Item Q1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: September 2, 2009
SUBJECT: Monthly Activity Report for August, 2009
______________________________________________________________________________
MONTHLY ACTIVITY REPORT AUGUST, 2009
KEY WEST AIRPORT
The FDOT presented the airport the award for the Commercial Service Airport
Project of the Year for 2009 for our new terminal complex. The ceremony took
place at the Florida Airports Council annual conference in Miami Beach.
The FAA has given us a grant for $2.5 Million to sound proof the last of our
approved homes in our Noise Insulation Program. These homes will bring the
total to more than 300 completions over the last nine years.
We have applied for a US DOT Small Community Air Service Development
grant to attract low cost air carriers to Key West International Airport. So far we
have interest from Air Tran and Spirit Airlines.
MARATHON AIRPORT
Joint Participation Agreement (JPA) with Florida Department of Transportation
was approved by BOCC and has been executed for the purchase of Airport
Rescue Fire Fighting (ARFF) Vehicle and Equipment.
Specifications for ARFF Vehicle and Equipment are being developed in
cooperation with City of Marathon Fire Rescue Department and will be advertised
for competitive bids.
Air Operations Area (AOA) Non-Movement Area Training Program
implementation is on-going.
Initial and recurrent training classes associated and/or related to FAR Part 139
operations and certification are on-going.
Several construction and operations related projects continue to be in various
stages of completion at the airport including:
HMGP Wind Retrofit (Hurricane Shutter) Project: installation of motorized roll-
down shutters on storefront windows has begun; a Notice of Calling for Sealed
Bids is being advertised for shutters for remaining windows.
Perimeter fence & gates installations have been completed.
Construction of generator building and electrical vault has been completed.
Passenger Terminal HVAC system components have been ordered by contractor.
1
FAA Grant has been approved by BOCC for funding of the Environmental
Assessment associated with the runway extension and runway relocation
proposals.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
EAP monthly bulletin
Working Wellness Newsletter
Human Resources:
Updated 7 job descriptions
II. Turnover Numbers To Date:
August 2009 Turnover: .20% Turnover as of August 2009: 6% Turnover as of last
August 2008: 14.96%
Resignations: 1 Terminations: 0 Retired: 0 Deceased: 0 Layoffs: 0
III. Major Activities/Meetings:
Division Director attended HR Florida Conference as local chapter (FLKSHRM)
Ambassador
Human Resources
Held 1 Unemployment Hearing
Met with Teamsters to resolve Grievance
Personnel Policy Board annual Committee meeting.
IAFF Negotiations
Teamsters Negotiations
Risk
Met with representative from Lexington Insurance Company to review four
insured locations.
Performed Safety inspection of MCSO Administration Building with Bob
Stone.
Benefits (Group/Workers Comp)
Wkrs Comp TPA & Excess Carrier bids reviewed
KPHA Quarterly meeting held. EAP representatives now participating in
meeting.
Safety
No major activities.
BUDGET & FINANCE
Budget Analysts:
Reviewed Fund Balances for several funds. This review included updating
revenue collections and expenditures. I have
Updated the FY10 budget for the Solid Waste Fund 414 and determined to
leave the FY10 Road & Bridge Fund 102 the same.
2
Updating the Capital Project schedule with project rollover requests from
Public Works, Project Mgmt. and Wastewater. This should be completed and
revised in time for the FY10 Tentative budget.
Reviewed Parks & Beaches Impact Fee Fund 131 for potential FY10 projects.
This will help reduce the FY10 Fund 147 Uninc. Parks & Beach budget.
Review grant contracts, process budget transfers, r
prepare/review September BOCC agenda packet before final submission
Estimate revenues, expenditures, and balance FY 2010 KW Airport funds.
Prepare resolutions, set-up new budget accounts and true-up GMD, Social
Services, and Airports grant revenue budgets.
Budget Transfers (Expenditure and Project transfers)
Reviewed all accounts and took action for insufficient funds in personal line
items.
Worked and processed Legal Aid contract renewal.
Prepare resolutions, set-up new grant budget accounts and true-up
Miscellaneous Fund, and Social Services grants revenue budget.
Balance and adjust FY10 Key West Airport budget.
Budget Transfers (Expenditure and Project transfers)
Reports Reviews a Balance Sheet by Fund Daily to verify all funds are
balanced.
Reports Monthly Expenditure Status Report and Expenditure Audit Trail
Report is printed and forwarded to Lower Keys AARP, Big Pine AARP and
Middle Keys AARP with an attached Memo outlining the available balance
remaining for this fiscal year.
Resolution budget transfers monthly (Expenditure, Revenue and Project
transfers)
Prep bills for Finance/Accts Payable
Prepares the Monthly Bank of America Purchasing Card bill for Finance.
(gathering signature approvals, travel exp reports, purchase receipts and
completed daily purchase card reports from each card holder that has made a
purchase in that month).
Reviewed Budget & Finance Contracts
Resolution data input and postings
Input each Resolution on the Schedule of Resolutions for the BOCC meeting
for that month.
Prepared gas/diesel billing for Finance
Prepared postage billing for Finance
Timesheets
Reviewed Travel Expense Reports, then forwarded to Finance.
Administered/changed card status for new Purchasing cards
Updated files for purchasing card holders
Prepares Suncom billings for Finance
Vendor setup preparation
Created purchase orders
3
Purchasing Department
Totals for the month of August 2009 are as follows:
Total purchase orders processed 264
Total orders placed for departments 60
Total orders entered for departments 55
Office Depot orders processed 55
Staples Orders processed 2
We opened 4 bids and processed another 4 which was average from the previous
months. Addendums entered 4, contracts reviewed 60, and bills paid 5, and voided 12
purchase orders. We also processed 1408 pieces of mail which was an increase from
previous months.
Grants Administration Department:
Completed final application process for final four 2010 regular JAG grant
applications, submitted hard copy packages to FDLE.
Contract Preparation, Approval and Execution for 2010 RSAT grant with
FDLE.
Contract Preparation and approval for 2010 RSAT grant with Care Center.
Contract Preparation, Approval and Execution for 2010 ARRA JAG with
FDLE.
Contract Preparation, Approval and Execution for 2010 ARRA JAG grant
with Care Center.
Reviewed, approved, processed invoices for all current HSO, HSAB, Byrne
and RSAT grants.
Modification of HSO contract language to reflect concerns regarding audit
Preparation of 2010 contracts for HSAB and BOCC-direct funded
organizations in preparation (36 contracts in total).
Preparation and approval of new resolution changing audit requirements in
Management of various issues related to 2009 HSO contracts.
2009 JAG grants: Completed quarterly programmatic and financial reports.
2009 RSAT grant: Completed quarterly programmatic and financial report.
2006 OJP LLEBG grant: Completed, updated financial reports.
2007 OJP LLEBG grant: Completed, updated financial reports.
Compilation and tracking of Recovery Act funds.
FEMA Storms Ike and Fay: Securing and tracking payments for various small
project PWs for Hurricane Ike and TS Fay. Continued communications with
State and FEMA officials to obligate balance of funds owed to County.
Continued communications with State on problem PWs.
FEMA: Wilma: Continued closeout work for Wilma PWs. Completed
closeout of last marine debris PW; and in process of closing out several
others.
FEMA: Dennis: Completed last PW for final closeout of Dennis (secured an
additional $147,000.) Responding to ongoing follow-up questions and
information requests from FEMA joint field office on closeouts of old marine
debris PWs.
4
COMMUNITY SUPPORT SERVICES
SOCIAL SERVICES DEPARTMENT (SSD)
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 7/21/09 8/20/09)
C-1 Congregate Meals totaled 1052 units this month, reflecting an increase in
mealsite attendance due to recent outreach efforts. The Big Pine mealsite is
scheduled to re-open in September which is expected to add significantly to the
units produced.
C-2 Home-Delivered Meals totaled 2502 units, a 10% increase over last month. New
clients continue to be added in the Middle and Upper Keys, eliminating any wait list
for clients with high nutrition eligibility scores.
In-Home Services (Information in this section is for the period 6/21/09 7/20/09)
III-B Screening and Assessment: 23 units this period, 111% year-to-date achieved,
52.66% overachieved. 47 clients on the waiting list.
III-B Homemaking: 286 units this period, 47% year-to-date achieved, 11.34%
underachieved. 55 clients on the waiting list.
III-B Personal Care: 242.75 units this period, 88.89% year-to-date achieved, 30.55%
overachieved. 21 clients on the waiting list.
We have spent $73,352.31, 66.95% of III-B funds, which is 8.61% overachieved. Two clients
have been terminated and two more clients will be transferred to Medicaid Waiver to
reduce this overachievement.
III-E Facility Respite: 253.25 units this period, 24.42% year-to-date achieved, 33.92%
underachieved. We will need to recruit more clients for this program or increase the
hours for existing clients.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for July 2009:
Case Management: 19.75 units for the month were produced;19.75 units year-to-
date.
Homemaking: 137.25 units for the month were produced; 137.25 units year-to
date.
Home-Delivered Meals: Monthly units were 205 meals; 205 meals year-to-date.
Personal Care: Monthly units were 12; 118.5 units year-to-date.
Overall Program Achievement was 6.65%, 1.61% underachieved.
