Release of Contingency Funds #044 BOARD OF COUNTY COMMISSIONERS
County of Monroe . Mayor Craig Cates,District I
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
h
Michelle Lincoln,District 2
James K. Scholl,District 3
David Rice,District 4
Memorandum
DATE: 07/25/2023
TO: BOCC
Diitally Kevin G. GgWilson,signedby Kevin
P.E.
FROM: Kevin G. Wilson, P.E. Wilson, P.E. Date:2023.07.25
20:03:20-04'00'
SUBJECT: Release of Contingency Funds
Included with this memo is the proposed Release of Contingency Funds 444 for the Fl Keys Marathon
Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but
releases contingency funds already included in the Guaranteed Maximum Price for work that was either
not foreseen or for which a price could not be determined at the time of contract execution.
The amount requested is $821.50. The attached Release of Owner Contingency Request provides the
details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any
questions. If there are none with the normal 24-hour window, I will approve the request.
County of Monroe ✓ ;, i BOARD OF COUNTY COMMISSIONERS
Mayor Craig,Cates,District 1
The Florida Keys I',1a�ror Pro Tem.Holler 14w1erroll RascE*,in„lDistr�ict 5
f Michelle Lincoln,District 2
hunes K. SchoEl,District 3
a Da-47id Rice,Dtstrict 4
MEMORANDUM
DATE: 7/7/2023
TO: County Administrator
THRU: Director, Project Management
FROM: Jordan Salinger
SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON-
AERONAUTICAL USE BUILDING (EOC)
Action Requested: Approval for RELEASE of contingency funds in the
amount of $ 821.50 as outlined below.
Basis for Recommended Action:
1. The requested release does not increase the total cost of the project as approved by the
BOCC, and it will have no impact to contract time.
2. The scope for which the release is requested is within the intended project scope.
3. The release is not based upon an error or omission by the designer or the general
contractor.
Background:
This is a cost change to the Contingency related to Submittal 122400-1, dated 06/29/2023, to install an
RS-2 blackout manual roller window shade in room 219 at interior window 1203 between ICC Room 219
and Press Briefing Room 203.
Digitally signed by Mickey
Digitally signed by Marshall Pruitt
Marshall Quarles Quarles Mickey Pruitt Date:2023.07.11 12:08:44
Date:2023.07.10 12:14:09-04'00' -04'00'
Ajax Building Company Architects Design Group
Digitally signed by Cary Knight Kevin G. Wilson, Digitally signed by Kevin G.
Date:2Cary Knight 04'00'023.07.12 14:09:21 P.E. Dante:2 23.07.27 14:21:46-04'00'
Cary Knight,Director of Project Management Kevin Wilson,Assistant County Administrator
OWNER CONTROLLED
CONTINGENCY LEDGER
FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOQ
Initial Contingency Amount: $955,613.00
Total Debits Total Credits
Total Adjustments to Date: ($369,814,75) $95,269.00 ($465 083 75)
Current Contingency Balance: $585,798.25
*EO designates PCA as an Error or Omission on Designer
Ir � Ir
Initial Budget
I 1 0.00 0.00%° $955,613.00
This is a cost change to the Project Contingency to add a
GPR survey of the site prior to underground utilities
installation beginning in order to locate potential unknown
utilities that are not shown on the contract documents.
Contract time is not impacted.
10/05/22 (6,500M)
-0.68% $949,113.00'
This is a credit change to Contingency for all work related
to RFI 121, dated 10/12/2022,to document the email
correspondence with Cardno that the injection well casing
is only required to be 60' deep, not 120' deep per C-008.
The total depth drilled will remain 120' but the casing is
only required for 60'. Also, the material of the casing is
acceptable to change to Schedule 80 PVC in lieu of DIP
(ductile iron pipe).
12/08/22 12,000.00 1.26% $961113.00
This is a cost change to Contingency for RFI 113,dated
09/21/2022,to add window shades at the exterior
windows in room 235 and 262 that were not previously;
calling for shades. Reference sketch included in RFI
response.
