23-ST-35 08/17/2022 Kevin , CPA
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Clerk of the Circuit Court& Comptroller—-Monroe County, Florida
Seliletnber' 15, 2022
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SUBJECF- August 17' BO CC Niceting
Atiaehc•cI is an eleetrrinic• copy ol'the lirllcr ing item, executed oii beliall'ol'Nlciru•oe
Coun()', I'M tour handling.:
C'1 I State Aicl to IAwaiies Gi-wit A °eeniew II•orir die bl wicla Uepai,nimit, of*State,
I)Ivistort of,I,ibran,anti Inlirnuatiori Services.
(nice the 4tate hay sigpied the ahmeetnent, please lircn°ide curry office tw'ith a fully executed
cop% as well as Allaclinicnt 11 that will shown luiw utnc•h fiiriclilig tltc• C ounly has IXT11 aw'u'clecl.
should you have any cluestirins idea.• lecl tree to c•ottlact rice at (1105) 292-3 r 0.
Received and added to the record August 3, 2023, PGH
CC: C`ounty :kttonic
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KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
23-ST-35
Monroe County Public Library System
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
Monroe County Board of County Commissioners for and on behalf of Monroe County
Public Library System
This Agreement is by and between the State of Florida,Departmert of State,Division of Library and hifomnntion Services,hereinafter referred to
as the"Division,"and the Monroe County Board of County Comrissionersfor and on behalf of Monroe County Public Library System
hereinafter referred to as the'Grantee."
The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Gant(CSFA
45.030)by the Division in the amount specified on the"Fiscal Year 2022-23 State Aid to Libraries Final Grarts"document(which is
incorporated as part of this Agreement and eri led Attachment B).The Division has the authority to administer this grant in accordance with
Section 257,Florida Statutes.By reference,the application and any approved revisions are hereby made a part ofthis agreement.
In consideration of tine mutual covenants and promises cortaitied herein,the parties agree as follows:
1. Grant Purpose.This grant shall be used exclusively for the"State Aid to Libraries Grant,"the public purpose for which these fiends were
appropriated.
a) The Ganntee shall perform the fallowing Scope of Work:
In accordance with Sections 257.17-257.18,Florida Statutes,the Grantee shall receive a grant arnoutit that is calculated and
based upon local fiords expended during the second preceding fiscal year for the operation and maintenance ofthe library.For this
grant,the local expenditures shall have been made during the period October 1,2020-September 30,2021.
In order to be eligible to receive the grant firridnig;the Grantee shall inariage or coordinate free library service to the residents of its
legal service area for the period October 1,2020 through June 30,2023.The Grar tee shall:
o Have a single administrative head employed full time by the library's governing body,
o Provide free library service,including loaning materials available for circulation free of charge and providing reference and
information services free of charge;
o Provide access to irnterials,infomnation and services for all residents of the area served;and
o Have at least one literary,branch library or member library open 40 hours or nnore each week(excluding holidays or
emergencies;between Sunday through Saturday,on a schedule detemined by the library system)during the let*of the
agreement.
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded.
Payment 1,Deliverable/Task:
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Payment will be a fixed price in the amount of 100%ofthe grant award for the period October 1,2020 through Jame 30,2023.
The Graritee wry:
o Have expended finds to provide free library service during the period October 1,2020-September 30,2021;
o Provide an Expenditure Report and certification of Local Operating Expennditrres for the period October 1,2020-
September 30,2021 only;
o Provide documentation showing that at least one hbrary,branch library or member Mxmy is open 40 hours or more each
week(excluding holidays or emergencies;between Sunday through Saturday,on a schedule determined by the lbrary
system)during the length of the agreemetrt;
o Provide the Certification ofCredentials for the Single Administrative Head;and
o Provide a Certification of Hours,Free Library Service and Access to Materials.
c) Grant finds shall be used for the operation and maintenance of the hbrazy.The allowable budget categories are:Personnel
Services(salaries,wages,and related employee benefits provided for all persons employed by the reporting entity whether on fi&
time,part-tune,temporary,or seasonal basis);Operating Expenses(expenditures for goods and services which primarily benefit
the current period and are not defined as personal services or capital outlays);Non-Fixed Capital Outlay(outlays for the
acquisition of or addition to fixed assets);and Other(other operating expenditure categories in the library budget).
