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Item N6BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: July 16, 2008 Division: County Administrator Bulk Item: Yes X No Department: County Administrator Staff Contact Person/Phone#:Connie Cyr #4441 AGENDA ITEM WORDING: Approval for the running of the Inaugural Jewfish Creek Bridge Run/Walk 2009 for Saturday, November 14, 2009 from 6:30 A.M. to 10:30 A.M. ITEM BACKGROUND: See attached letter dated June 5, 2008 from the Key Largo Baptist Church PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A BUDGETED: Yes No X COST TO COUNTY: SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included x Not Required DISPOSITION: Revised 2/05 AGENDA ITEM # Kgg Largo Baptist Churehjne. FOR HEAVEN'S SAKE, RUN SERIES JEV(/I=ISH CREEK BRIDGE RUN 2009 ALL RIGHTS RESERVED 1-1 pages �1 Key Largo baptist Church 835 Largo KJ Key Largo, FI 330V Steve Vettcr, Pastor ATTlOW., G'nnie r,.. �.'"''1��q2-454g onroe County Mayor and COMMis3ioners Monroe County, Ma athon, FL 3 o5-29 z-++r i Ke: Inaugural Jewfish Creek E)ridgc Run ';.�£a the agenda for the next sckccl q;rs. [pry.:;; :e' riau�pural Jewfish Crcek F)rid er The proceeds from this race w l.. for Humanit it t r n r♦9y., .� ! rJdr We will 6e acquiring all the nece upon rcqucsi at the completion We are anxious to hcarfrom y the planning of Eke'event. rle: 6,9 the commission 6y email to; the link where I can Print it ou,"" Thank q0u, Mayorand ( support for this tine local "''fEst Church respectfully re9ues;4?e l� are requesting approval forth '' Iffi' f Nturday NQvcm6er i+, 2oo9 from (• W, 10.30 am. F'rl•�!l•�2 local charita6lc organizations O, jAC, Ha6itat Center of Kcy Largo to;...q..,_1..:j few that we know at ti,is its, insurances,11 rtificates which will Provided to you IM-ome of your next meeting so we can proceed with the approval of the z009 Jewfish Creek E)ridge Run )ellsouth.r,ct. rlcaoC oend to me the approval and/or A o.er5 in advance, foryour time, conaiderafion and continued to 6cnefit our community. Sincerely, 6C., G-'6son (K Cvfii c:G�6r�lsouth.net Event Co -Director Kce Largo E)aptist &urck 835 Largo Rd Kcy Largo, rl 33037 Steve Vetter, Pastor .2..,0, 091�'`�. - - :� h.!iceCreek Bridge R y Largo Ba s�,� during that time period: "�i�j���,F�F;��" NASCAR Racing (Homestead) ovemher 19, 20 and 21 ICS Christmas Festival (Islamorada) — November 20 Thanksgiving — November 26 Standard Time begins November 8, 2009 — The Jewfish Creek Bridge Run will be a USA is to produce a road race of accurately measui .,pad racer as well as those of exceptional sp,. -) Route — Start at Key Largo come South to return over th, Half Marathon (13.1 mile) — Manatee Bay Marina, tumgAT be at 6:38 am. Field certifie. c�irse. The purpose of c :e. Ce A +' �'' r'fie important to the .,�. 1 Very p "run North over Jewfish Creek Bridge and end at KLBC. Baptist Church, run North to finish at KLBC. *One Northbound lane ' it be used f � - ' 'races. The S emergency lane in the Northbound l ,�i remain, open. The inaugural run will cap off 1 $70,000 will be raised and divic Largo Covenant Community Ce Parking Plan: All participants Lot A -- Key Largo El Lot B — KLBC vacant Lot C -- Garden Cove; Handicapped Parkin; Total parking capac4 etc icles first Creek Bridge to remain open and an 500 5K participants. Approximately Fast Choice, Habitat for Humanity, Key iIr registration packet instructions for parkitag. 