1st Amendment & Extension 07/20/2023 G')'j COURY4
Kevin Mad* cpA
Clerk of the Circuit Court& Comptroller—Monroe County, Florida
DATE: jUly 20, 2023
TO: JLI(11111 Clarke, PE, Director
Enginccning/Roads & Bnidgcs
ATIFN: 01yinpia Nc%%ioii
13i0gct/Contract Administrator
FROM: Paiiiela G. f laiico��'k&C.
SUMECT: July 19" BOCC Mcefing
Allaclicd is an electronic copy offlic 1'()Ilo%%Iiig iteni for}'our limidling:
D I I Extension and l" Anicii(Iniciii to flicToll System Rai ntenmice AgTccinciii mili
TraiisCorc, IT 1'()r 2 t-liour tolling system ilionlionng, roufiiic preventative iiiaintenwice and
software mid liardware %van-mily coverage lor the Card Sou ndToll All Elcctroiilc'l'ollliig System.
Tlie first-year annual cost is $176,437.6 t and an annual 3% escalation each year flicreafter for a
total cost ol'$936,731.39 for die live-year tenii Eroni October 1, 2023 dirougli September 30,
2028.
Sliould you liavc miy questions please Teel 1'ree to contact nie at (305) 292-3550.
CC: Counly Ationicy
Finalicc
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 3300 Marathon, Florida 3300 Plantation Key, Florida 33070
EXTENSION AND AMENDMENT TO THE
TOLL SYSTEM MAINTENANCE AGREEMENT
This Extension and Amendment to the Toll System Maintenance Agreement dated
September 19, 2018 (this "Agreement") is entered into on this 19th day of Jules
2023 by and between Monroe County, FL, (the "County"), and TransCore,
LP, a Delaware Limited Partnership (the "Contractor").
RECITALS
WHEREAS, the Parties entered into a Toll System Maintenance Agreement, on
September 19, 2018, ("Toll System Maintenance Agreement") to provide
maintenance of the all-electronic Toll Collection System until September 30, 2023;
and
WHEREAS, the Toll System Maintenance Agreement provides that the agreement
can be extended for an additional five (5) year Term if agreed to by the Parties upon
prior written notice within ninety (90) days before the end of the Term; and
WHEREAS, the Parties desire to extend the Toll System Maintenance Agreement
for an additional five (5)year period and to amend certain terms and conditions as set
forth in detail herein;
NOW, THEREFORE, in consideration of the premises, mutual promises,
covenants, obligations and benefits herein contained, the County and Contractor
agree as follows:
L Paragraph 11. Compensation shall be revised to read as follows and the "Maintenance
Fees" shown in Exhibit B will be amended as set forth in Exhibit B attached hereto:
H.
COMPENSATION
Section 2,01, Agee ent. The Contractor shall perform the Scope of Work in
Exhibit A pursuant to the terms and conditions of this Agreement and within
the "Maintenance Fees" shown in Exhibit B. Monroe County's performance
and obligation to pay under this contract is contingent upon an annual
appropriation by the Board of County Commissioners.
Section 2.02. CoMnensation for Scope--of-Work The total value for the
Scope of Work under this Agreement is $14,703.14/month for the first year
and an annual 3% escalation each year thereafter for the 5-year term of this
Agreement, thus the total compensation is $936,731.39(the "Compensation").
The amount paid under this Agreement may not exceed the Compensation
without an approved written supplement, change order, or amendment to this
-1-
Agreement executed by the Parties.
For spare part replenishment, Contractor will procure and provide
additional materials and equipment for spare part replenishment. Such
materials and equipment will be provided at an approved cost at the time of
purchase, given that such purchases shall not exceed a 15% markup beyond
Contractor's actual cost.
Section 2.03, Invoicing: Contractor shall submit quarterly invoices, with
sufficient back-up documentation as needed to support payment by the Monroe
County Clerk, in a form approved by the County's authorized contract manager:
Olympia Newton
Budget/Contract
Administrator, Manager
Card Sound Toll Authority
300 Magnolia Street
Key Largo, FL 33037
Invoices will be submitted at the beginning of each quarter for services and
will be in the amount of one-fourth of the annual compensation set in Exhibit
B, plus any costs associated with spare parts replenishment or additional work
Payment will be made in accordance with the Local Government Prompt
Payment Act, Sec. 218.70, Florida Statutes.
2. The Parties agree to exercise the option to extend the Toll System Maintenance
Agreement for a five (5)year period pursuant to Section 4.01 Term and revise the end
term of the agreement to September 30, 2028.
3. The remaining provisions as set forth in the Toll System Maintenance Agreement dated
September 19, 2018 remain in full force and effect.