2. Length of Agreement.This Agreement covens the period of October 1,2020 to June 30,2023,unless teminated in accordance with
the provisions of Section 28 of this Agreement.This period began with the start of the Grantee's second preceding fiscal year(October 1,
2020)and conchdes with the end ofthe State of Florida's current fiscal year(June 30,2023).
3. Expenditure of Grant Funds.Grant finds will be used to reimburse a portion of local finds expended by the Grantee during their
second preceding fiscal year(October 1,2020—September 30,2021)for the operation and maintenance of a library and shall not
exceed the armunnt specified in Attachnrrrt B.
4. Contract Adninistration.The parties are legally bound by the requirements ofthis agreement.Each party's contract manager,named
below,will be responsible for nmnitoring its perfomance under this Agreement and will be the official contact for each party.Any
notice(s)or other comnnications regarding this agreement shall be directed to or delivered to the other partys contract manager by
uttlorg the infor nation below.Arry change in the contact information below should be submitted m writing to the contract manager within
10 days ofthe change.
For the Division of library and Information Services:
Marian Deemy,Library ProgramAdnn>istrator
Florida Department of State
RA.Gray Building
Marl Station#9D
500 South Bronnough Street
Tallahassee,FL 32399-0250
Phone:850,245.6620
Email:nwian.deeney@dos.myflorida.com
For the Grantee:
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Anne Rice
Monroe County Public Library System
700 Fleming Street Key West Florida 33040
Phone:305.292.3594
Email• Rice-Anne@monroecou ty-lgov
5. Grant Payments.The total grant award shall not exceed the amount specified on the`Fiscal Year 2022-23 State Aid to Libraries Final
Grants"document(Attachment B),which shall be paid by the Division in consideration for the Grantee's min rrumperfonmrice as set
forth by the temns and conditions of this Agreement.Payment will bea fixed price in the amount of 100%of the grant award as specified in
Attachment B.Payment will be made in accordance with the completion of the Deliverables.
6. Electronic Payments.The Grantee can choose to use electronic finds transfer OTT)to receive grant payments.All grantees wishing to
receive their award through EFT mist submit a Vendor Direct Deposit Authorization form(farm number DFS-AI-26E,rev 6/2014),
incorporated by reference,to the Florida Department offinancial Services.If EFT has already been set up for your organization,you do
not need to subrri t another authorvation form unless you have changed bank accounts.To download this form visit
MI,p a „ L.,srrtir n/ .,A The farm also includes tools and infom>ationthat allow you to check on
payments.
7. Florida Substitute Form W-9.A completed Substitute Form W-9 is required from any entity that receives a payment from the State of
Florida that may be subject to 1099 reporting.The Departmen of finarncial Services(DFS)must have the correct Taxpayer Identification
Number(TIN)and other related information in order to report accurate tax information to the Irrtemal Revenue Service(IRS).To register
or access a Florida Substitute Form W-9 visit„j,h ,p,XJDE, o 0 M„a m mu;L A copy of the Grantee's Florida Substitute Form W 9
must be submitted by the Grantee to the Division before or with the executed Agreement.
8. Financial Consequences.The Department shall apply the following finarmcial consequences for failure to perform the n>inmnunlevel of
services required by this Agreement in accordance with Sections 215.971 and 287.058,Florida Statutes:
The Department shall require the return of the award in a prorated an omit based upon the percentage of time that the library failed to
perform the n*fmmm level of services.The prorated reduction wiIl be in the same percentage as the percentage of time that the library was
not providing rnininznn level of services.
9. Credit Line(s)to Acknowledge Grant Fundurg.The Division requires public acknowledgement of State Aid to Libraries Grant finding
for activities and publications supported by grant fiords.Any annoumcerrerrts,information,press releases,publications,brochures,videos,
webpages,programs,etc.,created as part of a State Aid to Libraries Grant project must include an acknowledgment that State Aid to
Libraries Grant funds were used to create them
Use the following text:
`°This project has been funded under the provisions of the State Aid to Libraries Grant program administered by the Florida Department
of State's Division of Ubrary and Infomnation Services."
10. Grant Expenditures.The Grantee agrees to expend all grant finds received under this agreement solely for the purposes for which they
were authorized and appropriated.Expendiftm shall be in compliance with the state guidelines for allowable project costs as outlined in
the Department of Financial Services'Reference Guide for State Expenditures(as ofAugust 2021),incorporated by reference,which are
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Grant finds may not be used for the purchase or construction of a library building or Enraty quarters.