05) 200 vehicles 5) 60+vehicles imI06.5) 80 vehicles Baptist Church Heads in Beds:'%;;' Host hotels may re qu e a two night room stay. We estimate 400 rooms to be filled for this event. Friday afternoon and evening will be registration check in. Friday and Saturday afternoons, we will host a Health )Expo at a destination TBA. Saturday evening, we will hold an awards ceremony and after party. Local and National Sponsors: We are seeking both local and national Sponsors for financial and in kind donations_ For more information, please call 451-1642 Lct tham give glory unto the LORD, anti declare his Praise in the islands. jsaiah 4z:1 z FROM (THU)JUL 3 2008 11:37/ST.11:37/No.6800751650 P 2 r • — 5��1148�1w4�lfeililM�®1 TE t1�O��RY1�08 !'UftQFWFXMfit>tAD � .... .. _ ._ --- . ---.., ,. - •r--•-- curs aAbINEO M Of bad uWaAmummand wil goer � t Z1�1rta;.�eQwi.�+bia.r�e�v�w�w���e�oirrd�Y.�ael.a�p.��•�����ro��sa�.-. l SMobr �mosorimwpMw&NONNOL 99s rya .V6 Way Lm ffr98o37 - -• ' a a��, iL1 00 eta s1� rd aap w O,oJodo� 6 30-109a rm �c+wd��►focded�dKey LmosooCblh(APP.44=lam).BN eaU-dM*W-wk,,&►o-ok 9i�apeatd�a[a/ta0�'�18I�Iw�ree��oYlt�q�po�t.6aa4v�Dtw�By►6o+iYrdyOi(aie�. • WaEAidemnotfcwmbe�ed�eme+�mcy�ebiok'oaoiy: Sambbaaudhro�m�apmskFamalyPhalOm. .e�m.ee�e7�ewclda�►.osn.ec�n�me CbZthlf saS�mmmWft an an ap dwobsimA Imoa w um rawo oy Vdiolowm nmk of I..& vr� • 4 Epmem4be ���OgWIN'.�.• W*uldb• ct&regwmt; dd�of m dlfbu6 AbonbodiapGgQma690am. H�ma�aw6u.�(y�ti pyNa&Sk �iFyBma� . �J Rcadreapam 1030 Ab& ,�seeaws�sr M M w%mft�11Oi nwsfe�d� YN71 �1'gry S71 j r;/, � 41 Fo� /10A 1,06NC'QASA i This agf!mea cnt cawred into by Loud betvo= MONROE COUNTY, FLORIDX a PoliticAi subdivisiwn of the State of Florida, belt► "COUNTY", and Kay L.M. 1P.O t cttwch VI►1lose ad&css is 1135 Lugo RA ..� ■�.Key Lamo. FI. Tim for and in consideration of the mdetstmtdieg bnanaac od fot* she pules do agree and covenant as follows: 1. Thu in nd for the mmidmativn of pem ission to usc =Wn public roa& or other public propeKty, more px6cLlWy described as follows: U.S.1 mmm2roo.s. Jewrm crew ONG* to ma for the ptupose of conducting a 5k and Half Marathon event. mote parficuladi y &=ribed as �11�1V8Wt+lk�eun from Sown stile of Jewfizn L7eeK &tdae to Hato sae aril Dmdc Fer 5k_ for Half -Marathon nitito-mmtt2 to hen vsv aoint &n Manatee Bay Madn, and back to south side of Grid a to nnlsh, on the LL day o � rear 20."-, frond. until L m. ebe EVENT SPCMOR does hwaby agree to indetrtni o COUNTS' ks to for any an all claim or liabilities that may erica out of thin above desct%ad eveaL 2. That, m addition to i idwafication dambed in PwapVh tine, tha BVENT SMNSOR does hereby agree to bold the COUNTY harmlen in all teq mts concerning the event descrf'bed in JParagraph One and will daftd any and sill Muses of actim or claims and will, or, pay the coo of alay atbrnin s few incurred by t% COUNTY arising out of the avem dumbed in Paragraph One Key Largo Baptist Church _. O on By �t�, tssinti '. Z 2°'j' a s�bsve and drily authorized to_� :'��e�12 : exeoote tws fiffeMeeant. '4tDD662463' .� ZIA Nb�cntstb�;:• .