Item C19BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 19, 2008 Division: Budget and Finance
Bulk Item: Yes ® No ❑ Department: Grants Administration
AGENDA ITEM WORDING: Authorization for the Mayor to execute an
interlocal agreement with the Monroe County Sheriff's Office for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Planning Grant
ITEM BACKGROUND: This is a planning grant to develop a strategic plan and
apply for an implementation grant to establish a program which will provide
an alternative to detention for offenders who are mentally ill and have
substance abuse problems Monroe County will provide in -kind match in an
amount equal to that of the grant The project director will be an employee
of the Sheriff's Office under Major Tommy Taylor, director of the detention
center. This aareement sets forth the County and the Sheriff's duties and
responsibilities under the grant program.
PREVIOUS RELEVANT BOCC ACTION: Approval to apply for grant funds and
creation of Planning Council at August 2007 meeting_
CONTRACT/AGREEMENT CHANGES: new contract.
STAFF RECOMMENDATION: Approval
TOTAL COST: $185,136.00
COST TO COUNTY: $92,568.00
REVENUE PRODUCING: Yes ❑ No
BUDGETED: Yes ® No ❑ (in -kind)
AMOUNT PER MONTH
YEAR
APPROVED BY:000NTY ATTY ❑ OMB/PURCHASING ❑ RISK MGT ❑
DOCUMENTATION: INCLUDED: ® TO FOLLOW: ❑ NOT REQUIRED: ❑
DISPOSITION: AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff Effective Date: 04/01/08
Expiration Date: 03/31/09
Contract Purpose/Description: Funds provided through the Criminal Justice, Mental Health,
and Substance Abuse Reinvestment Grant Program for a program that will develop, write,
and submit a strategic plan to initiate systemic change for the identification and treatment
of adults and/or juveniles who have a mental illness, substance abuse disorder, or co-
occurring mental health and substance abuse disorders and who are in, or at risk of
entering, the criminal and/or juvenile justice systems.
Contract Manager: David P. Owens
(Name)
on 04/16/08
4482 OMB/Grants Mgt.
(Ext.) (Department)
nda Deadline
CONTRACT COSTS
Total Dollar Value of Contract: $92,568.00 Current Year Portion: $46,284.00
Budgeted? Yes X No Account Codes: 125-99999-530490-GGGGGG-XXXXXX
Grant: $92,568.00
County Match: $92,568.00 (in -kind)
ADDITIONAL COSTS
Estimated Ongoing Costs: $0.00 For: Staff support -filing reports, oversight
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries,
etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes❑ No[:]
Risk Management Yes[:] No[:]
OMB/Purchasing Yes[:] No❑
County Attorney Yes[:] No[]
Comments:
OMB Form Revised 9/11/95 MCP #2
CRIMINAL JUSTICE, MENTAL HEALTH, AND SUBSTANCE
ABUSE REINVESTMENT GRANT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this day of
, 2008, by and between The Monroe County Board of
County Commissioners, a political subdivision of the State of Florida, whose address
is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY,"
and The Monroe County Sheriff's Office, hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, the Florida Substance Abuse and Mental Health Corporation has
awarded Criminal Justice, Mental Health, and Substance Abuse Reinvestment Grant
Funds to the COUNTY to implement a program that will develop, write, and submit a
strategic plan to initiate systemic change for the identification and treatment of
adults and/or juveniles who have a mental illness, substance abuse disorder, or co-
occurring mental health and substance abuse disorders and who are in, or at risk of
entering, the criminal and/or juvenile justice systems, and
WHEREAS, only a county or a consortium of counties within the State of
Florida are eligible to receive funds under this grant program; and
WHEREAS, the County is in need of an agency to manage the process of
creating this strategic plan as required by this grant; and
WHEREAS, the SHERIFF is the sole provider of detention services in Monroe
County and has the resources and expertise to manage the strategic planning
process; and
WHEREAS, the COUNTY has the resources and expertise to provide
administrative support for this grant program,
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The term of this Agreement is from April 1, 2008, through March 31,
2009, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES -
(a) The SHERIFF will provide management of the planning process as
outlined in the COUNTY'S Mental Health, and Substance Abuse Reinvestment
Grant Funds contract with the State of Florida, attached and made a part
hereof. This management will include, but not be limited to, the following:
hiring and oversight of the program director, provision of office space and
office equipment, use of a vehicle, use of computer equipment, office
supplies.
(b) The COUNTY will provide administrative support, including, but not
limited to, the following: assistance with arranging meetings, placing items
on Commission agenda as needed, assuring that contracts and other
documents are properly approved and executed, tracking of expenses (grant
and match), assistance with filing of reports, and advertising public meetings.
3. FUNDS - The total project budget to be expended by the COUNTY in
performance of the services set forth in Section 2 of this agreement shall be the
total sum of $185,136.00. The total sum represents grant support in the amount of
$92,568.00 and in -kind matching funds, provided by the COUNTY, SHERIFF, and
participating organizations and individuals, in the amount of $92,568.00. All funds
shall be distributed and expended in accordance with the terms of the grant
agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "Criminal Justice Mental Health, and Substance Abuse
Reinvestment Grant Funds memorandum of understanding" therefor and all laws,
rules and regulations relating thereto are incorporated by reference, (Attachment
A).
S. AGENCY BOND - The SHERIFF shall be bound by all laws, rules, and
regulations relating to the COUNTY'S performance under the Criminal Justice Mental
Health, and Substance Abuse Reinvestment Grant Funds memorandum of
understanding.
6. BILLING AND PAYMENT
(a) The SHERIFF shall render to the COUNTY, no more frequently than
monthly, an itemized invoice properly dated, describing the services
rendered, the cost of the services, and all other information required by the
COUNTY for reimbursement.
(B) The COUNTY shall periodically render to the STATE, an itemized invoice,
claim, or report, in the format required by the STATE, properly dated,
describing the services rendered, the cost of the services, and all other
information required by the STATE for reimbursement.
7. TERMINATION - This Agreement may be terminated by either party at any
time, with or without cause, upon not less than thirty (30) days written notice
delivered to the other party. The COUNTY shall not be obligated to pay for any
services provided by the SHERIFF after the SHERIFF has received notice of
termination. In the event there are any unused grant funds, the SHERIFF shall
promptly refund those funds to the COUNTY or otherwise use such funds as the
COUNTY directs.
S. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt
requested, and sent to:
FOR COUNTY FOR PROVIDER
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
Monroe County Sheriff Richard Roth
5525 College Road
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the
addresses or persons for receipt of notices.
9. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from
the State of Florida cannot be obtained or cannot be continued at a level sufficient
to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination
delivered in person or by mail to the SHERIFF at its address specified above. The
COUNTY shall not be obligated to pay for any services provided by the SHERIFF
after the SHERIFF has received notice of termination.
10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances,
rules, and regulations pertaining to, or regulating the provision of, such services,
including those now in effect and hereafter adopted, and particularly Article 1,
Section 3 of the Constitution of the State of Florida and Article 1 of the United
States Constitution, which provide that no revenue of the state or any political
subdivision shall be utilized, directly or indirectly, in aid of any church, sect or
religious denomination or in aid of any sectarian institution. Any violation of said
statutes, ordinances, rules, or regulations shall constitute a material breach of this
Agreement immediately upon delivery of written notice of termination to the
SHERIFF. If the SHERIFF receives notice of material breach, it will have thirty days
in order to cure the material breach of the contract. If, after thirty (30) days, the
breach has not been cured, the contract will automatically be terminated.
11. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract
any of its obligations under this Agreement, without the written consent of the
other.
12. EMPLOYEE STATUS - Persons employed by the SHERIFF in the performance
of services and functions pursuant to this Agreement shall have no claim to
pension, worker's compensation, unemployment compensation, civil service or
other employee rights or privileges granted to the COUNTY'S officers and
employees either by operation of law or by the COUNTY.
13. INDEMNIFICATION - The SHERIFF agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any
and all claims, losses, damages, or lawsuits for damages, arising from, allegedly
arising from, or related to the provision of services hereunder by the SHERIFF.
14. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well
as any previous agreements presently in effect between the parties relating
to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed
by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their
names to be affixed hereto by the proper officers thereof for the purposes herein
expressed at Monroe County, Florida, on the day and year first written above.
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk
By:
Deputy Clerk
Witness
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
MONROE COUNTY SHERIFF'S DEPT.
By:
Title:
Approved 02/27/08
MEMORANDUM OF UNDERSTANDING
for
PLANNING GRANT
CRIMINAL JUSTICE, MENTAL HEALTH AND
SUBSTANCE ABUSE REINVESTMENT GRANT
MEMORANDUM OF UNDERSTANDING
Monroe County Board of County Commissioners
and
State of Florida
Department of Children and Families
M0U#
WHEREAS the Department of Children and Families (hereinafter Department) with the
cooperation of the Florida Substance Abuse and Mental Health Corporation along with the
Grant Review Committee has been tasked by section 394.656, F.S. to create the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant (CJMHSA Grant), which
provides funding to counties with which they can plan, implement, or expand initiatives that
increase public safety, avert increased spending on criminal justice, and improve the
accessibility and effectiveness of treatment services for adults and juveniles who have mental
illness, substance abuse disorder or co-occurring mental health and substance abuse
disorders and who are in, or at risk of entering, the criminal or juvenile justice systems, and
WHEREAS the Department has received a grant application from Monroe County in the 16th
Judicial Circuit (hereinafter Grantee), and
WHEREAS it appears to the Department that there is a need to provide the services described
in that application,
NOW, THEREFORE, the Department hereby awards the sum of $92,568 to Grantee under
the following terms and conditions:
1. The application filed with the Department by the Grantee dated 10/26/07 and attached to
this agreement as Attachment I is hereby incorporated within this agreement as is fully set out
at length here. The solicitation document upon which that application is based is also hereby
incorporated within this agreement as Attachment 11.
2. Grantee hereby agrees to perform the tasks and to provide the services described in that
application as described in Attachment I with the following exceptions and/or special
conditions:
Approved 02/27/08
MOU#
a. To conduct travel in accordance with the Department's travel guidelines. Subsection
287.058(1)(b), F.S., requires that bills for any travel expense shall be submitted in
accordance with s. 112,061, F.S., governing payments by the state for traveling
expenses. The Department's travel policy, CFOP 40-1 (Official Travel of DCF
Employees and Non -Employees), provides further explanation, clarification and
instruction regarding the reimbursement of traveling expenses necessarily incurred
during the performance of official state business. These travel costs must be budgeted
at a maximum of .445 per mile. Per Diem/meals are not allowable for Class C travel
(single day trips).
b. To receive written approval from the Department prior to purchasing any Information
Technology Resource (ITR) with grant funds. The Grantee agrees to secure prior
written approval by means of an Information Resources Request (IRR) form before the
purchase of any ITR. The Grantee agrees to comply with the Department's ITR policy,
CFOP 50-9, Policy on Information Resource Requests. The County will not be
reimbursed for any ITR purchases made prior to obtaining the written approval of the
Department's Grant Manager.
c. To provide clarification with sufficient detail to the Department on Consultant and
Contracted Services costs as outlined in the Grantee's budget within their response to
the Request for Application. This information is being requested in order for the
Department to determine if all costs are allowable.
3. Grantee agrees that it will award sub -grants as described in its application and that it will do
all things which it asserted that it will do in that application including, but not limited to,
supervising and coordinating expenditures made by sub -grantees. Grantee further agrees to
assure that funds are expended for the purposes intended and that a full accounting for these
grants funds is made.
4. Where there is a conflict between the grant application incorporated herein by reference and
this Memorandum of Understanding, the CJMHSA Grant Memorandum of Understanding shall
prevail.
5. In accordance with sections 11.062 and 216.347, F.S., no funds provided by this grant may
be expended for the purpose of lobbying the Legislature, the judicial branch, or a state agency.
