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Item H06 H6 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Craig Cates,District 1 The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5 Michelle Lincoln,District 2 James K.Scholl,District 3 David Rice,District 4 Board of County Commissioners Meeting July 19, 2023 Agenda Item Number: H6 2023-1224 BULK ITEM: No DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland N/A AGENDA ITEM WORDING: Ratification and approval of Amendment No. 4 to State of Florida Department of Transportation Public Transportation(PTGA) Grant Agreement Number G2090, as executed by the Executive Director of Airports,providing an additional $9,097,000.00 in funding for the Concourse A and Terminal Improvements Program at the Key West International Airport; requires a 50% match from Airport Revenue Bond Fund 405. ITEM BACKGROUND: This grant is for programming, design,permitting and construction. Amendment 4 provides additional funding for the Terminal Concourse A project. PREVIOUS RELEVANT BOCC ACTION: Approval of original grant contract G2090 on October 20, 2021, Amendment No.l on March 16, 2022, Amendment No. 2 on August 17, 2022, and Amendment No. 3 on June 21, 2023. On September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the Director of Airports to execute FAA and FDOT Airport grants as received to meet deadlines for returning grants to the granting agency and expedite use of grant funds, with grants to be ratified by the BOCC at the next available regularly scheduled commission meeting. CONTRACT/AGREEMENT CHANGES: Adds an additional $9,097,000.00 in funding. STAFF RECOMMENDATION: Approval DOCUMENTATION: FINANCIAL IMPACT: FINANCIAL IMPACT: 405-630905 ($4,548,500.00) 2968 Effective Date: Upon FDOT execution Expiration Date: December 31, 2026 TOTAL COST/GRANT: $9,097,000.00 SOURCE OF FUNDS: 50% FDOT/50%Airport Revenue Bond Fund 405 COST TO AIRPORT: $4,548,500.00 (50% Match) 2969 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGC4/2612023 GRANT AGREEMENT Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719 (ite m-seg ment-phase-sequence) 447911-1-94-01 Work Activity Code/Function. 215 Object Code: 751000 Federal Number/Federal Award Org. Code: 55062020629 Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053 Contract Number: G2090 Federal Award Date: Amendment No.: 4 m. CFDA Number: N/A SAM/UEI Number: CFDA Title: N/A CSFA Number: 55,004 CSFA Title: Aviation Grant Program THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment") is made and entered into on by and between the State of Florida, Department of Transportation ("Department"), and Monroe Coginty Airports, ("Agency"),collectively referred to as the"Parties." RECITALS WHEREAS, the Department and the Agency on 10/20/202.1 (date original Agreement entered) entered into a Public Transportation Grant Agreement("Agreement"). WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows: 1. Amendment Description. The project is amended to add FY24 fun inc 2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below(select all programs that apply): X Aviation Seaports Transit _ Intermodal Rail Crossing Closure — Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X_ Exhibit B: Schedule of Financial Assistance *Exhibit B1: Deferred Reimbursement Financial Provisions *Exhibit 132: Advance Payment Financial Provisions *Exhibit C: Terms and Conditions of Construction X Exhibit D: Agency Resolution _ Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements X *Exhibit G: Financial Assistance(Single Audit Act) *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Additional Exhibit(s): Page 1 of 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGC 4/2512023 GRANT AGREEMENT 4. Project Cost. The estimated total cost of the Project is X increased/_ decreased by $18,194,000 bringing the revised total cost of the project to$38,882,742. The Department's participation is X increased/ _ decreased by $9,097,000. The Department agrees to participate in the Project cost up to the maximum amount of$19,441,371, and, additionally the Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the Project. Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION By. ........4 y: Name: Richard Strickland Name: Daniel Iglesias Title: Director of Air orts Title: Director of Trans ortation Development �e� pE C W A TOM STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION OVE FORM J. Legal Review:Alicia Trujillo P-Er�SSGS C UNTY ATTORNI "Y Dates 7/14/23 Page 2 of 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/26/2023 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement(if not the entire project)): Key West Int'I Airport Terminal Concourse A B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): The terminal expansion program at Key West International Airport will include programming, design, permitting, financing, and construction. The expansion program is comprised of several elements to improve the level of service to its' passengers and tenants. The program elements may include but not limited to: a new second-level Concourse A of approximately 48,000 square feet, expansion program of additional baggage make up areas and devices, airline ramp/office spaces, ramp equipment storage areas and an additional bag claim device; an expanded security checkpoint with area to support up to 4 lanes and added support spaces, a new extended passenger bridge located post security will connect the existing terminal building with the new Concourse, a new pedestrian bridge for public access to airport administration offices, passenger boarding jet bridges, airline