Item S2 BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
Board of County Commissioners Meeting
July 19, 2023
Agenda Item Number:
2023-1293
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Daryl Greenlee
AGENDA ITEM WORDING: Approval to award surplus units to the highest bidders as set forth in
the attached Budget& Finance Purchasing Department Tabulation sheet, authorization to award the
surplus items to the next highest bidder(s) if necessary, until items are disposed of.
ITEM BACKGROUND:
Surplus units and equipment were approved to be removed from inventory at the May 17th, 2923
BOCC meeting -Agenda Item 0.3, Agenda Item Summary#12109. Notice of Request for Competitive
Solicitations was advertised in local newspapers in the month of June 2023. KW Citizen on 6/6/23,
Keys Weekly on 6/8/23 and News Barometer on 6/9/23. The bid tabulation spreadsheet noting the bids
for each surplus item is attached and sets forth the highest bidder for each surplus unit to be awarded. If
the highest bidder fails to complete the purchase transaction after reasonable notification of the award
and time limits in which to respond, the authorization to award to the next highest bidder(s)until final
disposition of the surplus unit is complete in accordance with Monroe County Purchasing Department
guidelines.
PREVIOUS RELEVANT BOCC ACTION:
Board granted approval to dispose of surplus items and units at the May 17th, 2023 BOCC meeting.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Agenda Item Summary 0.3 # 12109 - approved by BOCC.pdf
Request for Competitive Solicitation Memo - app by DG & CAY.pdf
Surplus - 2023 -prepared by Fleet.xlsx
Bid Tabulation Sheet-prepared by OMB-Purchasing.xlsx
FINANCIAL IMPACT:
Revenue producing - approximate $45,000
1
ATTACHMENT A.
MEMORANDUM
To: Purchasing Department VIA: County Attorney's Office (for prior legal review/approval)
From: Tania Stoughton Date: 5/17/23
Subject: Request for Competitive Solicitations
MEMEMEMEMENUM
After obtaining legal approval, I have attached via email one (1) copy of the competitive solicitation
approved by legal and the Notice of Request for Competitive Solicitations, as it will publish, containing a
copy of the approved competitive solicitation (in .pdf format) and a copy of the notice, as it will publish,
(in Word format) for: Notice of Calling for Bid of Surplus Property
(Name as appears on the cover page of the Competitive Solicitation)
1. BOCC Approval Date: _ 5/17/23 or Agenda Item Summary 0.3 #12109
Asst. County Administrator or County Admin. Approval: Date:
(if emergency Asst. County Administrator or County Administrator must approve as per chapter 7 D.
Previously Approved Projects) and DlgkallesignedbyDaryl
Daryl Greenlee D.t 202305"'03,08
Department Director Approval: °ate04'00' Date:
2. Date Received for Legal Review/Approval:
Digitally signed by Christina Cory
Legal Approval Date: Reviewing Attorney
Christina Cory Date:2023.05z6094917 oaoo
Opening Date Assigned by Purchasing: 07-11-2023 Date assigned: 05-26-2023
Date Notice Transmitted to Papers by Legal/Memo Returned to Department: 05-26-2023
3. Require vendors to email a signed original of their bid (minimum required) or as specified below.
4. Contact person/phone 4 for questions regarding specifications: Daryl Greenlee @ 305-292-3452
5. Advertising expenses are to be charged against account: 23501 - SC_00068-530490
6. Notice to run 21 30 45 60 (circle one) or 30 days prior to bid opening.
7. To add "supplemental suppliers" please email an Excel spreadsheet that lists each supplier's name,
company name and email address to OMB-Purchasing@monroecounty-fl.gov
8. In addition to the local newspapers,please place notice in the following advertising
newspapers.
Must have Department Director approval for additional advertising.
Enclosures: One (1) copy of approved competitive solicitation and notice emailed to omb-
purchasing@monroecounty-fl.gov and if applicable, Supplemental Suppliers Excel Spreadsheet
Revised BOCC 10/21/2020
Page 47 of 105
r+��D ,� r BOARD OF COUNTY COMMISSIONERS
County of Monroe
� ��1� �y Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
May 17, 2023
Agenda Item Summary #12109
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Aneta Jodkowska(305) 292-3411
N/A
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via disposal
or advertise for bid.
ITEM BACKGROUND: F.S. 274.05-274.07 and Monroe County Purchasing Policy state that
the Board of County Commissioners shall approve the disposal of items that have been declared
to be surplus by the Property Manager within the office of the Clerk of the Courts. Each of the
items on the attached list has been certified by its department to be of no value. Once disposal is
approved, the items will be removed from the Fixed Asset Inventory List.
PREVIOUS RELEVANT BOCC ACTION:N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Assets
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kevin Madok Skipped 05/02/2023 10:16 AM
Cynthia Hall Completed 05/02/2023 10:40 AM
Lindsey Ballard Completed 05/02/2023 10:47 AM
Board of County Commissioners Completed 05/17/2023 9:00 AM
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