1st Supplement 07/19/2023 0 3%1 GOURr4
Kevin Madok, cpA
Monroe County, Florida Clerk of the Circuit Court& Comptroller
DATE: August 1, 2023
TO: Ju(II(Ii Clarke, PE, Director
Engineening/Roa(Is& Bridges
ATTN: 'I'Vierjackson
Project Manager
FROM: Pamela G. Hmic(;(, 6)-C.
SUBJECT: July 19' 110CC Meeting
Attaclic(l is an electronic copy ol'tlie fully executed (locunicrit that leas been a(l(le(l to die
record:
D12 Small County Outreach Progrmu Grant 1° Supplemental Agreement ividi Florida
Department of"I'ransportation for dic inclusion ol'Construction Engineering aii(l Inspection (CEI)
serNices in the state funding for resurfacing o1'Card Sound Road from the East end of'Card Sound
Bridge to (lie intersection of'County Roa(l 905.
Should you leave any questions please I'Cel Eree to contact nic at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
DocuSign Envelope ID:DB4031 D5-3F0l3-4F92-889F-E34428750FCE
DocuSign Envelope ID:25BF841F-0491-48D3-B91F-7D1491D29A00
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-W
ENT
PROGRAM MANAGEMENT
STATE-FUNDED GRANT 12/18
SUPPLEMENTAL AGREEMENT Paw I of I
SUPPLEMENTAL C.
CONTRACT No
G2D1 3
FPN
449693-1-54-01
Recipient: Monr LCounty 07128/2023103:42 PM EST
This Supplemental Agreement ("Supplemental"), dated—arises from the desire to supplement the State-Funded
Grant Agreement('Agreement')entered into and executed on jp&aM as identified above. All provisions in the
Agreement and supplements, if any, remain in effect except as expressly modified by this Supplemental.
The parties agree that the Agreement is to be amended and supplemented as follows:
Exhibit A, Project Description and Responsibilities, of State Funded Grant Agreement No. G2D13 is deleted in its
entirety and replaced with the attached Exhibit A, Project Description and Responsibilities
Exhibit B, Schedule of Financial Assistance, of State Funded Grant Agreement No. G2D13 is deleted in its entirety and
replaced with the attached Exhibit B, Schedule of Financial Assistance,
Reason for this Supplemental and supporting engineering and/or cost analysis:
The parties have agreed to the inclusion of Construction Engineering and Inspection (CEI) services in the or
authorized by Agreement No. G21313.
Authorized work performed in accordance with the terms and conditions of Agreement No. G2D13, is eligible for
reimbursment by FDOT. FDOT reimbursement is limited to 75% of the total actual cost of the authorized work and shall
not exceed the maximum amount of$2,419,722.
IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written,
C= ZD
RECIPIENT: STATE OF FLD ID 8
Monroe County DEPARTMENT OF TRANSPOR TAT
IOR,
CD
By:
Name: Holly Merrill Rasr tE(s{� Sl Ig es,as _ ,. -'
Title: Mayor Pro Terre Title:
Director of Transportation ftveidpment
Attest: Kevin Madok, Cl
Legal Review:
By: Dacu&qned by
As Deputy Clerk
MONROE COUNTY ATTORNEYS OFFOCE 1zcAFOEte1D sec
^PPROVED AS TO FORM
god
11101
ANT i 1JNnY ArYORNEY
DATE: -L_2jG2,2f _3_
DocuSign Envelope ID: DB4031D5-3FOB-4F92-889F-E34428750FCE
Alt Form 525-010-6OeA STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-011-OA
STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT
05/21
EXHIBIT A
PROJECT DESCRIPTION AND RESPONSIBILITIES
FPN: 449693-1-54-01
This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and
Monroe County (the Recipient)
PROJECT LOCATION:
❑ The project is on the National Highway System.
❑ The project is on the State Highway System.
PROJECT LENGTH AND MILE POST LIMITS: Project Length -4.117 Miles; Project Mile Post Limits -MMO-MM4.117
PROJECT DESCRIPTION: This Agreement provides for the disbursement of up to $2,419,722 in Small County Outreach
Program funding awarded to the Recipient pursuant to Section 339.2818, Florida Statutes, for the resurfacing of Card
Sound Road from the East end of Card Sound Bridge (#904990) to the intersection with CR 905 (the Project).
