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Item S1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: December 16, 2009 Division: County Administrator Bulk Item: Yes Nol Department: OMB Dept. Contact: Ernie Coughlin x 4315 AGENDA ITEM WORDING: A public hearing to consider approval of a resolution for unanticipated funds for a Budget Amendment of Fiscal Year 2010 Marathon Airport Fund, #403. ITEM BACKGROUND: The Fiscal Year 2010 R & R budget needs to be amended, in order to bring in insurance proceeds fund balance so the grant match can be budgeted. FDOT awarded a grant to the county for a purchase of new (ARFF) aircraft rescue fire fighting equipment which requires a 50 % match. PREVIOUS RELEVANT BOCC ACTION: At the November 18th 2009 meeting, the board gave approval to advertise this budget amendment. CONTRACT~GREEMENTCHANGES: N~ STAFF RECOMMENDATIONS: Approval TOTAL COST: N/A BUDGETED: Yes No COST TO COUNTY: N/A SOURCE OF FUNDS: Fund Balance REVENUE PRODUCING: Yes No X AMOUNTPERMONTH_ Year DOCUMENT A TION: Included ~urchaSing -'L- Risk Management NI A X To Follow_ Not Required_ APPROVED BY: County Arty _ DISPOSITION: AGENDA ITEM # Revised 2/27/0 I Resolution No. -2009 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary to conduct a public hearing as required by section ]29.03, F]orida Statutes, to amend the following: Marathon Airport, Fund 403, for the fiscal year beginning October ], 2009 and ending September 30,2010, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that a Public Heanng was conducted on December 16, 200Y, at 3:00 P.M. to amend Marathon Airport, Fund 403 budget and to adopt the amended budget as follows: Marathon Airport.Fund 403 Current Inc.l(Dec. ) Revised Revenues: Budget Budget 403.344104SA Other Rents $721,00000 $0.00 $72],00000 403-361005GI Interest Earnings $15,000.00 $0.00 $15,000.00 403.381*** 1nterfund Transfers In $123,000.00 $0.00 $123,00000 403.389001 Less 5 % FL Statute .$36,80000 $0.00 .$36,800.00 403-389002 Fund Balance Forward $74 I ,903.00 $ I 77,00000 $918,903.00 403.341***,344*** Various Federa] & State Grants $1,710,19719 $0.00 $],710,19719 403.334***,366***,38 I *** Various State Grants & Contributions $66525.70 $0.00 $66,525.70 Total $3,340,825.89 $177.000.00 $3,517,825.89 Appropriations: 403 63501 510***,530***,560620 Marathon Airport O&M $1,247,57743 $35,473.57 $1,283,05100 403 63502 560640 Marathon Airport R&R $0.00 $ I 05,274.43 $ I 05,274.43 403 635*** 5 I 0***,530*** ,560*** Various Federal & State Grant Projects $1,665,448.46 $0.00 $1,665,448.46 403 63574 560640.GAMD68 ARFF Equipment $317,74800 $36,25200 $354,000.00 403 86504 590910 Budgeted Transfers 403 $110,05200 $0.00 $110,05200 Total $3,340,825.89 $177.000.00 $3,517,825.89 $0.00 $0.00 $0.00 BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above, is hereby authorized and directed to make necessary changes of said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, F]orida, at a regular meetmg of the Board on the 16th day of December, AD 2009. Mayor Murphy Mayor Pro Tern Carruthers Commissioner Wigington Commissioner Neugent Commissioner Di Gennaro BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORlDA By (Seal) Attest DANNY L. KOLHAGE, Clerk Bdgt Amendment Reso Fund 403 NOTICE OF SUPPLEMENTAL BUDGET HEARING Pursuant to the provisions of Section 129.03, Florida Statutes, notice is hereby given that a Public Hearing will be held by the Board of County Commissioners of Monroe County, Florida, on December 16,2009 at the hour of3:00 P.M. at the Marathon Government Center, 2798 Overseas Highway, MM50, MM50, Marathon, FL for the purpose of receiving any comments for the proposed supplemental Budget Amendment for the fiscal year beginning October I, 2009, and ending September 30, 2010 for Marathon Airport, Fund 403. Marathon Airport.Fund 403 Current Inc./(Dec. ) Revised Revenues: Budget Budget 403.344104SA Other Rents $721,00000 $0.00 $721,000.00 403.361005GI Interest Earnings $15,00000 $0.00 $15,000.00 403.381 *** Interfund Transfers In $123,000.00 $0.00 $123,00000 403.389001 Less 5% FL Statute -$36,800.00 $0.00 .$36,800.00 403.389002 Fund Balance Forward $741,90300 $177,00000 $918,90300 403.341 ***,344*** Various Federal & State Grants $1,710,19719 $0.00 $1,710,19719 403.334***,366***,381 *** Various State Grants & Contributions $66525.70 $0.00 $66525.70 Total $3.340,825.89 $177.000.00 $3,517,825.89 Appropriations: 403 63501 510***,530***,560620 Marathon Airport O&M $1,247,577.43 $35,473.57 $1,283,05100 403 63502 560640 Marathon Airport R&R $0.00 $105,274.43 $105,274.43 403 635*** 510***,530***,560*** Various Federal & State Grant Projects $1,665,448.46 $0.00 $1,665,448.46 403 63574 560640-GAMD68 ARFF Equipment $317,74800 $36,252.00 $354,000.00 403 86504 590910 Budgeted Transfers 403 $110,05200 $0.00 $110052.00 Total $3,340.825.89 $177.000.00 $3.517 ,825.89 $0.00 $0.00 $0.00 Bdgt Amendment Adv Fund 403 OMB Schedule Item Number 32 Resolution No. - 2009 A RESOLUTION CONCERNING THE TRANSFER OF FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year 20 I 0, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County Budget for the Fiscal Year 2010 as, hereinafter set forth to and from the following accounts: Fund # 403 Marathon Airport From: 403-5420-63502-560640 Cost Center #6 on . port R&R For the Amoun $105,274.4 To: 403-5420-63574-56 D68-560640 Cost Center #63574 ARFF Equipment Capital Outlay Equipment Capital Outlay Equipment From: 403-5420-63502-560640 Cost Center #63502 Marathon Airport R&R For the Amount: $23,125.57 To: 403-5420-63529-530490-GAMD26-530310 Cost Center #63529 Mthn Planning Studies Capital Outlay Equipment Prof. Svcs. From: 403-5420-63501-560620 ,.