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Item C07 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 12/16/09 Division: Social Services Bulk Item: Yes l No Department: Transportation Staff Contact Person: Sheryl Graham x451 0 AGENDA ITEM WORDING: Approval of Amendment #2 to the agreement between the Monroe County Community Transportation Coordinator/Guidance Clinic of the Middle Keys and Monroe County Board of County Commissioners for contract period of 01/01/2009 through 12/31/2009. ITEM BACKGROUND: This agreement is funded by Medicaid allocated by the State of Florida Commission for the Transportation Disadvantaged to the County's CTC to pay Monroe County Transit for providing Medicaid trips. PREVIOUS RELEVANT BOCC ACTION: Original agreement approved 09/19/2007; Amendment #1 approved 01/2812009 (see attached) CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval TOTAL COST: $0 BUDGETED: Yes N/ A No COST TO COUNTY: $0 No Cash Match is required. SOURCE OF FUNDS: Medicaid REVENUE PRODUCING: Yes -1L No Year $70,000 Max AMOUNT PER MONTH $5K-7K II/' . iih/, , A J ~ t.,g;"oU/ County Auff OMV""urchasmg _ Risk Management J!:! y Included V APPROVED BY: DOCUMENTATION: Not Required_ DISPOSITION: AGENDA ITEM # Revised 8/06 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: CTC Contract #AA-929 Effective Date: 01/01/2009 Expiration Date: 12/31/2009 Contract Purpose/Description: The Agreement with the State of Florida Commission for the Transportation DisadvantagedlCTC will allow Monroe County Transit payment for the transit services rendered to Monroe County's Medicaid population for their medical trips. Contract Manager: Sheryl Graham L7 I ~ (Name) ~ 4510 (Ext.) Social Services/Stop I (Department/Stop #) For BOCC meeting on 12/16/2009 Agenda Deadline: 12/01/2009 CONTRACT COSTS Total DollarValue of Contract: $0 Budgeted? Yes X No Grant: $0 County Match: $0 Account Codes: Current Year Portion: $ 0 N/A Estimated Ongoing Costs: $ 0 (Not included in dollar value above) /yr ADDITIONAL COSTS For: (eg. Maintenance, utilities, janitorial, salaries, etc) CONTRACT REVIEW Division Director Date In IMO l' "' lf1 f oq l\ \V~\O~ Changes Needed YesD No~ Risk Managemen:, t:t j \)~ rp O~B.lPurch~ing Yes 0 No 0/ Noi Date Out Yes 0 County Attorney Yes 0 No)d' Comments: OMB Form Revised 2127/01 MCP #2 Ii' r t .' , -' .., STATE QF FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED MEDICAID NON.;.fMERGENCY TRANSPORTATION (NET) PROGRAM SUBCONTRACTED TRANSPORTATION PROVIDER AGREEMENT AMENDMENT NO 1 This agreement, entered into on January 1, 2008, by and between the Guidance Clinic of the Middle Keys. hereinafter called .Coordinator" and Monroe County Board of County Commissioners, hereinafter called .Subcontracted Transportation Provider". WITNESSETH: WHEREAS, the Coordinator and the Subcontracted Transportation Provider heretofore on July 1, 2007, entered into an Agreement, hereinafter called the Original Agreement; WHEREAS, the Coordinator desires foparticipate in all eligible items of development for this project as outfined in the attached amended Exhibit B. WHEREAS, this amendment is necessitated by the amendment of the contract between the Coordinator, and the Commission for Transportation Disadvantaged. NOW, THEREFORE, THIS INDENTURE WITNESSETH; that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Agreement is to " be amended as follows: ir~ _ ~- ,,- ;;. ',- I,~ f ~~ 1. Purpose of Agreement The purpose of the agreement is not changed. 2. Accomplishment of the Agreement: The accomplishment of the agreement is not changed. 3. Expiration of Agreement: Paragraph 2, TERM of said agreement is amended to be December 31,2008, Amount: The reimbursement amount for this amendment has not changed, The Provider shall be paid up to a maximum amount of $70.000. The Provider shall submit monthly trip data ina fonnatacceptable to .the Coordinator. The Provider will be paid, after the Coordinator has received payment from the Commission in the amount of $3,00 per mile with a 5 mile minimum, $2.00 per mife for preauthorlZed out-of-County trips and $3.00 flat rate::perc1lei1twmolitfoact fofMedfCaKf eJlgltifeli'fps'.- -, 5. Exhibit B of said Agreement is replaced by Amended Exhibit B and is attached hereto and made a part hereof. 4, exCEPT as hereby modified, amended, or changed, aJJ other terms of the Agreement dated January 1, 2007, shall remain in full force and effect. This amendment cannot be executed unless all previOus amendments to this Agreement have been fully executed. / I AGREEMENT AMENDMENT DATE: January 1, 2008 ExHIBIT B AMENDMENT # 1 METHOD OF COMPENSATION For the satisfactory performance of the services and the submittal of Encounter Data as outlined in Exhibit A, Scope of Services, the Subcontracted Transportation Provider payments shall be paid up to a maximum amount of $70.000. The Provider shall submit monthly trip data in a format acceptable to the Coordinator. The Provider will be paid, after the Coordinator has received payment from the Commission in the amount of $3.00 per mile with a 5 mile minimum, $2.00 per mile for preauthorized out-of-County trips and $3.00 flat rate per client per mulitload for Medicaid eligible trips. The Subcontracted Transportation Provider shall submit invoices in a format acceptable to the Coordinator. The Subcontracted Transportation Provider will be paid after the Coordinator has received payment from the Commission. 