12/08/22 (2,09150) -0.22% $959,019.50
This is a credit change to Contingency for RFI 124, dated
10/06/2022 to document the variance between ID-202 and
A-131 on the mirror manufacturer and the decision to go
with the Bobrick B-165 series mirrors due to the cost
savings to the Owner over the Renwil, vered mirrors.
12/08/22 16,455.00 1.72% $975,474.50
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a credit change to the Contingency per RFl 151,
dated 12/08/2022,for the Owner request to change all
countertops in
Food Prep room 260 from Quartz to Stainless Steel.
12/16/22 5,330.00 0.56% $980,804.50
This is a cost change to the Contingency to fund the FKEC
fee worksheet for the electrical primary service.
01/10/23 (10,01432) -1.05% - $970,790.18
This is a cost change to the Contingency to fund the City of
Marathon Utilities Force Main worksheet fees.
,01/10/23 (27,6616 $943126.55
3) 2.89% _
This is a credit change to the Contingency for changes from
submittal 084113-1, dated 12/01/2022, to change the 1203
window from an insulgard ballistic window to a standard
YKK interior storefront window, and to change door 218
from a double door to a single door with a sidelite due to a
conflict between the corridor width and the required width
for an insulgard double door.
01/23/23 14,607.00 1.53% $957,733.55
This is a cost change to the Contingency for ASI 01, dated
11/28/2022,for:
-The changes to the primary electrical routing and
equipment for the building's power per FKEC
requirements, and
-The addition of the quick-connect equipment to add the
ability to connect a portable load bank.
11,511m 02/14/23 (65,712.00) -6.88% - $892,021.55
This is a cost change to the Contingency for RF1 154, dated
02/02/2023, to change doors 202 & 203 to Ambico ballistic
hollow metal (HM)frames since the specified Insulgard
HP500 ballistic door system required the doors to be
outswing, which conflicted with the hallways. Ambico
doors can accomoclate an inswing to match the floor plan
intent.
02/14/23 (870g00) -0.09% - $891,151.55
This is a cost change to the Contingency for RFl 115, dated
12/05/22,to expand the chase in room 219C and add
chases in rooms 254&
251 or the vertical storm piping drops from the roof drains
down to underneath the 1st floor slab.
02/14/23 (1,282 00) -0.13% $889,869.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency for RFl 111, dated
10/03/22, for updates to A-132 &A-133 clarifying quantity
and locations of
I PA bathroom accessories. 02/14/23 (1,50100) -0.16% $888,366.55
HIM
This is a cost change to the Contingency for RF1 164, dated
02/14/2023,to increase the depth of the clumpster
enclosure per revised sheets A-001 and A-030 tol meet the
clumpster size and clearance requirements. Dumpster
enclosure CMU walls that have already been constructed
will be removed,foundation will be extended to support
the increased depth, and the CMU walls will be re-
constructed,
(10,495M) -1.10% - $877,871.55
This is a credit change to the Contingency for RFl 173,
dated 01/19/2023, to eliminate the Masterseal 581
waterproofing noted in the
details for the clumpster enclosure.The clumpster
enclosure walls will have a standard stucco finish.
02/14/23 1,581.00 0.17% $879,452.55
MIN
This is a credit change to the Contingency for eliminating
the BP 05.01 Scope requirement to furnish and install two
(2) elevator pit access ladders,since the BP 14.01 Elevator
subcontractor will furnish and install their own ladders
which they have included,
03/07/23 1,390.00 0.15% $880,842.55
This is a cost change to the Contingency for the work
related to RFl 167, dated 01/03/2023, to install a 6" trench
drain system between the planters on the west elevation
of the building, and tie the trench drains into the site storm
system at Structures S-1 and S-3.This includes required
core drilling work to run the drain between the different
sections of the planters.
03/07/23 (15,077M) -1.58% $865,765.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency for RFl 133, dated
12/27/2022, to change multiple exterior walls at the
mechanical yard and generator room to CMU walls in lieu
of tilt panel walls due to constructibility issues with being
able to set the tilt panels with the roof beams and precast
joists in place.This includes adding stucco to these CMU
walls.
