Item C23
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 16, 2009 Division: Public Works
Bulk Item: Yes -1L No - Department: Facilities Maintenance
Staff Contact PersonlPhone #:John W. King/292-4531S\ L
AGENDA ITEM WORDING: Approval to reject bid and re-advertise for Ornamental Fencing at the
African Cemetery Memorial Project in Key West.
ITEM BACKGROUND: At the July 11,2007 DAC 1 meeting, the County's Facilities Maintenance
Department filed an application for a bricks and mortar capital projects grant. The purpose of the grant
was to construct a memorial on the site of the African Cemetery on Higgs Beach which contains the
remains of African slaves, freed at sea by the U.S. Coast Guard, who perished here while awaiting
transport back to Africa. The concept and design presented to DAC 1 at the July ll, 2007 meeting was
rendered by the African Cemetery Memorial Committee headed by Ms. Norma Jean Sawyer. DAC 1
approved an overall budget of$118, 500 for the project with $l5,000 of that for Artist Fees and
$10,000 for Project Coordination, Research and Expenses. The concept includes specific artist's
renderings and designs, including ornate fencing, concrete engravings, memorial plaques and artistic
renderings depicting the journey form Africa to the United States. Since the actual work itself involves
engraving of concrete, casting of plaques, etc., the County found it necessary to issue an RFP for the
actual concrete scoring and coloring work and ornamental fencing at the project site. The concrete
scoring is being now being completed. The bid for ornamental fence was opened on April 9, 2009 with
All Keys Welding, Inc. being the sole respondent proposing $l21,500.00. This amount was over
budget. The fencing design has now been re-worked and staff recommends re-bidding the fence-work.
PREVIOUS RELEVANT BOCC ACTION: On March 19, 2008, the BOCC approved entering into
an agreement with Professor Dinizula Gene Tinnie to assist the County with preparation of project
specifications and preparation of the RFP as well as work sequencing for this project. On July 15,
2009 the BOCC approved award of bid and entering into a contract with Carlos Delgado, dba Dega Art
Surfaces, LLC.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $600.00 avprox INDIRECT COST: BUDGETED: Yes -X-No -
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: same SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes - No X AMOUNT PER MONTH_ Year -
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _
DOCUMENTATION: Included X Not Required_
DISPOSITION: AGENDA ITEM #
Revised 7/09
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