2022-46 DBE/ACDBE Program Update FY2023-2025 MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon Execution Task Order No. 2022 - 46
Client Project No. 404-630203-G1Q04 Engineer Project No. —EGXM7946
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 16, 2022 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized—EYW—DBE/ACDBE Program Update—FY 2023-2025
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 1 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$ 36.030.00
N/A , Other(Describe):
Schedule AIPAOVa FORM
Services may commence on Execution, o cAnc -..:_..... -
asa �sn o-sr ATTORNEY
Services will cease by 547 Days oats 7/31/23
Recommended by: Approved by:
7.31.2023 Ass t./Coun "Adminstr for D —
irect�ir of Airports Date:, ty a _ ate: 08.01.2023
CONSULTANT: JACOBS PROJECT MANAGEMENT CO
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File: MSTR APS—Monroe County
Page 1 of 1
Exhibit A- (2022 - 46)
Scope of Services
Monroe County Airports
Key West International Airport
EYW-DBE/ACDBE Program Update-FY 2023-2025
CQPF OF WQRK
Jacobs Project Management Company will provide the services as outlined in the Fee schedule
and in American Infrastructure Development, Inc. (AID), Inc's.Attachment F- Scope of Services.
Assumptions/Design Parameters
1. All work will be performed pursuant to the Master Agreement for Professional Services
between Project Management Co.and Monroe County, FL agreement signed between the
parties on February 16, 2022.
Page 1 of 1
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
EYW-DBE/ACDBE Program Update-FY 2023-2025
FEE SUMMARY
SASIC,SER' C- '
Hours Fee DBE AMOUNT
Article A:EYW-DBElACDBE Program Update 36 $ 5,792
Total Basic Services Lump um Fee $ 5,792
,5PECIALLEav-1c.0 Hours Fee DBE AMOUNT
Article A:EYW-DBE/ACDBE Program Update
American Infrastructure Development,Inc.(AID) $ 30,238 $ 30,238
Total Special Services Lump Sum Fee $ 30,230 $ 30,238
TOTAL LUMP SUM PROJECT FEE 36 $ 36,030 $ 30,236 j
DBE Percentage 83.92%
ATTACHMENT F
SCOPE OF SERVICES AMERIGAN
INFRASTRUCTURE
OEVEI.OPMENT,INC.
TASK ORDER 1 - KEY WEST INTERNATIONAL AIRPORT (EYW)
DBE/ACDBE PROGRAM UPDATE (FISCAL YEAR 2023 — 2025)
Scope of Services
The purpose of this work assignment is to update the DBE Program to maintaining compliance with
federal grant assurances and remaining eligible for federal and state funding. Monroe County is the
Sponsor of Key West International (EYW) and must comply with all standards of Federal Code of
Regulations relating to the participation of socially and/or economically disadvantaged individuals or
organizations in the public procurement process. The US Department of Transportation's (DOT)
Disadvantaged Business Enterprise (DBE) program as outlined in 49 CFR Part 26 and the Airport
Concessions Disadvantaged Business Enterprise (ACDBE) as outlined in Part 23 provides a "vehicle for
increasing the participation of Minority Business Enterprises(MBE) in state and local procurement."Thus,
state and local transportation agencies which receive federal funding via the Federal Highway
Administration (FHWA), Federal Aviation Administration (FAA) and/or Federal Transit Administration
(FTA) are required to establish an approved DBE and ACDBE program, an annual goal, and project
specific goals in addition to providing post award oversight and recording actual DBE and ACDBE
participation which includes the annual submission of the Uniform Report of Actual DBE and ACDBE
Participation and DBE/ACDBE Contractor data.
Project Objective
The objective of this project is to update the existing DBE and ACDBE Programs to remain in full
compliance with DOT established rules and regulations regarding the DBE program outlined in 49 CFR
Part 26, in order to remain eligible for FAA Airport Improvement Program (AIP) and FDOT grant funding
for airport related projects. The purpose of the Program is to ensure that DBEs, as defined in both 49
CFR Part 26, have an equal opportunity to receive and participate in DOT-assisted contracts.
As such, AID will develop ACDBE and DBE Programs for EYW, which will accomplish the following:
• Ensure nondiscrimination in the award and administration of DOT assisted contracts.
• Create opportunities in which DBEs can compete fairly for DOT assisted contracts.
• Ensure the DBE program is narrowly tailored in accordance to applicable law.
• Ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to
participate as DBEs.
• Help remove barriers to participation of DBEs in DOT assisted contracts.
• Provide post award oversight and increased recipient accountability with regard to DBE
participation.
• Assist in the development of firms that can compete successfully in the marketplace outside the
DBE program.
It is important to note that both the Airport ACDBE and DBE Programs and established goals are based
on planned airport projects likely to obtain FAA and Department of Transportation (DOT) Aviation Office
funding only. Goals established here do not reflect the likely DBE participation associated with non-
airport related projects. Separate goals and contract requirements are established based upon each
operating administration's anticipated funding and likely projects. Therefore, the goals created in this
document cannot and should not be used to establish the DBE or ACDBE requirements for planned
Federal Highway Administration or Federal Transit Administration funded projects.