~~:-,<~A;:j:{:'j.~.}. , 'c,fJ~, Cost Center #63501 Marath~Airport O&M For the Amount: $35,473.57 To: 403-5420-63574-560640-GAMD68-560640 Cost Center #63574 ARFF Equipment Capital Outlay Bldg Capital Outlay Equipment BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above, is hereby authorized and directed to make necessary changes of said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 18th day of November, AD 2009. Mayor Murphy Mayor Pro Tern Carruthers Commissioner Wigington Commissioner Neugent Commissioner Di Gennaro BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: Mayor/Chairman (Seal) Attest: DANNY L. KOLHAGE, Clerk Item 32 fund 403 transfers fm 63501, 63502 to grant match Page I of2 Coughlin-Ernie From: Paros-Reggie Sent: Monday, November 16,20094:39 PM To: Coughlin-Emie Subject: RE: Proposed Public Hearing for a Budget Amendment for Fund 403 Marathon Airport Thank You Emie! Reggie 'Paros, :Manager Florida Keys Marathon Airport 9400 Overseas Highway, Suite 200 Marathon, FL 33050 Office (305) 289.6002 or 289-6060 FAX (305) 743.0396 oaros.reaaieiWmonroecounty.fl.aov HELP US HELP YOU! Your feedback is important to us. Please take a moment to complete our Customer Satisfaction Survey: htto://monroecofl. virtualtownhall.neVPaaes/MonroeCoFI WebDocs/css Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record, available to the public and media upon request. Your e.mail communication may be SUbject to public disclosure. From: Coughlin-Emie Sent: Monday, November 16, 20094:04 PM To: Paros-Reggie Subject: RE: Proposed Public Hearing for a Budget Amendment for Fund 403 Marathon Airport No problem! The amount of the budget amendment hasn't been set up yet, since all we are asking at the November meeting is for board approval to advertise a public hearing. Once they approve the item to advertise, a resolution for $177,000.00 will be advertised in the newspaper and will be up for discussion at the December BOCC meeting. &it, ~ Sr. Budget Analyst Monroe County BOCC Office of Management & Budget 1100 Simonton St., Suite 2.213 Key West, FL 33040 Phone# (305)295-4315 FaX# (305)292-4515 couahlin-emieiWmonroecounty.f1.aov HELP US HELP YOUI Please take a moment to complete our Customer Satisfac:bon SUNey htto://monroecofl. virtualtownhall.neVPaaes/MonroeCoFL WebDocs/css ViSit us on the Web htto //\Iv\N\IiV rnonrcecCn.I'lt'/-f,I OCV Please note: The State of Florida has a very broad public records law. Most written communications to or from the County regarding County business are public records available to the public and media upon request. Your e.mail communication may be subject to public disclosure From: Paros-Reggie Sent: Monday, November 16, 2009 3:25 PM To: Coughlin-Emie Cc: Horton-Peter; Mercado-Pedro; Moore-Bevette; Boan-Tina; Devane-Stacy Subject: Proposed Public Hearing for a Budget Amendment for Fund 403 Marathon Airport Emie, Would it be possible to amend the Marathon Airport Budget at the Public Hearing in the amount of 11/30/2009 Page 2 of2 $177,000, which is the amount of the full 50% local match for this JPA with FDOT. In the JPA, FDOT is providing $177,000 and the local match should be $177,000 for a total project amount of $354,000. The item that is on the November 18, 2009 meeting agenda for the BOCC to award to and contract with Oshkosh Corporation for the ARFF Vehicle is for a total contract price of $317,747.01. It is anticipated that the remaining funds in the amount of $36,252.99, which is the difference between the total project amount of $354,000 and the contract price of $317,747.01 will be used for additional ARFF communications and safety equipment procurements to be made in accordance with County Purchasing Policy and for travel expenses for staff/ARFF personnel associated and/or related to the pre-construction and/or the pre-delivery inspection of the ARFF vehicle. Please call me with any questions. 'Reggie Paros, :Manaaer Florida Keys Marathon Airport 9400 Overseas Highway. Suite 200 Marathon. FL 33050 Office (305) 289-6002 or 289-6060 FAX (305) 743-0396 oaros.reaaie@monroecountv.fl.aov HELP l'S HELP YOl'! Your feedback is important to us. Please take a moment to complete our Customer Satisfaction Survey: htto://monroecofl. virtualtownhall.netlPaaes/MonroeCoFI WebDocs/css Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record, available to the public and media upon request. 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