6. This CJMHSA Grant Memorandum of Understanding is executed and entered into in the
State of Florida, and shall be construed, performed, and enforced in all respects in accordance
with the applicable State of Florida laws. Each party shall perform its obligations herein in
accordance with the terms and conditions of this Memorandum of Understanding. It is hereby
agreed by the parties that in the event that litigation by either party to this Memorandum of
Understanding becomes necessary that venue shall be proper in Leon County, Florida.
7. Grantee agrees to maintain complete, accurate and adequate records, including financial
records, relating to funds received pursuant to this CJMHSA Grant Memorandum of
Understanding and of all expenditures made by Grantee and its sub -grantees with grant funds.
Approved 02/27/08
MOU#
The Grantee will require audit and record keeping requirements in all sub -grants and
assignments. All records shall be in sufficient detail to permit a proper pre audit and a post
audit of all expenditures.
8. Grantee agrees to provide a financial and compliance audit to the Department as specified
in this CJMHSA Grant Memorandum of Understanding and in the Financial and Compliance
Attachment (Attachment III) and to ensure that all related party transactions are disclosed to
the auditor.
9. Grantee agrees to retain all financial records, supporting documents, statistical records and
any other documents, whether kept by electronic storage media or otherwise, pertinent to this
CJMHSA Grant Memorandum of Understanding for a period of not less than six (6) years after
the starting date of this CJMHSA Grant Memorandum of Understanding, or if audit findings
have not been resolved at the end of the six (6) year period, the records shall be retained until
resolution of the audit findings. State auditors and any persons duly authorized by the
Department shall have full access to, and shall have the right to examine any of the said
materials at any time during regular business hours.
10. Grantee agrees to provide data and other information requested by the CJMHSA Grant
Technical Assistance Center (TAG) at the Louis de la Parte Florida Mental Health Institute of
the University of South Florida to enable the Center to perform statutory duties established in
the authorizing legislation. The Grantee agrees to submit semi-annual program reports on or
before May 1 and November 1, annually to the Florida Department of Children and Families
and the Florida Substance Abuse and Mental Health Corporation. The Grantee agrees to
submit an annual fiscal report, signed by the County Administrator, on or before November 1,
annually to the Florida Department of Children and Families and the Florida Substance Abuse
and Mental Health Corporation. The Department and the Florida Substance Abuse and Mental
health Corporation will provide the Grantee with reporting templates for all data, program
reports and fiscal reports.
11. Grantee agrees to be liable, to the extent provided by law, for all claims, suits, judgments,
or damages, including court costs and attorney's fees, arising out of the negligent or intentional
acts or omissions of the Grantee, and its agents, sub -grantees and employees, during
performance pursuant to this CJMHSA Grant Memorandum of Understanding.
12. Grantee agrees to establish an informal dispute resolution process with which to resolve
any disputes between the Grantee and any sub -grantees or recipients. Disputes between the
Grantee and any partners will be resolved in accordance with those procedures.
13. The grantee and partners shall, in publicizing, advertising, or describing the sponsorship of
the program, state: "Sponsored by Monroe County and the State of Florida, Department of
Children and Families and the Substance Abuse and Mental Health Corporation." If the
sponsorship reference is in written material, the words "State of Florida, Department of
Children and Families" shall appear in the same size letters or type as the name of the
organization.
Approved 02!27/08 MOU#
14. Grantee shall not use or disclose any information concerning a recipient of services under
this CJMHSA Grant Memorandum of Understanding for any purpose prohibited by state law or
regulations (except with the written consent of a person legally authorized to give that consent
or when authorized by law).
16. The Grantee shall permit Department personnel or representatives to monitor the services
that are the subject of this CJMHSA Grant Memorandum of Understanding.
16. Grantee agrees to allow public access to all documents, papers, letters, or other materials
subject to the provisions of Chapter 119, Florida Statutes, and made or received by the
Grantee in conjunction with this CJMHSA Grant Memorandum of Understanding.
17. The State of Florida performance and obligation to pay under this CJMHSA Grant
Memorandum of Understanding is contingent upon an annual appropriation by the Legislature.
The release of these funds shall be subject to the availability of the funds and release of funds
by the Department.
18. Any notice that is required under this CJMHSA Grant Memorandum of Understanding shall
be in writing and sent by hand delivery, U.S. Postal Service Certified mail, return receipt
requested, or any expedited delivery service that provides verification of delivery. Said notice
shall be sent to the representative of the Grantee responsible for administration at the
designated address contained in this CJMHSA Grant Memorandum of Understanding.
19. This CJMHSA Grant Memorandum of Understanding shall be effective on the date on
which the CJMHSA Grant Memorandum of Understanding has been signed by both parties. It
shall end at midnight, local time in Tallahassee, Florida, on June 30, 2008, or one year from
the effective date, whichever is later.
20. The Department may terminate this Memorandum of Understanding with cause, without
cause, or in the event funds are not available for payment under this CJMHSA Grant. The
Department may terminate this CJMHSA Grant Memorandum of Understanding upon no less
than twenty-four (24) hours notice in writing to the Grantee. Said notice shall be delivered by
hand delivery, U.S. Postal Service, or any expedited delivery service that provides verification
of delivery. The Department shall be the final authority as to the availability and adequacy of
state funds. In the event of termination of this CJMHSA Grant Memorandum of Understanding,
the Grantee will be compensated for any work satisfactorily completed prior to the termination
of the Memorandum of Understanding.
21. Grantee agrees to return to the Department any overpayments or funds disallowed
pursuant to the terms and conditions of this CJMHSA Grant Memorandum of Understanding
that were disbursed to the Grantee by the Department. In the event that the Grantee or its
independent auditor discovers that an overpayment has been made, the Grantee shall repay
said overpayment immediately without prior notification from the Department. In the event that
the Department first discovers an overpayment has been made, the grant manager, on behalf
of the Department, will notify the Grantee by letter of such findings. Should repayment not be
Approved 02I27,108
MOIJ#
made forthwith, the Grantee will be charged at the lawful rate of interest on the outstanding
balance after Department notification or Grantee discovery.
22. Construction, Renovation, or Purchase of Real Property Using State Funds:
In accordance with Section 402.73(3) Florida Statutes (2005), if this grant includes funds for
the purchase of or improvement to real property the provision of grant funds are contingent
upon the grantee granting to the state a security interest in the property at least to the amount
of the state funds provided for at least five (5) years from the date of purchase or the
completion of the improvements or as further required by law. As a condition of receipt of state
funding for this purpose, the grantee agrees that, if it disposes of the property before the
Department's interest is vacated, the grantee will refund the proportionate share of the state's
initial investment, as adjusted by depreciation.
23. The only method by which this Memorandum of Understanding can be modified is by a
formal, written agreement signed by the Department. Any modification of provisions of this
CJMHSA Grant Memorandum of Understanding shall be approved in writing by the
Department and the Florida Substance Abuse and Mental Health Corporation. Written approval
of any such modifications shall be attached to the original of this CJMHSA Grant Memorandum
of Understanding and a copy shall be sent to the Florida Department of Children and Families
and the Florida Substance Abuse and Mental Health Corporation
24.Official Name of Payee and Representatives:
a) Official name of payee and address where payment is to be sent:
Monroe County Board of County Commissioners
David P. Owens, Grants Administrator
1100 Simonton Street
Key West, FL 33040
b) The name, address, telephone number, and email address of the grant manager for the
Grantee under this CJMHSA Grant Memorandum of Understanding is:
David P. Owens
1100 Simonton Street,
Key West, FL 33040
(305) 292-4482
owens-davidCa)monroecountty-fl glov
Approved 02/27/48
MOU 0
c) The name, address, telephone number, and email address of the procurement manager
for the Corporation under this CJMHSA Grant Memorandum of Understanding is:
Ellen Piekalkiewicz, Executive Director,
Florida Substance Abuse and Mental Health Corporation
1317 Winewood Boulevard, Building 1 Suite 206
Tallahassee, Florida 32399-0700
Local: (850) 410-1576; SunCom: 210-1576
ellen piekalkiewicz(r dcf.state.fl.us
d) The name, address, telephone number, and email address of the Grant Manager for
Department of Children and Families under this CJMHSA Grant Memorandum of
Understanding is:
Jimmers Micallef
Department of Children and Families
Substance Abuse and Mental Health Program Office
Contract Management Unit
1317 Winewood Boulevard
Building 6, Room 259
Tallahassee, Florida 32399-0700
Local: (850) 413-6159; SunCom: 293-6159
jmmers micallef(N—dcf.state.fl.us
25. This CJMHSA Grant Memorandum of Understanding and its attachments and any exhibits
referenced in said attachments, together with any documents incorporated by reference,
contain all the terms and conditions agreed upon by the parties. There are no provisions,
terms, conditions, or obligations other than those contained herein, and this CJMHSA Grant
Memorandum of Understanding shall supersede all previous communications, representations,
or agreements, either verbal or written between the parties. If any term or provision of this
CJMHSA Grant Memorandum of Understanding is legally determined unlawful or
unenforceable, the remainder of the CJMHSA Grant Memorandum of Understanding shall
remain in full force and effect and such term or provision shall be stricken.
26. The Grantee agrees to comply with section 394.657, F.S. relating to the establishment of
County planning councils or committees. The Grantee must provide the list of members of this
council in accordance with the Criminal Justice Mental Health and Substance Abuse
Reinvestment Grant Planning Council (Attachment IV). The completed list of the planning
council members must be submitted to the Grant Manager for the Department of Children and
Families within sixty (60) days from the date of execution of this Memorandum of
Understanding.
Approved 02/27/08
MOUt
IN WITNESS THEREOF the parties hereto have executed this page CJMHSA Grant
Memorandum of Understanding by their undersigned officials as duly authorized.
GRANTEE: Monroe County Board of County Commissioners
Signed By:
Name:
Date:
Grantee Federal EID#:
Grantee Fiscal Year Ending Date: !
*wwww*w****w*www*www*wwwwwww**wwwww*w+twwww**w**wwk*
STATE OF FLORIDA - DEPARTMENT OF CHILDREN AND FAMILIES
Signed By:
Name: William H. Janes
Title: Assistant Secretary for Substance Abuse and Mental
Health
Date:
Criminal Justice, Mental Health and Substance Abuse Reinvestment
Grant
Cover Page
PROPOSAL. -
Project Type: Planning Grant
El Grant
Count or Counties:
GRANTPOINT OF •
Contact Name: David P. Owens
Department: Grants Administration
Address Line 1: 1100 Simonton St.
Address Line 2:
City:
Key West State: Florida Zip:
33040
Email:
Owens-david(cDmonroecountv-fl.gov
Phone: 305-292-4482 Fax: 305-292-4515
ADDITIONAL CONTACTS
Contact Name (if any): Major Tommy Taylor
Organization: Monroe County Sheriffs Office
Address Line 1: 5525 College Road
Address Line 2:
City:
Key West
State:
Florida
Zip:
33040
Email:
ttaylor(cDkeys so. net
Phone: 305-293-7325 Fax: 305-293-7353
REQUESTFUNDING . MATCHING FUNDS
1. Total Amount of Grant Funds Requested:
$ 92,568.00
2. Total Matching Funds (Provided by applicant and project partners):
$ 96,275.00
3. Total Project Cost (Add amounts in 1 and 2):
OFFICIALCERTIFYING
Certifying Official's Signature
843
Certifying Official's Name (printed): ario DiGennaro
Title: Mayor, Monroe County
Date: IC • Z6 -C
Appendix G
STATEMENT OF MANDATORY ASSURANCES
1.
Infrastructure: The applicant shall possess equipment and Internet access necessary
to participate fully in this solicitation.
t' 1
2.
Site Visits: The applicant will cooperate fully with the Corporation in coordinating
site visits, if desired by the Corporation.
Initial
3.