03/24/23 (14,381-00) 1.50% $851,384.55
-
This is a cost change to the Contingency for RF1 159 dated
03/14/2023 to increase the circuit breakers in panel ELDP
and increase the wire size for the elevator pumps based on
increased HP requirements per the manufacturer.
03/24/23 (720M) -0.08% - $850,664.55
MANI
This is a cost change to the Contingency for RFl 169, dated
01/16/2023, to provide an additional disconnect and point
of connection to the ACCU-3 condensing unit based on
electrical requirements provided by the manufacturer in
submittla 237313-1.2. There will now be (2) 60amp
disconnects and (1) 30amp disconnect for ACCU-3 in lieu of
(2) 100amp disconnects.
04/06/23 (4,475.00) -0.47% - $846,189.55
This is a cost change to the Contingency for RF1 158, dated
02/27/2023,to add 3 biometeric readers to doors 243,
25313, 277 for access control and to delete the camera in
Storage room 233.This includes all infrastructure, devices,
and licenses for the added readers and door hardware
changes to make these doors electrified.
04/06/23 (20,781-00) -2.17% $825,408.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency for RFI 194
Stairwell doors hardware and fire rating changes to meet
fire and
FEMA 361, dated 03/20/2023, to change the door
hardware specified for doors S102B and S103 per
manufacturer requirements in order for the doors to meet
both a FEMA 361 rating and a 2hr fire rating.
Separately, this RFI also updated all other stairwells doors
from 1hr to 2hr and all glazing in these stairwell doors from
45min to 90min rating.There is no cost associated with
these latter upgrades.
04/18/23 (5,87l ) =0.61% $819 533.55
lull IN
This is a cost change to the Contingency related to
Submittal 280537-1.2 to change the bi-directional antenna
from a Yagi antenna (model# BDA-YDA763869-14-1)to a
Westell panel antenna (model#CS03-777-999).This
change was recommended by the BDA vendor,and
reviewed and approved by Monroe County because the
panel antenna is tested and rated for a higher wind MPH
than the yagi antenna.
04/18/23 (1:b'!111�1 001111 lull
=0.17% $817,951.55
This is a cost change to the Contingency related to RFI 188,
dated 03/06/2023, to demo part of the retaining wall just
northwest of GL 9 to provide more turning radius
availability for when trucks or equipment drive up the
access ramp and need to turn left
k V 05/09/23 ( ,8 1.00) =0.40% $814110.55
This is a cost change to the Contingency related to RFI 199,
dated 05/09/2023,to extend multiple P1 and P9 walls to
the underside of the roof deck(framing, iso,and drywall
extended)that were originally called to terminate at the
ceiling.This change enhances sound transfer reduction
between corridors, building areas, and offices.
05/09/23 (5 ,1.1AOO) =8.38% $733,996.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency related to RFI 198,
dated 04/11/2023, to add beacon lights on the top of the
building per request from the Monroe County Building
Department.This includes eight (8) FAA-approved beacon
lights positioned at the building corners and along the roof
perimeter.
^ 05/09/23 (18,634 00) -1.95% $715 362.55
This is a cost change to the Contingency related to RFI 209,
dated 05/09/2023,to confirm the additional stucco and
Masterseal 581 waterproofing intended for the CMU walls
at the Outside Seating 263,Ground Level Lobbies 101&
102, and ground level electrical chases.This RFI also covers
documenting stucco CJ layout and the final sizes of the
electrical chase walls and required'MAT4 foundations to
encapsulate all electrical conduits from the Level 1 to the
site.
Cost previously being tracked for RFI 132 regarding the
chase walls size increasing is included/covered by this RFI
209 response and pricing.