DBE/ACDBE Program Update— Key West International Airport(EYW)
ATTACHMENT F doz
SCOPE OF SERVICES AMEAKAN1
INFRASTRUCTURE
Disadvantaged Business Enterprise (DBE) and Airport Concessions DBE Programs
Airports that anticipate federal funding must submit an updated DBE Program to include the revised
projects, contract, and overall, three (3) year goal calculations to their respective FAA Civil Rights Office
for review and approval. Therefore, the tasks and elements included herein are to provide compliance
with regulations and assurances outlined in 49 CFR Part 26.
TASK 1.1: Coordination and Data Collection
Data collection will include historical DBE and non-DBE participation at the Airport, other public airports
within the established market area, local and regional disparity study data, as well as local and regional
small business enterprise information. AID will work with Airport staff to identify and prioritize planned
development and anticipated funding at the airport.
To establish the three(3)year DBE and ACDBE project goals, AID will need to collect information related
to planned development, which is likely to occur at the airport during fiscal years (FYs) 2023 through
2025, wherein Federal and State funding are anticipated. This will require meetings/conference calls
with Airport staff, the FAA Airport District Office (ADO), and the DOT staff, as well as current
consultants/contractors to determine project priorities and likely funding. It is important to note that DBE
and ACDBE participation is required for all federal grant funding that exceeds $250,000 in a given fiscal
year, whether provided through the FAA AIP program or through a State Program. All airport projects
are likely to receive DOT funding, either in conjunction with FAA AIP funding or DOT only funding that
exceeds the established $250,000 threshold, are to be evaluated as part of the DBE program.
TASK 1.2: Community Outreach/Public Participation
FAA Civil Rights has placed additional effort on public participation and outreach as detailed in Section
26.45(g) especially for those regions, which have not recently completed a disparity study. Therefore,
AID will review any DBE outreach programs provided by the Owner and the Airport, as well as review
any local disparity studies, if available. AID will also consult with minority, women's, and small business
general contractors, community organizations, universities, business assistance centers, and other
officials and organizations, including the FDOT and Monroe County, to obtain data related to the
availability of business opportunities, potential impediments to participation, as well as the Sponsor's
efforts to establish a level playing field for DBE participation on airport-related projects.
Upon establishing the draft DBE overall three (3) year goal including anticipated race/gender conscious
and race/gender neutral participation and the small business enterprise program including small business
set-aside recommendations, this information along with the methodologies used will be submitted to
various local and regional disadvantaged and small business organizations to determine if additional
adjustments to the DBE goal and associated methodologies is required to reflect current conditions.
An interactive exchange is required as part of this effort; therefore, once a draft program and goals are
developed, AID will conduct calls or transmit emails prior to the 30-day review period with the local
organizations to obtain public input on the process and to identify any issues which may negatively impact
small businesses from participating on airport projects.
Task 1.3: Update the DBE/ACDBE Plan
This task includes updating polices and program documents previously prepared to reflect any significant
changes to the program based on federally mandated guidelines.
DBE/ACDBE Program Update— Key West International Airport (EYW)
ATTACHMENT F
SCOPE OF SERVICES AMERICAN
INFRASTRUCTURE
DEVELOPMENT,INC.
Task 1.4: Establish Overall three (3) year ACDBE/DBE Goal, including Race-Neutral
and Race Conscious Participation
This task includes the evaluation of the overall ACDBE Rental Car and Concessions goal and the DBE
construction goal for federally funded DOT assisted contracts for fiscal years 2023 through 2025,
including that projection of the overall goal and associated fees likely to be met through race/gender
neutral and race/gender conscious means. The establishment of the three (3) year overall goal including
anticipated race/gender-neutral and conscious participation is to be based upon the three-year average
of each calculated average annual goal. The establishment of the annual goal will be determined based
upon the established project goals.
TASK 1.5: Reports Preparation, Review and Submittal
This task includes the preparation of a draft ACDBE and DBE Programs including DBE Goal Report for
FYs 2024 through 2027, letters and comments received from minority, women, small business, and other
related organizations, copies of the Sponsor's organizational chart, a list of relevant DBE contractors
within the established market, in addition to all required legal paperwork and contract clauses for Sponsor
and public review. The ACDBE and DBE Program, goals, methods of attainment and other portions of
the DBE program are subject to revision following a 30-day public review and comment period that will
commence with the draft publication and advertisement of the plan. Following the 30-day review process,
any comments will be addressed and incorporated and a revised plan including goals will be submitted
to the Airport's DBE Liaison and FAA Civil Rights Office for final approval.
TASK 1.6: Client and Agency Follow-up Coordination
Following submittal of the report to the Sponsor and FAA, AID will contact the FAA approximately 60
days following the submittal to address any concerns or issues and obtain final FAA approval. An
electronic version of the final report will be maintained at AID's Tampa, FL office.
DELIVERABLES
Deliverables will be provided in PDF and transferred via email to Airport/Jacobs.
Deliverables include:
a) Preliminary Draft DBE Policy/Program and Goal Methodology for FY2023-FY 2025;
b) Preliminary Draft ACDBE Policy/Program and Goal Methodology for FY2023-FY
c) 2025;
d) Draft DBE Policy/Program and Goal Methodology for FY2023-FY 2025;
e) Draft ACDBE Policy/Program and Goal Methodology for FY2023-FY2025;
f) Final DBE Policy/Program and Goal Methodology for FY2023-FY 2025; and
g) Final ACDBE Policy/Program and Goal Methodology for FY2023-FY 2025.
DBE/ACDBE Program Update— Key West International Airport (EYW)
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