Non-discrimination: The applicant agrees that no person will, on the basis of race,
color, national origin, creed or religion be excluded from participation in, be refused
the benefits of, or be otherwise subjected to discrimination pursuant to the Act
,
governing these funds or any project, program, activity or sub -grant supported by
the requirements of, (a) Title VI of the Civil Rights Act of 1964 which prohibits
Initial
discrimination on the basis of race, color or national origin; (b) Title IX of the
Education Amendments of 1972, as amended which prohibits discrimination the
basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended which
prohibits discrimination in employment or any program or activity that receives or
benefits from federal financial assistance on the basis of handicaps; (d) Age
Discrimination Act 1975, as amended which prohibits discrimination on the basis of
age, (e) Equal Employment Opportunity Program (EEOP) must meets the
requirements of 28 CFR 42.301.
4.
Lobbying: The applicant is prohibited by Title 31, USC, Section 1352, entitled
"Limitation on use of appropriated funds to influence certain Federal contracting
and financial transactions," from using Federal funds for lobbying the Executive or
Legislative Branches of the federal government in connection with a specific grant
or cooperative agreement. Section 1352 also requires that each person who requests
Initial
or receives a Federal grant or cooperative agreement must disclose lobbying
undertaken with non -Federal funds if grants and/or cooperative agreements exceed
$100,000 in total costs 45 CFR Part 93).
5.
Drug -Free Workplace Requirements: The applicant agrees that it will, or will
Affiftiatl'l'
continue to, provide a drug -free workplace in accordance with 45 CFR Part 76.
6.
Smoke -Free Workplace Requirements: Public Law 103-227, Part C-Environmental
Tobacco Smoke, also known as the Pro -Children Act of 1994 (Act), requires that
smoking not be permitted in any portion of any indoor facility owned or leased or
contracted for by an entity and used routinely or regularly for the provision of
health, day care, education, or library projects to children under the age of 18, if the
projects are funded by Federal programs either directly or through State or local
governments, by Federal grant, contract, loan, or loan guarantee. The law does not
apply to children's projects provided in private residences, facilities funded solely
by Medicare or Medicaid funds, and portions of facilities used for inpatient drug or
Initial
alcohol treatment. Failure to comply with the provisions of the law may result in
the imposition of a civil monetary penalty of up to $1,000 per day and/or the
imposition of an administrative compliance order on the responsible entity.
2
7. Compliance and Performance: The applicant understands that grant funds in Years 2
and 3 for Implementation/Expansion Grants are contingent upon compliance with
the requirements of this grant program and demonstration of performance towards
meeting the grant goals and objectives, as well as availability of funds.
itial
8. Certification of Non -supplanting: The applicant certifies that funds awarded under
this solicitation will not be used for programs currently being paid for by other
funds or programs where the funding has been committed.
nitial
9. Submission of Data: The applicant agrees to provide data and other information
requested by the Criminal Justice, Mental Health, and Substance Abuse Technical
Xv//�/
Assistance Center at the Florida Mental Health Institute to enable the Center to
perform the statutog duties established in the authorizing legislation.
Ini al
10. Submission of Reports: The applicant agrees to submit semi-annual progress reports
and an annual fiscal report, signed by the County Administrator, to the Florida
Substance Abuse and Mental Health Corporation.
Initial
By signing and submitting this agXemei�, the Applicant certifies that it will comply with all the
Applicant Signature
/G Z _C
Date
3
B. PROJECT NARRATIVE
1. Statement of the Problem: The geographic area to be served by the proposed
project consists of the Florida Keys in Monroe County, Florida. The Florida Keys are a
130 mile long string of rural islands or "Keys" located off the southern portion of the
Florida peninsula. They begin to the north with Key Largo, of James Bond and
Humphrey Bogart fame, and site of the film of the same name, and end to the south
with Key West, home of Ernest Hemingway, Jimmy Buffett, and the Truman Little White
House. In between are the municipalities of Islamorada, Marathon, and a host of other
communities known only by the names of the Keys on which they are located. Together,
the Florida Keys are home to just about all of the 80,537 residents of Monroe County,
as the only part of Monroe County not in the Florida Keys consists of inland waterways
and everglades, home to alligators, crocodiles, snakes, fish, birds and other wildlife, but
few, if any, humans.
The median age of the residents in the Florida Keys is 42.6, with 46.8% female and
53.2% male. By race, 90.7% are White, 4.8% are Black, and 4.5% are Other. Latino or
Hispanics of any race comprise 15.8% of the population. A language other than English
is spoken in 21.4% of the homes.
The major industry is tourism, with just about everything else being in support of it.
The per capita income is $35,423. The Price Level Index is 109.63, while the Florida
State Average is 100, making it the most expensive place in the State of Florida to live.
While many affluent visitors have luxurious vacation homes in the Florida Keys,
affordable housing is a significant problem for many of the year round -residents. The
Keys have limited habitable areas and little or no room for expansion. Not only is this
creating economic stress in working class residents, but it also is rapidly shrinking the
pool of available service workers.
Within this unique geographic community, substance abuse, mental health disorders,
and crime make it a necessity to develop a strategic plan to initiate systemic change for
the identification and treatment of adults and juveniles who have a mental illness,
substance abuse disorder, or co-occurring substance abuse and mental health
disorders, and who are in, or at risk of entering the criminal and/or juvenile justice
systems. An examination of the population of the jail and juvenile detention center (see
sub -section b. below), and related risk factors in Monroe County (Risk Factors) (see
sub -sections c. and d. below), emphasize this need even further. Therefore, the adults
and juveniles described above in this paragraph are the target population and the area
to be served is the Florida Keys in Monroe County. This target population of adults and
juveniles requires the diversion services so that they do not go to or return to jail or a
juvenile detention center as a result of their substance abuse and/or mental health
disorders, and the Risk Factors confronting them. As the Risk Factors are prevalent
throughout the Florida Keys in Monroe County, the entire Florida Keys is the geographic
area to be served.
a. The screening and assessment process that the County uses to identify an adult
and/or juvenile who has a mental illness, substance abuse disorder or co-occurring
mental health and substance abuse disorders includes the following:
(i) Adults are identified through self -referral, referrals from the criminal justice
system (courts, law enforcement, detention center), hospitals and receiving facilities,
employers, and the community -based care program for dependency children. By far, the
largest number of adults is referred through the criminal justice system.
(ii) Juveniles are identified through parents, schools, law enforcement, and the
Juvenile Justice System. The Department of Juvenile Justice utilizes the Positive
4
Achievement Change Tool (PACT), a validated assessment tool designed to identify
criminogentic needs for those youth most at risk to re -offend, while also focusing on
protective factors, assists to identify if a youth is in need of further mental health, alcohol
or substance abuse assessment. A more detailed PACT is given to youth who score at
moderate -high to re -offend on the PACT pre-screen.
Once adults and juveniles are identified, they are generally referred to the substance
abuse and mental health treatment providers for the screening and assessment
process. The primary, state funded substance abuse and mental health programs in
Monroe County are: The Care Center for Mental Health, located in the Lower and Upper
Keys, and the Guidance Clinic of the Middle Keys. Both providers have staff within the
school system.
For many years the Care Center for Mental Health has provided mental health
counseling services in the jail through a contract with Prison Health Services. The Care
Center has also operated an in-house program in'the Monroe County Detention Center
to provide substance abuse treatment. The success of this intensive 6 month substance
abuse treatment program is demonstrated in its decreased recidivism rate, which is
30%, compared to the jail's general population recidivism rate which is 70%. In addition,
in the spring of 2007, the Care Center initiated pre-release Jail Diversion counseling
and case management services, in the Detention Center. The Care Center also
provides substance abuse and mental health intervention services to the Juvenile
Justice Detention Center program.
The Guidance Clinic of the Middle Keys operates a Crisis Stabilization and
Detoxification unit, and provides psychosocial rehabilitation services in a consumer -run
clubhouse environment and operates a Drop in Center at the same location. The Clinic
provides Outpatient Mental Health and Substance Abuse services, and Substance
abuse intervention and prevention services in the schools.
The State and County also fund the 16th Judicial Circuit's Drug Court Program, which
serves adults, juveniles, and families involved in dependency cases in all three court
locations in Monroe County.
b. Those persons who are admitted to the jail and/or juvenile detention center who
have a mental illness, substance abuse disorder, or co-occurring substance abuse and
mental health disorders are as follows:
(i) In regard to the Monroe County Detention Center, according to a 2007
collaborative survey conducted by Florida Partners in Crisis (a criminal
justice/behavioral health care advocacy organization), the Florida Mental Health
Institute, and the Council of State Governments Justice Center, based on an average
daily census, approximately 20% or the inmates have a mental health illness, and
between 50% and 75% of the inmates have a substance abuse disorder.
(ii) Within the Monroe Regional Detention Center, during FY 2006-2007, of the
youth admitted, 48.27% received a dual diagnosis of mental health and substance
abuse disorders. PACT data in Monroe County from August 2007 indicates 56% used
alcohol, 15% have a problem with alcohol, 67% used drugs, 31 % have a problem with
drugs, and 16% have a mental health problem, all of which are higher percentages than
those found statewide.
c. There are a variety of risk factors that affect population trends in the jail and/or
juvenile detention center. Among them is the uniqueness of the Florida Keys, with its
local culture that promotes the excess consumption of alcohol and an abandonment of
many social constraints on behavior. This attitude is manifest not only in drinking
establishments, but also serves as a draw to new residents who view substance abuse
as a desirable lifestyle. The worse the drinking and drug abuse, the more the need for
substance abuse and mental health services as a diversion from jail
Another major risk factor is the effect of hurricanes on the residents. Monroe County
has been hit hard in recent years, with 4 hurricanes crossing the region in 2005. Since
that time there has been more than a 40% increase in the number of people seeking
help at 12-step programs.
The direct correlation between hurricane the survival experience and post traumatic
stress is very well documented in numerous scientific studies, as is acute stress
disorder. Stress relating from being displaced from homes and/or schools; participating
in rescue and recovery efforts; sustaining severe damage or destruction of homes; lost
employment; physical injury; and/or loss or re -location of immediate family members, all
cause a significant increase in the need for and utilization of substance abuse and
mental health treatment services as a diversion from jail.
In addition, while Monroe County does have Drug Courts for adults and juveniles, it
does not have any Mental Health Courts for adults or juveniles, nor does it have any
specialized mental health dockets. This puts the target population at further risk of
ending up in a jail because those who are convicted and who suffer from mental health
illnesses have no place to end up in, other than jail.
Collectively, the above risk factors are a major cause of Monroe County having the
dubious distinction of having the State's highest rate of alcohol related motor vehicle
accidents, highest rate of adult binge drinking, and highest rate of underage drinking.
Additionally, there has been a substantial increase in the rate of domestic violence, and
in the past 2 years, a 30% increase in the number of incarcerations in the Detention
Center.
d. PACT data for August 2007 reveals a whole host of factors that can put the at -risk
juvenile target population at risk of entering or re-entering the juvenile justice system.
Among them are: use of alcohol — 56%, have a problem with alcohol - 15%, use of
drugs — 67%, have a problem with drugs - 31 %, physical abuse - 15%, have a mental
health problem —16%, traumatic event — 18%, inadequate parental supervision — 61 %,
anti -social peers - 81 %, crime due to impulse — 33%, and crime due to peers — 28%.
With respect to adults, the factors mentioned above (uniqueness of Keys culture that
promotes excess consumption of alcohol and abandonment of many social constraints
on behavior; correlation between hurricanes and post traumatic stress and acute stress
disorder; and lack of mental health courts or special mental health dockets) can put the
adults at- risk of entering or re-entering the criminal justice system.
2. Pro*ect Design and Implementation: Monroe County wants and needs to
implement a diversion program so that it ultimately can increase public safety, avert
increased spending on criminal and juvenile justice, and improve accessibility and
effectiveness of treatment services for adults and juveniles who have a mental illness,
substance abuse disorder, or co-occurring mental illness and substance abuse
disorders and who are in, or at risk of entering, the criminal or juvenile justice system.
