Item C01BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 21, 2008 Division: Employee Services
Bulk Item: Yes X No Department: Benefits Office
Staff Contact Person: Maria Fernandez -Gonzalez Ext. 4448
AGENDA ITEM WORDING: Approval to renewal current Employee Assistance Agreement for
one year with the Horizon Behavioral Services, Inc.
ITEM BACKGROUND: Employee Assistance Program RFP done in 2006; May 16, 2007,
BOCC approved current contract with The Allen Group for EAP services; July 31, 2007
Assignment & Assumption Agreement of Contract & Consent of the MCBOCC was approved
due to the sale of The Allen Group to Horizon Behavioral Services, Inc.
PREVIOUS RELEVANT BOCC ACTION: Initial contract approved August 1997; RFP done in
2001 and again in 2006.
CONTRACT/AGREEMENT CHANGES: Term only.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $40,667.40 BUDGETED: Yes X No
COST TO COUNTY: $40,667.40 SOURCE OF FUNDS: Primarily Ad Valorem
REVENUE PRODUCING: Yes p No X AMOUNT PER MONTH Year
APPROVED BY: County AttyC� OMB g Risk Managemer('!�: --
DOCUMENTATION: Included X To Follow Not Required
DISPOSITION: AGENDA ITEM #
Revised 08/06
C
UNTYSMON ROE
KEY WEST FLORIDA 33040
(305)294-4641
Office of the Employee Services Division Director
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 268
Key West, FL 33040
(305) 292-4458 — Phone
(305) 292-4564 - Fax
TO: Board of County Commissioners
FROM: Teresa E. Aguiar,
Employee Services Direct49X-)�
DATE: April 28, 2008
SUBJ: EAP Renewal of Contract (I" renewal)
Horizon Behavioral Services, Inc.
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tern Mario Di Gennaro, District 4
Dixie M. Spehar, District 1
George Neugent, District 2
Sylvia I Murphy, District S
This item requests approval to renew the contract with Horizon Behavioral Services, Inc. to provide
confidential counseling services in the lower, middle and upper keys for employees and their dependents.
The purpose of an Employee Assistance Program is to improve the psychological health of the employees
or dependents experiencing problems which may or are currently affecting the employee's productivity.
Individual problems can range from need for information on child care to serious difficulties with alcohol
or drugs. Other employees will also benefit by being part of a safer, more productive workforce.
This contract provides confidential unlimited short term counseling services, on site periodic seminars,
printed materials, 24 hour website access, 24 hour/seven day a week confidential telephone service,
Fitness for duty evaluations and other related services.
It is therefore the recommendation that the Board approve the request to renew the contract with Horizon
Behavioral Services, Inc. for the period of June 1, 2008 — May 30, 2009. If you have any questions on
this item, please do not hesitate to contact me at X4458.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: Horizon Behavioral
Services, Inc.
CONTRACT SUMMARY
Contract #
Effective Date:June 1,2008
Expiration Date:May 31, 2009
Contract Purpose/Description:Approval to renew current agreement for the term of one year.
Contract Manager:Maria Fernandez -
Gonzalez
(Name)
for BOCC meeting on
4448 Employee Services
(Ext.) (Department)
Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $40,667.40 Current Year Portion: $_
Budgeted? Yes® No ❑ Account Codes: 502-08002-530340- -
Grant: $ - - -
County Match: $ - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes Date Out
Da In Needed Reviewer
Division Director 424bg Yes❑ Nog. Li-Z�•dp
Risk Management � ,���Yes❑ No� u
O.M.B./Purchasing -- /// dd Yes❑ Nod �I �
County Attorney A-10- G1 Yes❑ NoE7
Comments:
OMIT norm Revised 9/ 1 1 /95 MCP #2
EMPLOYEE ASSISTANCE PROGRAM RENEWAL AGREEMENT
BETWEEN MONROE COUNTY, FLORIDA AND
HORIZON BEHAVIORAL SERVICES, INC.
This renewal agreement is entered into by and between Board of County
Commissioners of Monroe County, Florida; 1100 Simonton Street, Room 2-268; Key
West, Florida 33040 ("Employer") and Horizon Behavioral Services, Inc. c/o The Allen
Group; 2965 W. State Road 434, Suite 200; Longwood, FL 32779. ("Contractor") and is
made to be effective as of June 1, 2008.
WHEREAS, on June 1, 2007, the Employer and The Allen Group entered into an
agreement (hereinafter "Agreement") establishing an Employee Assistance Program
(hereinafter Program) for the purpose of providing confidential, professional counseling
on personal matters affecting their physical and emotional well-being for all full-time,
regular employees and their dependents with offices in Key West, Marathon and
Plantation Key; and
WHEREAS, the term of the Agreement was for one (1) year beginning on June 1,
2007, renewable at the County's option for two (2) additional one-year terms; and
WHEREAS, on July 31, 2007, the County entered into an Assignment and
Assumption Agreement with The Allen Group, whereby the County consented to the
assignment of the Agreement to Horizon Behavioral Services, Inc. ("Horizon") and
Horizon agreed to perform all responsibilities under the Agreement; and
WHEREAS, the current renewal will expire on May 31, 2008 and the Employer
desires to extend the original agreement for another year`
NOW THEREFORE, in consideration of mutual covenants and conditions set
forth below, the parties agree as follows:
1. The County exercises its right to the first of the two (2) one-year terms
specified in the Agreement. This renewal term will commence immediately
upon the expiration of the current contract. Therefore this renewal will
become effective June 1, 2008, and will expire on May 31, 2009.
i
2. In all other respects the terms and conditions of the original agreement
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Renewal Agreement this
day of , 2008.
[SEAL]
ATTEST: DANNY L. KOLHAGE, CLERK
0
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Deputy Clerk Date:
ATTEST:
(Witness)
(Print name):
Charles "Sonny" McCoy, Mayor
HORIZON BEHAVIORAL SERVICES, INC.
M.
President
Print Name:
Date:
MONROE COUNTY ATTORNEY
kPPROVED AS TA FORM:
I CYNTHIA L. HALL
ASSISTANT COUNTY ATTORNEY
Date 4-SO -08
2