequence , 00
UserAssignetl ID A5
r
Eric Line„{6sUStatus 0006/04
Total Amount: $150,000.00
Pagel of 1