However, to accomplish these goals and objectives, the County must first have a
strategic plan to initiate systemic change for the identification and treatment of these
populations. It is the purpose of this grant application to obtain funding to develop such
a plan.
To start the application process, Monroe County has established The Monroe
County Criminal Justice, Mental Health and Substance Abuse Planning Council
(Council) and approved the planning grant application process. To date, the Council
6
includes 23 members as follows: State Attorney, Public Defenders, Circuit Court Judge,
County Judge, Chief Corrections Officer, County Sheriff, Key West Police Department,
State Probation Official, Local Court Administrator, Monroe County Commissioners,
County Probation Official, Director Substance Abuse Center (Guidance Clinic of the
Middle Keys), Director Mental Health Center (Care Center for Mental Health), Mental
Health Services Provider, Department of Children and Families (DCF) Substance .
Abuse/Mental Health Representative, DCF Mental Health Services Representative,
DCF Substance Abuse Services Representative, DCF Substance Abuse/Mental Health
Family Representative, Supportive Housing Representative, Homeless Program
Representative, Department of Juvenile Justice (DJJ) Detention Director, DJJ Chief
Probation Officer. This Council has had two meetings to discuss, prepare, and approve
this application. The Council's four committees (Strategic Planning, Grant Writing,
Budget, and Community Collaboration) have met for a total of 15 times for such
purpose. If this application for funding for the planning process is approved, it is the
intention of the Council to meet not less than 12 times during the planning process and
for its committees to meet for a total of not less than 24 times during the planning
process.
As a central feature of the formally developed partnership network, the various
collaborating agencies will contribute skilled technical staff to serve as "Internal
Consultants" to the partnership network. This Internal Consultant pool will provide as
needed technical advice and input to the various member agencies. For example, if the
homeless support organization needs advice on legal concerns, an Internal Consultant
from the Sheriff's Office will provide the needed assistance.
The strategic plan for which we are seeking funding to develop will have to
incorporate numerous steps and procedures to be effective. It will have to enable the
diversion program to keep people out of jail who do not belong there, provide
constitutionally adequate services, and link people to services to prevent them from
coming back to the criminal or juvenile justice system because of substance abuse and
mental illness. Ultimately, the diversion program must avoid or radically reduce jail time,
reduce recidivism, reduce violence, and reduce costs by using community -based
treatment as an alternative. It also must be able to operate quickly. If it takes too long to
be applied, then it may not really be a diversion program after all.
To develop such a strategic plan, Monroe County will need to follow certain steps,
ask many questions, and obtain many answers. The planning process will have to
include a needs and resource assessment, establish additional collaborations and
partnerships to provide for inter -agency coordination and communication, expand
existing professional, consumer, and family support systems, review various screenings
and assessments, study jail -court processes and procedures, identify a target
population, determine program capacity and options, review information sharing
policies, set outcomes and accountability measures, agree on reporting methodology,
and start measuring and reporting procedures.
Monroe County will have to make a decision while developing its strategic plan as to
which location or locations on the Sequential Intercept Model it wants to divert its target
population, i.e., during the law enforcement/emergency services phase, initial
detention/initial hearing phase, jail/court phase, re-entry phase, and/or community
corrections/community support phase. Additionally, the plan must provide for local
agreements on how to define, identify, classify, and track people with substance abuse
and metal health disorders.
7
In the plan, the target population will have to be identified and criteria will have to be
established to determine who within the target population will be eligible for diversion.
These criteria will need to be well defined and encompass both clinical and criminal
aspects. Screening and assessment processes will need to be developed to flag the
target population and allow these eligibility determinations to be made. In this regard,
provision must be made for the use of computer systems.
The protocols to be developed to connect the target population to the diversion
program need to be able to identify potential candidates for the program. Measures
must be in place so that information will be able to be transmitted to key court officials
and then routinely provided to community service providers.
The plan must indicate the type of services to which the target population is to be
diverted. In addition to substance abuse and mental health services, those services to
be considered in the planning process will include life skills training, peer support,
housing placement, vocational training, job placement, and health care. The plan also
will indicate that services should be moved toward the use of evidenced -based
practices, whenever possible.
The plan must provide for a formal board or committee to be in place to address the
issues involved in a diversion program. It also must provide for the buy -in and
acceptance by the County's leadership.
For the diversion program to be effective, the strategic plan also must include the
means to measure the diversion program's progress. It must consider the various goals
and objectives to be fulfilled by the diversion program itself as well as by the individual
service providers to which the diversion takes place. The strategic plan has to include
procedures to organize records, both paper and electronic, and have staff available to
implement the measuring/accountability aspects of the program.
To continue the diversion program beyond initial state funding, the strategic plan will
have to include provisions for identifying resources to support and sustain the diversion
program after the state funding ends. The plan also will have to identify and address
any policy, legal, social or other barriers that may possibly develop during the course of
the operation of the diversion program.
The planning process itself will be structured to include all of the necessary
partners, including government entities, as well as private provider organizations, other
key stakeholders, and consumers of the services. The latter group will be especially
important as it will be able to provide the perspective from the service recipient's side of
the program. Memoranda of Understanding will be provided for in the strategic plan so
as to help insure the smooth working relationships among the participating agencies.
Regularly scheduled planning meetings and reporting requirements will be included in
the planning process to keep all participants aware of planning developments and
progress. When necessary, the planning process will provide for self -evaluation and
restructuring so that the process will always operate at the most effective level. The
strategic plan also will consider expanding the number of partners for the diversion
program. In this regard, organizations listed in the "Florida Keys Family Resource
Book," among others, will be considered.
In the planning process, the County also will have to be aware of and avoid certain
pitfalls. It cannot afford to leave out key people during the planning phase; have vague
criteria for the target population; overestimate the size of the target group; set overly
ambitious goals, or over -rely on assertive community treatment.
8
To help ensure that the entire planning process proceeds in a timely and orderly
fashion, a timeline has been developed, a copy of which is included with this
application.
Monroe County is committed to using the strategic planning process to develop a
product that has intrinsic value with or without the award of a follow-on implementation
grant. The organizational structure and processes that will result from the formation of
the collaborative network and internal consultant pool will serve the County well in all of
its future endeavors related to criminal justice, mental illness, and substance abuse.
This organizational framework and the detailed strategy mapped out through the written
strategic plan will provide the foundation of all future efforts in these areas.
3. Capability and Experience: The collaborative structure for this planning grant
actually began some 7 years ago, long before we knew that we would be submitting this
application. Beginning in 2000, the Monroe County Detention Center convened a group
of community stakeholders including the Sheriff's Department, Key West Police
Department, Department of Juvenile Justice, a County representative, the Courts, State
Attorney's Office, Public Defender's Office, Detention Center staff including Prison
Health Services, Monroe County Pretrial Services Program, substance abuse and
mental health treatment providers, Baker Act receiving facility representatives, and
psychiatrists, to address the issue of jail suicide prevention.
As this Task Force has continued to meet to address substance abuse and mental
health related problems of inmates, a passion and vision has developed for programs
that could assist individuals experiencing substance abuse, mental health disorders,
and co-occurring substance abuse and mental health disorders within the jail, including
pre — incarceration and post -incarceration. The group researched jail diversion
programs existing in other parts of Florida, and across the country. A representative of
the Florida Mental Health Institute was invited to come and speak to the Task Force and
other community representatives.
. When the opportunity for funding through the Reinvestment Grant became available,
the Task Force immediately contacted the Monroe County Board of Commissioners,
requesting official designation as the Monroe County Criminal Justice, Mental Health
and Substance Abuse Planning Council. Additional members were added, including
representatives of Homeless Programs, Supportive Housing Programs, Consumers and
family members of consumers, thus creating the Monroe County Criminal Justice,
Mental Health and Substance Abuse Planning Council, the full membership of which is
described above in this application.
Despite the unusual structure of the Florida Keys, and due to the tremendous lack of
resources, Monroe County stakeholders function as a small community, in that the
government and private organization representatives work very closely to maximize the
impact and effectiveness of services. In this manner, the County has been very
successful through collaborative working group structures, such as the Community
Alliance, which serves the Community -based Care System for Dependency Children,
the Southernmost Homeless Assistance League, and the Interagency Council.
In a community this size, it is a necessity to function under an "All for One" and "One
for All" philosophy, as agencies work inter -dependently in seeking external support for
local programs. The stakeholders from Monroe County have learned to problem -solve
together and support each other in order for the greater good to be served. In addition,
with the recent emphasis on the addition of consumer involvement in the planning,
development and implementation of services for substance abuse and mental health
9
treatment programs, Monroe County providers have already established relationships
with consumers and family members, which facilitated the inclusion of this population in
the planning process for this grant. Furthermore, as described above in this application,
The Council is developing a pool of skilled "Internal Consultants" to provide technical
advice and support to the various member agencies.
As a result of the above described 7 years of successful community cooperation, we
believe that the resulting collaborative structure that exists in the form of the Council
provides Monroe County with the capability and experience that is needed to meet all of
the goals and objectives detailed in the application materials for this planning grant.
Within our collaborative structure, consumers will provide us with an inside view of
what works for them, what does not work for them, and how they best believe that the
diversion program can be of assistance to them, as they put their lives back on track to
lead a productive existence.
Advocates for the target population will help to insure that the diversion program
works for its consumers. They will be there to assist their clients to obtain the services
they need and to make sure that the services are provided in a timely, efficient, and
professional manner.
Family members will receive guidance to help their loved ones return to and maintain
a healthy lifestyle. In this manner, they will be able to be there on a day-to-day basis for
their loved ones.
Key activities to develop a strategic plan include Council meetings, committee
meetings, preparation of progress reports, implementation of needs and resource
assessment, establishment of additional collaborations and partnerships to provide for
inter -agency coordination and communication, expansion of existing professional,
consumer, and family support systems, review of various screenings and assessments,
study of jail -court processes and procedures, identification of a target population, .
determination of program capacity and options, review of information sharing policies,
setting of outcomes and accountability measures, agreement on reporting methodology,
and start of measuring and reporting procedures. The milestones are the completion of
each of the above described key activities, with the ultimate milestone being the
completion of the strategic plan.
The responsible partners include each member of the Council and the following
organizations and individuals: Greg Becker, Intl Health Consultant; Ted Healy, Anchors
Aweigh Program, Dianna Sutton, Com. Foundation Florida Keys; Frank Rabbito,
Westcare Foundation.; Dan Dombrowski, Boys & Girls Club; Nicki Will, Lower Keys
Medical Center; David Raymond, Miami Homeless Coalition; Patrick Lindsay,
Volunteers of America; Lou Hernandez, Helpline, Inc.; Randy Acevedo, Superintendent,
Monroe County School District; Gary Young, Key West Housing; Manny Madruga,
Sunset Rotary; Rosemary Enright, Sunrise Rotary; William Mann, Florida Keys
Children's Shelter; Rev. Steven Braddock, Florida Keys Outreach Coalition; Mark
Szurek, Catholic Charities of Monroe County; Catherine Baugh, DePoo Hospital;
Christine Limbert, Monroe County Bar Association; Steve Mason, Florida Department of
Health; Dixie Sephar, Monroe County Commission; William Mauldin, Chief, City of Key
West Police Department; George Neugent, Monroe County Commission; Clayton
Lopez, Key West City Commission; Teri Johnson, Key West City Commission; Morgan
McPhearson, Mayor, City of Key West; Harry Bethel, Key West City Commission; Jill
Boyle, President, Key West Community College; Tamara Snider, Monroe County
Sheriff's Department; Michael Browning, Attorney; David Boerner, Mayor, Village of
Islamorada; Nelson Lazo, CEO, Mariners Hospital; J. K. Scholl, Key West, City
10
Manager; and Ruth Becker, 16Th Circuit Court County Judge C.J. Letters.of
Commitment from the aforementioned are included with this application.
The resources for this planning grant include the participation of each member of the
Council and the organizations mentioned above. Computers are available for research
and writing reports, memos, and other correspondence that will be required for
developing the strategic plan. Office space to house the operations of the planning
project also is available.