11. Travel Expenses.The Gmntee mast pay any travel expenses,from grant or local matching fiords,in accordance to the provisions of
Section 112.061,Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs.In accordance with Section 215.971,Florida Statutes,the Grantee shall
refired to the State of Florida any balance of u nobligated finds which has been advanced or paid to the Grantee.In addition,fiords paid in
excess of the amount to which the recipient is entitled under the terns and conditions of the agreement must be refinded to the state
agency.Further,the reciprit may expend fiords only for allowable costs resulting from obligations incurred during the specified ageenrent
period.F.Venditunes of state financial assistance must be in compliance with the laws,rules and regulations applicable to expenditures of
State finds as outlined in the Department offirmancial Service's Reference Guide for State Expenditures(as ofAugust 2021)
lta: incorporated byreference.
13. Repayment.All refinds or repayments to be made to the Department under this agreement are to be made payable to the order of
"Department of State"and marled directly to the following address:Florida Deparhnent of State,Attention:Marian Deeney,Division of
Lubrary and Information Services,500 South Bronough Street,Marl Station#9D,Tallahassee,FL 32399.In accordance with Section
215.34(2),Florida Statutes,if a check or other draft is returned to the Departrnen t for collection,Recipient shall pay to the Department
a service fee of$15.00 or five percent(51/6)ofthe face armunt of the returned check or drag,whichever is greater.
14. Single Audit Act.Each Grantee,other than a Grantee that is a State agency,shall submit to an audit pursuant to Section 215.97,Florida
Statutes. See Attachrrent A for additional information regarding this requirement.If a Grantee is not required by law to conduct an audit
in accordance with the Florida Single Audit Act because it did not expend at least$750,000 in state financial assistance,it must submit a
Financial Report on its operations pursuant to Section 218.39,Florida Statutes within nine months of the close of its fiscal year.Audits
must be submitted on the DOS Grants System at
15. Retention of Accounting Records.Financial records,supporting docunnents,statistical records and all other records,including
electronic storage media perti nerrt to the Project,shall be retained for a period of five(5)fiscal years after the closeout of the grant and
release of the audit.If arty litigation or audit is initiated or claim made before the expiration of the five-year period,the records shall be
retained for five fiscal years after the litigation,audit or claimhas been resolved.
16. Obligation to Provide State Access to Grant Records.The Grantee must make all grant records of expenditures,copies of reports,
books,and related docunierrtation available to the Division or a duly authorized representative of the State of Florida for inspection at
reasonable times for the purpose ofmaking audits,examinations,excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records.The Division reserves the right to unilaterally cancel this Agreement in the
event that the Grantee refuses public access to all docunrnts or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119,Florida Statutes,known as the Florida Public Records Act.The Grantee mist immediately contact the
Division's Contract Manager for assistance if it receives a public records request related to this Agreement.
18. Noncompliance.Any Grantee that is not following Florida Statutes or rules,the terms of the grant agreement Florida Department of
State(DOS)policies and guidance,local policies,or other applicable law or that has not submitted required reports or satisfied other
adma»strative requirements for other Division ofLibrary and Information Services giants or grants from any other DOS Division win be in
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noncompliance status and subject to the DOS Grants Compliance Procedure.DOS Divisions include the Division ofArts and Culture,the
Division of Elections,the Division ofHistorical Resources and the Division ofLibiary and Information Services.Grant compliance issues
mnust be resolved before a grant award agreement may be executed and before grant payments for any DOS gum may be released.
19. Accounting Requirements.The Grantee mast maintain an accounting system that provides a complete record ofthe use of all grant
fiords as follows:
a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt,maintenance and
expenditure of state fivads;
b) Accounting records must adequately identify the sources and application of finds for all grant activities and mast classify and
identify grant fluids by using the same budget categories that were approved in the grant application.If Grantee's accounting
system accumulates data in a different format than the one in the grant application,subsidiary records mast document and
reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division;
c) An interest-bearing checking account or accounts in a state or fedeiaIly chartered institution may be used for revenues and
expenses described in the Scope of Work and detailed in the Estimated Project Budget;
d) The name of the accourt(s)mist include the grant award number;
e) The Grantee's accounting records mast have effective control over and accountability for all fiords,property and other assets;and
fl Accounting records mist be supported by source docuurientation and be in sufficient detail to allow for a proper pre-audit and
post-audit(such as invoices,bills and canceled checks).
