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Item M2 M2 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Craig Cates,District 1 The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5 Michelle Lincoln,District 2 James K.Scholl,District 3 David Rice,District 4 Board of County Commissioners Meeting July 19, 2023 Agenda Item Number: M2 2023-1237 BULK ITEM: Yes DEPARTMENT: Clerk TIME APPROXIMATE: STAFF CONTACT: Aneta Jodkowska N/A AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via disposal or advertise for bid. ITEM BACKGROUND: F.S. 274.05-274.07 and Monroe County Purchasing Policy state that the Board of County Commissioners shall approve the disposal of items that have been declared to be surplus by the Property Manager within the office of the Clerk of the Courts. Each of the items on the attached list has been certified by its department to be of no value. Once disposal is approved, the items will be removed from the Fixed Asset Inventory List. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval. DOCUMENTATION: July 2023 BOCC Packet.pdf FINANCIAL IMPACT: 4216 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 07/19/2023 Department: Clerk of Courts Bulk Item: Yes Staff Contact/Phone#: Michael Stanek 3543 AGENDA ITEM WORDING Approval to remove surplus equipment from inventory via disposal or advertise for bid. ITEM BACKGROUND: F.S. 274.05-274.07 and Monroe County Purchasing Policy state that the Board of County Commissioners shall approve the disposal of items that have been declared to be surplus by the Property Manager within the office of the Clerk of the Courts. Each of the items on the attached list has been certified by its department to be of no value. Once disposal is approved, the items will be removed from the Fixed Asset Inventory List. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval TOTAL COST: INDIRECT COST: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY:_ N/A SOURCE OF FUNDS: _N/A REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Attorney OMB/Purchasing_ Risk Management DOCUMENTATION: Included Not Required AGENDA ITEM Revised 6/15 4217 ATTACHMENT .2. MONROE COUNTY INVENTORY DELETION REQUEST • Property Clerk Finance Dept Stop 8 p ? a ATE M.C. Serial Asset Date Original& Est. --I.D.Number Number _ . Purchased Present Value _�es—i�t:on ..._........_. . ... . 9-© ..� G �.._ - � d 7-DL"1 � 16S-(, SC,AVWkA air( �olx 7V70 ...�mm�......_ .. —.. .,.. � ...,.e_.` Via: QC ECK UNE�A1 APPROPM—A LINE _FLOW APPROVAL TO ADVERTISE FOR BIDS. . ............. APPROVAL TO DISPOSE OF IT. _,x, -m,,.,,, _.,,,., APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REAS FOR REI QUEST:, PREPARED BY: ,��.. �A..�. �.� _ ..... ........ . .,.. .. ature Date: �� y� Print name DEPARTMENT DIRECTOR APPROVAL: K*mberiv Digitally siqpeq,lby Kimberly Signature Matth ewgate: Matthews Date:2023.06.0915:59:21 -04'00' . ............_.._.... _.__....... .. ... Print name RETURN COMPLETED& SIGNED T : CL ERTY MANAGER-STOP 8 Rev.BOCC 2/15/2023 (S3) Page 50 of 105 i 4218 O 4�i T N m � E E E w ou RUC aY �UG��Y �CJ��x T2jj � p! g $ N 4 V � no -,O Nb N 4�4' xU Ya Y4J ..