Item C19 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 21, 2008 Division: County Administrator
Bulk Item: Yes X No _ Department: Medical Examiner
Staff Contact Person: James R. "Reggie"Paros/6002
AGENDA ITEM WORDING: Approval to waive purchasing policy and purchase portable digital x-
ray equipment for the Medical Examiner facility from MinXray, Inc., in the amount of$35,411.07
ITEM BACKGROUND: At this time, autopsies are being performed at the funeral homes; when x-
rays are needed for autopsy cases, they must be scheduled at one of the hospitals which are a
somewhat undesirable practice. With the impending opening of the new facility, the Medical
Examiner has researched portable digital x-ray equipment and was able to locate a demo unit that
would fit their needs. We are requesting to purchase (1) Kodak ACL-4 Imaging Unit and HF 100H
Portable Medical X-Ray System Commercial, in the total amount of $35,411.07, from MinXray, Inc.
The purchase price includes shipping and one day onsite applications training and system setup (see
Attachment 1).
MinXray, Inc. has also provided a quote for a brand new unit(see Attachment 2). The cost for a new
unit comparable to the demo unit is $53,362.50,plus options priced separately.
An additional quote was received from Canon USA, Inc. for a portable digital x-ray unit, at a total of
$146,092.50 (see Attachment 3).
As this unit will be available for a limited amount of time, and there are funds available in the current
budget, we request approval to purchase the demo unit from MinXray, Inc., in the amount of
$35,411.07, this fiscal year.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES: This is not a contract.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $35,411.07 BUDGETED: Yes X No_
Medical Examiner `s
COST TO COUNTY: $35,411.07 SOURCE OF FUNDS: Budget- Ad Valorem
REVENUE PRODUCING: Yes No X AMT MONTH Year
APPROVED BY: County Atty N/A OMB/Purchasing Risk Management N/A
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 8/06
DN'rRIC"I" SIXTEEN NIEDICAL EXAMINER
7223 Overseas Highway, ��irad Key, FL ,1 h( . �8724720
May 5, 2008
aH!!!
Attn: Mrs. Stacey DeVane
Monroe County Public Safety
Florida Keys Marathon Airport
9400 Overseas Highway, Suite 200
Marathon, FL 33050
RE: X-Ray equipment request for the medical examiner facility
Dear Mrs. DeVane,
I have been in the process of evaluating much needed x-ray equipment for the office and
have concluded the Kodak ACL-4 Imaging Unit (Demo Unit) fulfils our needs, for the
best possible price.
Thank you,
Michael D. Hunter, M.D.
District Sixteen Medical Examiner
ATTACH MEW 1
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1. K�odak Vf,-L-4 Unit Onnniercial (Deinto 1fQQ- Gonlq,','uu,',d (uR)
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ATTAGDM 2
Date: April 18, 2008
Name: Michael Bates
Address: Florida Keys Medical Examiner
MinXray, Inc; 3611 Commercial Ave.; Northbrook, IL, 60062; 800-221-2245 is pleased to provide the
following quotation:
1. POC 120-COM/Kodak CR 120 Imaging Unit Commercial—Tabletop Computed Radiography
(CR) imaging unit which is designed for the full range of clinical applications in decentralized
environments such as same day surgical centers, physician offices, chiropractic offices, public health
emergencies, home healthcare market, mobile x-ray vans and military field operations. Capable of
processing 20 high quality x-rays per hour with a complete processing time of 63 seconds. The
installed viewing software allows at a minimum for images to be enlarged, enhanced, and duplicated.
],."he system is DICOM 3.0 compliant which allows images to be transmitted to any location to include
v,eparate workstations, local archives,punters, CD, and DVD. The system comes complete and ready
for immediate use and includes:
I ea. Kodak 120 scanner 1 ea. Cleaning plate & tray
1 ea. Desktop computer with software 1 ea. UPS
1 ea. 19" monitor 100 ea. CDs formatted
2 ea. 10 x 12 inch cassettes 100 ea. CD sleeves
2 ea. 14 x 17 inch cassettes 1 set POC 120 Manuals
I ea. grid cap 10 x 12 inch 1 ea. POC scanner case, ATA
1 ea. grid cap 14 x 17 inch 1 ea. POC accessory case, ATA
Total Government Net Price: $38,500
Options: ,
I.... Shipping: Includes freight within CONUS, OCONUS TBD
2. Installation and Applications Training: (CONUS) $3,000; (OCONUS) $3,000 plus expenses
3. Z-cart $3,800
4. 256GB External Hard Drive $160
5. 2MP High Resolution Viewing Package $5,000
2. HF 10011 115V Portable Medical X-Ray System Commercial - High Frequency Portable X-ray
Unit: Variable kVDC (40-100), fixed mA (20), complete with high resolution timer, adjustable light
beam collimator, power cord, exposure cord and technique chart, for 115 VAC, 50/60 Hz use. The
complete deployable system consists of:
I — ea. HF100H high frequency portable medical x-ray unit
I — ea.. XGSMKIVSW Gas spring portable mobile stand with 10" wheels
1 — ea. ATA Transport case
Total Government Net rice:
AITACHMENP 3
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TOTAL S102,325.00 $146,092.5C
605 QUCIE VALJO FOR 90 DAYS UNLESS GOVERNED BY AUTHORVED CCMTRACT
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