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Item N10 N10 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Craig Cates,District 1 The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5 Michelle Lincoln,District 2 James K.Scholl,District 3 David Rice,District 4 Board of County Commissioners Meeting July 19, 2023 Agenda Item Number: N10 2023-1218 BULK ITEM: Yes DEPARTMENT: Sustainability TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag N/A AGENDA ITEM WORDING: SUSTAINABILITY: Approval to enter into negotiations in rank order for the Tavernier Breakwater Repairs project, funded by a federal HUD pass-through CDBG-MIT grant from the Florida Department of Economic Opportunity (DEO)under grant IR045. ITEM BACKGROUND: This item approves entering into negotiations in rank order for the Tavernier Breakwater Repairs project. It is a federal HUD pass-through grant through the State Department of Economic Opportunity DEO office to the County under grant IR045. The budget amount in the grant for the construction portion is $1,846,393.05. Proposals opened on May 24 and 4 proposals were received (bid tab attached): a. LPS Utilities Inc. $1,641,684.00 b. Inland Construction& Engineering, Inc $1,981,027.50 C. Sea & Shoreline, LLC $2,198,375.20 d. Adventure Environmental Inc. $2,214,283.00 The selection committee met in a publicly noticed virtual meeting on June 29, and ranked the proposals in the following rank order(evaluation table attached): RANK Firm Total Rank Points Proposed Price 1. LPS Utilities Inc. 5 $1,641,684.00 2. Inland Construction & Engineering, Inc 6 $1,981,027.50 3. Sea & Shoreline, LLC 8 $2,198,375.20 4. Adventure Environmental Inc. 10 $2,214,283.00 Staff will negotiate in rank order until a successful agreement has been reached, and within budget. Background: Monroe County was awarded $2,194,599.00 of CDBG-MIT funds due to storm damage to the Tavernier breakwater structure, which no longer is able to provide storm surge protection to 4456 working class resident homes. Hurricane Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017, causing the destruction and significant flooding of low-lying areas throughout the Florida Keys. Congress appropriated $616 Million for the State of Florida in the aftermath of Hurricane Irma. The Department of Economic Opportunity (DEO) developed a Community Development Block Grant- Disaster Recovery (CDBG-DR)Action Plan and allocated $85 Million for the Infrastructure Repair and Mitigation Program. In the second round of funding, DEO allocated an additional $147,411,853 for the program. In this second round of funding, Monroe County sought funding to repair the Tavernier Breakwater. This project will provide and install 2.5'-4' boulders across a 1,500 jetty span that was damaged by Hurricane Irma. The breakwater is designed to protect the low lying, low income subdivision that is subject to frequent and persistent flooding due to storms, tides, and sea level rise. The inflow of vegetative debris due to the lack of the protective barrier has degraded water quality within the residential canal system. The County received notice of award in January 2021 and subsequently received notice the project had been transferred to DEO's CDBG-MIT program from the CDBG-DR program PREVIOUS RELEVANT BOCC ACTION: 05/20/2021: A Public Hearing for citizens and municipalities to provide input on an application for non- matching grant funds to repair the Tavernier Breakwater in the amount of$2 Million utilizing Community Development Block Grant- Disaster Recovery Infrastructure Repair Program funding from the Florida Department of Economic Opportunity (DEO) funded through the Federal Housing and Urban Development Agency(HUD), after a duly noticed 10 day public comment period; after a 10 day public notice and Approval to submit grant application to DEO. 01/22/2021: Received Notice of Intent to Award from DEO for the Tavernier breakwater repair project. 10/20/21: Approval to enter into a $71,917.50 Task Order# 7 to the on-call agreement with Wood Environment and Infrastructure Solutions Inc. for Category C resilience and environmental services to design and permit the Tavernier Breakwater repairs. 02/16/22: Approval of revenue grant IR045 to repair the Tavernier Breakwater for $2,194,599.00 utilizing Community Development Block Grant- Mitigation funding from the Florida Department of Economic Opportunity (DEO) funded through the Federal Housing and Urban Development Agency (HUD). 07/20/21: Approval of a $0 Amendment No. 1 to modify the Citizen Complaint language under CDBG- MIT grant IR045 for repairs to the Tavernier Breakwater from the Florida Department of Economic Opportunity (DEO). 03/22/23: Approval to solicit for the Tavernier Breakwater Repairs, funded by a federal HUD pass- through CDBG-MIT grant from the Florida Department of Economic Opportunity(DEO)under grant IR045. CONTRACT/AGREEMENT CHANGES: N/A 4457 STAFF RECOMMENDATION: Approval. DOCUMENTATION: Bid Tabulation Sheet Tavernier Break-water.pdf Evaluation Sheet - Tavernier Break-water- Combined and signed.pdf FINANCIAL IMPACT: Effective Date: N/A Expiration Date: N/A Value of Contract: N/A Total Dollar Value: N/A Total Cost to County: $0 match Current Year Portion: TBD Budgeted: Yes Source of Funds: DEO Grant IR045 CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: N/A If yes, amount: Grant: No County Match: $ 0 Insurance Required: Included in the RFP specifications Additional Details: 4458 0) LO dq d � s } H L 4- CY J � � � o ° O O 00 00 v . U y-. W Ln d M y s N N GO GO Q O c'M l0 N 3 Q GO d- 0 Cj) ll0 N o - CD ,-i N ,-i N W h s a 4- o 0 U a J Z O p� d w L W U W O A > Q � WM QI- � � u Z �- ujL- CoUe L iQc=/� Q � W ° L W p w v s GWZN UJ } > OX " Q a E� 0 0 0 o F. 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