�W .. Wy N N N 5 m c m U U 3 a n rc m W $n `mo'fin,EE N ,,, V�iW NWU NWS3. co co " wIM �Wa uu�3�.wWLLi�uu4 a a y a ` WX W rc "' > Z 4'7 w z vg = w w W 4z CY F- K a [C O mw 80 rg oW 0z aowc O 2 a m.'- m'a° ��ry � UqV Uqq� U�j mro[d �C} g4} V MONROE COUNTY INVENTORY DELETION REQUEST TO: Stop #8 Mike Stanek March 2023 FROM: Supervisor of Elections(305)292-3416 ------------- .........-.... .......- Property Manager, Finance Dept. DATE: Phone: 292-3457 -- ------------------- M.C. Serial Asset'"' , Date Original" &-E--st.""- I.D.Number Number Pescrip ................-...........-1-11--.......... fign. .-,.,,.Purchased --fresent-Yalue 8098 M602N Printer 6/10/14 1,375.00/0.00 ............................. .......... ...............- ........——-----................ ............ ........ .......................... .............. .................................. ............. ............---- .......... ................. ........... .............. ................. ............... ------------..........-.......... ---——------ .......... ...... - ...... ...... ............................. ... .........L ............... ........... ....... ............ ............ CHECK...ONE i j),,AEPROPRIATE LINE BELOW: ....... APPROVAL TO ADVERTISE FOR BIDS. -xxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: Does not work ............ ............ ............ ...................... PREPARED BY: R. Joke Griffin DATE: June 21, 2023 ................. PRINT NAME DIVISION DIRECTOR APPROVAL: R. Joke Griffin . .................. PRINT NAME OMB FORM REVISED 10/28/2003 4220 0.210 CN CN � � \ ww lie � !! \ OWL) k E U) V7 0 W Michael Stanek From: Joyce Griffin < Jg@kevs-e|ectons.ong> Sent: Wednesday,June 21, 20231114Ak4 To: Michael Stanek; Nicole Lyons Subject; RE: 8O98 printer toberemoved | think | may have request this already. Attachments: 8098Printer ]une2A23.doc R. ;"VwEiriffin Supervisor ofElections Monroe County, FL 53O Whitehead St. 1OI Key West, pL 33040'6577 /3OS\ Z92-3418—Phone (3OS) 292-34OG—Fax s.oI From:Joyce Griffin Sent: Wednesday,June 21, 202811:13AM To: county Mike Stanek Auditor in clerks office (nnstanek@mnonroe-c|erk.com)<mstanek@monroe-derk.cnnm>; County property Nicole Rhodes Aug 2019(nrhodes@monroe-clerk.com)<nrhodes@monroe-clerk.com> Subject:8O98 printer tobe removed |think | may have request this already. 8098 printer to bcremoved l think T may have request this already. Just to make sure l did request removal Thank you R. q�q�GrifHn Supervisor VfElections Monroe County, FL 530 Whitehead St. 101 Key West, FL 33040'6577 /3D5\ I9I-341G—Phone /305\ 292-34O6—Fax 1 4222 ATTACHMENT B.2. MONROE COUNTY INVENTORY DELETION REQUEST TO: Michael Stanek Prop" Clerk FROM: I.T. Finance-Dept.,—Stop 8 DATE: 6/6/2023 ........... M.C. Serial Asset Date Original& Est. I.D. Number Number _Pe�ri Lion m Purchased Present Value 2267 JL4K071 OPTIPLEX G280 3/16/05 1239.60 0.0 ............... 2555 FCVWT01 OPTIPLEX GX150 9/18/01 1130.00 0.0 5056 4DV3FC1 OPTIPLEX GX520 8/26/05 1398.00 0.0 ........... 