31st Change Order 08/10/2023 BOARD OF COUNTY COMMISSIONERS
County of Monroe . Mayor Craig Cates,District I
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
h
Michelle Lincoln,District 2
James K. Scholl,District 3
David Rice,District 4
Memorandum
DATE: 8/9/2023
TO: BOCC
Kevin G. Digitally signed by Kevin
G.Wilson,P.E.
FROM: Kevin G. Wilson, P.E. Wilson, P.E. 1170826204'00'1
SUBJECT: Owner Direct Purchase
Attached is proposed change order 431 for the Fl Keys Marathon Airport Non-Aeronautical Use
Building (EOC)project. This change order decreases the final contract sum by $98,003.80. The
substantial completion date is unchanged.
This change order reflects the removal of the material purchase from the construction contract to allow
the sales tax savings. The material is still being purchased with the project funding. A later change
order will reflect the deduction of the sales tax associated with these owner direct purchases from the
construction contract.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they may
have.
It is the Administrator's intent to approve the attached change order under that authority following the
standard 24-hour BOCC notification period.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC) CHANGE ORDER NO: 031
INITIATION DATE: 7/26/2023
CONTRACT DATE: 11/03/2021
TO CONTRACTOR:
Ajax Building Company, LLC
109 Commerce Boulevard
Oldsmar, FL 34677
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)..................................... $31,856,275.00
Net change by previously authorized Change Orders................................................... ($5,180,789.20)
The (Contract Suml(Guaranteed Maximum Price) prior to this Change order was....... $26,675,485.80
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order...................
($98,003.80)
The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order is. $26,577,482.00
The Contract Time will be (increased) (decreased) (unchanged) by........................... 0 days
The date of Substantial Completion as of the date of this Change Order is ................. 02/02/2024
Detailed description of change order and justification:
ODP#01 with L&W Supply for framing and drywall materials needs to be adjusted for the EOC Project.
The initial ODP request was for framing materials only. This Change Order is to move the drywall
purchases originally included in the GMP over to the County as an ODP, and it reduces these items from
the GMP.
Change order is-0.31% of original contract price.
Not valid until signed by Owner,Architect(if applicable), and Contractor
Mickey Pruitt Digitally signed by Mickey Pruitt
ARCHITECT: Date:2023.08.08 15:54:27-04'00'
Architects Design Group, Inc. Date
CONTRACTOR:
Jeffrey Whipple ,"v 9 v AjaP-, PP ,.�om�I�elrevwnPP�I
Ajax Building Company, LLC Date
Cary Knight Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Date:2023.08.08 16:14:24-04'00'
Cary Knight Date
FK10 1 9Mflamnt Digitally signed by Kevin G.
Wilson,P.E.
COUNTY/ASSISTANT ADMINISTRATOR: P.E. Date:2023.08.17 19:45:27-04'00'
Roman Gastesi Date
Kevin Wilson
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: The initial ODP only included framing materials and this pulls in the drywall from
the GMP.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $100,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
Monroe County Board of County Change Order
r Commissioners
500 Whitehead Street
Key West, FL 33040 Purchase Carder Number B-PO-1122-00002656-1
United States of America Purchase Order Date 11/04/2022
Tax Exempt#: Requested Delivery Date
Payment Terms Due on Receipt
85-8013825294C-7 Payment Type
.....
l Check
Buyer Stan Thompson
Phone Number +1 (305)2924524
Email Thompson-
Stan@MonroeCounty-Fl.gov
Page 1 of 1
Supplier: Ship To:
L&W Supply Corporation Monroe County Board of County Commissioners
6969 West 20th Ave 1100 Simonton St
Hialeah, FL 33014 Key West, FL 33040
United States of America United States of America
Stan Thompson
+1 (305)2924524
Comments: Bill To:
Monroe County Board of County Commissioners
500 Whitehead Street
Key West, FL 33040
United States of America
Stan Thompson
+1 (305)2924524(Landline)
Currency Total iLines Amount Total Tax Amount Total iPO Amount
USD 406 753.52 0.00 406 753.52
Shipping Terms Shipping Method Shipping"Instruction
FOB Origin Ground Freight Packages must not be greater than
150 pounds.