CCE (Community Care for the Elderly) for the period 7/1/09 7/20/09 (beginning
of the contract year):
Case Management: 59.25 units for the period and 59.25 units year-to-date. 6%
achieved year-to-date. There are 82 clients on the waiting list.
5
Intake: 6.5 units achieved and 6.5 units year-to-date. 12.8% achieved year-to-
date.
Homemaking: 404.75 units for the period and 404.75 units year-to-date. 5%
achieved year-to-date. There are 75 clients on the waiting list.
Personal Care: 263.75 units for the period and 263.75 units year-to-date. 5%
achieved year-to-date. There are 34 clients on the waiting list.
Respite: 144.5 units for the period and 144.5 units year-to-date. 8.36% achieved
year to date. There are 10 clients on the waiting list.
CCE overall is at 5.17% achievement, 3.16% underachieved due to a short billing
period in the first month of the contract year.
7/20/09: 70 units
were produced in the period and 70 units year to date. 3% year-to-date achieved,
5.33% underachieved due to a short billing period in the first month of the
contract year. There are 6 clients on the wait list.
HCE (Home Care for the Elderly Program) for the period 7/16/09 - 8/15/09: 6.75
billable units this period, 16 billable units year-to-date. Current spending level
year to date is at 7.14%, 4.2% underachieved. We have requested that one person
be taken off the wait list.
Monroe County Transit (MCT)
Department Activity for August 2009
One-way trips provided:2007
Unduplicated clients served: 240
Special Needs Clients registered: 373
Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $2,139.55
Expenditures: $25,947.86
Percentage Spent Fiscal YTD: 76.9 %
Community Support Services (CSS) / Compliance
In the month of August 2009 we had:
15 New Welfare cases
436 Office visits
26 Home and field visits
Incoming calls + referrals Combined total [2,214]
We served (99) unduplicated Welfare client households
(15) New EHEAP cases. Total $ 3,952.21
Low Income Home Energy Assistance Grant Program cases totaling $ 17,200.00 71 -cases)
Low Income Crisis Assistance cases totaling $ 28,819.15 72-cases)
Spent in August: $ 46,019.15 143-cases
.
(158) cases peer reviewed by staff.- including paupers, & scripts
1 staff member attended the SHAL meeting in Key West on 8-29-09.
6
Temporary employment applications are being accepted for one LIHEAP position
open in Key West
Bayshore Manor (BSM)
private pay and twelve subsidized. BSM provided 439.75 hours of OA3E respite
care this month. Bayshore Manor has seven OA3E clients.
There are two clients on the wait list.
Revenue for August 2009 $30,423.35
Expenditures for the same period $47,891.55
Percentage of the budget spent year to date 84.11%
LIBRARY
Summer usage of Library services continued the trend toward new record figures:
total for the same month, and 370 new Library cards were issued, bringing the
total number of Monroe County Library cardholders to 40,995. Reference
questions rose by 9% over last year, totaling 7,724 for the month, and overall
Library visits also rose by 9%, with a total of 40,420 visitors using our services
onsite.
This was a last-minute initiative that proved extremely useful and much used by
our community. Summer leading lists were obtained from various Monroe County
schools and a virtual book display was created linking book jackets to the titles in
our online catalog. We definitely plan to offer this service again next summer.
Our summer reading programs, in concert with the State Library sponsored
Florida Library Youth Program, were again highly successful and widely popular.
Although the formats varied among branches, according to local preferences, the
results were uniformly rewarding: 54 programs were offered and nearly 2,900
participants responded to themes including storytelling, birds, art, music, dance,
and science. The attendees ranged from toddler to teen-age, and the books
reported as read by the attendees exceeded 4,000.
Library spending for the FY 2009 budget year remains on a pace with the year
discretionary funds are being used only for customary needs and basic operating
expenses, as we continue to use donations and State Aid funding to supplement
these requirements.
EXTENSION SERVICES
Number of services provided: 430 phone calls, 39 office visits, 21 visits to clients,
4 group teachings with 31 participants, 9 media submissions, and 292 bulletins
distributed. Total Budget for FY 08/09: $186,485.00; Year to Date Expenditures
and Encumbrances: $170,461.03; Remaining Balance: $16,023.97; Percentage of
budget spent and/or encumbered year to date: 91%.
The Extension Director participated in a two-day meeting of the Gulf of Mexico
Catch Working Group meeting in Tampa to review methodologies for comprising
the new NOAA guidelines for establishing allowable biological catch levels to
7
prevent overfishing that incorporate precautionary buffers based on various levels
The Environmental Horticulture Agent assisted Master Gardener Darrell Dye of
the Navy
landscaping project design. Four Master Gardeners volunteered with planting and
watering landscape beds for the project.
The Family, Youth, & Community Development Agent worked with teachers at
Coral Shores and Marathon High Schools to plan the High School Financial
Literacy Program which will be offered in seven classrooms this year. The Agent
also worked with Treasure Village Montessori and Plantation Key School
teachers to plan middle school student financial education programs, which will
be series-type programs similar to the high school program but with more age
appropriate material.
GROWTH MANAGEMENT
GMD COMPARATIVE REVENUE SUMMARY
Revenue Total Total Revenue Revenue Revenue %
Budget Revenue Revenue Ending Ending Ending Variance
FY 2009 Collected Collected August August 2008 August Revenue
in in FY 2007 2009 2007 Ending
FY 2008 August
2008
To
August
2009
Building $2,790,632 $2,857,684 $2,769,314 $2,325,792 $2,741,767* $2,359,001 -15%
Permit
Licenses &
Permits
Planning $430,000 $488,081 $532,000 $547,155 $630,421 $652,244 -13%
Department
Fees
Code $90,000 $110,412 $97,940 $267,914 $103,706 $85,343 + 258%
Enforcement
Fines &
Forfeits
renewal year, which generated an additional $129k.
These are the primary, customer driven revenues and do not include the revenues obtained by
taxes etc.
EXPENSES
Budget Total Total 2009 2008 2007
%
Variance
Expenses Expenses Expenses Expenses Expenses
Expenses
FY 2008 FY 2007 Ending Ending Ending
Ending
August August
August
August
2008
To
August
8
2009
Growth Mgmt. Admin. $916,526 $648,098 $1,637,473 $380,497 $689,765 $1,236,131
-55%
Building $2,434,746 $2,311,238 $2,299,758 $1,933,350 $2,015,794 $1,998,986
-4%
Code Enforcement $1,009,885 $894,006 $1,021,256 $860,863 $786,583 $923,335
+9%
Planning $1,149,516 $878,366 $1,333,008 $771,719 $791,481 $1,216,866 -2%
Environmental Resources $299,302 $330,016 $313,488 $241,508 $295,278 $278,238 -18%
Planning Commission $100,541 $88,345 $86,226 $74,500 $80,153 $76,773 -7%
Comprehensive Plan $358,400 $74,655 $290,478 $31,295 $45,679 $221,598 -31%
Geographic Info. (GIS) $314,133 $181,935 $310,576 $221,034 $148,339 $277,756 +149%
Marine Resources $55,051 $84,753 $235,623 $46,013 $76,580 $227,591 -40%
Pump Out Boat $68,587 $64,640 $48,275 $61,173 $56,775 $47,141 +8%
MARINE RESOURCES OFFICE
Marine Resources Functions:
Handled approximately 50 customer inquiries; performed 5 site visits
Drafted extension amendment to the CVA grant agreement for the
Pumpout Program
Removed 5 derelict vessels
Finalized mangrove trimming permit for Tarpon Creek.