ticketing space, airline office space and baggage system space and systems; an expanded rent-a-car facility area and baggage service offices. D. Deliverable(s): The terminal expansion program at Key West International Airport will include programming, design, permitting, financing, and construction. The expansion program is comprised of several elements to improve the level of service to its' passengers and tenants. The program elements may include but not limited to: a new second-level Concourse A of approximately 48,000 square feet, expansion program of additional baggage make up areas and devices, airline ramp/office spaces, ramp equipment storage areas and an additional bag claim device; an expanded security checkpoint with area to support up to 4 lanes and added support spaces, a new extended passenger bridge located post security will connect the existing terminal building with the new Concourse, a new pedestrian bridge for public access to airport administration offices, passenger boarding jet bridges, airline ticketing space, airline office space and baggage system space and systems; an expanded rent-a-car facility area and baggage service offices. The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): N/A F.Transit Operating Grant Requirements (Transit Only): Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report,will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. Page 3 of 8 uj �w VLu All?11 yf, d W ix W co 9 _ M MZR I `toil �vy ff Ua "X 00 a o o ��ur , f � i� L a AVI I � r a, a cc m � u SIN "`N STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000-02 PUBLIC TRANSPORTATION DEVELOPTMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT B Schedule of Financial Assistance FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding Management Type Category Fiscal Code CFDA Funding Source Amount Number Year Number Description 447911-1-94-01 DPTO 088719 2024 751000 55.004 Aviation Grant Program $9,097,000.00 447911-1-94-01 DPTO 088719 2023 751000 1 55.004 1 Aviation Grant Program $450,000.00 447911-1-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $4,924,676.00 447911-1-94-01 DDR 088719 2023 751000 55.004 Aviation Grant Program $1,232,695.00 44791 1-1-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $1,000,000.00 447911-1-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $2,737,000.00 447911-1-94-01 LF 088719 2024 751000 55.004 Aviation Grant Program $9,097,000.00 447911-1-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $450,000.00 447911-1-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $6,157,371.00 447911-1-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $1,000,000.00 447911-1-94-01 LF L 751000 55.004 Aviation Grant Program $2,737,000.00 Total Financial Assistance $38,882,742.00 B. Estimate of Project Costs by Grant Phase: Phases*.�-�.__. ..._._, Local Federal Totals State ....�. __� _........... _.�m _ ..._..�- .State - Local .. Federal oho -....... ......_....... � _._ .._..._.._ _ ...-.._..... � ...... ��_..._._� _ � ...�..... _ Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Planning $0.00 $0.00 _ $0.00 $0.06 0.00 0.00 0.00 Environmental/Design/Construction $19,441,371.0 $16,441,371.0 $0.00 $38,882,742.0 50.00 50.00 0.00 0 0 0 Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Maintenance Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 ---0 0.00 0.00 Transit Onl --- Totals $19,441,371.0 $19,441,371.0 $0.00 $38,882,742.0 0 0 0 *Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement. Page 5 of 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION DEVELOPMEENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 Scope Code and/or Activity Line Item ALI Transit Only) BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Ingrid Munoz Department Grant Manager Name Si natu _.... _ ...... .� g re Date Page 6 of 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC 412612023 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED Page 7 of 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION DE ELOPMEENT GRANT AGREEMENT EXHIBITS OGC4/2612023 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOURCES AWARDED PURSUANT TO THI'S AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES:— Awarding Agency: Florida Department of Transportation State Project Title: Aviation Grant Program CSFA Number: 55.004 *Award Amount: $19,441,371 *The award amount may change with amendments Specific project information for CSFA Number 55.004 is provided at: Iatt s:IPa s.fldfs.ccam�faasea�'chata4oa@ COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.004 are provided at: htt s:/la s.fldfs.comlfsaalsearcliCot,n liance.as x The State Projects Compliance Supplement is provided at: htt s:fla s,fldfs.coi tsaalcom llance.as x Page 8 of 8 To:Ingrid.Munoz@dot.state.fI.us FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL G2090 7/13/2023 CONTRACT INFORMATION crypt „ G2090 �attT 1$+ p GD-GRANT DISBURSEMENT(GRANT) Moth,Ott,''fpvaa�'et moat-' G-GOVERMENTAL AGENCY(287.057,F.S.) Apb � YIVt MONROE COUNTY BOCC °VewtoffO. F596000749053 6trltr9p ti(e.tftta f40u" t, 10/20/2021 0! If1 Osto of, d f rNts 12/31/2026 Orrtf'a,Lt.T'b1 aliBUgg #r'y;Cal(Ing, ct=$19,441,371.00 lr1ttty7; Key West International Terminal Concourse A FUNDS APPROVAL INFORMATION FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 7/13/2023 ywG3ti; Supplemental �R�qt d i A,tp tqv tt. APPROVED 4 it ryt� t,0 55062020629 A9 y "r,ty °sr 751000 $9,097,000.00 FI"lakad �;f. , , 44791119401 215 2024 0g«�t t1n 55100100 K�,y` ha,/Ctr 088719/24 a �wiyY��llttJ ' S004 4!sNp ifonce 00 11)", A4 �.pe Una t:"'Jvs� 0005/04 Total Amount: $9,097,000.00 Pagel of 1