1st Change Order 07/15/2023 BOARD OF COUNTY COMMISSIONERS
County of Monroe � � .� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
Michelle Coldiron,District 2
James K.Scholl,District 3
David Rice,District 4
Memorandum
DATE: 7/14/2023
TO: BOCC
Kevin G. Digitally signed by Kevin
G.Wilson,P.E.
FROM: Kevin G. Wilson, P.E. Wilson, P.E. 14:4710204'00'4
SUBJECT: Proposed Change Order to be Approved
Attached is proposed Change Order Memo #1 Veterans Memorial Park ADA Pavilion and Tiki Hut
Replacement Project. This change order increases the final contract sum by$20,370.00. The
substantial completion date is unchanged.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they
may have.
It is the Administrator's intent to approve the attached change order under that authority after the 24-
hour BOCC notification time.
CONTRACT
PROJECT TITLE: CHANGE ORDER NO. #001
veterans Memorial orial "ark ADA Pavilions INITIATION DATE: 5/1012022
and TIiki Hut Replacement CONTRACT DATEu 0 �118/2022
TO OI TRA TO
Tropaical Island Builders, LL
85 Industrial Road Unit 1
Big Ririe Key, Fla. 33043
The Contract is changed as follows:.
The original (QontLd.. t urrn'� (Guaranteed Maximum Price ...................................... $ 130,750.00
Net change by previously authorized Change Orders... ......... ......... ............. 0.0
U-he (g_gDILagt Call) ( uaraiiteed IMaximurn Price) p6or to this Change order was ,...... $ 130,750.00
The (Contract urn) (Guaranteed Maximum Price)will be (incrr sedy (decreased)
(unchanged) by this Change Order ................. $ 20,370 00
The new (tag tr _qtr uM)(Guaranteed Maximum Price) includiOg this Change Order is .. $ 151,12011 00
The Contract Tirne will be (increased) (decreased) (u.� han ed) by.—......... ......... 0 Days
The date of Substantial Completion as of the elate of this Change Order is...... ............. 1202:
06/17/2023
Detailed description of change order and justifiication-1
t�arr�ca a. eras is(rr rg nr Flo 17"LL7 r et Q("?e fikr but locations it wwas deterrrrined that erosion c�au�sed.�y..Yur°ric; sae
Ian would cause the tiki huts to bep�IJ:6, liym��1�ar�l�er cJ cF�aar ac7 lai is trctes ifLnstalled�eraaP�aras. uai�tance was
sought on aaraw to proceed which r€;1 c armstructror of ttae take"daLut ru strd'ta g.it.7 additional subcontractor
xoerrse. dditaocalnra�cda era t'ilei lrut tla�atct°r rrrutari �ar ai(rr tte ettira ' t �su
structures were fire retardant and core n2'wit�i fire code,
While these issues delayed the start and completion of construction, the contractual substantial completion
date was riot impacted.
Ghan order is 15.6 of on h7al ontrac�e.
Not vaUU ointraetor
C�ulgilly ugnedbyGrecgoryWCrarning
PegiorT�g W• Corning C,,,,: 023.051212:12 19-04'00'
M P USA Date
Tropical Isi and Builders, LL.0 Cate
Cary Knight Digitally signed by Cary Knight
Date:2023.07.13 16:10:11-04'00'
DIRECTORPROJECTMANAGEMENT:
Cary Knight Director Date
Digitally signed by Kevin G.
Kevin G. Wilson, P.E. Wilson,P.E.