5302 DCV3FC1 OPTIPLEX GX520 1/4/06 1588.16 0.0 6803 1631-131-1 LATITUDE E5500 12/14/09 1412.00 0.0 6823 GWLYLL1 LATITUDE E6400 2/4/10 2279.24 0.0 6852 CMVR3M1 LATITUDE E5500 4/6/10 1071.89 0.0 6941 1LW15N1 18/9/10 11161.60 0.0 LATITUDE E5500 CHECK QNE-(!J APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. x,xx,x,x, APPROVAL TO DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON.FOR BU( Date:2023.06,28 08:32:50 Bill Morris 6/28/23 PREPARED BY: 04*00' Signature Date: Bill Morris Print name DEPARTMENT DIRECTOR Digitally signed byNan Alan MacEachernlvlacEaem APPROVAL: Date:2023 17:30:41-04'00' 6/27/2023 ............... ............... --....Q6.27.............. Signature Date: Alan MacEachern Print name RETURNED COMPLETED& SIGNED TO: CLERK PROPERTY MANAGER-STOP 8 Rev.BOCC 2/15/2023(S-3) Page 51 of 106 4223 `a ao d N oa N N 4 E EL E E E d' S 8 S S m E E E E E E a U F°j y g o E E _ W W W4 W W W W a u a N O p N b Zu ' m rqy E@E 3 aE tea- o=� EGE oho j ? ¢¢ y4 y J mW n� ; Y U WZ ZU ZU= 2_q�(7 W> W W �U� N�i v~i rg O O U N = 5 E c c c c S O � ❑ c � = l� = O = Q = ]�J C I,tl _ Ill �,W _'.W W=¢ N �� rom$ T=$ u. � EaqE= 0) $r�E $�E $r® $ram U E �E $3 E 4i� Uca Vcra Ua Uva Uva Uva a 0 VfW UaWU Nw U)WU OWL) S�WV WW C lLN o�=m.o mwi r� v��iym"imrs c^im u'iE w c uoiic d (/) :Um S?U�� CmlU'c_EU'USE (mJ(UJ ndcUrnam-a=u�Ec� c� HE E, ��hcELLiG oLLW. G='�m'oU c`u m =ate m-cOc-moE 0 E � :U�u.W�i pU Wu.W Ii pp'7i LLLL�U I-Ii G'LL U�LI ILm UU'Qti.(7LLm po6SLLLL47 o a a o 0 o a � YY V tv O Ot 6 m � 00 xU OCR o0 w w w J J J J 22 '❑ ❑ O W O D b xa 1. W F W Y J ❑ C ZZZ ,fix �� J� AS Wi is wX OU w~'Q WE w~riy ❑(7 (a ❑(5 U(C ❑gw ❑w ❑�w s Y- 9�4 m6,Jw q(7 c�a JwdJ� �`m Em E� Po Em Emc Ec c'q6 bf�,❑ b �. cE ,.€ 'E c'E eE E cE rS',M ,000� o ESE 4Efi ES Ea UU U UU UU mU �U G dQ. M[p W fp f pm..mwfL $45 Sr) gU �U S^U \(� CN q q \ � \\_ \ \ Hai; JI. �v . �f\ �\k ��\ # \f\} \ ©<s! ) `OW ng EDIQ § 4 a'*q �\9 \. § .� �§ , . | . ; } \ W- \ )) � ATTACHMENT B.2. MONROE COUNTY INVENTORY DELETION REQUEST TO: Michael Stanek Property Clerk FROM: I.T. Finance Dept., Stop 8 DATE: 6/6/2023 M.C. Serial Asset Date Original&Est. I.D. Number Number Descrip#lon Purchased Present Value 6953 F6PXQM1 LATITUDE E6510 8/25/10 1276.80 0.0 7129 R9EKMWB THINKPAD T520 7/25/11 1050.00 0.0 7154 R9ECLAW THINKPAD T520 8/8/11 1204.00 0.0 .................- 7289 R9KFM2D THINKPAD T520 3/1/12 1204.51 0.0 7968 R90OY03P THINKPAD T540 5/16/24 1215.00 0.0 7970 R901 B PZ D THINKPAD T540 4/25/14 1020.00 0.0 ............ . 7974 P1301FHKX THINKPAD T440 5/1/14 1952.00 0.0 ------------ .............. 8032 PB01KLF9 THINKPAD T440 6/25/14 L1.728.00 0.0 CHECK ONE W-APPRQ RIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON F AE-Qt�OR EST. Bill Morris "' y signed by Bill Morris Date 2023.06.28 08:33:13 "al' 6/28/23 PREPARED BY: 040.: Signature Date: Bill Morris .............. Print name DEPARTMENT DIRECTOR Digitally signed by Alan Alan MacEachernWcEachern 6/27/2023 APPROVAL: Date:2023.06.27 17:31:22-04'W Signature Date: Alan -MacEachern Print name RETURNED COMPLETED& SIGNED TO: CLERK PROPERTY MANAGER-STOP 8 Rev.BOCC 2/15/2023(S-3) Page 51 of 106 4226 ti aim N E E E E 0 0 o E No r� g 3 0 d0 �$a pp YyN g' `.qe C1 W �yY Y m u3 � E gN E d E a E C� Cffi C� m tiQo UG6o ci'oo avo LL mWV mWU NWU mWV c�C-1 E o t�'a'' o� r LL�m cg�.g E�iw VV �+VILLIi UUW U�LLI-LLUVJ UUU gii Mm VUbti VIi 4.N o 0 0 a r � P a a o Y z � O O O Y r4 dz � z i wm wxcpv J�x h C!w rf-w hF- a Y aY o �Y �w N>nQ. ni a x Qzao j 4z zzl. Waz .r.A�-fx- Q,�{�1-Fgb�b ¢Z+W000 aad v� vy �C yZ' 'Vm7 r z zz sI. �,9 5 $'� 1 �E mn`ri``�7imr4� Uo gL-Iu4 mmmmmmm V "R mU ZU . . . co \ CN !