The work authorized by this Agreement is limited to Construction, and Construction Engineering and Inspection (CEI)
services for the Project, which includes milling, asphalt overlay, striping, and safety signage of CR905A.
The funds authorized by this Agreement shall be disbursed at the rate of 75 percent of the verified actual Project costs
incurred by the Recipient that are approved by FDOT prior to reimbursement. The total of all FDOT reimbursements under
this Agreement is limited to the maximum amount of$2,419,722.
SPECIAL CONSIDERATIONS BY RECIPIENT:
The Recipient is required to provide a copy of the design plans for the Department's review and approval to coordinate
permitting with the Department, and notify the Department prior to commencement of any right-of-way activities.
The Recipient shall commence the project's activities subsequent to the execution of this Agreement and shall perform in
accordance with the following schedule:
a) Study to be completed by N/A.
b) Design to be completed by 7/11/22.
c) Right-of-Way requirements identified and provided to the Department by 7/11/22.
d) Right-of-Way to be certified by 7/11/22.
e) Construction contract to be let by 3/22/2023
f) Construction to be completed by 1/12/2024
If this schedule cannot be met, the Recipient will notify the Department in writing with a revised schedule or the project is
subject to the withdrawal of funding.
SPECIAL CONSIDERATIONS BY DEPARTMENT:
Page 1 of 2
DocuSign Envelope ID: DB4031D5-3FOB-4F92-889F-E34428750FCE
Page 2 of 2
DocuSign Envelope ID: DB4031D5-3FOB-4F92-889F-E34428750FCE
Alt Form 525-010-60eB STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-011-013
STATE-FUNDED GRANT AGREEMENT PROGRAM
MANAGEMENT
8/21
Page 1 of 2
EXHIBIT B
SCHEDULE OF FINANCIAL ASSISTANCE
RECIPIENT NAME&BILLING ADDRESS: FINANCIAL PROJECT NUMBER:
Monroe County 449693-1-54-01
1100 Simonton Street
Key West,FL 33040
MAXIMUM PARTICIPATION
PHASE OF WORK by FISCBI Year: )TOTAL PROJECT FUNDS LOCALFUNDS STATE FUNDS
Indicate source of
Local funds
Design-Phase 34 Maximum Department Participation $196,565.00 $196,565.00 $ ❑In-Kind
FY:2022 (Insert Program Name) ®Cash
FY: Maximum Department Participation $ $ $ In-KInd
(Insert Program Name) ❑Cash
Total Design Cost $196,565.00 $196,565.00 $ 0.00
Right-of-Way-Phase 44Maximum Department Participation $ $ $ ❑In-Kind
FY: (Insert Program Name) ❑Cash
FY: Maximum Department Participation $ $ $ ❑In-Kind
(Insert Program Name) ❑Cash
Total Right-of-Way Cost $ 0.00 $ 0.00 $ 0.00
Construction-Phase 54 Maximum Department Participation $ Lj In-Kind
FY: (Insert Program Name ❑Cash
FY: Maximum Department Participation $ $ $ ❑In-Kind
(Insert Program Name) ❑Cash
Total Construction Cost $ 0.00 $ 0.00 $ 0.00
Construction Maximum Department Participation $ $ $ ❑In-Kind
Engineering and (Insert Program Name) ❑Cash
Inspection-Phase 64
FY:
FY: Maximum Department Participation $ $ $ ❑In-Kind
(Insert Program Name) ❑Cash
Total Construction Engineering and Inspection Cost $ 0.00 $ 0.00 $ 0.00
(Phase: Maximum Department Participation $3,466,296.00 $1,046,574.00 $2,419,722.00 ❑In-Kind
Constructiorl (SCOP) ®Cash
Phase 54)
FY:2023
FY: Maximum Department Participation $ $ $ ❑In-Kind
(Insert Program Name) ❑Cash
Total Construction/CE I Cost $3,466,296.00 $1,046,574.00 $2,419,722.00
o.
TOTAL COST OF THE PROJECT $3,662,861.00 !$1,243'l39.009.00 $2,419,722.00
COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by
Section 216.3475, F.S. Documentation is on file evidencing the methodology used and the conclusions reached.
Antonette P. Adams
District Grant Manager Name
DocuSigned by:
Q n 9x�2 Y. 0•-& w & 07/28/2023 1 9:53 AM EDT
DF54AB76E20.AC...
DocuSign Envelope ID: DB4031D5-3FOB-4F92-889F-E34428750FCE
Signature Date