COUNTY/ASSISTANT A DMit �aT -f-OR: Date:2023.07.17 16:16:17-04'00'
Rorrran Gastesi Bate
Kevin Wilson
Change OrdIer Aftachment per o. 004-1999
• Change Order was not irICILIded in the origanal colintract specifications. Yes E No 0
If Yes, expllanafion The changes were made during C0llStrUGti0n aml after the contract was executed,
• Change Order was included Vn the originalspecificafions. Yes El log Z
If Yes, exp�anation of increase in phce�
• Change Order exceeds $50,000 or 5%, of contract priice (wNchever us greater). Yes El No Z
If Yes, explanation as to why it is not subject fora caMng for bids-,
• Project architect approves the change order, Yes Z No
If no, explanation of why:
• Change Order is correcting an error oir omission ran design dOcUrnent, Yes []No Z
Should a claim under the applicable professional HaNlHty poky be made? Yes [] No Z
Explain: NIA
Tropical Island Builders, He Final Invoice
9'5 Industrial Rd lhiit I
Date Invoice#
Big Pine Key FL
33043 4/9/202.; 0064
Bill TO Send Checks"Ira,
1'ropical Wand Builders 11c
Monroe County BOUC 85 1rrdustriai,Rd Unit I
1101)Sinionlon St Big flim-Key FL 33043
Key West IF]33040
or
Direct Deposit twBiak of'Arneiica
ACCTO MMOS 135364
RO1~IT'0(6000047 003100277(paper&.electronic)
Project Veterans Ilwk'Vikis
Description Contract Amount Amount Paid Amount Due
Original,rm 11L11 PrOPOSal -22,000.00 -22,000,00
Ne",cunt with Otne Delay 34,000.00 34,000.00
Additional fi)r fire resistant Thatch 7,400 0() 7,40OMO
5',N 110 on a(khtional costs 970A,tO 970 00
Total Du�e $20,370.00
305-906-0808 '1 hank You I'm-Using
I TOPiCal Island Builders Hc!
cmn We Appriciatc YOUr Business
INVOICE
Date: /27/2 3 Descripiti Amount
Customer Information 12X14 SINGLE.,ROOF, CHANGE
ress[st nt synth tir
00
,dress; 39:9010 OVERSEAS HIGHWAY
State, d Perinit Fee ...� Permit Fees '5'0,0'c�
Zip: 33043
Sol JH
M,,,. ,. __www... ..
� . $-4 N
DateCantial: I w6�ay-22 A, � , ..rr n0'NVMS&"d._�m rrrr tiro ,n ...
rwarj _ _ _ �:.. AU _. S
Jim i
L INVOICE
19401 SW'187 AVE,Waml FL,33187
ToL(305)259,-9232-Monroe(305�i 6640099
www.tWhutsusa.corn
Date: 3/3/2023 Description Amount
Customer Information NE it K I H u'rs (4) 1 2X 14 5 1 NG LE
Name: VETERANS MEMOMAL PARK ROOF$22,0010.00 1 CHANGE
ORDER$12,000,00 * DUE TO
PRICE CHANGE AND DELAY 9N $34,001MO
JOB *PERMI'T BY
Address: 39900 OVERSEAS HIGHWAY r rN h Tn A r-'r n n
Sub-Totak $34,000M
City: BIG ME KEY 0 Tax: $0.00
Sta te: FL Need Permit Fee (� Permit Fee- $0M
Phan 305-906-0808 Zip: 33043 Depo�si 11,000,00 t: $
Sold By. JH TOTAL. $23,000M
Date Conitraict. 18-May-22 All warranlles we accAardinvi to lerrns and condbons on rew of writract Ref: 22-112T
Group Thank_"q for vour business!
Lij
by Advanced Construction Coq),
State Cer-tified: CY-0000002
194011 SN, 187 Avc:,nue * Miarni,tlFL.33187
Dade (3015)259-0099 Keys(3105)664-01099 o Ft. Myers, (239) 368-9988
www,fikJjUfr,s'(.1"Or-nj
CONTRACT
Date 3/18/2022 SalesRep,__. JAVIERHERNANDEZ
305-986-4305
Contract Submitted To: Job Sit,e:
VETERANS MEMOMAL PARK SAME
uskxner�
39,900 Overseas, Kghwq
Br �Pine Ke FL, 3304
7 3
7 __9 ...........
-Ity S4Cfle: Z€p Zip:
305-9'06-0808
— ---------FOX Fax.
We heleby propose to furnish the materiais and perform tha tsabor ri,cticesscry to dr)the,toil(.')wjng worr,,on hir�properh/cibov&
............. ..................................
NEW TIM HUTS (4) 12X1 4 SINGLE ROOF
'PERMIT BY CONTRACTOR
AH maferral are guaranteed to be as specified,and the above work to be perforrned in occordance with tie specific afilorls
submitted for,and completed in a substanfiaV workmaniike manner for the surn:
$22,0001.00
............ ......... -------................................................................. .. ....................