Service Lines
Line Number Item Name Description Start Date End Date Due Date Amount
1 Emergency Operations 406,753.52
Center-Owner Direct
Purchases#1
L&W Supply-Framing and
Drywall Materials
Messages
Purchase Order Number must appear on all correspondence,invoices,shipping papers and packages.
e-'
Tina Boan-Purchasing Agent
Monroe County Vendor Requisition Form
Date:07/25/2023 MC PO#: MC Project Name:MONRE COUNTY EMERGENCY OPERATIONS&PUBLIC SAFETY CENTER
Contractor Name:Ajax Building Company,LLC Contractor Telephone:813-510-1206/321-507-2113-Marshall Quarles
Contact Person:Marshall Quarles Email Address:Marshall.Quarles@ajaxbuilding.com/Jennifer.Cintron@ajaxbuilding.com
Contractor Address:7280 Overseas Hwy Marathon,FL 33050
Subcontractor Name:Andersen Interiors,Inc. Subcontractor Telephone:407-488-7170
Contact Person:Steve Andersen Email Address:Sandersen@andersencompanies.com
Subcontractor Address:10101 US Highway 41 North Palmetto,FL 34221
Vendor Name:L&W Supply Vendor Telephone:305-821-8000
Contact Person:Nick Rapp Email Address:Nick.Rapp@lwsupply.com
Vendor Address:14850 SW 137th St Miami,FL 33196
Ship to/Proposed Off-Site Storage Address:Project Site
NOTE TO CONTRACTOR: A Deductive Change Order to your contract will be made for the value of the Direct Purchases made by Monroe County,plus Florida Sales Tax rate of
6%on the entire purchase plus discretionary sales surtax of 1.5%on the first$5,000.
Refer to Line Item#and details from Contractor's Statement of Values
Line# Quantity Unit Detailed Description Unit Price Total Price
See attached. See attached. See attached. See attached. See attached. $ 98,003.80
Please submit quote from Vendor with Vendor Requisition Form Subtotal: $ 98,003.80
Sales Tax 6%: $ 5,880.23
1.5%on first$5,000: $ 75.00
Total: $ 103,959.03
IMPORTANT NOTE: It is imperative in the interest of prompt payment that all orignal invoices are sent directly to Monroe County. All invoices must reference the Project
Name/Number and MC Purchase Order Number.
Please send invoices to:
Contractor Name: Ajax Building Company, I.._I.._G
Appoved by Marshall Quarles
07/25/2023 2:43:06 PIVI
Verified and Approved by: Contractor
Approved by: MC Project Mangager
LETTER OF UNDERSTANDING
Contractor Nax Building Company, L._L._C in its capacity
as Construction Manager/Design Builder/General Contractor, agrees that the direct purchase of
Framing and drywall materials
by Monroe County, Owner, from LAW Supply
as Vendor, does not in any way or manner diminish or modify the contractual duties of the
Construction Manager/Design Builder/General Contractor to the Owner insofar as the inspection,
handling, storage,protection, and installation of the aforementioned direct purchase item into the
Work is concerned and that such duties pertinent thereto as are set forth in the contract between
Nax Building Company, L...L._C as Construction Manager/Design
Builder/General Contractor, and Monroe County, as Owner, remain unchanged.
The Contractor acknowledges receipt of Monroe County Owner Direct Purchase Procedures and
agrees to comply with the procedures.
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS CONTRACTOR
Il pov d lby IMarslhallll Quarles
07/25/2023 2:43:12 PM
By: By:
Signature of Authorized Representative Signature of Authorized Representative
Marshall Quarles,Ajax PM
Name Printed Name Printed
Ajax Project Manager
Title Title
Date