Item C25
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September l6, 2009 Division: Public Works
Bulk Item: Yes --L No - Department: Correction Facilities
Staff Contact Person: Robert Stone / 289-6077
AGENDA ITEM WORDING: Approval to exercise the second renewal option of the contract with
Siemens Building Technologies, Inc. for the testing, certification, and maintenance of the Monroe
County Detention Center's fire alarm system, building automation system, and smoke control system;
the Sheriff's Administration Building's fire alarm system and building automation system; the Juvenile
Justice Center's fire alarm system and building automation system; and the Courthouse Annex's fire
alarm system.
ITEM BACKGROUND: The contract with Sie;: Building Technologies provides for three one-
year renewal options and an increase in quarterly yment in accordance with the percentage change in
the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as reported by the
U.S. Bureau of Labor Statistics at December 31 of the previous year of. 1 %.
PREVIOUS RELEVANT BOCC ACTION: On September 19,2007, the BOCC approved award of
bid and execute a new contract with Siemens Building Technologies, Inc.; on June 16, 2008, the
BOCC appr~d an amendment increasing the amount for additional services and repairs from $25,000
to $45,000. n September 17, 2008, the BOCC approved the first option to renew the contract with
Siemens Building Technology, Inc.
CONTRACT/AGREEMENT CHANGES: Contract renewal will commence October 1, 2009 and
terminate September 30, 2010; quarterly payments will increase by .1% CPI-U from $31,620.38
($126,481.52 annually) to $31,652.00 ($l26,608.00 annually).
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:$126,608.00+ INDIRECT COSTS BUDGETED: Yes --L No
Additional services not to exceed $45,000
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: same SOURCE OF FUNDS: Fines and Forfeitures
o 1 0-20505-530460
REVENUE PRODUCING: Yes AMOUNT PER MONTH_ Year
-
APPROVED BY: MB/Purchasing _ Risk Management _
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
ME M ORAND UM
DATE: August 1, 2009
TO: Dent Pierce, Division Director
Public Works
FROM: John W. King, Sr. Director
Lower Keys Operations
RE: Agenda Item - September 16, 2009 BOCC Meeting
Approval to Exercise 2nd Renewal Option to Agreement with
Siemens Building Technologies, Inc.
On September 19, 2007 the BOCC approved award of bid and execute a new contract with
Siemens Building Technologies, Inc. for the testing, certification, and maintenance of the Monroe
County Detention Center's fire alarm system, building automation system, and smoke control
system; the Sheriff's Administration Building's fire alarm system and building automation system;
the Juvenile Justice Center's fire alarm system and building automation system; the Courthouse
Annex's fire alarm system; and the Marathon Government Center's building automation system.
This contract provides for three one-year renewal options. The parties hereto want to exercise the
second option, commencing October 1,2009 and terminating September 30, 2010, with a quarterly
payment increase in accordance with the percentage change in the U.s. Department of Commerce
Consumer Price Index (CPI-U) for all Urban Consumers as reported by the U.S. Bureau of Labor
Statistics at December 31 of the previous year of .1 %, quarterly payments to increase from
$31,620.38, ($126,481.52 annually) to $31,652.00 ($126,608 annually).
I hereby recommend approval of this second renewal option as described above with Siemens
Building Technologies, Inc.
JWK/jbw
Enclosures
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Siemens Building Tech / Contract # _ /
Effective Date: October 1, 2009 I
Expiration Date: September 30, 2010 /
Contract PurposelDeytription: ·
1 st Contract renewal for the testin , certification, and maintenance of the Detention
Center's fire alarm system, buildin automation s stem, and smoke control system; the
Juvenile Justice Center's fire alarm s stem and buildin automation s stem; the Sheriff
Administration Building's fire alarm system and building automation system, the Courthouse
Annex fire alarm s stem; and Marathon Government Center's buildin automation s stem.
Contract Manager: Jo B. Walters 4549 Facilities Maint/Sto #1
(Name) (Ext.) (Department/Stop #)
for BOCC meetin on 09/16/09 / A enda Deadline: 09/01/09
fONTRACT COSTS
Total Dollar Value of Contract: $ 126,608.00 + <;urrent Year Portion: $ -0-
repairs n/t/e /. /'
$45,000
Budgeted? Yes[';8J No D Account Codes: l01-20505-530-340-_
Grant: $ N/A _-_-_-_-_
CountyMatch:$ N/A _-_-_-_-_
- - - -
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ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed...-.<'" b ~er
Division Director - YesO NoLJ l'D. v: _ -.
RiskManage1ent ~i(-ij/ YesD Nd. . -
~~4\OCf \tf) ~ d IIA I -r
O.M.B./Purchasing ~0'1 YesD No[J
County Attorney ~ ~9. Y esD No~
Comments:
OMB Form Revised 2/27/01 MCP #2
~nd RENEWAL AGREEMENT
(TESTING, CERTIFICATION, AND MAINTENANCE: MONROE COUNTY
DETENTION CENTER: FIRE ALARM SYSTEM, APOGEE BUILDING
AUTOMA TION SYSTEM (HV AC), AND SMOKE CONTROL SYSTEM; SHERIFF'S
ADMINISTRA TION BUILDING: FIRE ALARM SYSTEM AND BUILDING
AUTOMA TION SYSTEM (HV AC); KEY WEST COURTHOUSE ANNEX: FIRE
ALARM SYSTEM; MONROE COUNTY JUVENILE JUSTICE BUILDING: FIRE
ALARM SYSTEM AND BUILDING AUTOMATION SYSTEM; MONROE COUNTY
(MARA THON) GOVERNMENT CENTER: BUILDING AUTOMATION SYSTEM,
MONROE COUNTY, FLORIDA)
THIS AGREEMENT hereinafter "Agreement" is made and entered into this_
day of , 2009, between MONROE COUNTY (hereinafter "County" or
"Owner"), a political subdivision of the State of Florida, whose address is 1100 Simonton
Street, Key West FL, 33040 and SIEMENS BUILDING TECHNOLOGIES, INC.
("CONTRACTOR"), a Florida corporation, whose address is 10111 Business Drive,
Miramar, FL 33025.
WHEREAS, the parties hereto did on September 19, 2007 enter into a testing,
certifications and maintenance agreement (hereinafter "Original Agreement"); and
WHEREAS, the parties hereto did on May 21, 2008 enter into a contract
amendment to increase the contract amount for additional repair and maintenance
services from $25,000 to $45,000; and
WHEREAS, the parties hereto did on September 17, 2008, entered into the first /
renewal of the original agreement; and
WHEREAS, the parties have found the Original Agreement to be mutually
beneficial; and
/ WHEREAS, both parties find that it would be mutually beneficial to enter into
this 2nd renewal agreement; now therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as follows:
I. In accordance with Paragraph 4 of the Original Agreement, the County
exercises the second option to renew the Original Agreement for a (I) one-
year term. This term will commence on October 1, 2009 and terminate
September 30,2010; and
2. The amount shall be adjusted in accordance with the percentage change in
the U.S. Department of Commerce Consumer Price Index (CPI-U) for all
Urban Consumers as reported by the U.S. Bureau of Labor Statistics at
December 31 of the previous year of .1 %, with quarterly payments
. . from $31,620.38, ($126,481.52 annually) to $31,652.00
increasing
($126,608.00 annually). )
I
3. In all other respects, the original agreement dated September 19, 2007, as
amended and renewed, remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
A TTEST: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
By By
Deputy Clerk Mayor
Date
SIEMENS BUILDING TECHNOLOGIES, INC.
By ~OjJ)1i)~t1
Title flKh--A I'I1f1rJAbBYL-
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