The staff and subcontractors who will participate in this planning grant project, their
roles, and levels of effort are as follows:
a) Project Leader, Major Tommy Taylor, B.S. Criminology, M.S. Management,
graduate and member of the F.B.I. National Academy; oversee hiring of Project Director
and Consultant, 5% effort; Commander in charge of the Bureau of Corrections, Monroe
County Sheriff's Office, manage more than 200 employees and a budget of more than
$17,000,000; U.S. Navy, 27 years service, manage various law enforcement and
corrections units; Past President, Advisory Board, Salvation Army, Key West; Past
President, Board of Directors, Big Brothers, Big Sisters, Key West; Member, 16th Circuit
Juvenile Justice Board of Directors; Past President, Founders Board, and Past
President, Executive Board of Directors, Y.M.C.A., Key West; and Past President,
Supervisory Committee, and Board Member, Board of Directors, Keys Federal Credit
Union.
b) Project Director; to be hired after grant funded; oversee all aspects of entire
planning process during grant period, work with Council and its Committees, and
supervise the Consultant; 100% effort.
c) Consultant, Greg Becker, B.S. Technology Management, M.G.A. Health Care
Administration; provide consultant services with respect to development of strategic
plan; effort per contract to be entered into after grant funded; Health Economics,
Finance, Operations, Management, Evaluation, Policy Reform, and Clinical Experience
in U.S. and international health service delivery, spanning 25 years and in 29 countries,
including the development of strategic plans; Clients include Department of Defense,
3M Health Information Systems, World Health Organization, Pan American Health
Organization, InterAmerican Development Bank, USAID, and the Ministries of Health in
several nations; Membership in Global Health Council, Academy for Health Services
Research and Health Policy, Healthcare Information and Management Systems
Society, and American Public health Association; Publications include more than 25
titles.
Responsibilities of participating organizations and individuals are indicated in Letters
of Commitment included with this application and include: provision of leadership,
strategic planning, substance abuse treatment, mental health treatment, consumer
services, family services, supportive housing, homeless services, juvenile services,
fiscal services, medical planning, and legal consulting.
4. Evaluation and Sustainability: a. Evaluation: This project will consist of both
process and outcome evaluation. To assist in fulfilling the intent of the legislation in
CS/CS/HB 1477, F.S., the applicant will provide data that measures the results of this
initiative and will address outcome data related to the pre -established core set of
performance measures for the planning grant, as well as program specific outcomes.
The evaluation will focus on determining the effectiveness of the initiative in meeting its
overall goals. It also will assist in identifying barriers that may be preventing the
11
achievement of goals and in developing performance improvement activities to reduce
these barriers. The Evaluation Plan for this initiative is presented below:
Core Set of Performance Measures
Objective
Outcome Measures
Establish on -going communication,
1. Develop formal Memoranda of
collaboration, and partnerships among all
Understanding, including partnerships
relevant county partners by increasing the
about the exchange of information
number of partnerships formed among
and data related to the target
municipal, county, mental health,
population.
substance abuse and other entities to
identify, divert, and treat adults and/or
juveniles who have a mental illness,
substance abuse disorder, or co-occurring
disorders.
Have in place a strategic plan for systemic
2. Submit a completed strategic plan.
change in order to identify, divert, and
treat adults and/or juveniles who have a
mental illness, substance abuse disorder,
or co-occurring mental health and
substance abuse disorders and who are
in, or at risk of entering, the criminal
and/or juvenile justices stems.
Program Specific Performance Measures
Objective
Outcome Measure
Sustain the Criminal Justice, Mental
3.
Maintain current roster of members for
Health, and Substance Abuse Council
the Council and Committees.
and the four associated Committees.
4.
Schedule at least 12 Council and 24
Committee meetings annually.
Conduct Needs and Resource
5.
Review and select the Needs and
Assessment
Resource Assessment.
6.
Administer the Needs and Resource
Assessment.
Identify a Target Population
7.
Select a target population that is
consistent with the findings from the
Needs and Resource Assessment.
Support and Sustain the Initiative
8.
Maintain communication,
collaborations, and partnerships with
County agencies and providers.
9.
Maintain the Criminal Justice, Mental
Health, and Substance Abuse Council
and the four associated Committees.
10. Identify current available resources
(monetary and otherwise).
11. Identify additional resources needed.
12
In addition, this project will assess involvement and perception of the stakeholders to
determine stakeholder support and potential need to change processes. Key
stakeholders involved in the initiative will complete the Community Key Leader Survey
to determine satisfaction with as well as the effective development and operation of the
strategic planning process. Key Leaders will complete the survey quarterly. This
measure will reflect the perception of those involved concerning their ability to
participate, role each individual played in the process, productivity of the process and
other aspects that will assist the project to evaluate the overall process and
performance of the process.
Process for Collecting Performance Measurement Data: The Performance
Improvement Director, currently working with the Care Center for Mental Health and the
Guidance Clinic of the Middle Keys, will be responsible for collecting and compiling the
data. He also will be responsible for administering the Community Key Leader Survey.
The Performance Improvement Director will compile data quarterly and provide
feedback on achievement of objectives to the Council and Committees. He also will be
responsible for assisting the Council and Committees in developing performance
improvement initiatives to reduce barriers, if necessary, for any objectives not being
met.
b. Sustainability: Although this is a one year planning grant and Monroe County has
every expectation that the planning process will be completed successfully within the
one year grant period, there are, nevertheless, other important sustainability issues in
connection with this project. As indicated above in this application, Monroe County has
been deeply involved with mental health and substance abuse issues in the past, from
its Task Force to address jail suicide prevention, started 7 years ago, to its creation of
the Council in August of this year. Monroe County will continue to be involved with such
mental health and substance abuse issues in the years ahead through the Council and
other collaborative working structures mentioned above in this application, such as the
Task Force, Community Alliance, and Interagency Council.
Furthermore, although Monroe County is burdened with exceptionally high levels of
substance abuse problems and a disproportionate share of mental illness in relation to
population, it is at the same time blessed with a vital business community and a high
share of very wealthy citizens. In its effort to assure sustainability of the Strategic Plan
and of any follow-on implementation efforts, the final stages of the planning process will
involve the development of a public relations/educational program that will be delivered
to business groups and neighborhood organizations. These presentations will be
oriented towards increasing public understanding of the problem and towards
encouraging private sector investments in program sustainability by demonstrating the
benefits of this program in improving overall quality of life and in maintaining property
values.
With implementation of the jail diversion program the County should experience a
corollary decrease in criminal justice system expenses. The Council is committed to
assuring that any savings resulting from this program will be reinvested in funding the
intercept alternatives.
13
Funding Category
Matching Funds and
Grant Funds Other In -Kind
Requested Contributions
Funding
Source of Funds
Salaries
55,000
64,599
see list below*
'Fringe Benefits
19,568
0
Administration
0
6,147:Monroe
County Grants Admin.
Equipment
0
1,500
Monroe County Sheriff's Office
'Travel
2,000
13,154
see list below**
Contractual
15,000
0
Supplies
500
500
Monroe County Sheriff's Office
Rent/Utilities
0
7,200
Monroe County Sheriff's Office
Other Expenses
500
3,175
Monroe County Sheriff's Office;
Monroe County Grants Admin.
Totals
92,568
96,275
Total Project Cost
188,843
= Grant Funds Requested + Matching Share
= Match/Total Project Cost
Match Percentage
50.98%
*Salaries expenses contributed by: Monroe County Grants Admin., Monroe County Sheriff's Office, Monroe
County Courts Admin., Westcare, Care Center for Mental Health, Guidance Clinic of the Middle Keys,
Anchors Aweigh Club, Sherry Read, and Key West Police Dept.
**Travel expenses contributed by: Monroe County Sheriff's Office and Guidance Clinic of the Middle Keys
14
Budget Narrative
Salaries:
.The salary funded by the grant is that of the Project Manager. This person will
coordinate meetings of the planning council and its subcommittees, build partnerships and
foster collaboration with and among other organizations and interested parties in the
community, maintain contact with stakeholders, perform public relations and outreach
functions, plan projects, and ensure that deliverables are completed on schedule.
Salaries counted as in -kind match include those of the members of the planning
council and Monroe County staff. Activities include meeting attendance and workshops, in
addition to administrative tasks, such as reporting, budgeting, and placing items on the
County Commission agenda.
Fringe Benefits:
For the Project Manager, fringe benefits will be paid by grant funds. Included were
FICA at 7.65%, Florida Retirement at 9%, worker's compensation at 6%, and group insurance
at $790.00 per month.
Administration:
A portion of the County Grants Administrator's salary and benefits was included here,
in the in -kind column, based on meeting attendance and other administrative tasks, such as
reporting, budgeting, and preparing related agenda items for the County Commission
meetings.
Equipment:
Included in the in -kind column is a desktop computer, provided by the Monroe County
Sheriff's Office.
Travel:
Grant funds will be used to pay for the attendance by two persons at the National
GAINS Conference in Washington, D.C. This will help our team members stay up-to-date on
topics important to our planning process and future program.
Contractual:
The estimated cost of a contracted strategic planning consultant is listed here, paid by
grant funds. This person will provide expert advice and services for planning our future
program, and will be primarily responsible for the putting together the final plan.
Supplies:
This includes an estimate of the cost of routine office supplies — paper, ink, files, etc.
We propose to pay $500.00 in grant funds, and receive $500.00 in in -kind match supplies
15
donated by the Monroe County Sheriff's Office.
Rent/Utilities:
This represents the value of donated office space in Monroe County Sheriff's Office
quarters. A value of $36.00 per square foot per year for 200 square feet was used, and is
part of the in -kind match. This includes lights, utilities, etc.
Other Expenses:
These were estimated to be $500.00 in grant funds, and would include any
miscellaneous items that do not belong in other categories, such as publications,
subscriptions, help -wanted ads, etc.
In -Kind Match
The in -kind match amount shown on the signature page and the budget page is under-
stated, due to the fact that we received a few commitments after those pages were printed
and signed. A local attorney has offered his services, up to about $16,000.00, and a staff
member of Westcare is contributing $7,000.00 in time instead of $2,000.00, as counted in the
budget. Therefore, match commitment forms will add up to more than the budget shown.
16
TO:(name of County)
FROM: Donor Name
ADDRESS:
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
1 A)
The following _ space, _ equipment, —goods/supplies, and/or �/ services, is/are donated to the
County —
permanently (title passes to the County)
nn
t�t porarily, for the period -YAW UA (o10"OAP&Y Pull is retained by the donor)
Description and Basis for Valuation (See next page)
(4) /l M S R OOT2F
O 0=2 a
Value Corporation USE
TOTAL VALUE $-L420—O
currently included as a cost (either direct or matching) of any state or federal contract
previ� y purchased from or used ch for ay�r *w���}� federal contract.
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
contract.
17
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
TO: (name of County)
FROM: Donor Name t
ADDRESS:
Mim
The following _ space, _ equipment, _ goods/supplies, and/or X services, is/are donated
to the County
permanently (title passes to the County)
temporarily, for the period 64/U 2 to Id 3 (title is retained by the donor)
Description and Basis for Valuation (See next page)
Value Corporation
(2)
$
(3)
(4)
TOTAL VALUE
The above donation(s) is not currently included as a cost (either direct or matching) of any state or federal
contract or grant, nor has it/they been previously purchased from or used as match for any state or federal
contract.
�'d (Donor Signat re) (Date) (County Designee Signature) to
The grant Review Committee will review the valuation of the donated item(s) and has, in the space
provided, indicated the valuation amount acceptable to the department for use in meeting a match
requirement for the Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant program.
Donated items are subject to disallowance should they be found to be a current or previous cost or
matching item of a state or federal grant or contract.