20. Availability of State Rmds.The State of Florida's performance and obligation to pay under this Agreement are contingent upon an
annual appropriation by the Florida Legislature.In the event that the state fiends upon which this Ageenw is dependent are withdrawn,
this Ageemrent will be automatically ten prated and the Division shall have no fiuther liability to the Grantee beyond those atrrounts already
expended prior to the tenui ration date. Such termination will not affect the responsibility ofthe Grantee under this Agreement as to those
funds previously distributed.In the event of a state revenue shortfall,the total grant may be reduced accordingly.
21. Lobbying.The Grantee will not use any grant finds for lobbying the state legislature,the state judicial branch or any state agency.
22. Independent Contractor Status of Grantee.The Grantee,ifnot a state agency,agrees that its officers,agents and employees,in
performance of this Ageerrent,shall act in the capacity of independent contractors and not as officers,agents or employees ofthe state.
Tlne Grantee is not entitled to accrue any benefits of state employment,including retirement benefits and any other tights or privileges
connected with employment by the State of Florida.
23. Grantee's Subcontractors.The Grantee shall be responsible for all work perfomied and all expenses incurred in connection with this
Agreement.The Grantee may subcontract,as necessary,to perform the services and to provide commodities required by this Agreement.
The Division shall not be liable to any subcontractors)for any expenses or liabilities incurred under the Grantee's subcortrract(s),and the
Grantee shall be solely liable to its subcontractor(s)for all expenses and liabilities incurred under its subcontract(s).The Grantee must take
the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or
pernrtted to be agents,servants,joint venturers or partners ofthe Division
24. Liability.The Division will not assume any liability for the acts,omissions to act or negligence ofthe Giuntee,its agents,servants or
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employees;nor may the Grantee exclude liability for its own acts,omissions to act or negligence to the Division
a) The Grantee shall be responsible for clams of any mature,including but not limited to injury,death and property damage arising out
of activities related to this Agreement by the Grantee,its agents,ser mats,employees and subcontractors.The Grantee shall
indemnify and hold the Division harmless from any and all claims of airy nature and shall investigate all such claims at its own
expense.If the Grantee is governed by Section 768.28,Florida Statutes,it shall only be obligated in accordance with this
Section
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign nnnumity or increases the lnr its of its
liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees,interest,late charges or service fees,or cost of collection related to this
Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project.The Grantee
may subcontract as necessary to perform the services set forth in this Agreement,including entering into subcontracts with vendors
for services and corrrmdities,provided that such subcontract has been approved in writing by the Departtmit prior to its
execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any
expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Laws.The Grantee shall perform all acts required by this Agreement in strict confomrty with all applicable laws
and regulations of the local,state and federal law.For consequences ofnoncompliance,see Section 18,Noncompliance.
26. No Discrimination.The Grantee may not discrininate against any employee employed under this Agreement or against any applicant for
employment because ofrace,color,religion,gender,national origin,age,handicap,pregnancy or marital status.The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreement.
27. Breach of Agreement.The Division wig demand the return of grant fiords already received,w>71 withhold subsequent payments and/or
wift terminate this agreement if the Grantee imiproperly expends and manages grant fiods;fails to prepare,preserve or surrender records
required by this Agreement;or otherwise violates this Agreement.
28. Termination of Agreement The Division will terminate or end this Agreement ifthe Grantee fad to firtfill its obligations herein.In such
event,the Division wi71 provide the Grantee a notice of its violation by letter and shall give the Grantee Been(15)calendar days from the
date of receipt to cure its violation If the violation is not cued within the stated period,the Division wU terminate this Agreement.The
notice ofviolation letter shall be delivered to the Grantee's Contact Manager,personally,or marled to his/her specified address by a
method that provides proof of receipt.In the event that the Division terminates this Agreement,the Grantee shall be compensated for any
work completed in accordance with this Agreement prior to the notification of ter ination if the Division deems this reasonable under the
circumstances.Grant fiords previously advanced and not expended on work completed in accordance with this Agreement shall be
retuned to the Division,with interest,within thirty(30)days after termination of this Agreement.The Division does not waive any of its
rights to additional damages if grant funds are returned under this Section
29. Preservation of Remedies.No delay or omission to exercise any right,power or remedy accreting to either party upon breach or
violation by either party under this Agreement shall impair any such right,power or remedy of either party;nor shall such delay or omission
be constrred as a waiver of any such breach or default or any similar breach or default.
