Item C21
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 8/19/09
Division: Public Works
Bulk Item: Yes X No
Department:
Fleet Management
Staff Contact Person/Phone #: Roy Sanchez / 292-3572
AGENDA ITEM WORDING: Approval to award Public Works surplus items as described in
attached Recap of Bid Opening on July 30, 2009. (Items 1,2, 11, 12, 13, 14, 17, 18,20,21,22,23,24,
27,28, & 29).
ITEM BACKGROUND: All items were advertised per attached Recap of Bid Opening. The 16
(sixteen) highest bids received were determined acceptable.
PREVIOUS RELEVANT BOCC ACTION: At a previous meeting, the Board granted approval to
advertise for bids on surplus items, which is described here and on attachment.
CONTRACT/AGREEMENT CHANGES: N / A
STAFF RECOMMENDATIONS: Approval to award Public Works items to the highest bidders or to
the next acceptable highest bidder, should high bidder fail to complete transaction(s) after reasonable
notification and time limits.
TOTAL COST:
N/ A INDIRECT COST:
BUDGETED: Yes
No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:
N/A
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
AMOUNTPERMONTH_ Year
No
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 7/09
MEMORANDUM
TO:
FROM:
DATE:
RE: Agenda Submission / Information Memo
The attached BOCC agenda item is to award Public Works items to the highest bidder or
to the next highest and acceptable bidder should higher bidders fail to complete transactions after
reasonable notification and time limits.
After requesting and receiving BOCC approval to go out for bids, they were opened
7/30/09. (See attached Recap of Bid Opening)
After reviewing all bids, it was determined sixteen (16) of twenty nine (29) bids received
were acceptable.
The Fleet Management Department's recommendation is to award sixteen (16) of the
twenty nine (29) Public Works surplus items to the highest bidder or to the next highest and
acceptable bidder should higher bidders fail to complete transactions after reasonable notification
and time limits.
Thank you.
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