Item Q6
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
December 16. 2009
Division:
County Administration
Bulk: Item: Yes X
No
Department:
County Administration
Staff Contact PersonlPhone #: Debbie Frederick
AGENDA ITEM WORDING:
Approval of Lease Agreement Renewal with Southernmost Homeless Assistance League (SHAL) for
office space located in the Gato Building, 1100 Simonton Street, Key West.
ITEM BACKGROUND:
Last year, when vacant office space became available within the Social Services area of the Gato
Building, office space was occupied by SHAL staff members for the purpose of providing support to
other not-for-profit agencies and to the County's Social Services Department. The collaboration
between SHAL and the Social Services Department over the past year has been successful.
PREVIOUS RELEVANT BOCC ACTION:
Original Lease Agreement approved on January 28,2009.
CONTRACT/AGREEMENT CHANGES:
Extension of term dates.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST:
-0-
INDIRECT COST:
BUDGETED: Yes _No
COST TO COUNTY: -0- Revenue Producing
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes -1L No
AMOUNT PER YEAR $3.765.75
APPROVED BY: County Arty
urchasing _ Risk Management_
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: SHAL Contract #_
Effective Date: 1/13/10
Expiration Date: 1/13/11
Contract Purpose/Description:
Renewal of Lease Agreement with Southernmost Homeless Assistance League (SHAL) for
office space located in the Gato Building. 1100 Simonton Street. Key West.
Contract Manager: Debbie Frederick 4741 CAD/Stop # 1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 12/16/09 Agenda Deadline: 12/1/09
CONTRACT COSTS
Total Dollar Value of Contract: $ $3,765.75
Revenue
Budgeted? YesO No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
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ADDITIONAL COSTS
Estimated Ongoing Costs: $-"yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date Out
Division Director
OMB Form Revised 2/27/01 MCP #2
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LEASE AGREEMENT RENEWAL
TillS AGREEMENT, made and entered into this 16th day of December 2009, A.D., by
and between MONROE COUNTY, FLORIDA (hereinafter sometimes called the
"County or the LESSOR"), and Southernmost Homeless Assistance League (SHAL or
the LESSEE).
WHEREAS, on January 28, 2009 the parties entered into a one (1) year Agreement
providing office space at the Gato Building to the Southernmost Homeless Assistance
League, commencing on January 12, 2009 and ending on January 12, 2010; and
WHEREAS, the parties desire to continue the original Agreement;
NOW, THEREFORE, IN CONSIDERATION of the mutual promises contained herein,
the parties hereby agree to renew the existing Agreement as follows:
1. The LESSOR has determined that it is in the best interests of Monroe County
to lease 75 square feet of office space at the Gato Building to the LESSEE.
2. Section 1; PROPERTY. The COUNTY leases exclusively to the LESSEE
offices 1-192 and 1-178 which is shown on Exhibit A, hereafter the premises.
Exhibit A is attached and made a part of this Renewal Agreement.
3. Section 2; TERM. The term of this Renewal Agreement is one (1) year,
effective January 13,2010 and shall extend through January 13,2011.
4. Section 4a(i); RENT. Additional consideration from each party. SHAL shall
provide in-kind services such as assisting County Social Services staff on
grant applications related to low income and/or homeless individuals as part
of the consideration for the use of the premises.
5. All other terms and conditions of the Agreement dated January 12,2009 shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed in
their respective names.
ATTEST:
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
MONROE COUNTY, FLORIDA
BY
Danny L. Kolhage
Clerk of the Circuit Court and
Ex-Officio Clerk of the Board of
County Commissioners
Mayor Sylvia Murphy
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SOUTHERNMOST HOMELESS
ASSISTANCE LEAGUE
BY /;- ~.~ @r~
TITLE Chairman
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NON-PROFIT SERVICE ORGANIZATION
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United ~-;:::
Vvay '~~
CERTIFICATE OF INSURANCE
COVERAGE DECLARATIONS FOR NONPROFIT DIRECTORS' AND OFFICERS' LIAS I
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NonProfit Directors' and Officers'
Liability Insurance
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Policy Number: NOA0303413
Annual Premium: 1,392.79
.00
00
1st POLICY YEAR
2nd POLICY YEAR
3rd POLICY YEAR
$13.79
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Includes FL State Surcharges
Item A. Name of insured ENTITY:
C/O
Street Address
City, State, Zip Code:
Southernmost Homeless
Assistance League, Ine.
P.O. Box 2990
Key West FL 33045
Item B. POLICY PERIOD:
(12:01 a.m.local time at the ENTITY's principal address)
From 3/18/2009 To 3/18/2010
(month, day, year) (month day, year)
Item C. Limits of Liability:
(i)
Aggregate each POLICY YEAR:
$1,000,000
Item D. Deductible (also known as retention):
(i)
(ii)
EMPLOYMENT PRACTICES CLAIM:
Other than EMPLOYMENT PRACTICES CLAIM:
$2,500
$2,500
Each and every CLAIM
Each and every CLAIM
Item E. Prior or Pending Litigation Date: 3/18/2002
(The Prior or Pending Litigation Date excludes coverage for all past and present litigation or known potential claims)
Item F. Retroactive Date: None
(If retroactive date is none full prior acts coverage will be provided subject to the Prior or Pending Litigation Date and the Terms and Conditions of the policy)
Form Numbers of Coverage Parts, Forms and Endorsements that are a part of this policy and that are not listed in the Coverage Pam:
NPOOH022010306 _ NPOOH028010306 NPOOH033000803 NPOOH043001203 NPOOH083000504 NPOOH087000504
NPOOH088000504 NPOOH090000306 NPOOH091000306 NPOOH095000306 NP09H03700OS03
Program Administrator:
Aon As.sociation Services Mailing Address:
a Division of Affinity Insurance Services, Inc.