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30. Non-Assignment of Agreement The Grantee may not assign,sublicense or otherwise transfer its r4its,duties or obligations wader this
Agreement without the prior written consent ofthe Division,which shall not unreasonably be withheld.The agreement transferee mist
dermnstrate compliance with the requirements ofthe project.Ifthe Division approves a transfer ofthe Grantee's obligations,the Grantee
shall remain liable for all work perfornied and all expenses incurred in connection with this Agreement.In the event the Legislature
transfers the rights,duties and obligations of the Division to another governmental entity,pursuant to Section 20.06,Florida Statutes or
otherwise,the rights,duties and obligations under this Agreement shall be transferred to the succeeding govennrnental agency as if it was
the original party to this Agreement.
31. Required Procurement Procedures for Obtaining Goods and Services.The Grantee shall provide nnaxirnunopen competition when
procuring goods and services related to the grant-assisted project in accordance with Section 287.057,Florida Statutes.
a) Procuremernt of Goods and Services Not Exceeding$35,000.The Grantee mist use the applicable procurement method
described below.
1. Purchases Up to$2,500:Procurement ofgoods and services where individual purchases do not exceed$2,500 do not
require competition and may be conducted at the Grantee's discretion
2. Purchases or Contract Amounts Between$2,500 and$35,000:Goods and services costing between$2,500 and$35,000
require mfornnal competition and may be procured by purchase order,acceptance of vendor proposals or other
appropriate procurement document.
b) Procurement of Goods and Services Exceeding$35,000.Goods and services costing over$35,000 maybe procured by either
Formal hnvitation to Bid,Request for Proposals or Invitation to Negotiate and may be procured by purchase order,acceptance of
vendor proposals or other appropriate procurement document.
32. Conflicts of Interest The Grantee hereby certifies that it is cognizant ofthe prohibition ofcon$icts ofinterest described in Sections
112.311 through 112.326,Florida Statutes and afirrns that it will not enter into or maintain a business or other relationship with any
employee ofthe Deparhnent of State that would violate those provisions.The Grantee firther agrees to seek authorization from the
General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Fanployee
to avoid a potential violation of those statutes.
33. Binding of Successors.This Agreement shall bind the successors,assigns and legal representatives ofthe Grantee and ofany legal entity
that succeeds to the obligations ofthe Division of Library and hrfomnation Services.
34. Employment of Unauthorized Aliens.The employment of umu thorized aliens by the Grantee is considered a violation of Section 274A
(a)ofthe InT*ation and Nationality Act(8 USC 1324(a)(as ofApril 2019)),incorporated by reference. Ifthe Grantee knowingly
employs unauthorized aliens,such violation shall be cause for unilateral cancellation of this Agreement.
35. SeverabiW.If any term or provision ofthe Agreernent is found to be illegal and unenforceable,the remainder will remain in full force and
effect,and such term or provision shall be deerrod stricken
36. Americans with Disabilities Act All programs and facilities related to this Agreement mast meet the standards of Sections 553.501-
553.513,Florida Statutes and the Americans with Disabilities Act of 1990(i:�,jg:x iim(as o0amiary 2020)),incorporated by reference).
37. Governing Law.This Agreement shall be construcA performed and enforced in all respects in accordance with the laws and rules of
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Florida.Vemie or location for any legal action awkW order this Agreement will be m Leon County,Florida.
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a) Ibis Agwreat
b) Fbrida Sit*Auft Act Req&vnem(Auwhym A)
c) Fiscal Yew 2022-23 Staft Aid to Lbmies Fiml Gma(Aftacbmto B)
The Grariet hereby certilles dot they love read this eI Agreenzat aW va row*Vith am of its mq&vwrnb.
Grantee. Board of County Conwaissioners Department of State
of Monroe County,Florida
00i
BY"' .................. .................. By
Clw ofGwaniag&*ai O&Euxtanc Offi=
Amy L. Johnson,Director
Division of Library aW Info Services
Depaiftent of State, State of Florida
............I..........-.........M ........................................
Typed narne and tile
halt 20
................ L ..........................
X
14, 022 Date
N sj
Clert or Chieffimaxial Offi= Witness
Attest: Kevin Madok, Clerk
Pamela G. Hancock
S, A.0
........................................................