Coordinated efforts with DCA and SFRPC regarding necessary revisions
to the Marina Siting Plan
Coordinated efforts with DEP and DOH on vessel pumpout facilities at
marinas with state regulated on-site wastewater systems
Coordinated efforts with FWC to have Monroe County participate in the
statewide Pilot Project addressing anchoring regulations
Held kickoff meeting with NOAA, DEP and USFWS regarding the
upcoming FWC Pilot Project and issues related to long-term anchoring in
the Key West area
Coordinated efforts with DEP and DOT on state leases for trap storage
areas throughout the Keys
Coordinated efforts with Engineering on the re-construction of the Sunset
Pt Park boat ramp
Coordinated efforts with PBS&J regarding inventorying anchored vessels
in the lower Keys
Prepared agenda and public notice for the September 1, 2009 Marine and
Port Advisory Committee meeting
Assisted Engineering on the closeout of the FEMA Project Worksheet for
Hurricane Wilma marine debris cleanup
Assisted the Building Dept in inspections on Cooks Island
Completed field surveys of all channel markers and regulatory buoys in
the middle Keys area for updating the FWC database
Prepared agenda items for the September BOCC meeting
Coordinated efforts with the Village of Islamorada regarding the
9
Vessel Pumpout Program Functions:
Pumped out 59 boats
Building Department
Number Of Permits 08/02/09-08/27/09
Apps Submitted 429
Permits Issued 365
Walk Thru 89
Cert Of Occupancy 11
Inspections
Total 1687
Average Per Day (20 Days) 84
ì×Ê øÓÉÙÓÌÐÓÎ× Building/Roofing 903
Electrical 238
Plumbing 307
Mechanical(A/C) 62
Gas 24
Plans Reviews
Total 2738
Average Per Day (20 Days) 137
ì×Ê øÓÉÙÓÌÐÓÎ× :Abo 267
Bio 82
Bio Pend ----
C.O. ----
Code Enf 2 12
Code Enf 3 4
Coord 74
Elect 57
Exam 136
Fema ----
File 3
Final 1
Fire 5
Flood 76
M-Storage 1
Mar-Bldg 378
Mech 25
N-Rogo -------
Official 4
Pending 22
Plan 30
Plumb 30
Ready 3
Rogo 1
Roof 1
S.I. Building 153
10
Track 2
Uk-Abo 153
Uk-Bio 92
Uk-Bldg 307
Uk-Code 13
Uk-Coord 241
Uk-Elect 29
Uk-Eng 3
Uk-Exam 147
Uk-File 11
Uk-Fire 41
Uk-Pending 34
Uk-Mech 19
Uk-Nrogo
Uk-Plan 67
Uk-Plumb 47
Uk-Roof 12
Uk-Ready 128
Uk-Rogo 2
Uk-Track 27
Planning And Environmental Resources Department
Current Planning Category
Appeal to Planning Commission in Progress 1
Appeal to Planning Commission in Progress 2
Appeal to DOAH in Progress 1
Alcoholic Beverage in Progress 1
Code Enforcement Referral (estimated at 1 per week per Current Planner (4) ) 16
Conditional Use, Major Permit in progress 7
Conditional Use, Minor, Permit issued 1
Conditional Use, Minor Permit in progress 2
Conditional Use, TDR Issued 1
Conditional Use, TDR in progress 1
Home Occupational Permits in progress 1
Road Abandonment applied 1
Road Abandonment in Progress 6
Setback Waiver Administrative in Progress
Variance, Administrative in progress 3
Variance, Planning Commission, in progress 1
Permits Reviewed & Processed 75
Vacation Rental applied 6
Vacation Rental issued 6
ROGO related applications
ROGO Exemptions Applied 3
11
ROGO Exemptions/Denials Issued 3
Customer Service
In-person inquiries estimated at 5 per day per planner (2) 300
Telephone inquiries estimated at 10 per planner (7) per day 2100
Email inquiries estimated at 5 per planner (7) per day 300
Request for Research Applications 2
Pre Application Conferences 1
Historic Preservation Committee Application 1
Comprehensive Planning Category
Meetings
DRC Meetings/5 agenda items 2
Meetings on Various planning related topics 10
Interviews
Planner Interviews 5
Researched:
FLUM amendment project for Land Steward 1
Researched & Learned
Project Management Software 1
Edited:
Public Facilities Capacity Report 1
rd
HCP-3 Annual Report 1
Edited and Submitted
Rockland Industrial Park Replat BOCC documents for August meeting 1
Edited and Mailed
Assisted:
Computer help for Staff(includes PowerPoint, Excel, Pentamation,& Alchemy) 1
City Planner with cell tower question 1
Attended
Toastmasters meeting 1
Computer software classes for permitting 1
Computer training 5
Wrote:
1
Draft of MDJ Investment Staff Report for DRC LUD 1
Draft of Lloyd Good Staff Report for DRC LUD amendment 1
1
Environmental Resources Performance Review
Administrative Relief/Beneficial Use Applications 1
Code Enforcement Referral 14
Conditional Use Application Review 4
Land Authority Referral 1
Permit Application Site Visit 108
12
Letter of ROGO Land Dedication 2
Other:
Army Corps of Engineers 2
Site Visits [Miscellaneous] 44
Written correspondence/ biological assessments
Administrative Relief/Beneficial Use 1
Vegetation Mitigation Letter 1
Code Enforcement Assessment Memo 8
Land Authority Assessment 1
GIS Map (assorted) 35
GOCEA Recording 1
Conditional Use Staff Report 2
Interagency Coordination (DEP, ACOE, FKEC, FL Park Serv., FWC) 14
Letter of Understanding 1
Other:
Pentamation Templates 3
Tier/ROGO Score Sheets 2
Permit Application Review/Assessment 135
Meetings & miscellaneous
DRC 2
Pre-Application-Assorted 1
Code Enforcement Hearing 1
Special Projects (Reverse Rogo) 2
Phone Calls (estimated 3 persons) 500
Front Counter Walk-in (estimated 3 persons) 225
Code Enforcement Department
Number of New Cases Opened 185
Number of Inspections completed 1744
Number of Cases Heard before Special Magistrate- 112
Fines Collected $ 44,323.02
After the Fact Fees Collected $ 6,576.00
Number of Contractor Citations Issued 12
Number of Contractor Citations Heard 4
Contractor Citations Paid $ Report not available
Flood insurance Inspection Fees Collected $ Report not available
Totals Collected $50, 899.02
13
EMERGENCY SERVICES
Fire Rescue
Interviewed twenty-
July. Three candidates were selected for current Fire Rescue vacancies, and
processing has begun for employment.
Collective bargaining session with IAFF 3909, August 24.
A neighborhood open house was conducted at Tavernier Fire Station 20 on
August 29
An emergency management conference call was held to review status of Storms
Ana, Bill and Claudette on August 17.
Training
Fire Fighter II class is on going, three days a week.
Conducted Span of Control and Accountability training.
Coordinated 12-Lead EKG and Strategy &Tactics I classes.
Attended the Pre-Construction meeting for Tanker 10.
Assisted with firefighter candidate interviews.
Fire Marshal
Reviewed numerous commercial plans for adherence to building and fire codes.
Investigated two trailer fires and one boat fire at a boat yard.
Completed Mariners Hospital fire inspection.
Attended the NFPA 13 Sprinkler Update Class.
Emergency Management
Conducted a County Shelter Task Force Meeting.
Met with Monroe County School District (MCSD) personnel, MCSD Attorney
and Monroe County Assistant Attorney, regarding the payment process for
Marathon High School Enhanced Hurricane Protection Area (EHPA) project (to
add a generator to the school gym) and the Inter Local Agreement to be presented
at the October 2009 BOCC meeting.
Attended Radiological Emergency Preparedness training at the Bureau of
Radiation Control on Radiological Detection Portal use and Radiological
Resources in Orlando.
Active participation in the H1N1 (Swine) flu local and regional discussion and
preparedness
Trauma Star
Community Education
LZ refresher training was completed for all fire stations within Monroe
Î
County by the Flight Team and Pilots.
Continuing Education for Flight Crew to maintain highest level of Patient Care
12 Lead EKG refresher training was provided
Î
Critical Care Patient Care Delivery
Through 8/31 @ 1200, 20 patients were transported in August.
Î
(12 Hospital to Hospital, 2 Stroke Alerts from scene, 2 Cardiac Alerts, 3
Trauma Alerts, 1 primary response to Boot Key). There were 5 additional
stand-bys for transport.
14
Upper Keys Health Care District
One patient was airlifted from the UKHCTD to Ryder Trauma Center.
An Advisory Board meeting was held on August 21.
PUBLIC WORKS
Pollution Control removed 33.66 tons of debris illegally dumped in the County
rights of way, and also collected 5.88 tons for other departments (5,520 lbs from
the Key West Garage; 1,760 lbs from Marathon Public Works; 1,140 lbs from the
Marathon Garage; and 3,340 lbs from the Key West Courthouse
g office
nd
space at the DJJ Building, 2 Floor, Stock Island
Facilities Maintenance staff along w/inmate trustees completed painting and
ronic fuel monitoring
system
Plantation Key fuel facility project began
Completed annual countywide refueling of emergency generator tanks
Improved process of tracking and notifying Departments of past due vehicle
inspections and maintenance
Overhead Rolling Door replacement at Marathon Garage and the Stock Island
Detention Facility 95% complete; grant reimbursement in progress
Received final inspection from the City o f KW for the new 90-ton chiller at the
DJJ building; project was approximately $10,000 under budget
Notice to proceed provided for the Marathon & PK Jail security fencing
improvement project
In-house staff completed EOC emergency back-up generator improvements along
with operational testing
Media room project at Marathon Government Center completed with the
exception of equipment
Contract executed for new convection steamer ovens for the Stock Island
Detention Facility
State Accreditation inspection was conducted and all correction facilities passed
with flying colors
Replaced a/c compressor at the Islamorada Library (under warranty)
Replaced decking on dock at Harry Harris Park
Installed parking bumpers, striped parking spaces and planted/trimmed trees at the
new PK Court House parking lot
Provided inspection coverage of the Key Largo Waste Water operations during
the absence of the Engineering Department inspector
Engineering Services:
Palm Drive Bridge Notice to Proceed and executed LAP Agreement received
from DOT on July 17, 2009. Revised construction documents were submitted to
DOT for review and approval. Project is currently being advertised for bids and
bid opening is scheduled for September 10, 2009.
15
Geiger Creek Bridge Project Construction documents revised and submitted to
DOT for review. Staff working on revising contract documents based on updated
information and requirements from the American Recovery and Reinvestment Act
(ARRA) stimulus program. Waiting for Notice to Proceed from DOT.
Stimulus Discretionary Grant Staff is preparing an application for an additional
$8,500,000 of transportation stimulus money that will be awarded on a
th
discretionary basis in February 2009. Application is due on September 15.