� State offlorida Comity of Monme SWORN to (ear afrmed before me) oni dday of LL 20J25 fflvlaxt Cow Persmix hdshe is pwom ally IM to me or bw LsA __#ype of identoi catioa) as identiticatimL 850.040�5 MANTENANCE _._.._. .. 03/06 Page 2 of 2 e Permittee, shall indemnify, defend, and hold harmless the Department and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, actions, neglect, or omission by the Permittee, its agents, employees,. or subcontractors during the pertormance of the Contract, whether direct or indirect, and whether to any person or property to which the Department or said parties may be subject, except that neither the Permittee nor any of its subcontractors will be liable under this Article for damages arising'out of the injury or damage to persons or property directly caused or resulting from the SOLE negligence of the Department or any of its officers, agents or employees. Contractor's obligation to indemnify, defend,, and pay for the defense or at the Department's option, to participate and associate with the Department in the defense and trial of any damage claim or suit and any related settlement negotiations, shalt be triggered by the Department's notice of claim for indemnification to Contractor. Contractor's inability to evaluate liability or Its evaluation of liability shall not excuse Contractor's duty .to defend and indemnify within seven 'exhausted after such notice by the Department is given by registered mail. Only an adjudication or judgment after highest appeal Is exhausted specifically finding the Department SOLELY negligent shall excuse performance of this Provision by Contractor. Contractor shall pay all costs and fees related to this obligation and its enforcement by the Department Department's failure to notify Contractor of a claim shall not release Contractor of the above duty to defend. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the States right, title, and Interest in the land to be entered upon and used by the Permittee, and the Permittee will, at all times, assume all risk of and indemnify, defend and save harmless the State of Florida and the Department from and against any and all loss, damage, cost, or expense arising in any manner on account of the exercise or attempted exercises by said Permittee of the aforesaid rights and privileges. During the event, all safety regulations of the Department shall be observed and the holder must take measures, including placing and display of safety devioes, that may be necessary in order to safely conduct the public through the project area in accordance with the Federal Manual on Uniform Traffic Control Devices (MUTCD), as amended, and the Department's latest Roadway and Traffic Design Standards - In case of non-comptiance with the Departments requirements in effect as of the approved date of this permit, this permit is void and the facility will have to'be brought into /compliance or removed from the RNV at no cost -to the Department. Submitted by: y ti� ri �(�� 1$ f ekUtT P rrni Place Corporate ne an ilUc Attested Department of Transportation Approval: This Request is Hereby Approved Recommended for approval Title Date Approved by: otsglat Secretary or Designee Date DISTRIBUTION: Original - Perrri'ittee 1st copy- District Maintenance Office 2nd copy - Local Maintenance Engineer GENERAL LIABILITY COVERAGE PART DECLARATIONS PACE Q..: 0072921-02-6524,53 IICA'ITS OF INSURANCE: AGGREGATE LIMIT (OTHER THAN PRODUCTS - COMPLETED DNS AND SEXUAL MISCONDUCT OR SEXUAL MOLESTATION) jS.