Date August 17,2022 Date
C=
Monroe County Attu mey's Office E2 CD
Approved for form and legal sufficiency
MoUly sVwd by Jun"R M
James D. Molenaar motenam, C 11
Date,2022.W.09 0929:57-N'W CD
James Molennar, Assistant County Attomey ro pspq
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENT
The administration ofresources awarded by the Depattrr=nt of State to the Grantee may be subject to audits and/or monitoring by the
Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200,Subpart F-Audit Requirements,and section 215.97,Florida
Statutes(F.S.),as revised(see Audits below), monitoring procedures may include,but not be linked to,on-site visits by Department of State
staff linked scope audits as defined by 2 CFR 2§200.425,or other procedures.By entering into this agreement,the recipient agrees to comply
and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State.hi the event the Department of State
determines that a limited scope audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the
Deparment of State staffto the recipient regarding such audit.The recipient finther agrees to con>ply and cooperate with any inspections,reviews,
investigations or audits deemed necessary by the Chief Financial Officer(CFO)or Auditor General
Audits
Part I: Federally Funded
This part is applicable ifthe recipient is a state or local govemiment or a nonprofit organization as defined in 2 CFR§200.90, §200.64,and
§200.70.
1. A recipient that expends$750,000 or more in federal awards in its fiscal year must have a single or program-specific audit conducted in
accordance with the provisions of 2 CFR 200,Subpart F-Audit Requirements.Exhibit 1 to this agreement lists the federal resources
awarded through the Department of State by this agreement.In determining the federal awards expended in its fiscal year,the recipient shall
consider all sources of federal awards,including federal resources received from the Department of State.The determination of amounts of
federal awards expended should be m accordance with the guidelines established by 2 CFR 200.502-503.An audit of the recipient
conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514,will meet the requirement ofthis Part.
2. For the audit requirements addressed in Part I,paragraph 1,the recipient shall fiil9l the requirements relative to auditee responsibilities as
provided in 2 CFR 200.508-512.
3. A recipient that expends less than$750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance
with the provisions of2 CFR 200,subpart F-Audit Requirements.Ifthe recipient expends less than$750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200,subpart F-Audit Requirements,the
cost ofthe audit mist be paid from nonfederal resources(ie.,the cost of such an audit nest be paid fromrecipierit resources obtained
from other than federal entities).
Part II: State Funded
Page:10
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This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2)F.S.
1. In the event that the recipient expends a total arrnount of state financial assistance equal to or in excess of$750,000 in any fiscal year of such
recipient(for fiscal years ending June 30,2017 and thereafter),the recipient must have a state single or project-specific audit for such fiscal
year in accordance with Section 215.97,F.S.;Rule Chapter 69I-5 F.A.C.,State Financial Assistance;and Chapters 10.550(local
govennnental entities)and 10.650(nonprofit and for--profit organizations),Rules ofthe Auditor General.EXHIBIT 1 to this agreement
indicates state financial assistance awarded through the Departnent of State by this agreement.In deternrining the state financial assistance
expended in its fiscal year,the recipient shall consider all sources of state financial assistance,including state financial assistance received
from the Department of State,other state agencies,and other nonstate entities.State financial assistance does not include federal direct or
pass-through awards and resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II,paragraph 1,the recipient shall ensure that the audit complies with the requirements of
Section 215.97(8),F.S This includes submission of a financial reporting package as defined by Section 215.97(2)F.S.,and Chapters
10.550(local govennnental entities)and 10.650(nonprofit and for-profit organizations),Rules ofthe Auditor Generat
3. Ifthe recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal years ending June 30,2017 and
thereafter),an audit conducted in accordance with the provisions of Section 215.97,F.S.,is not required.In the event that the recipient
expends less than$750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97,F.S.,the cost ofthe audit mist be paid fromthe nonstate entity's resources(ie.,the cost of such an audit
mist be paid from the recipient's resources obtained from other than State enrtities).
The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this agreerniennt and the interpretation
ofcompliance issues.
State ofFlorida Department Financial Services(Chief Financial Officer)
rState ofFlorida Legislature(Statutes,Legislation relating to the Florida Single Audit Act)
Part III: Report Submission
1. Copies ofreporting packages for audits conducted in accordance with 2 CFR 200,Subpart F-Audit Requirements,and required by
PART I of this agreement shall be submitted,when required by 2 CFR 200.512,by or on behalf ofthe recipient directly to each ofthe
follow*..
