Item C01BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
March 19, 2008
Division: Employee
Services
Bulk Item: Yes
X No —
Department: Employee
Benefits
Staff Contact Person/Phone #:_Teresa Aguiar X4458
AULINUA ITEM WORDING: Approval of a resolution establishing the option for county personnel
to purchase supplemental life insurance or dependent life insurance.
11 hNI BACKGROUND: In August, 2007, the County requested proposals to provide supplemental
life insurance products to county personnel. The successful bidder is New York Life Insurance
Company. There is no employer contribution to fund this benefit and will be paid solely by the
individual who chooses to purchase the product.
PREVIOUS RELEVANT BOCC ACTION: None.
l.V1NIKAl,l/AUKEENIENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: None
COST TO COUNTY: None
BUDGETED: Yes No
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year` _
APPROVED BY: County Atty 4
OP'/Purchasing Risk Management t�
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 8/06
C
UNTY jo'�MONROE
KEY WESTLORDA 33040
(305)294-4641
Office of the Employee Services Division Director
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 268
Key West, FL 33040
(305) 292-4458 — Phone
(305) 292-4564 - Fax
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tern Mario Di Gennaro, District 4
Dixie M. Spehar, District 1
George Neugent, District 2
Sylvia J. Murphy, District 5
TO: Board of County Commissioners DATE: February 13, 2008
FROM: Teresa E. Aguiar,
Employee Services Di ct
SUBJ: Approval of Resolution — Supplemental Life Insurance
March 19`h BOCC meeting
This item requests approval of a resolution to offer county personnel the option to purchase voluntary
supplemental life or dependent life insurance with New York Life Insurance Company.
In August, 2007, the County requested and received proposals to provide supplemental life and dependent
life insurance products. We received 10 proposals and decided to offer the bid to New York Life Insurance
Company. Attached is a summary of the products and services provided.
New York Life makes arrangements directly with the individual thereby eliminating the County's
involvement in the administrative process. There is no employer contribution to fund this benefit.
It is my recommendation that the BOCC approve this resolution. If you have any questions on this item,
please do not hesitate to contact me at X4458.
Ms Aguiar, as requested, the following is a brief summary of the products
and services that is provided by New York Life Insurance Company.
Life Insurance:
Three Whole Life Insurance contracts
Five Term Life Insurance contracts
Three Traditional Universal Life contracts
Two Variable Universal Life contracts
Annuities:
Eight types of Fixed Annuities
Four types of Variable Annuities
Mutual Funds:
27funds in our Fund Family with access to most any fund offered in
the market. (A prospectus is required).
Long Term Care, designed to fit each individuals needs.
Services included but not limited to:
The Needs Analysis to identify individual and family concerns, to
determine the amount of insurance that a family really needs.
Estate Planning by registered and certified financial planners. (no
fees)
College Funding, Estate Conservation, Mortgage Protection,
Supplemental Retirement Income, Supplemental Life Insurance for
Retirement Planning, Charitable Giving, Business Continuation,
Deferring Estate Taxes for Small Business Owners, and Pension
Maximization Alternative.
We discuss issues such as the importance of a Will, uses of a Trust,
the importance of life insurance for the Stay -at -Home Spouse; we
provide information on what to do when someone dies.
SEE PAGE 2
The cost of individual coverage is determined by many factors which
includes but is not limited to:
Age, sex, health condition, built, amount of coverage, hazardous
activity, or medical history.
As stated in our conversation, if life insurance is included in a 125 Plan the
proceeds may be taxable to the beneficiary.
The Maximum amount of coverage is determined by suitability, insurability,
and affordability.
The minimum coverage is determined by the type of contract:
Whole Life $10,000
Universal Life $25,000
Term minimum ranges from $100,000 to $250,000.
I am looking forward to our strategy meeting to outline the details. Should
you have any additional, issues or concerns, please call me.
Best regards,
Michael L. Cales, Sr.
Partner
813-281-0100 Ext. 5522
R f` .L` 5 5 l 1 7 •• • •, •,� J PAGE 01 / 01
L New 'Awk Ule %tt C. MPOT New Yei Lik I1swunce and AmmakT Cocparuion or I"ti'iJM Company of &Uoaa, as
bubmted W tits Spocabott. va &feet the owtd r of hawk hnea rbe UMMM pan design. This numfer WE be used w Fri preodums
em x reguhr scbedmle meshed by tee You vM tint s eceivoe preratm t>obces wWk dm orLangeommt is m eRett.
2. Thk xrrwWmww does not dbmgt the pe dne dates specified m the policy and it does not exmd my of the grace or iat periods
foe PSYMg dwse per. The poky or Poucies, v& i"t sc tic end of the grace or loft period ff the premium r ma m mod.
3. Any policy imchmdrd txdcr ties wranpemm is sty to our nommum and nmamnm and OPP pmmium ruk&
4. The arrangerttem wM apply to the pow mod below and w A cover aA A p and my esrtant pWmkWS thK hnT mot Yet
been pSd.
Complete Wktuarion below-
Poh,cy Naoaber
Indicate Type:
■ 'is.:I t Y � .i.
os Tradtlsg Number
0 Cl>eL*4 M R& OPP
11 Mnkfple thek-()-Ma€ic Pre WM GAsc Rdmmw Now or Poky Number
Add to Chock-C aeic Cme Rtfemoe N=Wvber or policy dumber
Caactarr W twwtftNsmoc i of Wa f !
Ac mwt Narncs
Attach Blank VOII3EU Check
Bank Boating * / Account #
i mad that I tY stop tus payment xrnwgernm by nouf�ft the bmumm The owner of Gich
owm PA" The ww*e aem corks on the dap the Deer reemrs cite notice Policy �7 � � for his or bra
By mauling below Mil authorize New YWk LAc hasnnn2w CvatPay or one of its subsirrits to tmlat month v"0Khv pa6 €nom tht
Acccsant reamed above. LAAk also authorize the F-inaidal instinifi s named oboe to d bit tnyltmr Account accotdb►gt3��
Initials of Depvsitcr(s) Relationship: 0 Primary Insured 0 Owner Q Appticint ❑ Pryor 0 Other
2CY7-50D.09
RESOLUTION NO. - 2008
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
APPROVING NEW YORK LIFE INSURANCE COMPANY TO
OFFER VOLUNTARY SUPPLEMENTAL AND DEPENDENT
LIFE INSURANCE TO COUNTY PERSONNEL.
WHEREAS, Monroe County does not currently offer supplemental life or dependent
life insurance for its personnel; and
WHEREAS, some individuals, at their own expense, may desire to possess
additional life insurance coverage for specific needs; and
WHEREAS, Monroe County received proposals to provide supplemental life and
dependent insurance products to personnel and has selected New York Life Insurance
Company as the provider; and
WHEREAS, there is no employer contribution to fund this benefit. New York Life
makes arrangements with the individual to direct the withdrawal and transfer of funds from
the individual's designated account, eliminating the County's involvement in the
administrative process.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA
That New York Life Insurance Company shall be offered as the voluntary supplemental life
and dependent insurance provider for county personnel and the county shall assist in
coordinating enrollment meetings with the provider.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the day of
2008
Mayor Charles "Sonny" McCoy
Mayor Pro Tern Mario Di Gennaro
Commissioner George Neugent
Commissioner Dixie M. Spehar
Commissioner Sylvia J. Murphy
(SEAL)
Attest: DANNY L. KOHLAGE, Clerk
23
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
as
Mayor/Chairperson
MONROE COUNTY ATTORNEY
AS T�FORM-
-�4Y�NTHIA L.
A,q-(Z1Q T'ARI'r rini IA1-rX. .--