-,G OPERATIONS AGGREGATE LIMIT P-;4JRRENCE LIMIT (BODILY INJURY AND PROPERTY DAMAGE M;AND ADVERTISING INJURY LIMIT (COMBINED) ,CPEN•SE LIMIT - ANY ONE PERSON (OTHER THAN SEXUAL CET OR SEXUAL MOLESTATION) DAMAGE LEGAL LIABILITY - ANY ONE OCCURRENCE 416CONDUCT OR SEXUAL MOLESTATION LIMIT (COMBINED) - ALL 2AND OPERATIONS •CLAIM LIMIT `RELATE LIMIT r GON17UCT OR SEXUAL MOLESTATION MEDICAL EXPENSE LIMIT „I31 PERSON ELATE LIMIT 3..WNSE COVERAGE LIMIT -tFENSIBLE INCIDENT LIMIT +kSATE LIMIT $!PHi'C VIOLENCE RESPONSE ;PERSON LIMIT tVIOLENT INCIDENT LIMIT MAT INCIDENT AGGREGATE LIMIT IESCRIPTION AND CLASSIFICATION OF PREMISES AND OPERATIONS: 4i6S AND OPERATIONS UNLESS EXCLUDED IN ITEM 3 BELOW. ENDORSEMENTS: $ 3,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 10,000 $ 300.000 $ 300,000 $ 300,000 $ 10,000 $ 50,000 $ 5,000 $ 15,000 $ 50,000 $ 300,000 $ 300.000 Gh,urch: Mutua' n iNSI14M COMOAKY PAGE1 . ISSUED 03/31/2008 15:07 3052953672 FACILITIES t'A L os/o's REQUEST FOR USE OF COUNTY PROPERTY IN MONROE COUNTY, FLOR).DA Name of persons or organization: y La� , �5-1 clwrd Address & telephone number a36 L-6,y-630 9 d • k? � Lox G 3 6 Contact person & telephone number: La A ox •r' } l S - 3 c5 -522-4 d-7 2- S tfic Coup property or meeting m. e ue t d: � County p F Y ttg requested: Intended use: M m 5 m m )12- 5� F 11y run P'on and a� (I� mqv�on Dale(s)needed: Time: Romp: UONC�ber14) -Z� � Official Monroe County Government Use: Yes ❑ No (0,-- Number of participants --I bw Alcohol consumption/sales? Yes ❑ No Use of personal $BQ gnill:Yes Q No " OF trOUNTY PROP,f Clean up provisions, assurances, and state if any improvments are to be to facility: Coordination. with: Sheriff Dept: Yes [] No [] Security: Yes ❑ No Public Works: Yes © No Previous History ofholding similar eventts: jiria u ✓Ql -eve r1�- YAA OF MEETING ROOMS ONLY J Special Audio Visual Equipment needed: Yes [] No ] Describe: Public Address System: Yes []' No Arrangement of Room: Fees are listed on pages S and d of the policy for Prtbllc FacflftfeS, Roods, Bridges, & County MeetMg Rooms, . Y.��.....---__..___..,._.__..._._.,�.._._........_.._ COt.JN'I"Y USE ONLY Scheduled Date: Fees: Insurance /Hold Harmless Requimnents: Approved: Yes] No ] By: Remarks; kv Application for a Public Assembly Permit Oedinsate No. OW1999 INAbily sbees� of -�� an ouedear aarheting. at a gthermB in WIMPOrup atrltbturef Inch as feau. of isdiwi =whim MINT be attelded b- ranbon of the dm,t:ral pab6a with or witltau adtni>,tiat dafpr, when the m,titipated daft an"Wasat is oxpxwa to trxaed 2X*HwMAj(ft And W),itti prCtrn fin MA (k-t tree day w caltsdar month, 6doJiss flora markers, but excludingg.. (a) tvmrf or tone6aus,put = by any 8neeMment agerttu including atltlak f%1ents on rtlletie Fdda. vl' 0i) wmpin!