Item M2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 16.2009
Division: Monroe County Sheriff's Office
Bulk Item: Yes IZl No 0
Department: Legal
AGENDA ITEM WORDING: Renewal of a contract with the Sheriff's Office to courier
bank deposits for Card Sound Toll Authority.
ITEM BACKGROUND: The Sheriff's Office has been providing this service for Card
Sound Toll Authority. This is a twelve month renewal.
PREVIOUS RELEVANT BOCC ACTION: Approved prior contract.
CONTRACT/AGREEMENT CHANGES: Payment of retirement benefits; increase of
annual maximum from $8,500 to $10,000.
STAFF RECOMMENDATION: Approval
TOTAL COST: $ 10,000.00
COST TO COUNTY: $ 10,000.00
REVENUE PRODUCING: Yes 0 No IZl
BUDGETED: Yes 0 No 0 (in-kind)
AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTY 0 OMS/PURCHASING 0 RISK MGT 0
DOCUMENTATION: INCLUDED: [g] TO FOLLOW: 0 NOT REQUIRED: D
DISPOSITION:
AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff
Effective Date: October 1,2009
Expiration Date: September 30, 2010
Contract Purpose/Description: Courier Service for bank deposits
Contract Manager: Mark L. Willis
(Name)
292-7020
(Ext.)
Monroe County Sheriff's Office
(Department)
for SOCC meetinQ on: December 16, 2009
AQenda Deadline: December 1, 2009
CONTRACT COSTS
Total Dollar Value of Contract: $_10.000.00_ Current Year Portion: $
Budgeted? Yes X No Account Codes:
Grant:
County Match: $0.00
ADDITIONAL COSTS: 0.00
Estimated Ongoing Costs: $0.00 For: Staff support-filing reports, oversight
(Not included in dollar value above) (e.f,/;. Maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Date In Needed
11/6/09 Yes X NoD
R~er /)
Chief Mike Ri~e:~ffice
Date Out
1I1r7/v~
Risk Man~g ment.. C.(:fl.o1 YesO NoB'" O!) ~
~ ~,\~ ~( ..L --,,\ -~\
O.M.B./P cha:sing iI rq 01 YesD No~ \--- .
County Attorney \ \ ~I\ YesO Nod ~ f . -fk.J1
Comments:_ T
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\$31~
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OMB Form Revised 9/1 ]/95 Mep #2
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is made and entered into this day of
, 2009, between the COUNTY OF MONROE, a political
subdivision of the State of Florida (County) and the MONROE COUNTY SHERIFF'S
OFFICE (Sheriff), as follows:
In exchange for the mutual promise and consideration set forth below, the parties agree
as follows:
1. The Sheriff shall pick up bank deposits from the Card Sound Toll Authority and
deliver them for deposit at the County's authorized bank facilities (currently TIB
Bank of the Keys) various times weekly.
2. The County shall reimburse the Sheriff the cost of overtime pay, including income
tax withholding, social security contribution, Medicare tax, and FRS retirement
contribution, for the deputies who perform the services described above. The
Sheriff will invoice the County monthly and submit the necessary supporting
documentation. Total annual reimbursement shall not exceed $10,000 per
annum.
3. The term of this agreement is from October 1, 2009, until September 30, 2010,
and shall continue from year to year unless specifically cancelled by either party
by providing at least 60 days prior notice to the other party of their intent to
cancel, subject to paragraph 4 of this agreement.
4. Monroe County's obligation is contingent upon an annual funding appropriation
by the Board of County Commissioners.
5. This written agreement represents the entire Agreement between the parties and
supersedes any prior written documents or memoranda or oral communications.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day
and year first written above.
(SEAL)
ATTEST: DANNY KOLHAGE, CLERK
By:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
Mayor! Chairman
~
Witness
By
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Mark L. W1111..QenenlI C0UM81
Mof1l'Oe countY Sherttr" 0fft08
6526 College Rd.
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MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is made and entered into this day of
, 2009, between the COUNTY OF MONROE, a political
subdivision of the State of Florida (County) and the MONROE COUNTY SHERIFF'S
OFFICE (Sheriff), as follows:
In exchange for the mutual promise and consideration set forth below, the parties agree
as follows:
1. The Sheriff shall pick up bank deposits from the Card Sound Toll Authority and
deliver them for deposit at the County's authorized bank facilities (currently TIB
Bank of the Keys) various times weekly.
2. The County shall reimburse the Sheriff the cost of overtime pay, including income
tax withholding, social security contribution, Medicare tax, and FRS retirement
contribution, for the deputies who perform the services described above. The
Sheriff will invoice the County monthly and submit the necessary supporting
documentation. Total annual reimbursement shall not exceed $10,000 per
annum.
3. The term of this agreement is from October 1, 2009, until September 30, 2010,
and shall continue from year to year unless specifically cancelled by either party
by providing at least 60 days prior notice to the other party of their intent to
cancel, subject to paragraph 4 of this agreement.
4. Monroe County's obligation is contingent upon an annual funding appropriation
by the Board of County Commissioners.
5. This written agreement represents the entire Agreement between the parties and
supersedes any prior written documents or memoranda or oral communications.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day
and year first written above.