Hurricane Wilma 2005 Staff working with FEMA and Dept. of Emergency
Management to close out Marine Debris project worksheets from 2005. Staff
provided paperwork and back up for trap debris project close out. Anticipate
$499,000 additional reimbursement upon close out. (Ongoing)
Staff provided close out documentation to FEMA and DEM for Derelict Vessel
project worksheet close out on July 15th. Anticipate $260,000 additional
reimbursement from FEMA upon review of documentation. FEMA required
additional documentation from regulatory agencies prior to closing out PW.
Boca Chica Road Repair project (Hurricane Wilma) Second appeal for
additional funding for repairs was denied by FEMA on July 6, 2009. Staff will
revise construction documents and contact FEMA regarding proceeding with
approved repairs.
Hurricane Preparation 2009 Working with Department of Environmental
Protection (DEP) to obtain pre-approval letters for temporary debris sites. Drafted
memo to Administrator to obtain guidance on County plans for debris clearance
on non-county maintained roads.
South Florida Water Management District Grant 09 Staff preparing third
reimbursement request for stormwater grant money. Staff is identifying
stormwater grant opportunities for the FY2010 period and preparing grant
application.
Key Deer Sod Project Staff issued Ecoscapes a Notice to Proceed on June 26,
2009. Project cost will be $10,760.10. Work was completed and payment is being
processed. 50% of the project cost will be reimbursed by stormwater grant.
Request for Qualifications for Ongoing Engineering Services Responses to the
RFQ were opened on July 28, 2009. The County received forty- four responses. A
selection committee is reviewing the responses and has advertised the public
th
ranking meeting for September 28.
The Vandenburg Project staff reviewed two TDC contracts and the ILA
between the City of Key West and the County and provided memo to the City
regarding required paperwork for reimbursement of funds under the three
agreements. Ongoing work includes reviewing submittals from City of Key West.
(ongoing)
Duck Key Security Cameras Staff researched options for security systems for
Duck Key bridges. Staff briefed Mr. Tom Neville from Duck Key Security district
on various types of systems to obtain direction prior to proceeding. Ongoing work
includes obtaining consensus from Duck Key on type of system desired and
preparing RFQ to advertise for the project.
Duck Key Pedestrian Bridges Staff attended status meeting with Duck Key
residents on May 5, 2009 to discuss pedestrian bridges. Duck Key would like two
16
options for pedestrian bridges (county has provided one). County staff will
research issues such as vegetation trimming, power pole locations, etc. that will
impact bridge installation.
Big Coppitt Sewer Project Field inspection staff overseeing work on County roads
to insure adherence to County requirements. Road restoration and paving on the Boca
Chica/Geiger/Rockland Key sewer project is scheduled to begin in mid August.
Pigeon Key Ferry Service - Staff processes monthly invoices from ferry contractor
and prepares reimbursement requests to DOT for payment through Joint Participation
Agreement for ferry service funding. (ongoing)
FDOT Road Projects Staff reviewed construction plans and provided comment
letters and clear letters for DOT US 1 projects; provided 30% construction drawings
for Cudjoe Regional Transmission Main to DOT consultant for project coordination.
Staff attended final inspection of Big Coppitt Fire Station signal installation.
Street Light Survey Staff received updated list of lights in Upper Keys from FL
Keys Electric Coop; staff will review list and compare to invoices to check for
accuracy.
DOT Traffic Signal/Street Light Maintenance Agreements Staff is working with
DOT to include non DOT street lights on US 1 under the agreement for
reimbursement. (ongoing).
Lighting Task Force Engineering staff participated in the Lighting Task Force
meeting to look at new lighting technology for energy saving purposes. Participants
include Keys Energy and various municipalities. (ongoing).
Cudjoe Gardens Roads staff met with representatives of Cudjoe Gardens to discuss
feasibility of turning private roads over to the County. Staff is working with County
Attorney and homeowners to determine ownership and legal issues involved in
transfer. (ongoing).
FDOT Sign Permit Request staff is preparing a sign permit request to DOT for the
driveway connection for the Medical Examiners Building at the request of the
Overseas Heritage Trail Coordinator. (ongoing).
Ongoing Work -
staff communicating with DOT to obtain information on constructing a paved
Î
pathway on bayside of US 1 in Key Largo. (ongoing).
provided comments on 2 road abandonment applications to Planning
Î
department.
Staff reviewed and approved a right of way permit for ATT to place upgraded
Î
equipment on Right of Way..
General Right of Way permits reviewed - 5
Î
Right of way permits issued 5
Î
Right of way permits (work completed) inspected 6
Î
FKAA pavement cuts inspected - 3
Î
Staff handled various calls from public regarding wastewater assessment
Î
payoff, drainage and flooding complaints, miscellaneous sewer and road
inquiries, requests for street light installation, traffic signal timing
17
PROJECT MANAGEMENT
ADA Compliance Survey and Assessment Public review of the of the Evaluation
Assessments reports placed in the Key West Library, Marathon Library and Key
Largo Library is ongoing.
ADA Compliance Transition Plan Negotiations BOCC approved commencement of
negotiations with the number one ranked firm on 19AGU09. First negotiation
meeting held August 27, 2009. Staff compiling and providing to Bender &
Associates copies of county policy and procedures, program services, Evaluation and
Survey Assessment documents, etc. Vendor to submit project proposal to Project
Management September 2009.
Warranty Support to Public Works Staff continues to provide on-going warranty
support to Public Works for the Murray Nelson Government Center, the Freeman
Justice Center, Big Pine Park, and the Medical Examiner Facility.
Litigation Support to the County Attorney Office staff continues to provide on-
going litigation research, documents, and support for the Tavernier Fire Station,
Tropex v. Monroe County, Freeman Justice Center, Tower Group v. Monroe County
as well as Monroe County v. Gonzalez Architects
Freeman Justice Center Litigationlegal research and negotiations for a
Î
settlement agreement on-going. Draft agreement prepared by outside counsel
county
Î
due to design errors by architect forwarded to attorneys..
Tavernier Fire Station Litigation BOCC met in closed meeting on August
Î
company will reimburse county for lack of performance by Tropex
Construction.
Grant Research, application and administration ongoing process
ARRA Stimulus Fund Grant- Staff is actively researching and reviewing available
fund grants.
FEMA- ARRA Fire Station Construction Grants: Grant submitted on July 10,
Î
2009 is in peer and technical review process. Earliest notification of award of
funds will be late fall (November 2009).
Department of Energy-ARRA Energy Efficiency Initiative Grants. At the
Î
request of the GITF, staff researched requirements, availability, and
application deadlines for EEI grants
SFWMD Fund Grants FY2009 Progress reports and invoice reimbursement request
for $144,520.88 prepared by staff as per Agreement #4600001593-FY2009 for
stormwater work completed on the following county projects:
Big Pine Fire Station
Î
Key Deer Boulevard Sodding Project
Î
Lower Keys Wastewater Treatment Plant
Î
Key Largo Wastewater Treatment Plant.
Î
Duck Key Wastewater Treatment Plant
Î
Plantation Key Fuel Facility Project
Î
18
SFWMD Fund Grants FY2010 Staff creating budgets, scope of work and project
schedules to submit to SFWMD for stormwater drainage improvements grant funding
in FY2010
TDC Fund Grants Staff prepared and submitted applications for two projects which
have received first round DAC approval:
East Martello Tower- construction of emergency fire stairs and repair of
Î
interior access stairs
West Martello Tower - demolition and replacement of existing perimeter
Î
fencing
Staff is awaiting notification from the TDC of final ranking and award of grants.
TDC Grant Compliance Inspections and Pay Applications Review Inspections and
reviews for TDC projects were done on the following projects:
Western Union Schooner
Î
work is underway.
Botanical Gardens TDC project completed
Î
Tropic Cinema Renovation TDC project work has started, inspections and
Î
reviews on-going
Î
Marine Mammal Conservancy TDC project application review complete
Î
Butterfly Garden TDC project application review complete
Î
Sombrero Beach Playground Equipment Replacement TDC project
Î
application review complete
Tennessee Williams Theater Fire Curtain TDC project application review
Î
complete
Dolphin Research Center TDC project application review complete
Î
Marathon Community Theater TDC project application review complete
Î
Freeman Justice Center- All Construction Completed Close-Out Phase on-going
As-builts Drawings: Comparison by staff of the third revised set of security
Î
system as-builts is complete. Deficiencies and missing equipment found were
forwarded to Navarro Security System to meet contractual obligations to
provide completed security system and accurate as-built drawings.
Emergency Operations Center Marathon Airport
Design Development phase: A review meeting with the A/E and his
Î
consultants was held on August 6, 2009 at the A/E office to reiterate the
comments which included input from Emergency Management and Technical
Services were forwarded to the A/E on August 23, 2009. Review with
for a 380 agreement for a building height variance. The A/E has been advised
that future appeals for exceptions from County regulations must route through
Project Management. Per the Florida DEM review of the design development
phase, the design package is considered to have achieved the 50%
construction document milestone meeting the grant criteria milestone
schedule.