Appendix F
CODOdrI ANT OF MATCH/DONAnON FORMS
The following , space. _ Wopment, _ goods/supplies, and/or �( services, Wave donated to the
County
permanently (title passe to the County)
tanporarily, for the period to (title is retained by the donor)
Description and Basis for Valuation (See next page)
Value Corfloration USE
a r'1 � ✓1 ,.� e� s bL sS CSS rn �t
$ �z yz, SS
(2)
$
(3)
(4)
gz9z.S�
TOTAL VALUE $.,�
The above donation(s) is not currently indudod as a cost (either direct or matching) of any state or federal contract
or bas i en liaeed from or used federal !ix r
(gym' ) (County Desigime Si ) (Date)
The grant Review Committee will review the valuation of the donated items) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
inal
Justice, Mental Heatth and Substenee Abuse Raurveshnent Grant program. Donated items are subject to
disallowance should they be Found to be a canrtent or previous cost or matching itern of a state or federal grant or
Contract.
0
Dow retains title:
S. Fair rental value - Substantiated in provider's records by written cow vasdoo(s) of fair
rental value by qualified individuals, e.g., Realtors, PmPWY Managers. dc•
b. (1) Fstablished monthly rental of space S
(2) Number of months donated during the
contract
Valve to the project [b.(1) X b.(2)) S
2. Title passes to the Canty:
a. Cost of Fair Nk*d Valve T&M at
acquisition (owluding land) $
b. Estimated mdd life at date of
acquisition YM
a Annual depreciation (a./b.) $
d. Tool square footage sq. it.
C. Number of square feet to be used on
the gram program, sq. it
f. Percentage of time during contract
period the pry ject will occupy the
buildiriWspace °/.
S. Value to P (eJd. X is X c.) $
Use Attow
4To be used in the absence of depreciation schedule (i.e., when the item is not normally
0daz in the County's aeoounting records)
b. May include an allowance for space as well as the normal cost of upkeep, such as repairs and
maintenance, invmnc % etc.
JURIDMtnt
1Donor retains title: Fair Rental Value
2. Title passes to County:
a. PMV at time of donations . or
b. Aannsl value to Project (not to exceed 6 213% X a)- S
FMV at time of donation
Personnel Services
1. Staff of another agency/organization:
Annual SAIM Number of hour=
2oso X to be provided - $
Volunteer
Comparable annual salary S.
AWWAAIW Number of ham
2M X to be provided
20
Rslstid "Ind Conirbudorm
Actift
I Hours per % of Benefits Grant -
Month Hours Benefits : on $ 8asis' Robed
' Grant- Grant- Hourly on % per Annual
Related Related Salary Basle• I Month*• I Value
; �wsd.�
Attend mmOnos, place ads,
prepare and distribute notes,
Minutes,
Grant Admin. - set up budqK
prop" agenda Items, contracts,
etc-
Sa RelatedTotals
'such m FI retirement, 401(k),W.
"*such a$ insurance, at a certain dollar amountper month
not a of
"Vx
Rk—Iii i wKlnd ConUlbuftwe
AcMy
Cost Eaoh
Number
per Year
Gram
Related
Annual
Value
Leo aft for public meetings -
three ads every two mornhs
,
s
-
Non -Salary Totals
G rand Total
- -
21
10/30/2007 TUE 13:24 FAR 305 292 6723 Care Center
2002/004
Appendfl F
CObawnwim OF MATCHMNAMN FORM
The buovvmg — space, wonook — S s�supp s, aud/or 7sezviom idm donftd to the
coufty
permanently (titre passers to ffie Canty)
umpora*, Sor tbo period to (title is retained by the donor)
Desedption and Basis for Vainaden (Six ow page)
Value CooraiM USE
cfz. $
(2)
(3)
(4)
Tt71'Ai VALUE $ Z u v
The epp d Modo (s) is zotommptly inducted es a cost (ddwr dirxt or znsochiAo of any stare or Mend contract
TV�r porchaeed or used as snatch fr arty subs or Mad eorrtract
( Ded ) (Aare)
The grant Review Committee voiri review tee valuation of the donated items) and has, in the space provided,
indicated the velusdw aamnat a000pbUs tb tho department%ruse in meeting a match nxph+eaoent tw the Qr#rn W
halloo Memel Hoo th wad St6suaoe Abose Raiavastmort Grant potW on. Dwated items are aul feat to
diselbwam should they be fWmd to be a wrreart or previous cost or matching item of a state at fedual grant or
contract...
r
22
Tt71'Ai VALUE $ Z u v
The epp d Modo (s) is zotommptly inducted es a cost (ddwr dirxt or znsochiAo of any stare or Mend contract
TV�r porchaeed or used as snatch fr arty subs or Mad eorrtract
( Ded ) (Aare)
The grant Review Committee voiri review tee valuation of the donated items) and has, in the space provided,
indicated the velusdw aamnat a000pbUs tb tho department%ruse in meeting a match nxph+eaoent tw the Qr#rn W
halloo Memel Hoo th wad St6suaoe Abose Raiavastmort Grant potW on. Dwated items are aul feat to
diselbwam should they be fWmd to be a wrreart or previous cost or matching item of a state at fedual grant or
contract...
r
22
10/30/2007 TUE 13:25 FAX 305 292 6723 Care Center
2003/004
I. DaaAr reteios dtk:
a. Fait metal value - Subsmndsted in provider's records by wrimn ems) of fair
mural vahm by qusNSed h divifit* e.g. Redom pmopaW mumpm *.
b. (1) Esmblishad monthly Mod of apace S
(2) Nomba of moaihs doted daring the
000trW.
Vahrs todre projxt jb.(1) Xb.(2)j S
2. Tina penes to the Comely:
a. Cast of Fair Blum Value OW at
aoqdsfti= (ems 1=0 S
b. EsdnMd u@oW ib at dabs of
(&&) S
d. TOW square iboup sq. It.
e. Nnmber ofaquas *atto be used an
t£ ! P sq. R
of dme during wood
8/� �P9 %
S. Value to prcdm (a/(L X f X c.) S
Eke Mom=
a. To be used in the abm m of depredWou achednle (i.e., when tho item is not normally
depmcimd in the Coin►': mcne ns new&)
b. May include an atlawanoe titr space as well as the normal oust of apkeM such as repairs and
sec.
....................
AmdomM
1. Dmw MWU title; Fair Rootal Valoa
2. TM
PW d dm &dodomdan S _ or
IL Aumiei value m pr*d (not to exceed 6 213% X a.) S
�� YYIYi1Y �Y 1 YYYY�
1. Staff of another MOM' .otsm-bu ,
Noutmofhow
2M X tote provided a s
VolubwK
cbUpw"==ml=bW$
Number of hoar:
. . __ . 2(W X bo be provided =...5
I.I
23
10/30/2007 TUE 13:25 FAX 305 292 6723 Care Center
3004/004
111-OW COf1LNbU11w
AcOft
Hours per %of Benefits 11 Grant -
Month Hours Benefits on $ Bask. Related
' Qrant Grant- Hourly on % per Annual
Reteted Related Salary Best` � Month" Value
.�
_
1' 'LT! A �' ' r p Y • /✓,
7 ✓W
Attend meOngs, place ads,
prepare and diatrlbuie notes.
minutes, etc.
Grant Admin. - set up budget,
prepbre agenda items, oontract ,
IBM
Sale Related Totals
`such r FICA, retbwn 401 k etc.
I
such as insurance, at a chain dollar amountPar month
not a %-me
of saw
F
M-Kind C- bibutlone
AcMy
Cost Each
Number
per Year
Brant•
Related
Annual
Value
Legal ads for pubk m"*W -
ree ads IM two months
on-Sa Totals
OMINI Total
- -
24
Appendin F
`COMIMTNMNT OF MATCRIDONATION FORMS
MALYAWLM
The following _ space, _ equiprnad, _ goods/Rwhes, and/or _ services, is/are donated to the
county
permanently (title passes to the County)
temporarily, for the period to (tick is retained by the donor)
Description and Basis for Valuation (See next page)
1 Value Corporation USE
.l--i
,D Inc vT � ✓1; Tn ��yt e *= 5 S e s s
$ 3
(2)
(3)
(4)
$
TOTAL VALUE s 3 L
The above s not cun=tly included as a cost (either direct or matching) of any state or federal contract
or previoual batctl sed from or used p
,Lc �Gr�rn��� or federal �
ate) lCounty Elesism Si tum) (Date)
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
Indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mcatal Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
Contract.
25
Donar mains tiff: written confirmesioa(s) of fair
A. Fair rental value - Subanadated in provider's records by
rental value by qualified individuals, e.&, Realtors, propertY makers, etc.
b. (1) Esfablisbed monthly rends of space S
(2) Number of months donated during the
contract
Value to the project [b.(1) X b.(2)) S
2. Title pass to the County:
a. Cost of Fair Ma*a Value (F&M st S
acquisition (Oduding foal)
b. Estimated usefi life at date of
Yn•
C. Anmral depredation wo.) S -
d. Toni squ w -Footage sq. fi.
C. Number of square feet to be used on
the gun PWSMM sq. it
f. peremtage of dme during contract:
period the F%*a will occupy the
%
fig, Value to project (eJd. X t X c.
Use Allawam
a. To be used in the absence of depreciation schednie (i.e.,
depreciated in the County's a000nntit►g records)
b. May include an allowance for space as well as the normal
nudnionatw& instnanc & eta
i Donor retains fife: Fair Rental Value
2. Title pries to CourrIy:
s. FMV at time of don don S . or
b. Asnual value toEMIn (act to exceed b 2/3% X a.) - S
FMV at time of donation
1. Staff of another agency/organization:
A11M1ShQA&jW Number of houus
2080 X to be provided - $
2. Votwrteer
Comparable animal salary s
AMULSIM Number of hours
2080 X w be provided - S_
when the item is not normally
cost of upkeep, such as repairs and
26
IMgne, Contrrt�,eoone
AdW
How per % a Berbfb Gram -
Month Hours Benefits :on $ Basis' Related
Grant Grant- Hourty on % per Annual
Rotated Rekled Sdwy Suit' I Month' I Value
O
U ;
3 b' 'f 34R
Attend meetings, place ads,
prepare and distribute,
minutes, etc.
Grant Admin. • sat up budqK
prepbre apendat Items, con" ts,
Salary -Rowed sate
*such es Fl retirement, 401 etc.
"such as insurarae at a cortdn doW amountPWmonth
not a
of
No -Kind roc itilmill"
Cast Each
Number
ow Year
Related
Annual
Value
y .�
three ads two.,
Non-SOWTotalb
Grand Total
27
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
TO: (name of County)
FROM: Donor Name
ADDRESS:
p
The following _ space, _ equipment, _ goods/supplies, and/or X services, is/are donated to the
County
permanently (title passes to the County)
temporarily, for the period to
Description and Basis for Valuation (See next page)
(1) _
(2) 14
(3)
(4)
(title is retained by the donor)
Value Corporation USE
1
$ 5 .tq
TOTAL VALUE t3j-763V
The above donation(s) is not currently included as a cost (either direct or matching) of any state or federal contract
o t, nor they been previously purchased from or used sknatch for y�ta r federal contract
�' z- "- , ' %�a-eon-�(c%z3 p�
onor Signature) (Date (County Designee Signature) (Date)
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
contract.
28
OCT 24,2007 11:23A Frank Sauer 2961551
page 2
Appendix F
COMMITMENT OF MATCIUDONATION FORMS
TO_(narne of County) 4 Ali
FROM. Donor Ntune
ADDRESS:
MOO N�RryRaos� r!%�(i ,(5iiwy_
The following _ space, _ equipment, goods/supplics, and/orrvices, Ware donated
to the County
permanently (title passes to the County)
temporarily, for the period to
Description and Basis for Valuation (See next page)
USE
NO
/f'1 ltJli A.��
(2) .....