§! � CN ! £ / / / E § 00 ) � ! / q |! |! , )� ) 'a Ea : ! ! �{ �( �{ in ,7 \ | | | '| § � r - f ! / /, + w &=q7 y 9t9 6� . q \ 2L�6ldg q d R l us-0 �\ \�\ 22 a # e | \ ` § § \ : ! 22k k j k �..\( }( } } I� ;2 `® �k §/ !■ ;■ ;■ ), HE 9 9 9 $ )k a> » i/ d 20 \ ATTACHMENT B.2. MONROE COUNTY INVENTORY DELETION REQUEST TO: Michael Stanek Property Clerk FROM: L T. Finance Dept., Stop 8 6/6/23 DATE: M.C. Serial Asset Date Original&Est. I.D. Number Number Descri tion Purchased Present Value 8280 PCOODK2Y THINKPAD T440 11/15/14 1561.00 0.0 ---------- ...... -------- 8313 5CG440OW5G ELITEBOOK 850 2/5/15 2140.58 0.0 8473 5CG5296J7G ELITEBOOK 850 8/18/15 2102.71 0.0 8591 R90HFONZ THINKPAD W541 11/5/15 2022.99 0.0 8639 07204155053 SURFACE PRO 4 1/15/16 1542.00 0.0 8674 CN61FTR04B HP 3044 ROUTER 3/07/16 1479.11 0.0 8762 004604761053 SURFACE PRO 4 6/27/16 1480.00 0.0 8909 R90KZPF9 THINKPAD T560 08/09/16 1396.00 0.0 CHECK ONE_(jj_&]!PRQP&IATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR RE VEST: i y signed by Bill MDrns Date:2023.06.28 08:33:35 Bill Morris "1" 6/28/23 PREPARED BY: 04'00' Signature Date: Bill Morris .......... Print name DEPARTMENT DIRECTOR Dally signed by Alan Alan MacEachernMwE.chern 6/27/2023 APPROVAL: Date:2023.0627 17:32:05-04'W Signature Date: Alan MacEachern Print name RETURNED COMPLETED& SIGNED TO: CLERK PROPERTY MANAGER—STOP 8 Rev.BOCC 2/15/2023(S-3) Page 51 of 106 4229 �40 a C) Q M C x g zU Uy c� LLl �U g4 ft7 Y N o Ia � f7 Q _..❑a zom zN �F ogga, 550 mo rc3�a �3 m�z h 0 — `,� ano- tl'j fa i3 co NWU NWU 4UiW NWU A m c6FE E$ ;EE U YUM�.�' U�,S.� VN Cp9u'll UOC�C®LL ti c ��gp�y qEc p�c�gpV��c'Pg9 pu4in pig UUOiimu.LL�C}>U 41Y G'�tL�VOyUWIi i-IiLL tJUFK1i V'4.1i VY i N N N m o =z i _ o m� yY � W� O dS a . �1=- S Wa� �F Y 50¢ �iara�, g¢ 9az F� ozz a°' d ate$ awz ,-4m6 tim - 5 .. Qy. ocwioo aq y, am p�WMz�K K2 '. p~p� O.�P �Wq3 .pper °'xw_'h EN oOf c�E � cE .gym mmmmmm s,4 ,"� z,� z 4 aQd Q M $a N n n 'E E E E E w w W w m L) E V 6 F. z- E" ens .�w. =ol U'6 Via` m � n a C L C o o o x �x$$jey U a m tivo Uvo UVB Uvo !/) mWV NWV NWV mWV z �� W E.2 $ nEuc CTUo V'�uaN o 0 0 2 .... a a �o d W a O O w i g w w. qq W B g LLV' �j� LLVa �Y G$Y zw w. .0 �� Zwl Zo PIE $� p� mo mo m= m.4 E �E6E cF3E �E ATTACHMENT B.2. MONROE COUNTY INVENTORY DELETION REQUEST TO: Michael Stanek I.T. Property Clerk FROM: Finance Dept., Stop 8 DATE: 6/16/2023 ............................................. ........ ........ ... ........ M.C. Serial Asset Date Original& Est. I . Number Number Description Purchased Present Value 8928 PCODUCS9 THINKPAD T460 8/23/16 1283.00 0.0 ..................................................i � .... .........-.- - "I',"",........ ........... 8933 R90KZPGD THINKPAD T560 8/23/16 1308.00 0.0 8938 R90KZPER THINKPAD T560 8/23116 1308.00 0.0 9218 R90NNDQY THINKPAD T570 6/14/17 1464.19 0.0 .............. .......... 9229 R90NS17G THINKPAD T570 18/11/17 1435.00 0.0 9388 R90PY24Q THINKPAD T570 3/7/18 1532.00 / 127.67 9462 R90QAYPC THINKPAD T570 1532.00 / 127.67 9464 R90QAYPY THINKPAD T570 4/17/18 1532.00 /0.00 .............