EOC Grant Reports and Reimbursements:
Î
19
HB7121Grant: Staff is awaiting payment of reimbursement request to
Federal HMGP Grant: Additional information and documents
provided. Staff is awaiting payment of reimbursement request for the
75% match submitted to the HMGP Grant Coordinator in the amount
of $9,035.96
Big Pine Key Fire Station Construction Complete- Close Out Phase
Substantial completion of project documented and approved by architect, contractor
and Project Management. Certificate of Occupancy issued August 10, 2009. Capt.
Steve Zavalney accepted keys and took possession of Fire Station #13 on August 14,
2009. Dedication ceremony date to be determined by Chief Callahan
SFWMD Grant Reports and Reimbursements: Staff has submitted progress
Î
report and reimbursement request for stormwater work completed.
Sunset Point Boat Ramp Notice to proceed issued August 1, 2009. Permitting
completed. Construction scheduled to start September 8, 2009 with substantial
completion approximately September 30, 2009.
FWC Grant Reports and Reimbursements: Staff submitted the required
Î
monthly progress report. Reimbursement request will be submitted at
completion of project.
RFQ-Continuing Contract for Architects/Engineers Opening date was August 25,
2009 with 26 responses received. Selection of Committee Members and delivery of
documents completed on August 27, 2009. Public Noticed Meeting is scheduled at
the Marathon Government Center on Friday, September 25, 2009 beginning at 9:00
AM
RFQ-Professional Engineering Services Opening date was July 28, 2009 with 44
responses received. Selection of Committee Members and delivery of document
completed on August 13, 2009. Public Notice Meeting is scheduled at the Gato
Building, Conference Rooms 2 and 3, on Monday, September 28, 2009 beginning at
9:00 AM.
Plantation Key Fueling Facility Construction started on August 24, 2009. As of
August 31, 2009 existing tanks have been removed and ground contamination appears
minimal. Storm drainage structures partially excavated and installed.
Hickory House RFP BOCC at August 19, 2009 meeting did not approve the only
proposal received. Staff awaiting direction regarding property studies and new RFP.
no change in the regulatory
aspects of permit compliance; ACOE compliance deadline is May 2010.
Conch Key Fire Station Permitting process continues in progress, with permit
application under review by the Building Department and USACOE and SFWMD
permits still pending.
Grant Submittal: Grant requesting a 50 % Federal match in the amount of
Î
$1,351,529 for the construction of the Conch Key Fire Station is in federal
review process.
Marathon Courthouse Renovations permit applications and submissions have
started. Bid documents are in process.
Stock Island Fire Station RFP is being prepared for approval by BOCC to advertise.
20
Grant Submittal: Grant requesting a 50 % Federal match in the amount of
Î
$2,122,069 for the construction of the Stock Island Fire Station is under
federal review process.
Stormwater Reviews Staff reviewed one stormwater submittal in August.
Higgs Beach Restroom Renovation Architect to be selected October 2009.
Higgs Beach Visitor Center Discussion to be scheduled with Higgs Beach
Committee
Projects On Hold
Public Works Rockland on hold.
Î
Jefferson B. Browne Building on hold.
Î
Old Tavernier School Town Meeting Hall on hold.
Î
TECHNICAL SERVICES
We completed 143 work orders for the month of August, gathered equipment and
prepared for new Pentamation training for Growth Management, migrated marathon file
servers to new SAN disks, upgraded backup software, updated public access computers
in libraries with new service pack and security updates, installed new IP phone service at
from 2004 and 2005, pushed out new Microsoft security updates and selected new
hosting solutions for our website.
VETERANS AFFAIRS
Clients Assisted: 1513
New Clients Assisted: 71
Field Visits 12
Benefits Delivery at Discharged 10
Van Clients Transported: 161
(to the VAMC, Miami as well as other Miami area hospitals, without incident)
The Veterans Affairs Department:
The financial data for the month of August $224,823.00 indicates the amount of new
revenue brought into Monroe County derived from claims for the entire department,
including Key Largo and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
21
11111
CARDENAS .4PARTNERSLLC
MEMORANDUM
TO: Monroe County Board of County Commissioners
FROM: Cardenas Partners LLC
DATE: September 16, 2009
Overview of Monthly Reports
OCARDENAS• .ARTNERSY_i:C:
CONGRESSIONAL CALENDAR:
The House of Representatives passed the FY2009 Omnibus (H.R. 1105) on February 25th
by a vote of 245-178. The bill was then received in the Senate and passed without
amendment by a voice vote on March 10th. The legislation contained the FY2009
appropriations for: Agriculture, Commerce-Justice-Science, Energy & Water, Financial
Services, Interior & Environment; Labor-HHS=Education, Legislative Branch, State &
Foreign Operations, and Transportation-HUD..
th
H.R. 1105 was signed into law by the President on March 11 . The funding secured in
the FY2009.appropriations;bill is as follows:
$2,392,000 for the Florida Keys Water Quality Improvements Program
This money was secured by Congresswoman Ileana Ros-Lehtinen.
FY2010 Appropriations Season:
Last month Cardenas Partners .LLC prepared and successfully submitted all three
appropriations requests for Monroe County for FY2010. Cardenas Partners LLC worked
closely with designated staff from the County to . develop a list of priorities for
appropriations funding requests. Forms were submitted to Congressman Mario Diaz-
Balart, Congresswoman Ileana Ros-Lehtinen, Senator Bill Nelson and Senator Mel
Martinez.
This month Cardenas Partners LLC has met with the appropriations staff members;
specifically, Sarah:Gamin from Congresswoman Ileana Ros-Lehtinen's office and Nilda
Pedrosa from Congressman Mario Diaz-Balart's office, to push for the inclusion of the
County's priorities in the FY2010 appropriations bill. The priorities include: 1.
Wastewater Infrastructure Improvements; 2:Bridge Repair Project; and 3. Emergency
Operations Center.
The deadline for submission by the Congressional offices is.April 3rd; Cardenas Partners
LLC will continue to be in contact with Congressional staff to make sure County projects
are submitted.
Cardenas Partners LLC has recommended a DC Fly-In for County officials in the coming
month in order to sit down with its Congressional delegation as well as certain
department officials regarding its priorities.
Clean Water State Revolving Fund:
The CWSRF program is a low-interest loan program for local government wastewater
and stormwater projects. Loans are made based on a federally-approved, competitive
priority system reflecting environmental and public health considerations and readiness-
11111
ARDENAS;*PARTNERS Li.c
to-proceed. Moneys are disbursed based on completed, invoiced work. Loans are
generally made for a 20-yearr term at interest rates at least 40%below rates.
EPA expects to award state capitalization grants by early April. Total Florida State
funding amount: $132.29 million.
Cardenas Partners LLC .met with Valerie.Johnson from the. Environmental Protection
Agency (EPA) to :discuss the Clean Water State Revolving fund. She addressed
questions regarding how to access funds as well:as the timeline that is expected once the
funds reach the state.
Drinking Water State Revolving Fund:
The DWSRF program is a low-interest loan program primarily for local government
drinking water projects. Loans are made based on a federally-approved, competitive
priority system reflecting public health and regulatory compliance considerations and
readiness-to-proceed. Moneys are disbursed based on completed, invoiced,work. Loans
are generally made for a 20-year term at interest rates 40%'below rates. Loan repayments
are returned ("revolve") to the program to make new loans,combining with any available
federal funds, state matching moneys (waived for ARRA), and interest earnings on the
SRF. Federal funds, including ARRA funds, are allotted to the states based on a formula
in federal regulations.
EPA expects to award state capitalization grants by early April, 2009. All funds must
obligated through construction contracts at the local government level no later than one
year after the effective date of the ARRA. The total Florida State budget amount: $88.07
million.
Cardenas Partners LLC met with Pete Mitchell and Susie Perez-Quinn from Senator
Nelson's office to discuss the option of obtaining funding for Monroe County through the
stimulus that goes directly to the County, not the Florida Keys Water Quality
Improvements Program (FKWQIP).
Cardenas Partners LLC has conducted a number of conference calls with Monroe County
officials regarding meetings that have taken place on behalf of the County concerning
stimulus dollars and to discuss the best course of action moving forward.
FY2010 Appropriations:
During the month of April, Members of the House and Senate Appropriations
Committees (and Subcommittees) began the behind-the-scenes work of: drafting the
appropriations bills for fiscal year 2010. Markups for all the appropriations bills are not
yet scheduled, but are expected in the coming months.
111PCAR.DE NAS•PARTNERS L1_i
Cardenas Partners LLC will certainly attend and monitor the Appropriations Committees'
markups for the appropriations bills which the firm has made funding requests on behalf
of Monroe County.
Throughout the month of April, Cardenas Partners LLC remained in close contact with
the offices of Congresswoman Ileana Ros-Lehtinen and Congressman Mario Diaz-Balart
regarding the progress of the FY2010 appropriations ro riations bills. At the end of April,Cardenas
Partners LLC gathered the list of which Member submitted which of the FY2010 funding
requests on behalf of Monroe County.
• Congresswoman Ileana Ros-Lehtinen submitted:
Emergency Operations Center
Homeland Security.bill
$3 million
- Wastewater Infrastructure Improvements
Interior& Environment bill
$10 million
- Bridge Repair Project
Transportation, Housing and Urban Development bill
$2 million
During the month of May,-Cardenas Partners LLC will plan and attend supplementary
meetings with appropriate House and Senate Committee Members (and staff) in order to
educate them about the County's requests and urge for their inclusion in this year's
appropriations bills.
