02/21/2001
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THOUOHTFUL. INVeSTINO IN OUR COMMUNITY
A. GRA.J."VT APPLICATION: GENERAL INFORMATION
Name of Organization:
MONROE COUNTY NUTRITION PROGRAM / SOCIAL SERVICES
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Street address:
5100 COLLEGE ROAD - WING III
City: KEY WEST
State:
FL
Zip: 33040
County:
MONROE
Contact person:
JANICE DREWING
Tide: NUTRITION PROGRAM DIRECTOR
Telcp:'vue uUI7:.ber: D;:.y: (305) 292-4523
E',ening; (305) 292-0R~O Othei-: (~O!')) ~04-R~R?
(CELLULAR)
IRS exempt starus (under which section): GOVERNMENT AGENCY
Federal LD. number: 596000749
Date Organized:
1823
Requested grant amount: $ 5,000.00
Area: Social Services:
x
Environment:
Education:
Arts and CuI rural:
Brief description of history and mission of applying organization: THE NUTRITION PROGRAM FOR THE
ELDERLY WAS ORIGINALLY ESTABLISHED IN 1973 UNDER TITLE VII OF THE OLDER
AMERICAN'S ACT. THE PURPOSE OF THE PROGRAM IS TO PROVrDR NTTTRTT~OUS MEAL~
WITHIN THE COUNTY TO PEOPLE OVER 60 YEARS OF AGE. CURRENT FUNDING IS
ADMINISTERED THROUGH THE ALLIANCE FOR AGING OF DADE & MONROE COUNTY WITH
LOCAL MATCH BY THE BOARD OF COUNTY COMMISSIONERS. THE NUTRITION PROGRAM
SERVES MEALS THROUGH CONGREGATE SITES AND HOME DELIVERY THROUGHOUT THE KEYS.
ALTHOUGH FUNDING 1"S SPECIFICALLY EARMARKED FOR FOOD SERVICE AND NUTRITION
EDUCAT HE NUTRITION PROGRAM IS ALSO AD
ACT SERVICES THAT BENEFIT OUR OLDER POPULATION.
Date:
~- S ANN) A. JiTT?N ,
'''iF.. 7"'1 l'~ 0 -
FOR OFFICE USE ONLY:
Date Received:
Reviewed By:
1.
2.
3.
TL.
Notes:
Community Foundation of the Florida Keys Grant Application: Emergency (Hurricane)
Preparedness and Information Program for Senior Clients of the Monroe County Nutrition
Program, February 28, 2001
B. GRANT PROPOSAL FOR COMMUNITY FOUNDATION OF THE FLORIDA KEYS
Project Title: Emergency (Hurricane) Preparedness and Information Program for Senior Clients
of the Monroe County Nutrition Program
1. Project Description and Need:
Description: The project will provide essential emergency supplies, including portable radios,
flashlights, and batteries, to 210 senior clients participating in the Monroe County Nutrition
Program. Items will be distributed with Nutrition Program meals as part of emergency
preparedness (hurricane) training conducted by Nutrition Program Director, Janice Drewing,
who has 13 years of emergency management experience. The proposal requests funding for a
one-time purchase of supplies to be used in conjunction with annual emergency training for
senior citizens (over the age of 60).
Need:
The Monroe County Local Mitigation Strategy identifies Severe Weather (including Hurricanes,
Tropical Storms, Floods, Tornadoes/Waterspouts/ and High Winds) as the number-one hazar,d
and significant public safety issue in the Florida Keys. An important aspect of this, as referenced
in the Monroe County Comprehensive Emergency Management Plan and the Emergency
Preparedness Plan, Monroe County Social Services, is providing information and services,
including evacuation assistance, to the elderly during urgent situations.
The Monroe County Nutrition Program is responsible for informing program applicants of the
County's hurricane evacuation programs and requirements, providing them with forms for the
Monroe County Special Needs Evacuation Registry for elderly and medically needy residents,
and maintaining client records. Nutrition also assists with the actual notification, staging,
evacuation, and sheltering process. This includes calling clients about an impending emergency
and advising them of actions that will be taken for their protection. Unfortunately, in many
cases, when clients are notified, they have no knowledge of the situation and are confused and
frightened. This is why it is so important that elderly residents be educated to know how to
respond and prepare for emergencies such as hurricanes and that they have basic vital emergency
equipment such as portable (battery-operated) radios for a reliable source of information. The
special requirements of older people are recognized by many response organizations such as the
Federal Emergency Management Agency, Red Cross, and the Florida Division of Emergency
Management. Literature directed at seniors stresses the importance of having certain supplies.