—.................... CHECK ONE Jjj.APPR0PRJA,TE LINE BELOW APPROVAL TO ADVERTISE FORBIDS. xxxxx APPROVAL TO DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR"RE )UEST� Date:2023.06.28 08:33:54 Bill Morris 6/28/2023 PREPARED BY: §ig'n-a—ture--—--------------- Date: Bill Morris Print name DEPARTMENT DIRECTOR Dighally signed by Alan Alan MacEachernMwEsd., APPROVAL: Date:2023.06.27 17:32:38-04'00' 6/27/2023 ..................... Signature Date: Alan MacEachern Print�name RETURNED COMPLETED& SIGNED TO: CLERK PROPERTY MANAGER—STOP 8 Rev.BOCC 2/15/2023(S-3) Page 51 of 106 4232 M v� M N a Iq oa E a E P � ' E E E o c '4c U c yj w w i o ro 3 p 2� 2c E E U Q a 0 M U vWy S U U auQJ r h y7 $ m n E S. fi n a E t# w rrqq } a SIRmEs E I&E I- E 815 E .wc4 $w'3 flee ge E.E �EaLL,, u�$fleEy��C�+B�n ,m,€ALL®U�Fe E°L�"',. UcrraLL Urrcut�u.u�cc0ir�rcu�. 5oo a > o 8 o 0 b 0 0 O � Z � W � Od Oa Oa zr" zc RER 0 Y m m 9 Z o O >0 zr� a poi.... O� OD �z...0 -tOOEEE66 LL dr.�,i ZNb qa o0�i'dy bs� c E� P� �m mz-tu '`E�E E _wwsswss rf-�F-r �E cE c roam m U Ur pE aE C) U Iq !S M q ;)) � \ \ f f- t { E E � 2 ) #& } �a jR S} / E � � } ( )� § § § �_■ ■ ! ! f 2 | 2 2 f tit; } § \ _ / � 0 { J f 7 - - - / s/ \q El q! �! Na ;3 2e!© ya 2&C22;w@r( %I-|gr%/ )9S g |\GFi -ij \ \! 2 \ § |I I � � | \ ( ( \ \ : a OR \ E � / w wr e e | §2 §2 HE ) [ § [ �E . � - �! / ! . 01 q ATTACHMENT B.2. MONROE COUNTY INVENTORY DELETION REQUEST TO: Michael Stanek , Property Clerk FROM: I.T. ....... Finance—Dept., Stop 8-"'--- DATE: 6/6/2023 ........... ............. M.C. Serial Asset Date & Est. I.D.Number Number Description _mmm------------- ....Purchased Present Value 9465 R90QAYQ2 THINKPAD T570 4/17/18 1532.00 127.67 ........... ............. ........--I.............--l. --111- 9468 R90QAYPU THINKPAD T570 4/17/18 11532.00 127.67 9495 R90QAYS7 THINKPAD T570 6/21/18 11557.00 233.55 ..................... ... �9550 162078 ESE TIME CODE RECORDER 8/29/18 2996.90 549.43 9599 R90R7ET6 THINKPAD T580 9/30/18 1657.00 331.40 ................... ..............9627 023022574957 SURFACE BOOK 2 9/30/18 1723.00 344.59 --",——-—------- ----------------------------- ...... 9943 R90VQE5Q LENOVO YOGA X1 7/1/19 2185.00 l 01.00_ 11015 PF39BGRX THINKPAD T15 12/21/21 1299.99 0.00 --............-I- - ......----J -C-H—E-C...K 0-N--E,-,-w APPROPRIATE LINE BELOW:, APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR RED IUEST: . Date:Digitally signed b,8111 Moms Morri 2023.06.28 08:34:18 6/28/2-3; PREPARED BY: Signature Date: Bill Morris ............. ......................... Print name DEPARTMENT DIRECTOR Digitallysigned by Alan Alan MacEachernktacEachom APPROVAL: Date:202IM27 17:33:E4-04'00' 6/27/2023 Signature Date: Alan MaclEachern Print name RETURNED COMPLETED& SIGNED TO: CLERK PROPERTY MANAGER—STOP 8 Rev.BOCC 2/15/2023(S-3) Page 51 of 106 4235 CN o u ykE qqa Gm U �v'r13 E 1 rl� -0 1 w A 8 U U� ftWazfis hAN O Ea 0 WH Jul SE d 9 ............ Il- CV) �21 CN E' E E F E E Em 30 I E un 3 T ri pa nj H A E X0 E 6-1 AM U A I -Um.-m A N-I OA m A I> 0 A. -z 0 'IcE E E co M O dN 4 an Z b 7� 41 a m z� a m u a M a M m f E Q 0) a � rn � CO rn a �- N CN L ^tea C? 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