Cost previously being tracked for RFI 200 regarding the
ground level lobbies wall types is included/covered by this
RFI 209 response and pricing.
n 05/11/23 (76,311-00) -7.99% $639,051.55
This is a cost change to the Contingency related to RFI 204,
dated 04/27/2023, to add a CIP parapet wall on top of RB-
48 to form the south parapet wall for the roof section over
11" the generator room 245. 05/12/237bSh.7u -0.19% $637211.55.1,M1111
This is a cost change to the Contingency related to RFI 193,
dated 03/27/2023,to add (2) additional data drops to each
of the consoles in Dispatch 235 per request from the
MCSO.This increases the drops from 8 to i10 at each
a console. g5/12/23 SN C3.CC -0.88% $628,803.55
This is a cost change to the Contingency related to RFI 189,
dated 03/20/2023, for the clarification that the
the two (2)water fountains, tagged E27 on the
Architectural sheets, are intented to be
the model Elkay EZWS-ERPBM28K, which are
recessed units with a bottle filler, not the Elkay LZSTL-8-C
tagged EWC-1 on the plumbing sheets and schedule.This
includes minor electrical changes for in wall rough in and
the addition of a chase wall at water fountain wall between
Restrooms 255 & 256.
^ 05/15/23 (11,867.00 -1.24% $616,936.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency related to
responses to Submittal 274100-1 and Submittal 274100-2.
Submittal 274100-1 response provided model changes for
mutiple AV equipment including speakers, antennas,
microphones, processors, amplifiers etc.
Submittal 274100-2 response changed the mini-PC
modules from HP to Lenovo models based on Monroe
County IT submittal review and preference.
05/18/23 (14,905.00) -1.56% - $602,031.55
This is a credit change to the Contingency related to RFI
178, dated 03/02/2023, to furnish and install a
RainFlo MiniGen03 Ozone Generator in lieu of the
Rainflo UVS-25 Filtration system for the 5,943 gallon
Rainflo water tank per the updated P-203 sheet. 05/19/23 1,749.00 0.18% $603,780.55
This is a cost change to the Contingency related to RFI 183,
dated 03/27/2023, updating the perimeter soffits and ACT
ceiling details in rooms ICC 219 and Dispatch 235, including
changing of light fixture layout, quantity and type, and also
updating the F2 cove lighting in Facility Restrooms 255 and
-256. 06/01/23 (13,142.80) -1.38% $590,637.75
This is a cost change to the Contingency related to RFI 197,
dated 04/28/2023, to change the TEF-1 grille to a FPA/NOA
rated louver since it is located in an exterior soffit.The TEF-
I fan is located above ceiling in room Security 202.
06/01/23 (1,210 00) -0.13% - $589,427.75
This is a credit change to the Contingency related to
Submittal 095100-1 response,dated 05/17/2023,to
change to the acoustical ceiling tile throughout the building
from Armstrong(originally spec'd manufacturer)to
Rockfon (equivalent manufacturer).
I IN N 06/07/23 17,030.00 1.78% $606,457.75
This is a cost change to the Contingency related to RFI 177,
dated 05/09/2023, to add three (3) structural mounts per
sketch SSK-008 on the roof for attachment points for
antennas.
06/08/23 (10,264.00) -1.07% $596,193.75
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a credit change to the Contingency related to
Submittal 113013.2-1 response, dated 04/13/2023,to
change multiple elements of the residential appliances
including the under counter ice makers manufacturer, and
changing the hood in Food Prep room 260 to a residential
hood with a roof vent instead of a commercial hood with a
roof exhaust fan.
This CCR also includes a credit for the 3-compartment sink
in Food Prep room 260 that B&I included, but will be
furnished and installed by the Plumbing subcontractor.
06/08/23 13,201.00 1.38% $609,394.75
This is a credit change to the Contingency related to RFI
208, dated 05/16/2023, to change rooms 244- Mechanical
Yard and 245- Emergency Generator Room from VCT-1 to
bare concrete, and rooms 238 A/B- Electrical Rooms and
Room 243 Plumbing from VCT-1 to SC-1, and room 239-
UPS room from VCT-1 to ESD-2.
,
IND 06/08/23 8,846.00 0.93% $618240.75
This is a cost change to the Contingency related to RFI 213
response, dated 05/19/2023,to add 120V power for the
Clean Agent Fire Protection system controller for rooms
241 and 242.The controller requires a dedicated circuit per
submittal 212200-1. Per RFI response,spare circuit 68 on
panelboard ESP is to be used.
