Item C04BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 16, 2008 Division: Budaet and Finance
Bulk Item: Yes ® No ❑ Department: Grants Administration
Staff Contact Person: David P. Owens
AGENDA ITEM WORDING: Authorization for the Mayor to execute the Edward Byrne Memorial
Justice Assistance Grant Certificate of Participation with the Florida Department of Law Enforcement
for fiscal year 2009 (Oct. 1, 2008 through Sept. 30, 2009) whereby Monroe County agrees to act as
the coordinating unit of government for this grant.
ITEM BACKGROUND: Federal funds are provided through FDLE. Florida Administrative Code
requires that units of government in each county reach consensus concerning the expenditure of
these funds, including the projects to be implemented as well as the agencies responsible for
implementation. This requires someone to assume a coordinatinq role in development of
applications for these funds. FDLE recommends that countv commissioners assume this
responsibility. No match is required. The Substance Abuse Policy Advisory Board (SAPAB) has
considered proposals, and approval of its recommendations is also on today's agenda
PREVIOUS RELEVANT BOCC ACTION: None this year. Participation in Byrne Grant Program since
approximately 1990.
CONTRACT/AGREEMENT CHANGES: No significant changes from previous year. Grant amount is
$44,366.00; local match is no longer required.
STAFF RECOMMENDATION: approval
TOTAL COST: $44,366.00
COST TO COUNTY: $0.00
BUDGETED: Yes ❑ No
SOURCE OF FUNDS: ad valorem tax
REVENUE PRODUCING: Yes ❑ No ® I AMOUNT PER MONTH YEAR
V '13aA
APPROVED BY:COUNTY ATTY�] PU CHASING ❑ RISK MANAGEMENT C(
DOCUMENTATION: INCLUDED: ® NOT REQUIRED: ❑
DISPOSITION: AGENDA ITEM #:
IA -A- -:�'
Florida Department of Office of Criminal Justice Grants Charlie Crist, Governor
Law Enforcement Post Office Box 1489 Bill McCollum, Attorney General
Tallahassee, Florida 32302-1489 Alex Sink, Chief Financial Officer
Gerald M. Bailey (850) 617-1250 Charles H. Bronson, Commissioner of Agriculture
Commissioner www.fd le. state.fl. us
June 12, 2008
RECEIVED JUN 16 2008
The Honorable Mario DiGennaro JUN 1 g 2008
Mayor, Monroe County
Board of Commissioners BY:
9400 Overseas Highway, Suite 210
Key West, Florida 33050
Re: Federal Fiscal Year (FFY) 2008 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program — JAG Countywide
Dear Mayor DiGennaro:
The Florida Department of Law Enforcement (FDLE) anticipates an award from the
United States Department of Justice for FFY 2008 JAG funds. FDLE will distribute
these funds in accordance with the JAG Countywide distribution provisions of Chapter
11 D-9, Florida Administrative Code.
FDLE has set aside $44,366 funds for use by all units of government within Monroe
County. The enclosed Program Announcement provides an overview of these funds
and can be used by local units of government to support a broad range of activities to
prevent and control crime and to improve the criminal justice system. Since Congress
did not appropriate the same level of funding as in previous years, this amount may
represent a significant decrease in funding.
As a condition of participation in this program, the units of government in each county
must reach a consensus concerning the expenditure of these funds. This consensus
must include the projects to be implemented as well as the agency responsible for such
implementation.
Developing such consensus will require someone to exercise leadership and assume a
coordinating role in the development of applications for these funds. FDLE
recommends that the Board of County Commissioners assume this responsibility.
Service • Integrity • Respect • Quality
The Honorable Mario DiGennaro
June 12, 2008
Page Two
In the event the county declines to serve in this capacity, the Department will request
the governing body of each municipality in the county, in descending order of
population, to serve as the coordinating unit of government.
The enclosed Certificate of Participation form requests the identification of an individual
coordinator. We will send this individual further information regarding the application
process in FDLE's on-line grant management system. Please complete the enclosed
Certificate of Participation and return it within 30 days from the date of this
correspondence to:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
Attention: Clayton H. Wilder, Administrator
We look forward to working with you. If you have any questions or if we can provide
you with any assistance regarding the JAG Program, please contact me at
(850) 617-1250.