For example, the first items listed on the "General Emergency Supplies List" included in the
American Red Cross publication "Disaster Preparedness for Seniors by Seniors" are "battery
powered radio and flashlight with extra batteries".
COIllmunity Foundation of the Florida Keys Grant Application: Emergency (Hurricane)
Preparedness and Information Program for Senior Clients of the Monroe County Nutrition
Program, February 28, 2001
2. Project Impact: The proposed Emergency (Hurricane) Preparedness and Information Program
for Senior Clients of the Monroe County Nutrition Program would make significant inroads into
informing and preparing senior residents of the Florida Keys to cope with emergencies,
especially hurricanes. The Monroe County Nutrition Program was specifically established to
assist people over 60 and works with seniors throughout the county, on a regular basis. The
Nutrition Program serves hot lunches at Monroe County Nutrition Sites (Title III C-l)
throughout the Keys and provides home-delivered meals (Title III C-2) to seniors with serious
medical problems. All program clients would benefit from the Senior Emergency Preparedness
Program. Many program participants are disadvantaged and/or on fixed-incomes and have
difficulty paying for basic needs such as food and housing. Approximately 20% live in
subsidized housing. Emergency supplies are a luxury they cannot afford. Also, heightening
awareness of emergencies by providing portable radios, a ready source of information, would be
of particular benefit to homebound and medically needy seniors, many of who have little contact
with the outside world. The major impact of the proposed project would be assisting elder
residents in need, throughout the Florida Keys, to be well informed about and equipped for
dealing with emergencies. Education about hazards and programs for dealing with them, and the
availability of basic supplies such as radios, flashlights, and batteries will better prepare seniors
and ease fears and concerns about being able to cope with emergencies. Dealing with informed
and secure elders will expedite the emergency management process of notifying, transporting,
and sheltering elders. An effort of this kind started through the Nutrition Program could serve as
an example for other agencies that deal with older Keys residents.
3. Organizational Capacity: The Monroe County Nutrition Program is requesting funds to
purchase emergency supplies, portable radios and batteries and flashlights, to be used as part of
the Emergency (Hurricane) Preparedness and Information Program. Emergency preparedness
education will be provided through training programs conducted by the Nutrition Program
Director and/or written materials, including emergency checklists and instructions, given to the
clients. These will be funded through the current Nutrition Program budget. Items will be
distributed with the Nutrition Program meals. Special activities such as training are already
incorporated into the operations of the program. The Nutrition Director has many years of
emergency management experience with the Federal Emergency Management Agency (FEMA)
and Monroe County Emergency Management and is well qualified to provide public information
and instruction in this field.
4. Optional, Other Important Aspects: In addition to addressing emergency preparedness needs
of our seniors, the radios purchased under the grant would also provide opportunities in the areas
of education and arts and culture. Donating portable radios to senior citizens, many of who are
low-income, alone and isolated, will help stimulate and cheer them, increase community
awareness, and provide a source of companionship. Even seniors who have access to the media
are likely to get their programming and information from Miami. During emergencies it is
extremely important to listen to information about the Keys. Radios will provide local
programming for each area and city of Monroe County, access to emergency instructions and
protective action recommendations geared to specific locations, and availability of the
Emergency Alert System. Programming on local radios, such as Local Public Radio, may also
expose seniors to educational, arts, and cultural programs not otherwise offered to them.
2
C. Proposed Project Budget
The proposed budget is based on a Sales Quote provided by Radio Shack for portable
radios and batteries. It includes AM/FM radios, which may be plugged into ordinary AC
outlets or used with batteries and sufficient back-up battery supplies that meet the
specifications of the Emergency (Hurricane) and Emergency Preparedness Program for
Senior Clients of the Monroe County Nutrition Program. The current price proposal
would also provide for the purchase of 42 flashlights with batteries based on a price quote
from K-Mart. Efforts will be made to find other ways to provide the remaining 168
flashlights with batteries needed for the Nutrition Emergency Preparedness Program for
seniors. The Monroe County Purchasing Department and Nutrition Program are
researching other possible vendors. If better pricing were found, the number of items
would be increased. would be adjusted accordingly.
