Item C17
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 16, 2009 Division: Employee Services
Bulk Item: Yes X No - Department: Risk Management
Staff Contact Person: Maria L. Slavik x3178
AGENDA ITEM WORDING: Approval to accept proposal from The Florida Municipal Insurance
Trust Agreement #386 to provide General Liability, Vehicle Liability and Public Officials/Employee
Practices Liability.
ITEM BACKGROUND: The policy provides insurance coverage for sums which the County may
become legally obligated to pay as a result of bodily injury, property damage, or personal injury arising
out of its operations. The policy also provides for reimbursement percentage of legal fees incurred in
the defense of criminal, civil or ethics proceedings.
PREVIOUS REVELANT BOCC ACTION: Coverage was previously bid in 2008.
CONTRACT/AGREEMENT CHANGES: This renewal represents a decrease of $9,034 (4%) over
last year's premium with the same coverage.
ST AFF RECOMMENDATIONS: Approval to accept proposal from Florida League of Cities at a
cost of $204,346 to be paid in quarterly installments.
TOTAL COST: $204,346 INDIRECT COST: BUDGETED: Yes X No -
COST TO COUNTY: $204,346 SOURCE OF FUNDS: Ad valorum
- -
REVENUE PRODUCING: Yes _ No -X. AMOUNT PER MONTH - Year
County AttiY O~ChaSing -
APPROVED BY: Risk Management_
DOCUMENT A TION: Included ~ Not Required _
DISPOSITION: AGENDA ITEM #
Revised 2/27/01
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #~
Contract with:FMIT #386 Effective Date: 1 0/1/2009
Expiration Date:9/30/20 10
Contract Purpose/Description:General Liability. Vehicle Liability and Public Official/Employee
Practice Liability Insurance Renewal.
Contract Manager:Maria Slavik 3178 Risk Management
(Name) (Ext.) (Department)
for BOCC meeting on Sentember 16 2009 Agenda Deadline: Sentember 1 2009
CONTRACT COSTS
Total Dollar Value of Contract: $204,346 Current Year Portion: $Q
Budgeted? Yesl8J NoD Account Codes: 503-08502-530-450-_
Grant: $ - - - -
- -----
County Match: $_ - - - -
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- - - -
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ADDITIONAL COSTS
Estimated Ongoing Costs: $ ~yr For: -
(Not included in dollar value above) (eg. maintenance, utilities,janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed ~er ~ I J - 0'7
Division Director 'S~ YesO NoGY g gD-(J7
Risk Mana~e~t 8'-M1 YesO NO: .
<6/2tlf-oj
o~B./puMa~~g ~~ YesD No -K~
County Attomey g~o'1 YesONoG ~ rl/-JP y.~
Comments:_
OMB Form Revised 9/11/95 MCP #2
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r BOAIW OF WL'iTY CO\IMISSIO'iERS
O,~~,T,Y ~O~~~~E ~.-- 'Tayof (;i~(Hg(~ ","t'Ugi'Ht. DiHtri(~t ~
""~ \fay"r PruT""1 S,lvia.l. \rllrphy. District S
Kim Wigingtoll, Di,trict 1
H,'ather Carruthe", District 3
\1ario DiG"lIl1aro, District r
(305) 2944641
Offiee of the EllIllloYt'e St'rvicH' Division Oirt'clor
The Historie (;ato Ggar Fa..tory
1100 Simonton Str..et, Suite 268
K..y West, FL :1:IOlO ~R~~
(305) 292-t458 - Phone
(305) 292-t564 - Fax
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TO: Board of County Commissioners
FROM: Teresa E. Aguiar, ?;~C--"
Employee Services Director
DATE: August 13,2009
SUBJ: Insurance Renewal- with FMIT (Florida Municipal Insurance Trust)
General and Vehicle Liability
This agenda item requests approval to renew with FMIT to provide General and Vehicle Liability
coverage at a premium of$204,346 to be paid in four quarterly payments. This policy was bid in 2008
and this is the first renewal of the policy. This policy includes the following coverages:
Premises and Operations Liability
Public Officials and Employment Practices Liability
Vehicle Liability and Physical Damage
The total premium has decreased 4% lower than what the County is
currently payin2 for the same covera2e.
This policy provides coverage for which the County may become legally obligated to pay as a result of
bodily injury, property damage, or personal injury arising out of its operations. In addition, the County
will be reimbursed a percentage of legal fees incurred by a public officer in defending any criminal, civil,
or ethics proceeding which is not otherwise covered by the policy.
It is therefore the recommendation that the Board approve the request to renew this policy with an
effective date of October 1, 2009 - September 30,2010. If you have any questions on this item, please
do not hesitate to contact me at X4458.
, .
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INTERISK CORPORA TION
Consultants 1111 North Westshore Boulevard
Suite 208
Risk Management Tampa, FL 33607-4711
Employee Benefits Phone (813) 287-1040
Facsimile (813) 287-1041
August 7, 2009
Ms. Maria Slavik, CPM
Risk Administrator
Monroe County
1100 Simonton St.
Suite 268
Key West, Florida 33040
Subject: Renewal Excess Liability Insurance with the Florida League of Cities
Dear Maria:
I have reviewed the renewal proposal of the County's Excess Liability insurance as submitted by the
Florida League of Cities. As in years past coverage is being proposed through the Florida Municipal
Insurance Trust (FMIT) and includes the following coverages:
~ General Liability
~ Automobile Liability
~ Automobile Physical Damage on scheduled Vehicles
~ Public Officials Liability
The current policy provides a per occurrence limit of $5 million subject to a $100,000 per claim self
insured retention. The term of the current policy is October I, 2008 to October I, 2009. The annual
premium of the current policy is $213,380.
The League has offered to renew the current policy for the period of October I, 2009 to October 1,20 I 0
with terms and conditions consistent with the current policy for an annual premium of$204,346. This
represents a reduction in the premium of$9,034 (4%). It is believed that this represents a favorable
renewal and it is recommended that Monroe County renew its Excess Liability insurance with the Florida
Municipal Trust as proposed by the Florida League of Cities.
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..
Please give me a call if you have any questions or wish to discuss this issue in more detail.
Cordially,
INTERISK CORPORATION
JA L.)~-
,.. /J Sidney G. Webber
CPCU, ARM
CC: Teresa Aguiar