Item C19
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 16, 2009 Division: _Employee Services
Bulk Item: Yes X No - Department: Employee Benefits
Staff Contact Person/Phone #: Maria Fernandez-Gonzalez, Ext. 4448
AGENDA ITEM WORDING: Approval to renew current policy for full-insured voluntary
vision benefits with Eye Med Vision Care for the period of January 1,2010 through December
31,2010 and waive purchasing policy in order to renew for a second consecutive term which will
run from January 1,2011 through December 31, 2011.
ITEM BACKGROUND: April 17, 2003 BOCC approved recommendation to make vision
benefits available through a fully-insured voluntary plan. BOCC approved completion of
application for fully-insured voluntary vision benefits through American General effective
January 1, 2004 at their October 15, 2003 meeting. BOCC approved renewal with American
General at the November 15, 2005 meeting for FY 05-06. BOCC approved renewal with
American General at the October 18, 2006 meeting for FY 06-07 and RFP to be done prior to
next renewal.
PREVIOUS RELEVANT BOCC ACTION: RFP done 2007 resulting in the approval of Eye Med
Vision Care by the BOCC for a two year policy term at the November 14,2007, effective January
1,2008.
CONTRACT/AGREEMENT CHANGES: Guaranteed rates for two years with no premium
increase effective January 1,2010.
ST AFF RECOMMENDATIONS: Approval
TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes - No -
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: N/A SOURCE OF FUNDS:
REVENUE PRODUCING: Yes_ No X ~~ AMOUNTPERMONTH_ Year_
APPROVED BY: County Atty 4 ~urChaSing_ Risk Management~
DOCUMENTATION: Included X Not Required_
DISPOSITION: AGENDA ITEM #
Revised 7/09
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BOARD OF COt:'IIJ;OmHSSJO~ERS
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(305) 294-4641
om.... of the Eml)loyee Services Dh-i"iolI Director
The lIistoric (;ato Cigar Fa(.tory
1100 SimontolI Street, Suite 268
Key West, Fl, :~;IOt.O
(305) 292-..t58 - Phone
(:105) 292- t5M - Fax
TO: Board of County Commissioners DATE: August 26, 2009
FROM: Teresa E. Aguiar,
Employee Services Director
SUBJ: Renewal of fully-insured voluntary vision benefits
This item requests approval to renew the County's vision benefit with Eye Med Vision Care for the
period of January 1, 20 I 0 to December 31, 2010 and waive purchasing policy in order to renew for a
second consecutive term which will run from January 1, 2011 - December 31, 2011. During 2011,
before the policy expires, we will bid this service in accordance with policy.
Eye Med has agreed to renew the current policy for an additional two years under the same terms and
conditions with no increase in premiums. This Company has provided excellent service and we are
confident that they will continue to do so.
If you have any questions on this item, please do not hesitate to contact me at X4458.
Ey:eMed
VISION CARE*
Maria Z. Fernandez-Gonzalez
Sr. Administrator, Benefits
Monroe County Board of County Commissioners
1100 Simonton St., Suite 2-268
Key West, FL 33040
Subject: Vision Care Benefit Renewal - January 1, 2010
Dear Maria,
Thank you for the opportunity to provide your employees with vision care benefits these
past two years. I know that your organization has been working with Mike Menzies on
renewing your employee and dependent vision benefit for Monroe County and provide
the best recommendations to you.
The recommendation that Mike Menzies presented to Monroe County Board of County
Commissioners is to extend your current vision plan for an additional twenty-four
months at the current rates. We are happy to offer your organization a rate guarantee
during this two-year time and we have received approval from our finance department
to support your renewal/benefit design.
We appreciate the opportunity to continue to partner with the Monroe County Board of
County Commissioners, its employees and dependents. Thank you for recognizing the
value and wellness benefits that our vision plan offers.
Please do not hesitate to contact me at 513-765-3343 If you have any questions or
concerns or if you would like to discuss other vision care options.
Sincerely,
~~
Nyla Snodgrass
Senior Manager Oient Services
4000 Luxottica Place
Mason, OH 45040
nsnodgra(6)eyemedvisioncare. com
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4000 luxottica Place' Mason, OH 45040' 513.765.6000
www.eyemed"isionGil€.<:om