2009 MONROE COUNTY.DC FLY-IN:
Throughout April, Cardenas Partners LLC worked diligently to assist in planning and
executing. the DC Fly-In for the Monroe County delegation that took place April 27th
through April 29th.
On April 20th, members of the Cardenas Partners LLC team participated in the second
conference call to plan the DC Fly-In. Cardenas Partners LLC scheduled the following
requested meetings:for the trip:
■ Spencer Wayne (Legislative Assistant to Senator Mel Martinez)
o Spencer handles Appropriations and Transportation issues for the Senator
o Topic: discussed Monroe County's.appropriations requests (Wastewater
Infrastructure: Improvements, Bridge Repair Project and the Emergency
Operations Center). Also discussed were the County's requests for the
Surface Transportation Reauthorization bill.
■ Congressman Mario Diaz-Balart and his Chief of Staff Nilda Pedrosa
CARDENAS• ..ARTNERS tLe,
o Topic: discussed Monroe County's appropriations requests (Wastewater
Infrastructure .Improvements, Bridge Repair Project and the. Emergency
Operations Center). Also discussed were the County's requests for the
Surface Transportation Reauthorization bill:
• Michael Blake, White House Office of Intergovernmental Affairs
o Lori Faeth from the Department of the Interior was also present
o Topic: The. need for federal funding for.Monroe County's wastewater
infrastructure
• Congresswoman Ileana Ros-Lehtinen and.her Legislative Director Sarah(Jamino
o Topic: discussed Monroe County's appropriations requests (Wastewater
Infrastructure Improvements, Bridge Repair Project and the Emergency
Operations Center).
o The Congresswoman was also thanked for her efforts in helping to secure
$25,408,000 in stimulus funds for the Florida Keys Water: Quality
Improvement Program through the Army Corp of Engineers.
• Senator Bill Nelson and his Chief of Staff Pete Mitchell
o Topic: discussed Monroe County's appropriations requests, specifically
Wastewater Infrastructure Improvements
o The Senator was also thanked for his efforts in helping to secure
$25,408,000 in stimulus funds for the Florida Keys Water Quality
Improvement Program through the Army Corp:of Engineers.
• Frank Walker(Federal Policy Advisor to Governor Charlie Crist)
o Frank handles environmental policy issues for the Governor
o Topic: Overview of visit, discussed the possibility of a 1 cent gas;tax to
pay for wastewater infrastructure improvements, the possibility of
designating Monroe County as a rural area to enable them to receive
grants from the State Clean Water Revolving Fund
During the month of May, Cardenas Partners: LLC will schedule and conduct
supplementary meetings with the appropriate staff from the House and Senate offices.
SURFACE TRANSPORTATION REAUTHORIZATION BILL:
Tn April, the House Transportation Committee Chairman, Congressman James Oberstar,
announced his intention to pass a Surface Transportation Reauthorization bill by:the
Memorial recess: This bill comes up every five years making it very important to make
..
sure requests are :submitted. The Committee provided guidance for Member High-
Priority Projects and set the Committee deadline as May 8th. Cardenas Partners LLC
worked with Monroe County staff to identify eligible projects and complete the necessary
forms.
Projects are required to show 80% identified financing. It was highly recommended that
projects were onlyrequested
where work could be completed. within the.authorization
time frame. All project requests were accompanied by a letter of support from a state or
local government or government agency to both the Committee on Transportation and
1111
CARDENAS.•PARTNERS
Infrastructure's Chairman and Ranking Member. All outside sources of financing
(Federal, state, local or private) had to be listed in:these letters and all projects are
required to have a public comment period (usually accomplished through environmental
assessment process). Projects should meet requirements under.US code and must comply
with highway and transit program objectives; museums, horse trails, historic battlefields
and other non-transportation projects will not be considered. All projects will be vetted
by the Federal DOT.
Monroe County submitted a total :of nine (9) projects to Congresswoman Ileana Ros-
Lehtinen's office as well as Congressman Mario Diaz-Balart's office. These projects..
were:
■ No Name.Key bridge
• Similar Sound bridge
• Tom's Harbor Channel bridge
■ . S.R. 940—Leg A bridge
• Card Sound bridge
• Truman Bridge .
■ Seaview Drive bridge
• Bimini:Drive bridge
■ Harbor Drive bridge
Cardenas Partners LLC will keep the County updated as this bill progresses.
STIMULUS UPDATE:
The American Recovery and,Reinvestment Act of 2009 authorized the General Services
Administration's (GSA) Public Building Service (PBS) to invest $5.55 billion in federal
public building projects. This includes $4.5 billion to transform federal facilities into
exemplary high-performance green buildings,$750 million to renovate and construct new.
federal offices and courthouses, and $300 million to construct and renovate border
stations. GSA recently submitted a list of proposed projects and cost estimates to
Congress. Buildings were selected based on the speed at which jobs could be created and
g g p
the magnitude of improved energy efficiency.
Florida will receive $168 million in federal stimulus money to pay for projects that
reduce energ
y use, greenhouse gas emissions and improve energy efficiency: The money
is being made available through the Energy Efficiency and Conservation Block Grant
(EECBG) program, which was signed into law in 2007. However, the program was not
funded until the American Recovery and Reinvestment Act of 2009 was signed into law.
The money will be allocated through grants to 17 counties ($74 million)., 69 cities ($64
million), two tribal governments ($243,000) and the governor's Energy Office ($30
million). In addition, the Energy Office will distribute $18 million in sub-grants — 60
4111
C:A R D E N A S•.PA RT N E:R S
percent of its federal allocation to smaller cities and counties that are ineligible for direct
formula grants.
FY2010 APPROPRIATIONS:
During the:month of May, Members of the House and Senate Appropriations Committees
(and Subcommittees) continued the work of drafting the appropriations bills for: fiscal
year 2010. Most of the subcommittees with the appropriate p jurisdiction have held J
preliminary hearings and received testimony from a variety of sources in order to educate
themselves on current issues and fundingrequests. Markups for all of the appropriations
u
q
bills are not yet scheduled, but are expected:in the coming months. Cardenas Partners
LLC will certainly attend and monitor the Appropriations Committees' markups for the
appropriations bills which the firm has made funding requests on behalf of Monroe
County.
Throughout the month of May, Cardenas Partners LLC remained in close contact with the
offices. of Congresswoman Ileana Ros-Lehtinen and Congressman Mario Diaz-Balart
regarding the progress of the FY2010 appropriations bills: House Appropriations leaders
expect to begin subcommittee markups when Congress returns the week of June 1. House
leaders want to pass all 12 fiscal 20.10 appropriations bills before the start of the August
recess, which would give them eight weeks, excluding the one-week July 4th recess.
FY2010 requests that have been submitted are as follows:
• Wastewater Infrastructure Improvements ($5,000,000) Senator Bill Nelson
• Emergency Operations Center ($3,000,000) Congresswoman Ileana Ros-
Lehtinen
• Bridge Repair Project($2,000,000)—Congresswoman Ileana Ros-Lehtinen
• Wastewater Infrastructure Improvements ($10,000,000) - Congresswoman Ileana
Ros-Lehtinen
SURFACE TRANSPORTATION REAUTHORIZATION BILL:
The current authorization that guides national.'transportation policy.was adopted in 2005.
and authorized $287 billion: The bill expires on Sept. 30, 2009.. In April, Cardenas
Partners LLC worked with Monroe County to submit nine (9) projects for the Surface
Transportation Reauthorization bill to Congressman Mario .Diaz-Balart and.
Congresswoman Ileana Ros-Lehtinen's offices. The following projects were submitted
in May as High-Priority Projects to the House Transportation and Infrastructure
Committee on behalf of the County:
Congresswoman Ileana Ros-Lehtinen:
-Monroe County Bridge Rehabilitation and Repair Projects: Amount- $3,633,800
For the following bridge repairs;No Name Key Bridge, Similar Sound Bridge, and Tom's
Harbor Channel Bridge.
IP CARDENASP. • A RTN E R S Lz,
Cardenas Partners.LLC will continue:to keep the County updated on the progress of this
bill.
2009. . MONROE COUNTY DC FLY-IN:
April 27th.through April 29th delegates from Monroe County flew to. DC for meetings
with their Congressional Representatives as well as staff from relevant Departments and
the White House to discuss the County's priorities.
As a follow up to the meetings Cardenas Partners LLC helped to draft and send thank you
letters. Cardenas Partners LLC also delivered Honorary Conch Certificates to. the
Congressmen/women, Senators and staff the delegation met with.
Cardenas Partners LLC has also followed up with Lori Faeth from the Department of
Interior regarding a point of contact within the DOI for the Coastal Barrier Relief System
(CBRS).
FY2010 APPROPRIATIONS:
Throughout June, Members of the House and Senate Appropriations Committees (and
Subcommittees) continued drafting the appropriations bills for fiscal year 2010-.: Most of
the subcommittees with the appropriate jurisdictions have held preliminary hearings and.
received testimony from a variety of sources in.order to educate themselves on current
issues and funding requests.