A. The Department of State via the DOS Grants System at
B. The Federal Audit Clearinghouse(FAC)as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required fonnnns for subnritting the single audit reporting package.Updates to the
location ofthe FAC and data entry system nnay be found at the OMB website.
2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf of the recipient directly to
each ofthe following
A. The Department of State via the DOS Dan is System at
Page:11
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B. The Auditor General's Office at the folbwinrg address:
Auditor General
Local Govemment Audits/342
Claude Pepper Bwldig,Room401
111 West Madison Street
Tallahassee,Florida 32399-1450
3, Any reports,management letter,or other infornution required to be submitted to the Department of State pursuant to this agreement shall
be submitted timely in accordance with 2 CFR 200.512,section 215.97 F.S. and Chapters 10.550(local govennmenital entities)and
10.650(nonprofit and for-profit organizations),Rules ofthe Auditor General,as applicable.
4. Recipients,when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200,
Subpart F-Audit Requirements or Chapters 10.550(local govennnental entities)and 10.650(nonprofit and for-profit orgmizations),
Rules ofthe Auditor General,should indicate the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
Part IV: Record Retention
1. The recipient shall retain sufficient records dermrntrating its compliance with the terms ofthe award(s)and this agreement for a period of
five years from the date the audit report is issued,and shall allow the Depar tinent of State,or its designee,the CFO,or Auditor General
access to such records upon request.The recipient shall ensure that audit working papers are made available to the Department of State,or
its designee,the CFO,or Auditor General upon request for a period of at least three years from the date the audit report is issued,unless
e)dended in writing by the Deparhnent of State.
Page:12
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EXHIBIT- 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four(State Project Compliance
Requirements)of the State Projects Compliance Supplement located at,q# �p� °./
......................
Page:13
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Attachment B
Fiscal Year 2022-23 State Aid to Libraries Final Grants
This table shows the final State Aid to Libraries grant amounts that each eligible
library will receive in 2022-23. For 2022-23,the available funding for State Aid
grants is$19,304,072,which is 11.8 percent of what would be required for full
funding.At this level, Operating Grants pay 1.87 cents on the dollar of expenditure
by a participating library during the second preceeding year.Operating Grants
total $11,330,640, Equalization Grants total $5,115,194 and Multicounty Grants total
$2,858,238.
OPERATING EQUALIZATION
COUNTY/MUNICIPALITY TOTAL GRANT
GRANT GRANT
ALACHUA COUNTY $326,866 N/A $326,866
BAKER COUNTY $2,797 $44,277 $47,074
BAY COUNTY $45,321 N/A $45,321
BRADFORD COUNTY $8,131 $257,542 $265,673
BREVARD COUNTY $351,386 N/A $351,386
BROWARD COUNTY $1,177,176 N/A $1,177,176
CALHOUN COUNTY $7,358 $235,404 $242,762
CHARLOTTE COUNTY $97,315 N/A $97,315
CITRUS COUNTY $67,177 N/A $67,177
CLAY COUNTY $69,601 N/A $69,601
COLLIER COUNTY $161,047 N/A $161,047
COLUMBIA COUNTY $18,837 $535,523 $554,360
DESOTO COUNTY $3,737 r $S8,4461 $62,183
DIXIE COUNTY $3,818 $121,8571 $125,675