(4)
(tide is ruined by the donor)
Value CQMLr4i9n
$ l 5'6 ''. k 1j. P
s
TOTAL VALUE S l�YO'W
The above donations) is by included as a cost (either direct or matching) of any state or fcderai
contract or grata, nor has previously purchased from or used as match for any state or roderal
contract.
Q.fiF+►- /d y- Eir G;�xr^- zT QL�ti z— �(�Z J�
OCT 24,2007 11:38A
29
OCT 24,2007 11:23A Frank Sauer 2961551 page 3
BuildineSottce
2.
VALVA HUM
Donor retains title:
a. Fair rental value - Substantiated in provider's records by written eonfumauion(s) of
fair rental value by qualified individuals, e.g., Realtors, property managers, etc.
b. (1) Established monthly mental of space $
(2) Number of monde donated during the
contract
Value to the projem (b.(1) X b.(2)1 S
Title passes to the County:
D
a. Cost of Fair Market Value (FMV) at
acquisition (excluding land) S
b. Estimated useful life at date of
acquisition yrs.
C. Annual depreciation (a1b.) S
d. Total square, footage sq. ft.
c. Number of square Cott to be used on
the grant program. sq. il.
f. Percentage of time during contract
period the project will occupy the
building space %
g. Value to project (e./d..X f X c.) $
Use Allowance
a. To be used in the absumm ordepraciation schedule (i.e., when the itetn is not
normally depreciated in the County's accoundtgl records)
b. May uvAudc an allowance for space as well as the normal cost of upkeep, such as
repairs and maintenance, instuauce, etc.
"1 e
1. Donor retains title: Fair Rental Value
2. Title passes to County:
a. FMV at time of donation S_ „ , or
b. Annual value to project (not to cxucW 6 2/3%, X a)
GoodI/5uRRM
FMV at time of donation
ftnonael Services
1. Stan' of another apncy/organization:
,f'ed0 AW*q.--1 Number of hours f �r 0 w &,
2090 X to be provided - Ste_ ...
2. Volunteer
Comparable annual salary S
A_nMWL salary Number of hours
2080 X to be provided = $!
OCT 24,2007 11:38A
2961551
30
OCT 24,2007 11:22A Frank Sauer 2961551
page 2
Appendix F
COMMITMENT OF MATCH/DONATION .FORAMS
TO:(name of County)
FROM: Donor Name
Ky p 61*4 / ✓IlGe adr
ADDRESS- 11
160Y iYrRrr7 NJRQ0Se A1 w 6,4yy-
�� r= 3 po
The following _ space, _ equipment, _ goods/supplic9, and/or services, is/are donated
to the County
pa»mently (title passes to the County)
temporarily, for the period to (title is retained by the donor)
Description And Basis for Valuation (See next page)
USE ,..�
{1) y''e.xSeNv� 1Kou
(2)
(3)�.......,
Vatue Corporation
36
TOTAL VALUE $ 1.? 5Y a�
The above donation(s) is no ently included as a cost (either direct or matching) of any state or federal
contract or grant, nor has ' prmously purchased from or used as na tah for airy state or federal
cxmtract.
31
OCT 24,2007 11:22A Frank Sauer 2961551 page 3
VALUA I LU14
�BufldinOpyce
1. Donor retains title:
a. Fair rental value - Substantiated in provider's records by written confirmation(s) of
fair recital value by qualified individuals, e.g., Realtors, propertY managers, etc.
b. (1.) Establishod monthly rental of space $
(2) Number of months donated during the
contract
Value to the project jb.(I) X b.(2)) $
2. Title passes to the County.
�ircxiatioa
a, Cost of Fair Market Value (FMM at
acquisition (excluding land) $........... ......... ,.. _—
b. Estimated us M life at date Of
acquisition Yrs.
c. Annual depreciation (a./b.) $
d. TOW square footage: s9. R.
e. Number of square fc a to be used on
the grant program, sq. n•
f. Perventagc of time during contr8ct
period the project will occupy the
buildinglspace %
g. Value to project (e./d. X f. X. c) $_
Use Allowancx
a. To be used in the alromm of dc'prcx'iation 9chcxiulc (Lc-, when tlu: item is rut
normally deprmatcd in the County's aceounting records)
b, May include an allowance for space as well as the normal cost of upkeep, Stich as
repairs and maintemnce, insurance, etc.
ui meal
1. Donor retains title: Fair Rcnml Value
2. Title passes to County.
it, FMV at time of donation $ or
b. Annual value to project (clot to exceed 6 2/3% X a.) = S
Good95uuolies
FMV at tine of donation
Personnel Services
1. Stab' of another agency/orgenizadon
S?aeo Animal Salary Number of howl
2080 X to be liided
2. Volunteer
Comparable annual salary S
Annual salary Number of hours
2080 X to be provided = $
32
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
TO:(name of County)
FROM: Donor Name
ADDRESS: i
The following -X— space, — equipment, goods/supplies, and/or services, idare donated to the
County —
permanently (title passes to the County)
_ X temporarily, for the period tea+' C' to :LC7 9 (title is retained by the donor)
Description and Basis for Valuation (See next page)
(1)_ vise- r,f inee-HAS ro-ni Value CoWratUn-M
(00 h eves y 2 t41 $ 2- Vy to C)
(2)
(3)
(4)
TOTAL VALUE $ Z f V
7• �O Q
donation(s) ' n fly included as a cost (either direct or matching) of any state or or has i Dusty pu��rcc�hased from or used ch forfederal federal contract
Slgna ) ate) L �Jy /(•nnnfv r►.......o._ `Qcontract/Z��d'
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to disallowance should they be found to be a current or previous cost or matching item of a state or federal grantor
contract.
33
Z0/Z0 3Jbd
g
0 cr CL
m y
7 3 5 Lucm
Lp y
C C C (p C
E b
C,a- 0,F4834 'u 4
~ CR � NN� It
M
♦,Z
V `
Lb
LU
�C
?e ficLU to
.1
m to ..
` 0 e ►." a
LU
'�Wf
Q I� o 0
� w
m V
�CP 2�_�lo
-'
coo d m vj
d 4) O
C C O
3 �� fi
a 5L r,
��5
CA.
CMm Go m in
� w
C
.0
a c a
a � �
S
W. i 2ad � a 0 �u
1 'bl � � �N
S3I1I-lISGd ZL9696ZSOE
6*1
34
bE:69 L00Z/SZ/0Z
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
TO:(name of County) Y
FROM: Donor Name J
ADDRESS: It 60
6Qv n
C-eni
e6 t, Fe- 3 3 C
The following _ space, _ equipment, ?C goods/supplies, and/or l4 services, is/are donated to the
County
permanently (title passes to the County)
X temporarily, for the period T�r1 Z 0 ()d'to w1 a r Z 09 (title is retained by the donor)
Description and Basis for Valuation (See next page)
Value Corporation USE
0 e- y -e e t-i S O'(- s act En ac,i2li 5 4ce CkAS p
e I`r sec cz-F c,/iQd $ -776. 7 �i
(2)
(3)
(4)
TnTAT VATTTC t G, -7%% Q /?
The gonor
nation(s) is not45'
i luded as a cost (either direct or matching) of any state or federal contract
orit/they1 chased from or u match for y to or federal co tra
d
enatnrel a n 7- /0�9 07
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
contract.
35
BASIS OF VALUATION
Buildine/Space
1. Donor retains title:
a. - Fair rental value - Substantiated in provider's records by written confirmation(s) of fair
rental value by qualified individuals, e.g., Realtors, property managers, etc.
b. (1) Established monthly rental of space $
(2) Number of months donated during the
contract
Value to the project [b.(1) X b.(2)] S
2. Title passes to the County:
Depreciation
a. Cost of Fair Market Value (FMV) at
acquisition (excluding land) $
b. Estimated useful life at date of
acquisition yrs.
C. Annual depreciation (a./b.) $
d. Total square footage sq. ft.
e. Number of square feet to be used on
the grant program. sq. ft.
f. Percentage of time during contract
period the project will occupy the
building/space %
g. Value to project (e./d. X f. X c.) S
Use Allowance
a. To be used in the absence of depreciation schedule (i.e., when the item is not normally
depreciated in the County's accounting records)
b. May include an allowance for space as well as the normal cost of upkeep, such as repairs and
maintenance, insurance, etc.
Equipment
1. Donor retains title: Fair Rental Value
2. Title passes to County:
a. FMV at time of donation S , or
b. Annual value to project (not to exceed 6 2/3% X a.) = $
Goods/Supplies
FMV at time of donation
Personnel Services
1. Staff of another agency/organization:
Annual Salary Number of hours
2080 X to be provided = $ S E' e a f�n c4 e d
Volunteer
Comparable annual salary $
Annual salary Number of hours
2080 X to be provided
36
Salary -Related In -Kind Contributions
Activity
Hours per % of Benefits Grant -
Month Hours Benefits on $ Basis Related
Grant- Grant- Hourly I on % per Annual
Related Related Salary Basis* Month** Value
8
4
0
0
0
0
0
12 6.92% 28.96 32%1 790.00 6,146.90
Attend meetings, place ads,
prepare and distribute notes,
minutes, etc.
Grant Admin. - set up budget,
prepare agenda items, contracts,
reports, etc.
Salary -Related Totals
*such as FICA, retirement, 401(k), etc.
**such as insurance, at a certain dollar amount per month, not a %-a a of sala
Non -Sala In -Kind Contributions
Activity
Cost Each
Number
per Year
Grant -
Related
Annual
Value
Legal ads for public meetings -
two ads every two months
35.00
18
630.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
Non -Salary Totals
630.00
Grand Total
$ 6,776.90
37
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
TO:(name of County)
FROM: Donor Name
ADDRESS:
The following _ space, — equipment, _ goods/supplies, and/or ✓ services, is/are donated to the
County
permanently (title passes to the County)
temporarily, for the period to (title is retained by the donor)
Description and Basis for Valuation (See next page)
� J
(2)
Eli
(4)
Value Corporation USE
$9,1 � S-D 9
E1
TOTAL VALUE $ F1 & S (J
The above donation(s) is not currently included as a cost (either direct or matching) of any state or federal contract
or t, nor een pr iolisly nurchased from or used as tch fctr gka r federal contr t.
_ Lem-:-- &1 z
(Donor ignature) (Date) (County Designee Signature) (Date)
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
contract.
38
.Salary -Related In -Kind Contributions
Activity
Hours per % of Benefits Grant -
Month Hours Benefits on $ Basis Related
Grant- Grant- Hourly on % per Annual
Related Related Salary Basis* Month** Value
4
0
0
0
0.
0
0
4 2.31% 30.80 32%790.00 2,165.08
Attend Meetings (Tamara)
Salary -Related Totals
*such as FICA, retirement, 401(k), etc.
**such as insurance, at a certain dollar amount per month,
not a %-a a of salary
Non -Sala In -Kind Contributions
Activity
Cost Each
Number
per Year
Grant -
Related
Annual
Value
Travel
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
Non -Salary Totals
-
Grand Total
$ 2,165.08
39
TO:(name of County) .