�Payment Arrangement: 50% DEPOSIT = $11,000,00
MNew Contract: 50%dep�osii upor sigma-g contract,40%day of cornrrencenr enf and frnoc payment dura ori dote of corn pletion
LI Rethatch Contra& _ Depos�f for ireaterials, rerncj�nhqi bakjn�cv� dUe ore dale of con-pletion,
Acceptance of Contact Proposal:
Tt"re above prices,,spedfk,-,ations(.'ind con&ions are satisfactory, i l'iave read the ferms and!conortions on the reverse side of
IfijS C0jrjfr("";Ct are hereby accepted,You are outhori2ed to do the work as specified. Payr'nent wifl be as,specified above,
Th&e is as 39X,,r",,onvenience fee for alt credit card transactions,
Property owner is responsible for C110 undefgrOUnd uNifies, i,e,water, phone,cabie etc resetting of pavers or decks,
Due to the nafi-ire ot the thatch root not all ieaves may be green,
Accepted by: ' Date: 6/1/22'
..................-.........
Print NaMe, Doug Spiosito
...........
Terms and Conditions,
1p Any charige ,.alteration or devmtron frorn the atsove specificatons will ority be exit uteri upon wii ittun change orders and wiil be an ryXirra r,hrrge twer and
above esinniate Owner is responsible for awl fecs,MdUcling,t"A not hrrilted to,buHding rkevrriit;arld 101IME or insp ection fees Builder is not responsible for
any desyr,caused cy&t;rIke'S,ar"jrjr'r,jS,aar!r i f railuve,or delays cause by thrngs beyond bUIIdCrS CGrTtroj --permits and inspecticris inclucled,Once tho
materials have,been ordered thus contract cannot be cancel ed Cusu.)rnerr is resrrorti�iblc foi all undergiound ta0le�and rdectncrif Installed inspdeor
around the Tiki Hw.
2d When there is a reiliallchMg cointract,budder will cirange up co three(3�leaf carners lijp to 10'Iong,F11herp will Ure an additional chaigc far anyai4ip over
three(3 pieces.
311 Tilkii IuL Mfl repair leaks Soar a period of 3 year',from the ba e i),t IS u.eryil�ajete Our guarantee is krnited to our rnaterials and labor We DO NO,T
gUvr1rA0V agairio v,,.(Icy5,hurricano,s,wwd,,Iarrris,fire,dwriages frorn bn-ds,foreign ryi-itprials or leaves falling,enths,structure,or arty acts of nowro,
ShOUld any leak occur orchm the wan ant),perlod due to ceftict In materials ear ow workmanship,we will repair saaic Wjtlrj,rt arrajrF Lo,Notice of Ieak must
be sent to company by fix,along with a copy ofInvoice,and parooa that aO rime to lir,, ,jjPjrry I,%,beers pa,"I 1i^r fuH.
4;l Tiki Hut an,d any of its dirpuars,ofricers,einployeen,or other reprowrilatives will N07 be kable for loss(n d&rlaFle to any eiectronics,appliances,fixtures
(cefling farn,I Vs,radios ,tee eci componertv,,hfhts,exisnng eYectricjjl winnig,sprinkler,a,scatter pipes,elr,,ctricali outlets,or personal fterns—induding glass
or clay items,el.cj arising out of,or in conriotion with,lrw consU uctron,demolidon,O rerorl of any structure,1 hir,is a comprehensive
lirnitafil"in of hal")ility that appilieS rc,alf d-,VrijgVr c,f Carry kind,ir"Jtafing and not,lht-ined to,coinisensatort,,direct,Indirect or ctai7aueatu,aentaaV dam:ages or
daniage to property and dairns of a third pm,ty the pioperty owner/ienters are solely,resvxwsoble ra talke down,remove or store any c)f thL ufierns
rneirilhorted above.
