Item H1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 21. 2008
Division: Engineering
Bulk Item: Yes W
No
Department: Facilities Development Dept
Staff Contact /Phone #: Jerry Barnett, Ext 4416
AGENDA ITEM WORDING: Discussion of additional work required at the Murray E. Nelson
Government and Cultural Center and approval of methodology to pay for same.
ITEM BACKGROUND: At the time of contract award, value engineering (cost reduction) was
performed resulting in scope/cost reductions contained in Change Order #1 amounting to $451,487.51.
This reduced the contract from $10,867,266.00 to $10,415,778.49.
Additional costs have been encountered and potential Change Orders amounting to $343,794.91 have
been identified, all due to unanticipated and required changes, in the project. (Please see the attached
list). To cover these costs, Facilities Development is requesting that it be allowed to use the monies
saved in Change Order # 1. The present budget for the project contains the money in it for this action.
Alternatively, additional items could be cut from the project to cover the extra work. Attached is a list
of items that could potentially be cut.
PREVIOUS RELEVANT BOCC ACTION: On 11/15/06, the BOCC approved the contract to
construct the Murray E. Nelson Government and Cultural Center for $10,867.266. Change Order #1
for a credit of($451,487.51) was approved on 5/25/07.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Fund the extra work from existing savings previously realized.
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY:
N/A
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _
DOCUMENTATION:
Included
x
Not Required_
DISPOSITION:
Revised 11/06
AGENDA ITEM #
Items for consideration to be removed from project. Money saved will be
used to pay for additional costs to project.
1. Delete stage portable platform....................................... ...$3,000.00
2. Delete fixed and portable and folding platforms................. ..$45,029.00
3. Delete reception desk-Iobby#l 00.................................... .$18,456.00
4. Delete wood lattice-elevation 1 drawing A5.01.................. ...$2, 159.00-Hold
5. Delete wood lattice-elevation 3 drawing A5.01............. ...... ..$3,757.00-Ho1d
6. Delete one (1) projection screen (144"X240" at platform 104....$3,163.00
7. Delete two (2) projection screens (180"X240") at Platform 104..$8,130.00
8. Replace T &G stage floor with two (2) layers W' CDX plywood and one (1)
hardboard sanded smooth. Floor will sealed and will be painted b1ack..... ..$2,580.00
9. Delete three (3) drinking fountains and associated plumbing. .. $12,704.00- Add one
fountain at building-Cost involved
10. Delete site furnishings except bicycle rack....................... .$62,706.00
11. Delete fabric pavilions including foundation slab........... ......$64,978.00
12. Delete operable partitions.......................... ................. .$21,500.00
13. Change Specified chairs to MTS. Seating model # 575-2 stackable chairs with grade 8
material and including gangers to snap on for line up......... .$16, 130.00
14. Delete brushed aluminum exterior sign mounted between
columns-west elevation............................................... .$1,500.00
Total Potential Savings.......... .......... .....$262,632.00
Murray E. Nelson Government & Cultural Center
The following are Change Orders that have been proposed or are expected in the near fututure.
Some will be disputed and could be eleminated or negotiated to a lesser cost.
1 Mechanical Loft - change supporting structures and location of mechanical loft in
North wing.
2 Add AHU-8 in elevator equipment room, new gravity vent and increased duct size in
community room as required by system design engineer.
3 Primary Electric - Provide primary electric conduit, wiring and siupport for
transformer as required by Florida Keys Electric Co-op.
4 Electrical Revision # 4 - Addition of 2nd transfer switch; emergency electrical panels;
and additional electric feedeers - required by M.C. Bldg. Dept.
5 Changes to electric feeder size - required by M.C. Bldg. Dept.
6 Emergency Lighting - provide separate feeds to emergency lights per Bldg. Dept.
requirements; add emergency lights in Community Room.
7 Voice System for Fire Alarm - required by code because of presence of assembly
(Commission meeting) room - Authority Having Jurisdiction (AHJ) ruling.
8 Add'l fire line on south side of bldg - required by AHJ (Fire Marshal) ruling and
requirements of K.L. Fire Dist.
9 Add'l fire hydrant on US-1 - Code requirement - AHJ (Fire Marshal) ruling.
10 Remediate "Muck Holes" in foundation area - Unanticipated underground condition
not prediocted by Geotechnical survey
TOTAL =
COST
$27,958.58
$14,766.75
$25,296.52
$79,113.31
$43,840.48
$78,487.33
$19,151.14
$37,062.81
$4,711.54
$28,173.20
$358,561.66