06/20/23 (1,44100) -0.15% - $616,797.75
This is a cost change to the Contingency related to RFI 223,
dated 06/19/2023, to add insulation, framing and drywall
to the exerior walls of rooms 237 Future Expansion and
238 Electrical for exterior envelope insulating and to credit
back the VCT flooring in Room 237 and use a concrete
sealer for a floor finish in this room instead. Summation of
costs and credits result in a net cost.
06/20/23 (13,152.00) -1.38% - $603,645.75
This is a credit change to the Contingency related to RFI
232 response, dated 06/21/2023,to eliminate the
casework shown around sink HL-2 in room 231-Rest Room
per detail #5 on ID-202. Per RFI response,this is a finished
fixture and does not need to be set in casework.
06/22/23 3,080.00 0.32% $606,725.75
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency related to RFI 216,
dated 05/18/2023, to install aluminum flashing along the
perimeter of the roof to span the gap between the roof
slab and the tilt wall panels.This flashing will support the
perimeter edge of the secondary (bottom) roof layer that
runs up the parapet wall formed by the top of the tilt
panels. 07/05/23 (4,04 115 O) -0.42% $602,680.75
This is a cost change to the Contingency related to RFI 218,
dated 06/02/2023,to add two roof exhaust fans for
ventilation of the two elevator shafts.
07/06/23 ) ., ) -1.23%' $590,970.75.0
This is a cost change to the Contingency related to RFI 222,
dated 06/02/2023, to install box, conduit, and pull strings
at doors 214, 215, 230, 232, 281, 282, 284, 285, and 287.
This rough-in will prepare these doors for future access
controls. 07/07/23 (4,351.00) -0.46% $586,619.75
This is a cost change to the Contingency related to
Submittal 122400-1, dated 06/29/2023,to install an RS-2
blackout manual roller window shade in room 219 at
interior window 1203 between ICC Room 219 and Press
Briefing Room 203.
07/07/23 (82L50) -0.09% $585,798.25
Hile's Curtain Specialties, Inc.
2701 Success Drive
Odessa, FL 33556 US
(727)753-0600
http://www.hilescurtains.com
ADDRESS SHIP TO PROPOSAL# 17934
AJAX BUILDING AJAX BUILDING DATE 07/05/2023
CORPORATION CORPORATION EXPIRATION DATE 08/05/2023
109 Commerce Blvd 109 Commerce Blvd
Oldsmar, FL 34677 Oldsmar, FL 34677
JOB NAME SALES REP
Press Briefing and ICC Clayton
Price to supply and install 1 manual Blackout shades manual roller shades in 1 775.00 775.00T
room 219
We are an "SBE" Company SUBTOTAL 775.00
Estimates are good for 90 days.
TAX(6%) 46.50
Terms and conditions may apply. TOTAL
$821 .50
Accepted By Accepted Date
2.5% processing fee applies for all credit/debit card purchases
AjdxAjax Building Company, LLC Project:202011 Monroe County FL Keys Marathon
109 Commerce Blvd Airport NAUB EOC
Oldsmar, Florida 34677 7280 Overseas Highway
P: +1.1379239.. Marathon, Florida 33050
Submittal #12 24 00-1.0 - 122400-1 Window Shades PD, SD, & Warranty
12 24 00 - WINDOW SHADES
Revision 0 Submittal Manager TK Perkins(Ajax Building Company, LLC)
Status Submitted Date Created Aug 30,2022
Issue Date Jun 27,2023 Spec Section 12 24 00-WINDOW SHADES
Responsible Hile's Curtain Specialties, Inc. Received From Clayton Hile(Hile's Curtain Specialties, Inc.)
Contractor
Received Date Jun 27,2023 Submit By Jun 27,2023
Final Due Date Jul 12,2023 Lead Time
Cost Code
Location Type Product Data&Shop Drawing
Approvers Devon Ayers(K2M Design), Mickey Pruitt(Architects Design Group)
Ball in Court Devon Ayers(K2M Design), Mickey Pruitt(Architects Design Group)
Distribution Denise Saltzman(TLC Engineering Solutions(Jax)),Travis Mauldin(Ajax Building Company, LLC),Steven Sanders(Monroe
County), Marshall Quarles(Ajax Building Company, LLC), Donald Harcrow(Ajax Building Company, LLC), Rae Lark(K2M
Design),Cary Vick(Monroe County)
Description A. Shop Drawings: Include shade schedule indicating size, location and keys to details,head,jamb and sill details, mounting
dimension requirements for each product and condition,and operation direction.