5) New siructure pri,)posa[it,vafid for ffiurty d30 days horn dhv�date on the proposal.Fire retardant is riot rrrrludead In our pince unJess specified on page I if
retardicirrit is required by the building depaittripm,iL wid be dome wdh an addironai,charlI to custorner if so recirpred,custorner,,grees to pay Ofls
addwomfl charge,
CONTRACI DEFAULT BY OWNER...rhe Ipaartres her6n atgree that any delays and/or interruptions of work caused by the owner, whether by intent or
neglect shall constitute default and breach of dh s contract by the owner. Fadure to snake citritn)ct protgress payments promptly when due shall
C011SbtUte defauit and breach of this contract by tlrp oWrler.'rIle. parties herein,agree that in cease of default and breach of contract by the owner,the,
contractor shall stop all work, Work stoppage for this reason sliaH not be deemed breach by builder, If default continues for as period of three 43)
clays,the entire uripaid balance of the contract shall therr be nine arid payable.Owner shall thert be eritit1frIl to have Contractor complete all rennarning
work under this contract, provided all default, reiated expenses wirich t:mitractor play have mcurred are a[scr fiflly Paid by tho owner.Owirer hereby
grants the contractor a fen against the scibilect reali property for all such surns,waivmg any hoirriestead protection cAherwise available by Law,Under
no circun,o;tairces may lhe, owner complete rernainirig work under this contract while defaurflt continues Shic0d the contractor ricur any cost or
expenses in collection,,enfr)rcernent or fingation, the ownerr agrees to pay such coSts and expenses on pre triall,trial,and appellate levels finch,jidIng
the contractor's reasonable attorneys fees All SUITIS poyal0le to trie contractor shaH twar interiest.gat thee rate of 1.5%Per r1riorth frorn the date that
such payments were due to the date payrnent is recelved The purnp,filter and ah other pool equiprnent sh,,all reirnadrr the prol,,)erty of the contractor'
and shall The installed and rinade operational after the totail contraclt aniount I luHy been paid,which the title to said equipinent shall there be passed
on the owner,Venue stiaH be in Mijrn Dadis Couirty,Florida.
BUYER'S R11GHT TO CANCEL BLAYC'Ir aicknowledges tha,t n(-Or she has three(3)days to caricel cantract.Cancellation MUst be done in writing,signed
Pay the owner,and sent to our office bly mail and fai-sirrhie.
SE Tr L
SELLER'S RIG )CANCELLAIUNI FEE rBuyer acknowledges that after, three (3� day exp rahon fredod in which buyer has, right to cancel by the
following Provisions of the paragraph entitled"Buyer's Right tc)Cancel",seller will incur substantial expenses in prep airaticirl to perforrin, under this
agreement.There expenses may include,but are not hrmted tea,the pa-eparatticar,aof pagans,and/ot c aawiriigs fear cc)r,ustr'ULtiOn of the pool fees forbuliding
peritnits, salesrnan's cornrr)dssions, admirnstrative experlses in processing thas agreement, ordering materiais aind SUPpli,eS, arranging schedulling of
construction and other related experises In addit'jo,rt,at is urider,.Aood and agrr2sd that by virltrie,of accepting this contract,-elIerr has limited abiIityto
acc:(4)t ard/cr process other work, Therefore, In consideration, buyer Zigrees that in the evert buyer fails to per-form its obligations under this
sigmerrient,lI to adow seller to perfcsrirr or terminate thus,agreentent for array reason after the three(3)clay canceflavon period, buyer shall ther,
pay the seller as a carceflation fee amortrit of equall to 2011%of the totad contract pace which surn shall represent agreed hquirdatpiri dar ap n res. Seller
should r"edirl SUrns previOUsly roid as a deposit under this contract, towards payment of the cancellaticin fee. In ZhQ SUbjects' real property it)the
arnii)unt r)f such deficrt arld buyer shark waive,all rights to flornestead prcitecrfiDn otherwise avaiiiable by law.">eller is eritiVedto Interest at the rate cif
1 5%per rirronth,thereafter along withi ali cowl costs and reasonable attorney's fees of not less than 25%of the rrncnle,s clue. This canciOlation fee
shaill not in any way affect or limit seller's tight ut recover any other funds that may be due for work performed under this agreement.
NO I ICE TO OWINIER----Do NOT SIGN THIS HOME IMPROVEMENT CON1 RACT IN BILANK. MAKE CERTAIN ALI.WORK WHICH YOU HAVE CONTRACIED
F C.)R I S I N C L.U D ED I N W R i N G H E R E 11 N THAT AT"al 0 U A R I E IN IT 11 IL LED TO,
CREMT CARD PAYMENT FEE—Ali credit card transactions are subject to a 3%surcha ga This is not iriClUdect In thE.,saIie tax amount,if Iob cornplerted
has sale tax added to the.totA balance.