< rreririttet twndttcrrd by **rittbk ornaniadma dew*" to mrvMip "ung lmopk. r) namam w)trtw (II a p1ao1 with resptri ea "hk% the Sew. Omato x Fodtxol IletaMMMt noen►s ly bee arthwils. ko t,au-el of ptahibll are M the Omitew pub►$; or. 01) a p)eoe with eesl,ea to wttidt a private perast Verurtta ra by the gonad, Dtrb(ic. No- pctmn way AoW a 10 bj7 IomMy AMICK a pewmk hju flea beta oksiDW from th/ p1m,15166 Mlretor, 3agl4a.lc d Anappikatios for A permit to bold a pab asmm►Ip UmK be tined wilt the Pifnaing Dimeer at kart 9 days boars me day aQ wh" dta p"i;c acme wr is to be held. Her, tr. if the paint aaseaohly is to Iwld triihin 9 days toter a specHk grid traraetkibae" etreLe Of Onbotloegn)efrt Of Fublii hnOtg pOce sad in rerpomr to it the opJ)I4x%an maY be filed within i4 hWXY after Ilse a artt or avroamdraont and et: tcnst $0 hemn befbrt Eke pob* anembl► N to he held The Plattaipg Diurtor Ibag aye tu�ire and atl oo an aRpliMM svou thoush tkr opplk brae w4v nor ffiod An Khm If Semssry to Dte eyw she firms amettdw nt risho of an ayp>Pea+aa Permit #► , J Date: AppReAnt Name: Q C J R,esideta= Addma: 660 a 3�e) -A5 z principal Officers of the Applicanc P 066 �- Indivi&A aathoriaed to rcprcat:nt applicellt: Designated Platte Assembly h To Be hTdd- 1i C '( Q I- ti3ttE(1) t0 DG beh;l: __ 6v e rn be �- 101, 009 Anticipouod Hotira or operation: el Paz Estimatarl nurlabt r of person expelled to puOdpated iq or attend 5 Pleeee attach tho fallowin: I. Penrtissioo graved by the perms er gpverrtnwr t I,awlrag the aud►or tr to grant ttse of that Plata do the Cask of county Owned property. a otaepteted "Cotut'te thr porn,- from the Publk Worla blvitdan). 4• A ton of rib gr—al a*two of ofw rwiu wtmbipwd 1J•it`r'(a_rm fan mo me *. to P- d Pv� f1fCs$ A1aA —Ib . di -mg 00 evvidwof o/ CAWI,� ®IAbhi IntiYdfV odrfarrdemea/e :with nrrptrer re fropple doseefoat errd of went eromrtt t"drol am) feiroitoffinr,/hQfJlte.. S. Any additional Infoma&ien the."lieynt w4h,,* ra furnish. L SilIDAOrc of the Applicant Approved l:or lsauaMe D►reclar of Planning & Ear. Ra, Date K VilinR Time FROM SIU014AT 13 ZU95 iY-IU/,)I.1[4SIn0.o000J;)Jeur r PIC HArtD D. ROM a SMUff OF MONROE COUMY 5525 COLLEGE ROAD 0 KEY WEST, FLORMA 3300 (305) 296-U24 - FAX (34S) -292 7070.1-800-273-COPS MONROE COUNTY SIERIFF'S OFFICE OFF -DULY EMPIDYNIENT CONTRACT NAME OF APPLICANTA MPLOYER: Le ILL--X-Lr lam' LC!�Y0� ,-) 9,- AIL 4 DESCRIPTION OF SERVICE: DATE AND TR-V. OF DETAIL: NUMBER OF DEPUTIES NEEDED: ALL Opp -DUTY DE1'AtLS ARE PAID BY TBE ROM AT A RATE OF S 30.00 per hr WFM A 3 hr WNiMUM. DEPUTIES WILL BE PAID BY CASH OR CHECK AT COMPLETION OF DETAE.. r note: off duty emPloya my be resiorWble for wW damage or injury resulting, in the use of sheriirs office personnel or equipment. Monroe County Sheriff's Office reserves right to call deputy off detail should amergendes arise.' I APPUCANT/EMPLOWR SIGNATURE AGREE AND UNDERSTAND THESE TERMS. THANK YOU FOR THE OPPORTUNITY TO SERVE YOU. ANY QUESTIONS OR .FORT.HE.R ASSLSTANCE PLEASE CALL. SOT. CORKY BRYAN AT 853-3211 ; OR FAX 0 8$3-3205 r 5 k aml �e + L4 (idt-Inc- i'reepan Station Marathew station u1buwaada station spotta. w" Station 20950 Aversm; Highway 31m Avaraaaa Highway 87000 ovawe*6 Highway 69770 Ovlraeas Highway Cu0joe Key, Fiuti)44 5SM: Marathon. Florids 33050 lelamorada; Florida 330M 7lytroitr. Fier' 33070 W S) 74531N • VAX WS) 749-3761 (Ni7 289.24M - FAX 13057 2119.24" t3" 0334021 - FAX(.. 0%VJ"372 t31k1) 0f.0;7i ' FAX WROW320