C. Proposed Project Budget
Requested Grant Funds: $5,000.00
Expenditures
Equipment
Item
AM/FM Portable Radios
WI Built-In Power Cord
And Battery Back-Up
Quantity
210
Amount
$19.99
Total
$4,197.90
8-Pack Alkaline C
Batteries
105
$ 6.99
$ 733.95
2-Pack Eveready
Flashlights with Batteries
21
$ 3.23
$ 67.83
Grand Total $4,998.68
Training and Materials
$0.00 expenditures from Grant amount requested.
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D. CURRENT YEAR'S OPERATING BUDGET
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PROVIDER NAME, ADDRESS, PHdNE#, FEID#
MONROE CTY BOARD OF CTY COMMISSIONERS
WING III - PUBLIC SERVICE BUILDING
5100 COLLEGE ROAD
KEY WEST FL 33040
PHONE# 305 292-4522
FEID# 59-6000749
Report for information only--fixed-price contract.
Part A: BUDGETED INCOME/RECEIPTS
1. Federal Funds
2. USDA Funds
3. Program Income
4. Local Cash Match
5. Subtotal: Cash Receipts
6. Local In-Kind Match
U.S.D.A.
7. TOTAL RECEIPTS
PART B: EXPENDITURES
1. Personnel
2. Travel
3. Building Space
4. Communication/Utilities
5. Printing/Supplies
6. Equipment
7. Meals/Meals Contract(s)
8. Service Subcontractor(s)
9. Other
10. Indirect Cost
Unallocated
11. TOTAL
TITLE IIIC1 - MEALSITE MEALS
FUNDING SOURCE:
IIIB ADM_IIIB_IIIC1_X_
IIC2_"ID _IIIG_ Training_
CCE Adm CCE Svcs ADHC
- --
SR Comp GR_Sr Comp Fed_
NH Diversion_ALZ Respite_
ALZ Mod Day Care LSP
- -
1. Approved
Budget
132,000.00
11,136.02
13,500.00
44,800.00
201,436.02
0.00
o
201,436.02
1. Approved
Budget
135,908.75
3,212.46
0.00
2,364.04
1,700.00
0.00
53,784.27
4,466.50
201,436.02
D. CURRENT YEAR'S OPERATING BUDGET
TITLE IIIC2 - HOME DELIVERED MEALS
PROVIDER NAME, ADDRESS, PHONE#, FEID# FUNDING SOURCE:
IIIB ADM_IIB_"IC1_X_
MONROE CTY BOARD OF CTY COMMISSIONERS IIIC2_IIID _IIIG_Training_
WING III - PUBLIC SERVLCE BUILDING CCE Adm_CCE Svcs_ADHC_
5100 COLLEGE ROAD SR Comp GR_Sr Comp Fed_
KEY WEST FL 33040 NH Diversion_ALZ Respite_
PHONE# 305 292-4522 ALZ Mod Day Care_LSP _
FEID# 59-6000749
Report for information only-fixed-price contract.
Part A: BUDGETED INCOME/RECEIPTS
1 . Approved
Budget
12,108.00
168,000.00
14,525.41
14,000.00
22,264.00
230,897.41
0:00
1. HCBS Medicaid Waiver
2. Federal Funds
3. USDA Funds
4. Program Income
5. Local Cash Match
6. Subtotal: Cash Receipts
7. Local In-Kind Match
U.S.D.A.
8. TOTAL RECEIPTS
230,897.41
PART B: EXPENDITURES
1. Approved
Budget
147,063.06
2,909.00
0.00
940.55
970.00
0.00
69,992.92
0.00
9,021.89
1. Personnel
2. Travel
3. Building Space
4. Communication/Utilities
5. Printing/Supplies
6. Equipment
7. Meals/Meals Contract(s)
8. Service Subcontractor(s)
9. Other
10. Indirect Cost
Unallocated
11. TOTAL
230,897.41
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E. Proof of G~vemment and Tax Exempt Status: Florida Department of Revenue
Consumer's Certificate of Exemption
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Florida Department of Revenue
I Consumer's Certificate of Exemption I
Issued Pursuant to Chapter 212, Florida Statutes
This Certificate is. DR-14
Non-transferable. R. 03/97
Issue Date
06/29/97
Expiration Date
06/29/2002
Certificate Number
54-03-022505-53C
Type of Organization
COUNTY
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TIlliS Certifies That
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS
500 WHITEHEAD ST
KEY WEST FL 3;3040-6581
jUN 2 8 1~sr
':$ Exempt From the Payment of Sales and Use Tax on the Purchase or Lease of Tangible Personal Property, the
Lease of Transient Rental Accommodations or Real Property.
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