1. Project Cost The Subcontracted Transportation Provider shall request payment through submission of a properly completed invoice to the Coordinator. Once the Coordinator has signed the invoice for approval, the Coordinator shall submit the approved invoice to the Commission for Transportation Disadvantaged. County: Monroe 2. Disbursement Schedule of Funds January 1, 2008 - December 31,2008: not to exceed $70,000.00 In witness whereof, the parties hereto have caused these presents to be executed, the day and year first above written, Guidance Clinic of the Middle Keys, Inc. Board of County Commissioners, Monroe County ftJawvu) Gr4~~LhJ SIG ATURE . ~'}I--~. 'n......,~ SIGNATURE Transportation Director TITLE Mayor/Chairman TITLE Maureen Grynewicz PRINTED NAME George R. Neugent PRINTED NAME 01/28/2009 tj';.. _0 ~ STATE OF FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED MEDICAID NON-EMERGENCY TRANSPORTATION (NET) PROGRAM SUBCONTRACTED TRANSPORTATION PROVIDER AGREEMENT AMENDMENT NO .2. This amendment entered into on January 1, 2009, by and between the Guidance Clinic of the Middle Keys, hereinafter called "Coordinator" and Monroe County Board of County Commissioners, hereinafter called "Subcontracted Transportation Provider". WITNESSETH: WHEREAS, the Coordinator and the Subcontracted Transportation Provider heretofore on July 1, 2007, entered into an Agreement, hereinafter called the Original Agreement; WHEREAS, the Coordinator desires to participate in all eligible items of development for this project as outlined in the attached amended Exhibit B. WHEREAS, this amendment is necessitated by the amendment of the contract between the Coordinator, and the Commission for Transportation Disadvantaged, NOW, THEREFORE, THIS INDENTURE WITNESSETH; that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Agreement is to be amended as follows: 1. Purpose of Agreement: The purpose of the agreement is not changed. 2. Accomplishment of the Agreement: The accomplishment of the agreement is not changed. 3, Expiration of Agreement: Paragraph 2, TERM of said agreement is amended to be December 31,2009. 4. Amount: The reimbursement amount for this amendment has not changed. The Provider shall be paid up to a maximum amount of $70.000. The Provider shall submit rnonthly trip data in a format acceptable to the Coordinator. The Provider will be paid, after the Coordinator has received payment from the Commission in the amount of $3.00 per mile with a 5 mile minimum, $2.00 per mile for preauthorized out-of-County trips and $3.00 flat rate per client per mulitload for Medicaid eligible trips. 5, Exhibit B of said Agreement is replaced by Amended Exhibit B and is attached hereto and made a part hereof. EXCEPT as hereby modified, amended, or changed, all other terms of the Agreement dated January 1, 2007. shall remain in full force and effect. This amendment cannot be executed unless all previous amendments to this Agreement have been fully executed. ~.;. , .....I AGREEMENT AMENDMENT DATE: January 1, 2009 exHIBIT B AMENDMENT #1 METHOD OF COMPENSATION For the satisfactory performance of the services and the submittal of Encounter Data as outlined in Exhibit A, Scope of Services, the Subcontracted Transportation Provider payments shall be paid up to a maximum amount of $70.000. The Provider shall submit monthly trip data in a format acceptable to the Coordinator. The Provider will be paid, after the Coordinator has received payment from the Commission in the amount of $3.00 per mile with a 5 mile minimum, $2.00 per mile for preauthorized out-of-County trips and $3.00 flat rate per client per mulitload for Medicaid eligible trips~ Th.e $,ubpqntracted ',,' Transportation Provider shall submit invoices in a format acceptable to the Coordinator. The Subcontracted Transportation Provider will be paid after the Coordinator has received payment from the Commission. 1. Project Cost The Subcontracted Transportation Provider shall request payment through submission of a properly ~ted invoice to the Coordinator. Once the Coordinator has signed the invoice ior approval, the Coordinator shall submit the approved invoice to the Commission for Transportation Disadvantaged. County: Monroe 2. Disbursement Schedule of Funds January 1, 2009 - December 31, 2009: not to exceed $70,000.00 In WitrieSS'whereof, the parties hereto have caused these presents to be executed, the day and year first above written. Guldatlt5e Clinic of the Middle Keys, Inc. ~ . ,,' ,~-- ( ",' .' ' Board of County Commissioners, Monroe County I (}; , SIGN~ ~~U;) Transportation Director TITLE SIGNATURE MAYOR TITLE Maureen . Grynewicz PRINTED NAME SYLVIA MURPHY PRINTED NAME f U / I ('\1 (} ~ f' , _r <~, __ _'.> _~__r""