Sincerely,
N.�, 114. (�.t, J,
Cla op H. Wilder
Administrator
CHW/JP/th
Enclosures
cc: Mayors in Monroe County
Law Enforcement Agencies in Monroe County
Project Directors in Monroe County
PROGRAM ANNOUNCEMENT
FEDERAL FISCAL YEAR 2008
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
The State of Florida, Department of Law Enforcement (FDLE), anticipates an
award from the United States Department of Justice for $3,912,204 in Justice
Assistance Grant (JAG) funds. This announcement is to notify eligible applicants
of program requirements.
Eligible Applicants
Units of local government are eligible to receive subgrants from FDLE. "Units of local
government" means any city, county, town, township, borough, parish, village, or other general-
purpose political subdivision of a State and includes Native American Tribes that perform law
enforcement functions as determined by the Secretary of the Interior.
Program Strategy and Purposes
JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG)
Programs to provide agencies with the flexibility to prioritize and to support a broad range of
activities to prevent and control crime based on their own local needs and conditions. JAG
funds can be used for state and local initiatives, technical assistance, training, personnel,
equipment, supplies, contractual support, and information systems for criminal justice for any
one or more of the following purpose areas:
1) Law enforcement programs
2) Prosecution and court programs
3) Prevention and education programs
4) Corrections and community corrections programs
5) Drug treatment programs
6) Planning, evaluation, and technology improvement programs
7) Crime Victim and Witness Programs
Any law enforcement or justice initiative previously eligible for funding under Byrne or LLEBG is
eligible for JAG funding.
Program Development
Each county is allocated a sum of money for use by all local governments within the county.
This amount is determined through a funding algorithm established in the administrative rule.
Chapter 11 D-9.005, Florida Administrative Code, requires that units of government in each
county reach consensus concerning the expenditure of these funds, including the projects to be
implemented and the agency responsible for such implementation.
Maximum coordination is required to meet this program requirement, and the Department
requests the county board of commissioners to coordinate requests for all local governments
within the county. The Chairman, Board of County Commissioners, in each county so notified is
requested to return to the Department a statement of certification indicating the county's
Page 1
willingness to serve as the coordinating unit of government for at least 51 percent of the units of
government which also represents at least 51 percent of the population located in said county.
This certification must be returned within 30 days from the date of receipt of notification. In the
event the county declines to serve in this capacity, the Department will request the governing
body of each municipality in the county, in descending order of population, to serve as the
coordinating unit of government.
Match Requirements
There is no match requirement under the guidelines of the JAG program.
Application Requirements and Deadlines
Once the Certificate of Participation form designating the coordinator for your county is
received, the Office of Criminal Justice Grants will send this individual further information
regarding the application process.
Applicants must apply on-line using FDLE's grant management system. In addition to the on-
line submission, applicants must print out the completed application and submit two (2) hard
copies (both with original signatures) no later than 5:00 P.M., Friday, July 25, 2008. A
separate application must be submitted for each proposed project. Applications should be
mailed or hand delivered to the following:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
Attention: Clayton H. Wilder, Administrator
Applications must be accompanied by letters of approval representing agreement among at
least 51 percent of all units of local government representing at least 51 percent of the county
population as to the allocation of dollars to each project in the county.
Questions regarding this Program Announcement should be directed to
Clayton H. Wilder, Florida Department of Law Enforcement, at (850) 617-1250.
Page 2
CERTIFICATE OF PARTICIPATION
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
Date: July 16, 2008
Mr. Clayton H. Wilder
Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts XX
Declines the invitation to serve as the coordinating unit of government in the Florida
Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant (JAG)
Program.
For purposes of coordinating the preparation of our application(s) for grant funds with the Office
of Criminal Justice Grants, we have designated the following person:
Name: David P. Owens
Title: Grants Administrator
E-mail address: owens-david@monroecounty-fl.gov
Agency: Monroe County Board of County Commissioners
Address: 1100 Simonton Street
Telephone: 305-292-4482 County: Monroe
Date: July 16, 2008
Sincerely,
Chair, Board of County Commissioners