REMAINDER OF PAGE LEFT BLANK INTENTIONALLY
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IN WITNES IEREOF, the parties hereto have executed this Agreement,by a person duly
authorized to sign on behalf of each party, in multiple copies, each of equal dimity, as oft e date
the first page hereof.
" ' m a'a t`
e J
a
_ BOARD OF COUNTY COMMISSIONERS
MADOK, Clerk
As Deputy Clerk Mayor Pro Tern
ate i 1� 19,2 23 MONROE COUNTYA17ORKEY
"j LPPR % hS Tf1
t< fvP�— s r1'ei'�7
CNRISTME LIMBERT-BARROWS
ASSISTANT CIt1R!dEY
DATE /133 L
SUZETTE A SERRANO-DIA2
Notary Public-State of Florida
S C %' Si p Gr,987543LP
` Oray.. my Comm.Eaplres Keay 12,2024 s
Attest: Bonded through Natioral Notary Assn,
t
By: By:
Title: of 1 i i is t Title: Executive Vice
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EXHIBIT B
Period Description Unit Price Quarterly Annual
Invoice Amount
System Maintenance $14,703.14 $44,109.41 $176,437.64
(Monthly Lump Sum Fee)
Year 1 For Repair Calls &Additional
Oct 2023 $136.99
Work
Sept2024 (Hourly On-site Technician Rate)
For Spare Parts, Other Materials
&Miscellaneous Services Cost+ 15%
including
Additional Work
System Maintenance $15,144.23 $45,432.69 $181,730.77
(Monthly Lump Sum Fee)
Year 2 For Repair Calls &Additional
Oct 2024- Work $141.10
Sept2025 (Hourly On-site Technician Rate)
For Spare Parts, Other Materials
&Miscellaneous Services Cost+ 15%
including
Additional Work
System Maintenance $15,598.56 $46,795.67 $187,182.69
Year 3 (Monthly Lump Sum Fee)
Oct 2025 For Repair Calls &Additional $145.33
- Work
Sept2026 (Hourly On-site Technician Rate)
For Spare Parts, Other Materials Cost+ 15%
& Miscellaneous Services
including Additional Work
System Maintenance $16,066.51 $48,199.54 $192,798.17
(Monthly Lump Sum Fee)
Year 4 For Repair Calls &Additional
Oct 2026- $149.69
Sept2027 Work
(Hourly On-site Technician Rate)
For Spare Parts, Other Materials
& Miscellaneous Services Cost+ 15%
including
Additional Work
System Maintenance $16,548.51 $49,645.53 $198,582.12
(Monthly Lump Sum Fee)
Year 5 For Repair Calls &Additional
Oct 2027- $154.18
Sept2028 Work
(Hourly On-site Technician Rate)
For Spare Parts, Other Materials
& Miscellaneous Services Cost+ 15%
including Additional Work
Total Compensation $936,731.39
TRA
Attachment A:
The table below presents the list of minimum recommended spares quantities for regular maintenance repairs and presents the suggested quantities to
provide better coverage for force majeure and majors incidents.
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� INEWRINIff?�i
ill Ifl ��� ����
BLADE-UNI-6-HDD BLUE
2 4 UTS-05120-03 (WES7) 6"Windows 7 blades $ 7,332.06 $ 14,664.12 $ 29,328.24
1 3 UTS-19012-07 BLADE-IVIS2 SPARE 4"Gen2 1VIS Dual $ 5,887.80 $ 5,887.80 $ 17,663.40
Tamar-Strobe Power Supply,Master,
2 3 UTS-47006-02 STRB771ACSP2M With Power Pigtail $ 1,147.14 $ 2,294.28 $ 3,441.42
2 3 UTS-47013-01 SLAVE POWER SUPPLY Tamar-Strobe Power Supply,Slave $ 1,147.14 $ 2,294.28 $ 3,441.42
2 6 UTS-44001-01 STRB RECT37SWPC Tamar-Strobe Lamp $ 133.65 $ 267.30 $ 801.90
PWA,VES INTERFACE
4 10 UTS-06005-01 BOARD VES Interface board(Transcore) $ 41.34 $ 165.36 $ 413.40
Camera-Lumenera Lg565-TRC,Color,
2 4 UTS-57036-01 CAM LG565C-TRC SMP,GigE $ 7,229.25 $ 14,458.50 $ 28,917.00
1 1 UTS-05105-04 VESH-L-N Dual VES pedestal housing(white) $ 2,652.00 $ 2,652.00 $ 2,652.00
**OBSOLETE**TRAF GUS
1 1 UTS-73029-04 PIPE-36"-N $ 102.72 $ 102.72 $ 102.72
1 1 UPS Cost plus 15%
P,
4 8 UPS batteries Cost plus 15%
,TOTALS $ 42,786.36 $ 86,761.50
Note:Leads time and availability may vary depending on date of the order.