(SEAL)
ATTEST: DANNY KOLHAGE, CLERK
By:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
Mayor! Chairman
Witness
By
. Peryam
~~Coun"l
Monroe County Shertff's OffIce
6526 College Rd.
c;W: _. ~ west..FL ~
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MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is made and entered into this day of
, 2009, between the COUNTY OF MONROE, a political
subdivision of the State of Florida (County) and the MONROE COUNTY SHERIFF'S
OFFICE (Sheriff), as follows:
In exchange for the mutual promise and consideration set forth below, the parties agree
as follows:
1. The Sheriff shall pick up bank deposits from the Card Sound Toll Authority and
deliver them for deposit at the County's authorized bank facilities (currently TIS
Bank of the Keys) various times weekly.
2. The County shall reimburse the Sheriff the cost of overtime pay, including income
tax withholding, social security contribution, Medicare tax, and FRS retirement
contribution, for the deputies who perform the services described above. The
Sheriff will invoice the County monthly and submit the necessary supporting
documentation. Total annual reimbursement shall not exceed $10,000 per
annum.
3. The term of this agreement is from October 1, 2009, until September 30, 2010,
and shall continue from year to year unless specifically cancelled by either party
by providing at least 60 days prior notice to the other party of their intent to
cancel, subject to paragraph 4 of this agreement.
4. Monroe County's obligation is contingent upon an annual funding appropriation
by the Board of County Commissioners.
5. This written agreement represents the entire Agreement between the parties and
supersedes any prior written documents or memoranda or oral communications.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day
and year first written above.
(SEAL)
ATTEST: DANNY KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By
Deputy Clerk
Mayor! Chairman
Sheriff Ro ert p.
MONROE COUNTY ATTORNEY
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CYNTH IA L: HALL
ASSISTA~T COUNTY ~TTORNEY
Date 1/.- fa ,- a()D
F'S OFFICE
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By
Witness
eryam
+/'ffO,,-Q list
Mark L. Willis-General COunsel
Monroe eounty Sheriff's Otftce
5525 College Rd.
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MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is made and entered into this.l..S!h..- day of ,4~1(5 +:
2001, between the COUNTY OF MONROE, a political subdivision of the State of Florida (Co ty) and the
MONROE COUNTY SHERIFF'S OFFICE (Sheriff), as follows:
In exchange for the mutual promises and consideration set forth below, the parties agree as follows:
1. The Sheriff shall pick up bank deposits from the Card Sound Toll Authority and deliver them for
deposit at the County's authorized bank facilities (currently First State Bank) three days per
-week.
2. The County shall reimburse the Sheriff the costs of overtime pay, including income tax
withholding, social security contribution, and Medicare tax, for the deputies who perform the
services described above. The Sheriff must present detailed invoices and back up
documentation showing date of service, hours wor1<ed, deputy's name and rate of pay. Total
reimbursement shall not to exceed $6,600 per annum.
3. The term of this agreement is from December 15, 2000 until December 14, 2001, and shall
continue from year to year unless specifically cancelled by either party by providing at least 60
days prior written notice to the other party of their intent to cancel, subject to paragraph 4 of this
agreement.
4. Monroe County's obligation to pay under this agreement is contingent upon an annual funding
appropriation by the Board of County Commissioners.
COQ This written agreement represents the entire Agreement between the parties and supersedes
~~ y prior written documents or memoranda or oral communications.
~
ITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and year
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~BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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Mayor/Chairman
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By
UNlY S~IF'J1ICE
Sheriff Richard O. Roth
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ADPROVED ,.,5 l J .-." ,..I
AND LEGAL SUFFICiENCY
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~ SHERU:PS ATTORNEV
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BY
Amendment to Memorandum of Understanding
(Pickup and delivery of bank deposits for Card Sound Toll Authority)
This amendment is made and entered into this ~ day of jJ OVt"'-W . 2002-
between the COUNTY OF MONROE, a political subdivision of the State of Florida (County)
and the MONROE COUNTY SHERIFF'S OFFICE (Sheriff), in order to amend ~t certain
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Section 2 is hereby amended to read as follows: g~~ 0
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"The County shall reimburse the ~ the costs of overtime pay, inclu~ "'-
withholding, social security contribution, and Medicare tax,. for the dejl.tiIB wN
perform. the services described above. The Sheriff must present detailed mvoices aM
back up documentation. showing date of service, hours worked. deputy's name and rate
of pay. TOtal reimbursement shall not to exceed $8,500 per annum. ..
Memorandum of Understanding dated August 15, 2001, as follows:
2. Section 3 ia hereby amended to read 88 follows:
"The term of this ~t Is &otn October 1, 2002, until September 30, 2003, and shall
continue &om year to year unless spedfically cancelled by either party by providing at
leu!: 60 days prior written notice to the other party of their intent to cancel. subject to
paragraph 4 of this agreement "
3. In all other respects, the original agreement between the parties dated August 15, 2001,
remains in fuR force and effect.
IN WrJNES6, WHEREOF, the parties have hereunto set their hand! and seal the day
and year~'. e.
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(Seal) 'j .. , .,.:\
Attest: tDANNY. U' . ,~~'t::' , CLERK
~~~~
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNT\", FLORIDA
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MONROE ~UNTY SHERII'F'S OFPICE
~,{jf.lAlw-! d &
Sheriff Richard D. Roth
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AND lEa.~L SUFFIGir:N':;~
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