DUVAL COUNTY $672,405 N/A $672,405
ESCAMBIA COUNTY $105,300 N/A $105,300
FLAGLER COUNTY $24,583 /A N $24,583
FRANKLIN COUNTY $4,600 $71,436 $76,036
GADSDEN COUNTY $111005 $345,564 $356,569
GILCHRIST COUNTY $3,017 $47,867 $50,884
GLADES COUNTY $1,530 $24,362 $25,892
GULF COUNTY $2,672 $41,715 $44,387
HAMILTON COUNTY $7,235 $229,553 $236,788
HARDEE COUNTY $3,188 $49,967 $53,155
HENDRY COUNTY $9,465 $146,898 $156,363
HERNANDO COUNTY $52,009 $535,523 $587,532
HIGHLANDS COUNTY $13,576 $200,066 $213,642
HILLSBOROUGH COUNTY $964,570 N/A $964,570
State Aid to Libraries Grant Agreement(Form DLIS/SA02) May 2023
Chapter 1B-2.011(2)(a), Florida Administrative Code,Effective 02-2022. Page 1 of 3
HOLMES COUNTY $1,557 $24,904 $26,461
INDIAN RIVER COUNTY $72,942 N/A $72,942
JACKSON COUNTY $7,357 $115,356 $122,713
JEFFERSON COUNTY $9,088 $289,576: $298,664
LAFAYETTE COUNTY $1,674 $53,668 $55,342
LAKE COUNTY $167,856 N/A $167,856
LEE COUNTY $544,603 N/A $544,603
LEON COUNTY $107,995 N/A $107,995
LEVY COUNTY $3,605 $56,101 $59,706
LIBERTY COUNTY $1,770 $56,748 $58,518
MADISON COUNTY $7,849 $249,763 $257,612
MANATEE COUNTY $141,492 N/A $141,492
MARION COUNTY $109,925 N/A $109,925
MARTIN COUNTY $88,833 N/A $88,833
MIAMI-DADE COUNTY $1,352,880 N/A $1,352,880'
MONROE COUNTY $59,164 N/A j $59,164
NASSAU COUNTY $32,256 N/A $32,256
OKALOOSA COUNTY $74,849 N/A $74,849
OKEECHOBEE COUNTY $7,980 $123,062 $131,042
ORANGE COUNTY $681,977 N/A $681,977
OSCEOLA COUNTY $140,099 N/A $140,099
PALM BEACH COUNTY $883,428 N/A $8831428
PASCO COUNTY $151,314 N/A $151,314
PINELLAS COUNTY $641,320 N/A $641,320
POLK COUNTY $249,929 N/A $249,929
PUTNAM COUNTY $10,437 $156,466 $166,903
SAINT JOHNS COUNTY $116,499 N/A $116,499
SAINT LUCIE COUNTY $100,096 N/A $100,096
SANTA ROSA COUNTY $41,703 N/A $41,703
SARASOTA COUNTY $246,456 N/A $246,456
SEMINOLE COUNTY $128,224 N/A $128,224
SUMTER COUNTY $57,894 N/A $57,894
SU WAN N EE COUNTY $25,545 $535,523 $561,068
TAYLOR COUNTY $3,695 $58,029 $61,724
UNION COUNTY $2,877 $92,223 $95,100
VOLUSIA COUNTY $341,790 N/A $341,790 j
WAKULLA COUNTY $6,878 $108,272 $115,150
State Aid to Libraries Grant Agreement(Form DLIS/SA02) May 2023
Chapter 1B-2.011(2)(a), Florida Administrative Code,Effective 02-2022. Page 2 of 3
WALTON COUNTY $18,918 N/A $18,918
WASHINGTON COUNTY $7,869 $249,503 $257,372
ALTAMONTE SPRINGS $8,517 N/A $8,517
BOYNTON BEACH $54,431 N/A $54,431
DELRAY BEACH $44,537 N/A' $44,537
H IALEAH $36,513 N/A $36,513
LAKE PARK $7,281 N/A $7,281
LAKE WORTH BEACH $8,694 N/A $8,694'
MAITLAN D $13,708 N/A $13,708
NEW PORT RICHEY $18,793 N/A $18,793
NORTH MIAMI $17,822 N/A $17,822
NORTH MIAMI BEACH $22,123 N/A $22,123
NORTH PALM BEACH $15,229 N/A $15,229
OAKLAND PARK $16,053 N/A $16,053
RIVIERA BEACH $19,078 N/A $19,078
SAN I BE L $36,082 N/A $36,082
WEST PALM BEACH $82,944 N/A $82,944
WILTON MANORS $11,382 N/A $11,382
WINTER PARK $51,108 N/A $51,108
Total $11,330,640 $5,115,194 $16,445,834
Multicounty Grants
HEARTLAND LIBRARY COOPERATIVE $450,000
NEW RIVER PUBLIC LIBRARY COOPERATIVE $323,680
NORTHWEST REGIONAL LIBRARY SYSTEM $350,000
PAL PUBLIC LIBRARY COOPERATIVE $350,000
PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM $336,853
SUWANNEE RIVER REGIONAL LIBRARY SYSTEM $350,000
THREE RIVERS REGIONAL LIBRARY SYSTEM $347,705
WILDERNESS COAST PUBLIC LIBRARIES $350,000
Total $2,858,238
Grand Tota I $19,304,072
State Aid to Libraries Grant Agreement (Form DLIS/SA02) May 2023
Chapter 1B-2.011(2)(a), Florida Administrative Code,Effective 02-2022. Page 3 of 3