Submittal Workflow
Name Sent Date Due Date Returned Date Response Attachments
General Information 12 400 1 Wndow Spades I11..), SI),_
Attachments Warranty.pdf
TK Perkins Jun 28,2023 Jun 27,2023 Submitted
Devon Ayers Jun 27,2023 Jul 12,2023 Pending
Mickey Pruitt Jun 27,2023 Jul 12,2023 Pending
Ajax Building Company, LLC Page 1 of 1 Printed On:Jun 27,2023 04:32 PM EDT
Ajax, .
SUBMITTAL
AJAX JOB #202011 SPEC SECTION NO. 122400
SUBMITTAL NO. 122400-1
Marathon Airport NAUB EOC
AJAX BUILDING COMPANY
109 Commerce Blvd. REVISION NO.
Oldsmar, FL 34677 SENT DATE 6/27/2023
Specification Section Title: Ajax Stamp
his I:)omlivvirl I Iraq:I k'eerr C'heclwd'I"crr General I::)ex igir C`,c��rralncclirrrr,Si(,and
Window Shades c n lon'r7ily I o C orrlrad I;omliywr is C or lradnr/SiIpplier Shnll Verity All
I7Ilywnsi nrs (S,i.ccarrhhes and CapacHiea Approval I7rrexa INc�fl RNiew I the
vrrrflrradni/S'�i.crrCpher I or C'.ompliarlm,Willy C`,rrrflrcacl I7omllywrrfa.
Submittal Type:
i pi w[R,OVED ❑
i pi w[ROVED AS NO i ED
Product Data &Shop Drawing
NO i Ai°i°C/GVi/ I/ i./II l/Jll..i.. El
AJAX IlEHiIIIII,...ILll119G COIII II'')ANY
Submitting Contractor: i/ai 6/27/2023 I y: TK Perkins
..................................................................
Hile's Curtain Specialties, Inc. u.�ll:ru�rrii//Myl 1122400..1
Notes: Architect's Stamp
SUBMITTAL REVIEW
Name of Project: EOC
Submittal Designation: Interiors 12 24001
Date Submitted: 06/27/2023
A-E REVIEW CONTRACTOR ACTION
■...
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K2M DESIGN, INC.° IS CHECKING ONLY FOR GENERAL CONFORMANCE WITH THE DESIGN
CONCEPT OF THE PROJECTAND GENERAL COMPLIANCE WITH THE INFORMATION GIVEN IN
THE CONTRACT DOCUMENTS. ANY ACTION SHOWN IS SUBJECT TO THE REQUIREMENTS OF
THE PLANS AND SPECIFICATIONS. CONTRACTOR IS RESPONSIBLE FOR ALL DIMENSIONS AND
QUANTITIES WHICH SHALL BE CONFIRMED AND CORRELATED ATTHE JOB SITE. IT IS HIGHLY
RECOMMENDED AND REQUIRED THAT ALL DIMENSIONS ARE FIELD VERIFIED PRIOR TO
ORDERING OR FABRICATION. FABRICATION PROCESSES AND TECHNOLOGIES OF
CONSTRUCTION COORDINATION OF THEIR WORK AND THAT OF ALL OTHER TRADES AND
THE SATISFACTORY PERFORMANCE OF THEIR WORK IS THE RESPONSIBILITY OF THE
SUBMITTER AND/OR GENERAL TRADES CONTRACTOR.
I� IIL 06/28/2023 II�� IIL\�+��V�III�h'° RML
Comments are as follows and as noted on the enclosed submittal documents:
Contact Information:
K2M Design, Inc. Point of Contact: Devon Ayers
3121 Bridge Ave. Phone: 305.307.5846
Cleveland, Ohio 44113 Email: dayers@k2mdesign.com
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