The following Monroe County request was included in the House Homeland Security
appropriations bill:
-Emergency Operations Center:$200,000
We look forward to seeing the remainder of the Committee Reports (including funded
projects) in the coming weeks, especially for the Transportation and Housing & Urban
Development Appropriations bill.
Cardenas Partners LLC will continue to monitor and update the County as the bills move
through committees.
HIGHWAY BILL UPDATE:
In June, Congressman Oberstar rolled out his blueprint for a six-year, $500 billion dollar
bill designed to overhaul the Department of Transportation (DOT), expedite projects,
coordinate planning for different modes of transportation and tie; federal funds; to..
measurable benchmarks. This came after DOT Secretary, Ray Lahood, proposed
enacting a short-term, 18-month reauthorization to ensure there is time to replenish the
Highway Trust Fund, which is scheduled to run a large deficit by the end of the current
authorization on September.30. ..
CARDENAS• ARTN ERS LL.c.
Congressman Oberstar has committed to get this bill passed and signed by the President
before the: September 30th deadline. The bill would provide roughly $450 billion for
surface transportation projects and an additional $50 billion for high-speed rail. With
Congress working on the 12 appropriations bills, healthcare reform and global warming
legislation this timeline seems unreachable.
Cardenas Partners LLC will keep the County updated as this bill moves through
Congress..
STIMULUS:
TIGER Grants
The stimulus appropriated $1.5 billion to the grant for investments in surface
transportation infrastructure. The deadline for submission is September 15, 2009. These
grants are to be awarded on a competitive basis for capital investments in surface
transportation projects that will have a significant impact on the Nation, a metropolitan
area or a region. This grant is called"TIGER Discretionary Grants".
Funds are awarded to State and local governments and eligible projects include:
-interstate rehabilitation .
-bridge replacement
-.seismic retrofit projects for bridges
road realignment
-public transportation projects
Further grant information is available at http://www.dot.gov/recovery/ost/
Monroe County was forwarded this information in early June and was encouraged to
apply.
Smart Grid Technologies and Electric Transmission Infrastructure
U.S. Energy Secretary Steven Chu announced this month that the Department of Energy
is soliciting applications for $3.9 billion in grants to:support efforts to modernize the
electric grid, allowing for greater. integration of renewable energy sources while
increasing.:the reliability, efficiency and security of the nation's transmission .and
distribution system, as part of the American Recovery and Reinvestment Act.
Secretary Chu announced the release of the final Funding Opportunity Announcements
(FOA) for$3.9 billion in Recovery Act funds. Approximately $3.3 billion for the Smart
Grid:Investment Grant Program and $615 million for smart grid demonstration projects
will e p develop and implement smart grid technologies across the country.
As part of the Smart Grid Investment Grant Program, DOE will provide cost-shared
grants to support -manufacturing, purchasing and installation of existing smart grid
technologies that can be deployed on a commercial scale. Funding under the Smart Grid
Demonstration Program will be used to.demonstrate how emerging technologies can be
111
: C.ARI ENAS:•.:AR'TN'ERSLT,.r
•
applied in innovative ways within the electric delivery system to provide integrated and
economically-feasible solutions.. The Investment Grant program is intended to enable
smart grid functions on the electric system as soon as possible, while the Demonstration
program is aimed at identifying and developing new and more cost-effective smart grid
equipment, tools, techniques, and system configurations that can significantly improve
upon today's technologies.
The final FOAs reflect the more than 600 comments: DOE received on the draft
previouslyannounced that while the maximum award
solicitations. The Department
limits for both programs were being increased, the Department will support projects of all
sizes: Under the final solicitations, the maximum award for the Smart Grid Investment
Grants will be $200 million; the maximum award for the Smart Grid Demonstrations will
be $100 million.
FY2010 APPROPRIATIONS:
Throughout July, Members of the House and Senate Appropriations Committees (and
Subcommittees) continued drafting the appropriations bills for fiscal year 2010. Most of
the subcommittees with the appropriate jurisdictions have held preliminary hearings and
received testimony from a variety of sources in order to educate themselves on current
issues and funding requests. Cardenas Partners monitored all of the scheduled
Appropriations markups for the House and Senate as well as obtained and reviewed
Committee Reports (which detail earmarked projects) for all of the bills which have been
made available.
The following Monroe County request was included in the House Homeland Security
appropriations bill:
Emergency Operations Center: $200,000
Cardenas Partners will continue to monitor and update the County as the bills move
through committees and head to conference.
FUTURE COUNTY FLY-IN:
Cardenas. Partners is attempting to coordinate a September fly-in for a delegation from
Monroe County to discuss appointing the Marathon airport as a point of entry to the U.S.,
meet with EPA officials to discuss the possibility of the Keys being designated an area of
critical concern in order to be eligible for grant funding, and possibly meet with FEMA
Director Craig Fugate regarding the County's need for an Emergency Operations Center.
Also discussed were the issue of basement dwellings, and environmental zoning concerns
that need to be addressed. ,
Throughout July, Cardenas Partners participated in two conference calls,with County
officials and staff to discuss this fly-in: Cardenas Partners will continue to stay in contact
IP
C.ARDENAS•PARTNERS Li_c
with the County through the month of August regarding preparations and meetings that
are scheduled for the trip.
TRANSPORTATION BILL UPDATE:
Yielding to Senate lobbying, the House boosted to $7 billion a short-term fix for the
nearly depleted Highway Trust Fuiid in legislation it passed Wednesday.
The bill (HR 3357) was passed by 363-68. It now goes to the Senate, which is expected
to.clear it swiftly for President Obama's signature. The measure also would extend
funding for the Unemployment.Insurance Trust Fund and increase the commitment
authority for the Federal Housing Administration's two main mortgage assistance
programs. The House bill initially included only $5 billion to shore up the highway fund
however; the Transportation Department has told Congress that $7 billion is needed to
ensure the trust fund can continue making payments to states through the end of fiscal
2009.: Senate negotiators insisted on the $7 billion total, according to aides.
The money would be transferred to the highway fund from the general fund.
The House and Senate are at odds over a broader reauthorization of highway, bridge and
transit programs. House Transportation and Infrastructure Chairman James L. Oberstar,
D-Minn., is pushing for action this year on.a six-year, $500 billion overhaul of the current
law. The Senate and the White House, preoccupied with other priorities, want to extend
the current:authorization for 18 months after it expires Sept. 30.
The administration plan would require$20 billion to keep:the transportation fund solvent
through the 18-month period,including the immediate $7 billion infusion.
Oberstar had hoped to limit the short-term transfer to $3 billion to maintain pressure for
the six-year authorization when lawmakers return in the fall however; he agreed to accept
the $7 billion transfer.
The Highway Trust Fund depends largely on revenue from a federal tax on motor fuels,
but the revenue has fallen as motorists respond to higher fuel prices by driving less and
buying more fuel-efficient vehicles. The tax also is not indexed to inflation, so it has lost
ground over the years.
Oberstar is by no means the only House members who wants to tackle a full-scale
overhaul now. Ways and Means has been holding hearings on different options for
replenishing the Highway Trust Fund and putting it on a more secure fiscal footing in the
future.
WASTEWATER:
IP/
CARDENAS•PARTNERS[.7_e;
Another avenue of funding for Monroe County to seek funding for its wastewater
compliance is through the Small Community Wastewater Construction Grants program
through the State of Florida. Currently, the County is unable.to receive funding through
this grant because of the criteria for"disadvantaged communities".
Cardenas Partners has drafted a letter for the County Commissioners.to sign and send to.
Secretary Michael Sole, Florida Department of Environmental Protection, requesting the
DEP to reconsider its current criteria. The..County's true socio-economic profiles
includes as average working wage that is far less than the median income with 40 percent
of families earning less than$40,000 per year.
Further the County feels that the designation of Monroe County and the Florida Keys as
an Area.of Critical.State Concern by Chapter 380.0552 of the Florida Statutes serves as a
justifiable basis for inclusion in the "disadvantaged community" for the purpose of
distributing state revolving fund monies.
The letter has been signed by the Commissioners and. Cardenas Partners is currently
waiting to receive a copy to .give to the County'.s delegation. Cardenas Partners will also
draft letters of support to be sent to the DEP from Congresswoman Ileana Ros-Lehtinen
and Senators Mel Martinez and Bill Nelson.
MISCELLANEOUS:
Throughout the month of July, :Cardenas Partners has worked on various issues for
Monroe County.
For example, Cardenas Partners was tasked with locating a contact at the Department of
Interior for County staff to contact regarding the Coastal Barrier Relief System Digital
Mapping Overhaul. Cardenas Partners was able to locate the correct staff at the DOI and
forward the information on to the County.
Additionally, Cardenas Partners was asked to research possible opportunities for Federal
funding for WomanKind in Monroe County and was able to find grant money available
through the Department of Health and Human Services. The funding is for Health
centers that are community-based and patient-directed organizations that serve
populations with limited access to health care. These include low income populations, the
uninsured,.those with limited English proficiency, migrant and seasonal farm workers,
individuals and families experiencing homelessness, and those living in public housing.
FY2010 APPROPRIATIONS:
The House of Representatives broke for the five-week August Recess on August 1st while
the Senate broke Friday, August 7th. Therefore, there were no substantive developments'
throughout the past month in the current appropriations cycle.
