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Item C10BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: _ March 19, 2008 Division: _ Emergency Services Bulk Item: Yes X No Department._ Emergency_Mana eg rnent_ 2 z Staff Contact Person: rose Tezanos AGENDA ITEM WORDING: Approval to purchase a cache of radios from preferred vendor Motorola to be used by first responders and recovery personnel during and after a disaster. The funds will proceed from the City of Miami UASI FY 06 Memorandum of Understanding entered in May 11, 2007 (Contract # 07DS-5S-11-23-02- 379) in the amount of $516,277.00; and authorization for the Acting County Administrator to execute any other required documentation in relation to the application process. ITEM BACKGROUND: The State of Florida Division of Emergency Management (DEM), has subgranted the Urban Area Security Initiative (UASI) Grant Program, FY 2006, to the City of Miami, it's contiguous counties, Miami -Dade and Monroe, the City of Hialeah, and the Florida. Department of Health, in the amount of $15,980,000.00. This program targets homeland security funding to "high threat" urban areas in order to prevent, respond, and recover from threats or acts of terrorism. Monroe County is receiving $516,277.00 and it breaks down as follows; MCSO $150,000.00, Key West International Airport $160,000.00, MCFR $9,000.00, and MCEM $197,277.00. PREVIOUS RELEVANT BOCC ACTION: The UASI FY 05 grant was approved in the year 2006, and the UASI FY 06 was approved in May 11, 2007. CONTRACT/AGREEMENT CHANGES: Line item covering EOC Enhancements was changed and approved by the Urban Area Working Group to reflect $90,000.00 to MCSO for purchase of a cache of radios, and $70,000.00 to MCEMS for purchase of a cache of radios for use by first responders and recovery personnel during any hazardous event or disaster. STAFF RECOMMENDATIONS: It is appropriate to approve the purchase of such radios for use by EMS. TOTAL COST: 70,000.00 BUDGETED: Yes No X COST TO COUNTY: NONE SOURCE OF FUNDS: UASI Grant REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty X ON rchasing X Risk Management X DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 8/06 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: City of Miami UASI Contract #07DS- 5S-11-23-02-379 Effective Date: May 11, 2007 Expiration Date: January 31, 2008 Contract Purpose/Description: Monroe County is participating in a Homeland Security Office of Domestic Preparedness grant with the City of Miami. The $70,000. from the grant will be used to purchase radio communications equipment from Motorola for EMS. This is a request to make purchase from Motorola as the preferred vendor. Contract Manager: Irene Toner 6065 EM / Stop # 14 (Name) (Ext.) (Department/Stop #) Weep N3008 for BQCC meeting on - +'eti. ' , �G8— Agenda Deadline: Feb 5, 2008 CONTRACT COSTS '70, 0" '40, 0-0-0 c 11 Total Dollar Value of Contract: $ S46,2-T Current Year Portion: $ �' _ Budgeted? Yes® No ❑ Account Codes: 125-GE0722-13523-530340- Grant: $ 516,277 - - - - County Match: $ 0 - - - - ADDITIONAL COSTS Estimated Ongoing Costs: $0/yr For: Staff support—filmsupport-filiag reports, oversight (Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Date Out Date In Needed ReA er 5_ 3 _� Division Director .3_ ° Yes[] No0`' Risk Manag me �. Yes[:] No[/ O.M.B./Lchl'ing 2-Zs - Yes[] No❑ o County Attorney 11&ilk Yes(K No❑* . Yt' '` A 24 0 � b g OMB Form Revised 2/27/01 MCP #2 V)-0 �Ur o°: o o Z Z U.'CLE0 I= 0 a IL IL is ao©000 ncnoocpo 1� O w (D 4- U) Q? Cp rr T (ti RT C Gf G N cc to M 40 V} (A V 7 to w � � U C]0. C70U) 0000 .a tgtgq 1qq q O IV O LO CQ t0 1R 4m e m n cti w u II � � R tV z 2 0 ti ao s'r h UU W {] p W 4 E E W 4 d W m can X t- Cc a CC W W C7irm <wcoScc0 {a.E �m iv Un IL < LD �2 to co z Z co In x c z m m 2�: Z NNNNN 2--- N r�IQ LO W O O� m N N Q .. w Z rr cr-a a 0 Q Q U®aC'l U> zc, LLi o UQEU i r a- t— O UJ OS � cs3 Jose, 17JAN2008 I would like to thank you for the opportunity to supply and service your Motorola communications needs. Sun Communications is the only Motorola Manufacture Representative authorized in Monroe County, locally licensed and insured to provide for your immediate response needs involving Public Safety communications. Our long standing relationship with the Monroe County Sheriffs Office, Monroe County Emergency communications, as well as Key West Police Department assures that your communications support is handled professionally and rapidly. Pat Preuss President Sun Communications