159 East County Line Rd
Hatboro,PA 19040
1-800-432-7465
Aon Association Services
a Division of Affinity Insurance Services, Inc.
1120 20th Street, N.W.
Washington, D.C 20036
Special Program:
The United Way of America Endorsed D&O Program
Insurance Provided by:
Twin City Fire Insurance Co
Hartford Plaza
Hartford, Connecticut 06115
A Member of THE HARTFORD
NonProfit Directors and Officers Liability Policy (Ed.6-99)
FOIlD No. NP 00 H035 00 0803
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Additional Entity Endonement
It is understood and agreed that Item A, ENTITY, of the Declarations bas been amended
to include:
MoBne COIIIlty Beud of CcJuaty CoID....onen
1be additiollal premillDl r,eaented by tills aetl8B 's: 5.00
AU other terms and conditions remain unchanged. This endorsement is a part of your
policy and it takes effect on the effective date of your policy, unless another effective date
is shown below.
This section is to be completed only when the endorsement is prepared after the policy is effective.
Policy Number: NOA0303413
Effective Date of Endorsement: 3/18/2009
Endorsement'S Print Date: 3/1812009
Entity: SGutIlenuoost BomeIea
:!O1l5 EJllIon
.:\IO~ROE COUNTY. FLORIDA
Request For Waiver
of
Insurance Requirements
It IS n:qUClited that the l..-uranc:e requirements. as specified ill the County's Schedule of InsUl'llllCe Rt.-quin:mentl>. be
....aived or mod1fied on the folltn'\mg contract.
Conuactor: Sa~~c;.t \:!c~e~~~,,~\lt\-l(:~le~~
1L<Qf-~ ~{tit.e ~~ i... (Qc.okc\1~.
AddressofConll1lCtor: jo_~-,,-~ -~s'lo ,~\ lD~~t ~ r L :S:~L'-tS
ContrACt for:
Phone:
Scope of Work;
Reawn for Waiver.
PohCles Wah-er
wilt appl)' to:
Signatun: of Contractor:
Ri.~k Managemcrn
Date
COUllt)" Admim!orratoT appeal;
Dale-
~s:....- ~~3 - 3~0.. _ _ __ ~ _ _ __ __ _
_ ~di-,-~~_of ..5(,l1,ti-e5--~_ ~,,",cL""\
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Appro\..'(j-
::-.lot Appro\-ed: _
Bllllrd of County C "mmt~'1I~~r~ oJppeal:
~(\L\pprovcd" _ _ _
\Ii:.:tmg Dale:
. \"'lI1ml~tr.ltll)lIlllqlru':II\'n
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\rpro\<ed.
114
20D; Edllloo
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested lbal the insunmce requiremencs, as speciflCd in tile County's Schedule of Insurance Requirements, be
wai~ or modified on the following contract.
Conrract~ s:'~6\'\llS'..t ~~~~e le~~
c"""'" for. k~~ ~ L ;-"-JQcJ-o~~.
Addres.o;ofConllaaot: ~O ~~ ~-~~'1-lll(~=~~tJ="L -'
Phone:
&ope ofWo1'k:
Reason for Waiver:
Policies Waiver
wiU apply to:
Sigt1llll1re of Contractor:
Risk Management
Date
COlQlty Admnm.1l'ator appeal:
Dale:
30S-~3-3~0
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j(,r :9e.~~ wk.o ~CO~&e ~C:..~~y
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Approved:
Not Approved: __
Board of County Commissioners appeal:
NOlAppIOved: ____
Mcebng Date:
Mmin~iOl'lIDstruction
#4709.6
Appco"ed: ___
104
It IS n.-quested that the Insurance requiremenlS. 8$ specified in the County's Schedule of Insurance RcquU'cments. be
wah'ed or modified on the followms contract.
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Addre~()rCornractor. ~()-k ~99CLJ~_~~L,F\., _1ao~
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Signature of Contracfor: _
l1f t'L
- It-aLai-
Contractor:
Contract for:
Phone:
Scope ofWOIk
Rell:iOll for Wa.i"er.
Policies WlIlver
will apply fO:
Risk Mauagemenl
Date
2lJ()~ Edlllon
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insul'anCC! Requirements
Not Approved
County Admimslralor appeal:
Not Appro\-ed: _ _ _
Dale'
Approved:
Board ofCounl)l CommJlt.~ioners appeal:
Not Approved, _ _ _
Meeting Date:
Adminislr'oItion Instrul.tioll
t:.l71J96
Appl'OI.-cd:
104