Item C24BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 5/21/2008 Division: Community Services
Bulk Item: Yes X No Department: Extension Services
Staff Contact Person/Phone: Doug Gregory/4502
AGENDA ITEM WORDING: Approval for contract with Marathon Garden Club to hold the
"Tenth Annual Florida Keys Tropical Fruit Fiesta" at the Club.
ITEM BACKGROUND: The Florida Keys Tropical Fruit Fiesta is an annual educational event
held by UF/IFAS/Monroe County Extension Services to educate Monroe County residents and
visitors on the history and care of growing tropical fruit trees in the Florida Keys. Since
Extension Services is a regional service to all of the Keys, this year the event will be held at the
Marathon Garden Club on June 28, 2008. The Club will waive the rental fee.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $0.00 BUDGETED: Yes
COST TO COUNTY: $0.00 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH
APPROVED BY: County Atty */Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 11/06
No
Year
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Marathon Garden Club Contract # NIA
Effective Date: 6/28/08
Expiration Date: 6/28/08
Contract Purpose/Description: UF/IFAS/Monroe County Extension Services would like to hold the "Tenth Annual
Florida Keys Tropical Fruit Fiesta" at the Marathon Garden Club, Marathon, FL, June 28, 2008.
Contract Manager: Doug Gregory 4502 Extension Services / Stop #1
(Name) (Ext.) (Department I Stop #)
for BOCC meeting on May 21, 2008
Total Dollar Value of Contract: $ 0.00
Budgeted? Yes No
Grant: $
County Match: $
Estimated Ongoing Costs: $
(Not included in dollar value above)
Division Director
Risk Mana%mentD�
OMB/Purgasing
County Attorney
Comments:
OMB Form Revised 12/4/06
Agenda Deadline: May 6, 2008
CONTRACT COSTS
Current Year Portion: $
Account Code:
ADDITIONAL COSTS
For:
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Yes No
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RENTER'S HOLD HARMLESS AGREEM KNT
This agreement entered into by and between THE MARATHON GARDEN CLUB, a not -for -
profit Florida Corporation, herein "LANDLORD" and MONROE COUNTY, a political
subdivision of the State - of Florida, 1100 Simonton St., Key West FL 33040, hereinafter
"RENTER"
That for and in consideration of the understanding hereinafter set forth the parties do agree and
covenant as follows:
L That in and for the consideration of permission to use LANDLORD'S property, more
particularly described as 5270 Overseas Highway, Marathon, Florida and/or the adjoining
grounds, for the purpose of conducting the 1& Annual Florida Keys Tropical Fruit Fiesta on
Tune 28, 2008 from 9a.m.-2p.m., the RENTER does hereby agree to indemnify the LANDLORD
for any and all claims or liabilities that may arise out of the above described event, to the extent
allowed by Section 768.28, Florida Statutes.
2. That, in addition to indemnification described in Paragraph One, to the extent allowed by
Section 768.28, Florida Statutes, the RENTER does hereby agree to hold the LANDLORD
harmless in all respects concerning the event in Paragraph One and will defend any and all
causes of action or claims and will, further, pay the cost of any attorney's fees incurred by the
LANDLORD arising out ofthe event described in Paragraph One.
3. This agreement shall be effective when executed by all ofthe parties.
4. The LANDLORD AND RENTER agree to comply with the Rental Lease Regulations
attached hereto and incorporated by reference.
(SEAT.) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, clerk OF MONROE COUNTY, FLORIDA
By:
Deputy Clerk
(SEAL)
ATTEST:
By:
By:
M
Charles "Sonny" McCoy, Mayor
MARATHON GARDEN CLUB, INC.
By:/'..
Title: /✓�"�'��
OE
MO APPROVED 6 tOWOAM EY
PED
ISTANT C llh-T'(ATTORNEY [7/
Date
` he L41ara&on garden Club, Dnc.
A Not -for -Profit Educational Organization in the Heart of the Florida Keys
P. 4. Box 500826
Marathon, Florida 33050
RENTAL LEASE REGULATIONS
1. Smoking is not permitted in the building.
2. No signs may be taped, nailed, tacked or screwed to any wall or doorway inside
or outside of building, including utility poles.
3. No fixtures, staging or curtains may be secured by nailing or screwing. Only
portable types are acceptable.
4. No building fixtures may be removed, altered or added.
5. Air conditioning is available. Failure to turn unit off when leaving the building
incurs an assessment of $35.00 which will be deducted from Damage deposit.
6. Renter must secure necessary legal permits to sell alcoholic beverages.
7. When, in the opinion ofthe Monroe County Sheriffs Department, an officer is
required for parking or traffic control, the Renter will bear the expense.
8. In no case shall this Lease be assigned or sublet without written consent of the
Marathon Garden Club, Inc.
9. All activities are to cease by 1:00 a. m.
10. If any damage to property and/or contents of the Marathon Garden Club is
determined, reparations will be assessed and deducted from. Damage deposit. if
assessed damage exceeds deposit, Renter will be billed for the balance. Confetti,
rice, birdseed, and the like are not to be used on the premises.
11. The Marathon Garden Club, Inc. assumes no liability for Renter's or guests' loss
incurred by fire, theft or injury.
12. Misconduct or drunkenness will not be permitted. Such actions will be subject to
disciplinary or police action.
13. Setup and decorating may be done 2 hours prior to scheduled event. If additional
time is needed, arrangements must be made with the Rental manager,
14. Premises shall be returned to original condition, including take down of tables and
chairs, general pickup and removal qeGa—sk's � � � �I l T �
The Marathon Garden Club - 5270 Overseas Highway - Marathon, Florida 33050 - (305) 743-4971