1P CARDENAS• PARTNERS 1_I,
To reiterate the latest developments and best predictions for the coming months:
The following Monroe County request was included in the House Homeland Security
appropriations bill:
- Emergency Operations Center:.$200,000
Cardenas Partners will continue to closely monitor all appropriations activity in both the
House and the Senate throughout the upcoming months and keep Monroe County
updated in a timely fashion.
FUTURE COUNTY FLY-IN:
Cardenas Partners, after noting the federal focus on healthcare and talks with the County,
has decided to push back the County fly-in to October. The County plans to discuss
appointing the Marathon airport as a point of entry to the U.S., meet with EPA officials to
discuss the possibility of the Keys being designated an area of critical concern in order to
be eligible for grant funding, and possibly meet with FEMA Director Craig Fugate
regarding the County's need for an Emergency Operations Center. Also to be discussed
were the issue of basement dwellings, and environmental zoning concerns that need to be
addressed.
Cardenas Partners will continue-to stay in contact with the County through the month of
September regarding preparations and meetings that are scheduled for the trip.
CARDENAS PARTNERS UPCOMING VISIT TO MONROE COUNTY:
Cardenas Partners is planning a trip to the County September 16th-19th to update the
County on their federal agenda and discuss the upcoming fly-in. Cardenas Partners plans
on meeting individually with each Commissioner as well as key staff while in the Keys.
Cardenas Partners will be presenting at the County Commission meeting planned for
Wednesday, September 16th.
WASTEWATER:
Another avenue of funding for Monroe County to seek. funding for its wastewater
compliance is through the Small Community Wastewater Construction Grants program
through the State of Florida. Currently, the County is unable to receive funding through
this grant because of the criteria for"disadvantaged communities".
Cardenas Partners has drafted a.letter for the County Commissioners to sign and send to..
Secretary Michael Sole, Florida Department of Environmental Protection, requesting the
DEP to reconsider:.its current criteria. . The County's. true socio-economic profiles
includes as average working wage that is far less than the median income with 40 percent
of families earning less than$40,000 per year. ..
111111
CARDENAS • PARTNERS Lit::
Further the County feels that the designation of Monroe County and the Florida Keys as
an Area of Critical State Concern by Chapter 380.0552:of the Florida Statutes serves as a
justifiable basis for inclusion in the "disadvantaged community" for the purpose of
distributing state revolving fund monies.
The letter has been signed by the Commissioners and Cardenas Partners is currently
waiting to receive a copy to give to the County's delegation. Cardenas Partners will also
draft letters of support to be. sent•lo the DEP from Congresswoman Ileana Ros-Lehtinen
and Senator and Bill Nelson:
The. County has also..approached Cardenas Partners regarding H.R. 3202, the "Water
Protection and Reinvestment Act." This bill was introduced in.,July by Congressman
Blumenauer from Oregon. If passed, H.R. 3202 would establish a $10 billion annual
fund for improvements to the Nations drinking water and sewage treatment systems. The
bill is currently in the House Subcommittee:on Energy and Environment and has 14
cosponsors.
As is, Cardenas Partners feels that the County has the best chance of obtaining funding
through section 206:
Sec. 206: High Priority Project Grants.
This section provides that a state must allocate 50 percent of the amount received from
the Trust Fund in the form of grants or "grants equivalent" (loans under which the State
forgives repayment of 100%o of the principal amount of the loan). Some communities can
take on debt and pay back loans for wastewater projects, but others may not have.this
capacity. Grants can help communities that cannot make loan repayments, such as those
with declining or low-income populations. In this section, water agencies will still be
responsible for paying for half the project cost. By continuing to distribute half of the
SRF funding in the form of loans, states will ensure financial stability of the SRFs, which
will continue to revolve.
In addition to developing a priority list for traditional SRF loans, the state must
incorporate additional priorities for grants. The priority for the use of grant funds will be
given to projects that address the most serious water pollution problems and benefit
communities with the greatest need or incorporate nonstructural or decentralized
treatment practices. These criteria are very broad so that states will have maximum
flexibility in determining the use of these grant funds. This section also provides that
Indian tribes shall be eligible for this funding.
Cardenas Partners is working setting up meetings with Congressman Blumenauer's staff
during their fly-in in October and is working with County staff on a resolution to pursue
this funding.
11111
C.ARDENAS •PARTNERSi.1..0
STIMULUS UPDATE:
Broadband Demand:
The Commerce Department's National Telecommunications and Information
Administration (NTIA) and:the Department of Agriculture's Rural Utilities Service
(RUS) announced today that they received almost 2;200 applications requesting nearly
$28 billion in funding for proposed broadband projects reaching all 50 U.S. states and
territories and the District of Columbia. This is the first round of American Recovery and
Reinvestment Act funding aimed at expanding broadband access and adoption to help
bridge the technological divide and create jobs building Internet infrastructure, with $4
billion available through . loans, grants, and loan/grant combinations.
The Recovery Act provided a total of$7.2 billion to NTIA and RUS to expand access to
and adoption of broadband services. Of that funding, NTIA will utilize $4.7 billion to
deploy broadband infrastructure in unserved and underserved areas in the United States,
expand public computer center capacity, and encourage sustainable adoption of
broadband service.:RUS will invest $2.5 billion to facilitate broadband deployment in
primarily rural communities. Approximately $2.4 billion from RUS and up to $1.6 billion
from NTIA is available in this first grant round. Applications came in from a diverse
range of parties including state, local, and tribal governments; nonprofits;.industry;
anchor institutions, such as libraries, universities, community colleges, and hospitals;
public safety organizations; and other entities in rural, suburban, and urban areas.
Registration for Recovery Recipients:
Recipients of funds disbursed by federal agencies under .the $787 billion economic
recovery program will be able to register at a government website beginning Monday,
Aug. 17.
State and local governments, contractors, universities, non-profits and others that have
received a grant, loan or contract of$25,000 or more under the American Recovery and
Reinvestment Act of 2009 are required to register on the website,
www.FederalReporting:gov. Individual recipients of Recovery funds are not required to
register or .. report.
Registration is the first step in a process that requires recipients to submit spending
reports to FederalReporting.gov beginning Oct. 1. Recipients have until Oct.. 10 to submit
reports, which, among other things, should detail the amount of money they have
received and spent, the project scope and timetable, and the number of jobs created.
Thereafter, recipients must file quarterly status reports.
INVESTMENT AMOUNT BY AGENCY
State: Florida
111 CARDENAS •PARTNERS Lix:
- - . ,• -. r: .- .„_ , . ' ' , ., -. , -'-- ''., . Announced- . ,la5ChAvailable
Agency
-.',,, :. 1-,:a.:,i:::- : .:',,,..,.,,,.; . . ,•,,, ...:,.::,,,,,/.:.-:-:%,,-,,,„,,r1., .: • ._`,:::-. ,:,,,...,.. .,,,,::. 0 q,-1:hot4ndl,,
Department of Health and Human Services $2,128,231 $2,169,798 $1,569,766
Department of Labor $199,748 $691,949 $1,068,610
Department of Education $4,575,983 $3,099,348 $261,677
Department of Agriculture $45,623 $244,611 $212,428
Department of Housing and Urban
$385,274 $343,816 $52,060
Development
Department of Transportation $1,694,159 $1,347,738 $5,548
Department ofjustice $225,755 $236,905 $3,953
Department of Energy $470,717 $1 54,566 $2,089
Environmental Protection Agency $247,203 $243,304 $656
National Science Foundation $0 $46,867 $468
National Endowment for the Arts $0 $1,644 $400
Railroad Retirement Board $7,049 $0 $0
US Army Corps of Engineers $24,839 $0 $0
Corporation for National and Community
$1,771 $2,507 $0
Service
• Department of Veterans Affairs H $42,113 $0 $0
Social Security Administration $918,890 $0 $0
General Services Administration $70,664 $0 $0
Department of the Interior $27,585 $10 $0
Department of Commerce • $3,283 $49,359 $0
Department of Defense $249,588 $0 $0
Total $11,318,475 $8,632,423 $3,177,654
r�""I"1 I I "I I /,,,N1 I/H €
D EMYY D m ECTOR OF
RDENAS-PARTN ERS W., (.,.yVyR.KMENT AF1,AIRS
TAIJAHANKE MUSHMUrON DO,
701 IST11STREW
m; 1 95o
=MNITIAM DO 20ry0ti
.1.'2.0 2•9 0 4.. 0 W2
F 202,904 2051
PA R.C'N F R
C A 111R 1),E N AJS PA R11"N E R 8 uz
MIAMI - IALLAHASSJRE 'WASHINGTOIq DC
70 1
surnIv9so
WASHRACT()�,,,
T"2 TUsgy��,
F,2012.:1104,205I,
Thai LTIFIll �,�ojq
4''CARDENAS [��ARTNIERSILc PAR1.'h4ER
WAM , rALLAHA,,;q.p,.F, j,f,,
701 131 H STREET�'
SUITE 9go
WMEIMM&M DO 2000c,
F 202.904.2059
F 202 A04.205 I
(unMLOW@CAP,DEINASPART44E.k'.SDC.C.'OY,f