FROM: Donor Name
ADDRESS: S� ''
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
i
The following _ space, _ equipment, _ goods/supplies, and/or services, is/are donated to the
County
permanently (title passes to the County)
temporarily, for the period to (title is retained by the donor)
Description and Basis for Valuation (See next page)
(2)
(3)
(4)
Value Corporation USE
$
I'C'
TOTAL VALUE
The above donation(s) is not currently included as a cost (either direct or matching) of any state or federal contract
or t, n been pr io ly purchased from or usedatch f r �yte or federal c tract'
�a cP�✓i LZZ-51 a 7
(Donor Signature) (D e) (County Designee Signature) (Date)
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
contract.
r
40
Sala -Related In -Kind Contributions
Activity
Hours per % of Benefits
Month Hours Benefits on $
Grant- Grant- Hourly on % Basis per Grant -Related
Related Related Salary Basis` Month** Annual Value
16
0
0
0
0'-
0
16 9.23% 52.07 32% 790.00 14,036.71
Attend Meetings (Major Taylor)
Salary -Related Totals
S I
`such as FICA, retirement, 401(k), etc. 77-5
**such as insurance, at a certain dollar amount per month, not a %-a a of salary
131-3u rln ,
Z 0
Non -Salary In -Kind Contributions
Activity
Travel
Cost Each
0.00
Number
per Year
0
Grant -Related
Annual Value
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
i
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
0.00
0
0.00
Non -Salary Totals
0.00
0
0.00
Grand Total
$
41
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
TO:(name of County;
FROM: Donor Name
ADDRESS: �'
The following '/space, Zequipment, _Z91"oods/supplies, and/or _ services, is/are donated to the
County
permanently (title passes to the County)
temporarily, for the period to (title is retained by the donor)
Description and Basis for Valuation (See next page)
(2)
(3)
(S A rp v ) e,"T &Ldu
Value Corporation USE
$
Sl ` q3-
TOTAL VALUE
The above donation(s) is not currently included as a cost (either direct or matching) of any state or federal contract
or t, n y been pr io ly purchased from or used a atch fQr y to federal contr a
(D nor Signature) (Date (County Designee Signature) (Date
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
contract.
42
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
TO: (name of County) 0n ro C
FROM: Donor Name ,f'.*?7'/ C.n b e/ -
ADDRESS: /sly y a tri cia f . � Gf/2i�� / 43o 9e
The following _ space, _ equipment, _ goods/supplies, and/or _ services, is/are donated to the
County
permanently (title passes to the County)
temporarily, for the period 0� _ t (title is retained by the donor)
Description and Basis for Valuation (See next page)
Value Corporation USE
$ ��°
(2)
$
(3)
(4)
TOTAL VALUE $
The above donation(s) is not currently included as a cost (either direct or matching) of any state or federal contract
or gr ,nor has it/ been previous y purchased from or used a a Ln LLB or federal contrV.
(Donor Si ture) (Date) (County Designee Signature) (Date)
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
contract.
43
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
TO:(name of County) /VI c N !Zo E G'o u N Ty
FROM: Donor Name
ADDRESS: TO oft Lc) h-I Tt tft a -tr-xt <--T
K �N W�gT 33 0�0
The following _ space, _ equipment, _ goods/supplies, and/or services, i4 Care donated to the
County 4
permanently (title passes to the County)
temporarily, for the period to
Description and Basis for Valuation (See next page)
(title is retained by the donor)
Value Corporation USE
$
TOTAL VALUE $ 6-7% J f!!
Na e donation(kisot currently included as a cost (either direct or matching) of any state or federal contract
or or has i revio purchased in or used as ch for an o -federal contra
or Si ) (D (County Designee Signature) (Date)
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
contract.
M
RA CTC nF V AT TT A �rrt-%w
Buildine/Smce
1. Donor retains title:
a. Fair rental value - Substantiated in provider's records by written confirmation(s) of fair
rental value by qualified individuals, e.g., Realtors, property managers, etc.
b. (1) Established monthly rental of space $
(2) Number of months donated during the
contract
Value to the project [b.(l) X b.(2)] $
2. Title passes to the County:
Depreciation
a. Cost of Fair Market Value (FMV) at
acquisition (excluding land) S
b. Estimated useful life at date of
acquisition yrs.
C. Annual depreciation (a./b.) S
d. Total square footage sq ft.
C. Number of square feet to be used on
tie grant per• sq. ft.
f. Percentage of time during contract
period the project will occupy the
building/space
g. Value to project (e./d. X f. X c.) $
Use Allowance
a. To be used in the absence of depreciation schedule (i.e., when the item is not normally
depreciated in the County's accounting records)
b. May include an allowance for space as well as the normal cost of upkeep, such as repairs and
maintenance, insurance, etc.
Eaui_
1. Donor retains title: Fair Rental Value
2. Title passes to County:
a. FMV at time of donation S_ or
b. Annual value to project (not to exceed 6 2/3% X a.) = $
Goods/Supplies
FMV at time of donation
Personnel Services
1. Staff of another agency/organization:
Ann_ ual Salary Number of hours
2080 X to be provided
2. - Volunteer
Comparable annual salary S
Annual salary Number of hours
2080 X to be provided = $
� ►2 � Kd� �' • � S�k � � zo
TGr� Sc3, �s�ti�c ?� 70
45
Appendix F
COM WIMENT OF MATCH/DONATION FORMS
TO:(name of County) _ A
FROM: Donor Name
ADDRESS: � S —
c/o
V e�r4 s 40 ,/ s � . n " r2 �
The following ____ space, _ equipment, _ goods/supplies, and/or Kservices, is/are donated to die
County
permanently (title passes to the County)
temporarily, for the period I D ? to �lc9(title is retained by the donor)
Description and Basis for Valuation (See next page)
Value Coloration USE
01
(2)
$
(3)
(4)
TOTAL VALUE S 1 j 2 a Z. UO
Ana currently included as a cost (either direct or matching) of any state or federal contract
has it/they bnmouply purchased from or used a�atch �s�ajy or federal eon
The grant Review Committee will review the valuation of the donated items) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous con or matching item of a state or federal grant or
contract.
46
_••• ....� iV.:. V4 ova 404 ofou
ware VLr.r1afflice UBFL.
Appeoft F
M
CONO AIM OF MATCRMONA17oN l opla
w C ST-cci ►uZ
— ► ewe■#►.. _,�oddenppliee, eadio�X . , ie md=Wd teethe
cmw
Po+ood!► (tide Pum to o,c+ ma-y)
hemp«—ib for the period �,l_ to 19069 (t de ie eeMW by the dma)
Dftwlpda altd BA* ibr Vim (8ft ma pqp)
(o Vo lu4e er onad +4i o Y�, YAM C=M
s oob.0°
s
i4)
s
no
� ee i COIL (dtb�Or t>bEO� CC meO� a(� eta Cr>w4Olct
let CONl11ct
6 3 v
1Ae �sqt isevbo► Qpa p� I�vibw d10 �ataedon dths dOileDd �h ��, � tbs epaol pte+�lded,
b�1ld 1�ev�ir�Idoas�aooephd�lebihsdlp�ttipwatlbrulsbnleet�am� mL�[ffia�imi
Teettoe, it�d � I p� tuft pl�ptept, Donated ibme tt�e ID
If Itoaaa M#hu id they beftwd lobe aanait arpleriooeaoltor A6 ds eW4e atfedmetg� or
47A
Appe�di: F
T OF MATCB4MNATIM FORM
. i
i MMATI •
�t.Zs �i��L�il�fLi �•
.� ��► .; r.... i daidl►or!� asYdete Mm 6mod do dw
w__.__P�■esly' (bld� pafdna to Zia �oa■ty)
,x heaapoeariy� hrdw pwiod 1 b �. ffs u mbimd by dw dmw)
Deaeriptla.lmd sar fwr v.Ytei..t ('8ee »seat pdOa)
(1) Vo I ujje e r - +a to)Y �ocaocdiodu56
s�p0
(3)
s
(N)
T AL VALE t.. LM 00
'1►b di�ovt doat6o■(a ie Ywieded n aGO (d&W dhM or dml~ d MW daft or66 W QoaOW
n* pMftd w Cod mMw wW dadewd wvdudn atdw dtaaad i —=; ad bar is dwdpm pddrrlil K
i■6i�dldd re �tYdfioa Ntout aoo'tfabit b St ddparfotdt ibruet Y awl a snl�i< dapetaer.ett ibr A. C�thoiad
IMiotr i�fddlN � add �bttinot /16w �iswdlm�ttf t#Qeat propedu. OoafMd iMms dmt a�jtot b
6ledlowtaot diorid �! bef0wd bbe a wenat aptrviote aodt or anldd� Heat da date orfe6enl ptef or
oadlaot.
48
Monroe County Criminal Justice, Mental Health,
Substance Abuse Planning Council Timeline:
Grant award notification
January 18, 2008
Planning Council Meeting
January 23, 2008
Sub -Committee assignments
January 23, 2008
Sub -Committee meetings
January 24 — 31, 2008
Personnel
Dec. 2007 — Dec. 2008
Strategic Planning
Jan. 2008 —Dec. 2008
Needs Assessments
Feb. 2008 - May 2008
Public Relations
Jan. 2008 — Dec. 2008
MOU/ stakeholders
January 30, 2008
MCCJMHSA newsletter
Mar. — Dec 2008
Budget
Dec. 2007 — Dec. 2008
Quarterly reports
May, Aug, Oct, Dec. 2008
Grant writing
Dec. 2007 — Dec 2008
Outcome measures
June, Sept., Dec. 2008
Personnel Committee (membership TBA)
Job Description Project Manager
December 2007
Request for Applications
December 2007
Application Review
February 2008
Interviews
February 2008
Selection
February 15-24, 2008
Florida Mental Health Institute
March, 2008
Technical Assistance for Project Directors
and Partners Workshop
Monthly Planning Council Feb. — Dec. 2008
National GAIN Center Meeting, D.C. March 17-23, 2008
Strategic plan First draft May 1, 2008
Strategic plan Final draft June 30, 2008
Grant Writers (membership TBA)
Gather Data and begin preparation May — Dec. 2008
for final reports & investigate other
funding opportunities
Final Planning Council Report December 2008
49
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a
.�eywes.,
October 18, 2007
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriff's Office
Chair, CJMH and SA Planning Council
5525 College Rd.
Key West, FI. 33040
Dear Major Taylor:
It is Anchors Aweigh Club, inc.'s privilege to support Monroe County's planning
grant for the Criminal Justice, Mental Health and Substance Abuse Reinvestment
Grant Program.
Since 1983, Anchors Aweigh has provided a haven for meetings of Alcoholics
Anonymous, Narcotics Anonymous and other 12-step groups that individuals
can attend at no cost.
Over the years, Anchors Aweigh has participated/cooperated with court -
mandated attendees by being a place they can fulfill their obligations 365 days
a year, 15 hours a day. Anchors Aweigh has served recovering individuals (like
myself) who are entering/reentering the workforce and becoming responsible
and productive citizens of the community.
It's clear by the 30 percent increase in incarcerations in the three Monroe
County Detention Centers since 2005, something needs to be done. To that
end, members of Anchors Aweigh are currently working on this planning council
to lend our knowledge to this initiative.
Be
ed He
Chairman -Anchors Aweigh Club, inc.
51
KATHY RUPP
JUDICIAL ASSISTANT
DAVID J. AUDLIN, JIB.
CIRCUIT JUDGE
SIXTEENTH JUDICIAL CIRCUIT OF FLOBIDA
MONROE COUNTY COURTHOUSE
S02 WHITEHEAD STREET
KEY WEST, FLORIDA, 33040
October 19, 2007
TEL: 305 /292 - 3433
FAX: 305 /295 - 3611
Major Tommy Taylor
Chief Corrections Officer
Monroe County Sheriff's Office
Chairman, Criminal justice, Mental Health 8t Substance Abuse Planning Council
5525 College Road
Key West, Florida 33040
RE: Support for Criminal justice at Mental Health
Reinvestment Grant
Dear Major Taylor:
1 am writing to show my support for Monroe County's Criminal justice and Mental
Health Reinvestment Grant application. The purpose of the initial grant application Is
to produce a comprehensive plan to help keep adults and juveniles with mental illness
and/or substance abuse disorders out of jail, and in effective treatment programs. As
you know, some of our citizens have problems in accessing services that address their
mental health and substance abuse problems, and many families and community
members become frustrated when the legal system appears to be a revolving door, with
the only exit for the mentally ill being to the streets and homelessness.
Thank you for your leadership in the effort to Increase public safety, minimize costs to
the criminal justice system, and improve accessibility and effectiveness of treatment
services for our citizens who suffer from mental illness or substance abuse. By diverting
these people from our jail and into treatment, we will be able to improve their quality
of life and strengthen our community.
J. Audlin, jr.
tjudge
52
RECEIVED OCT 2 3 2007
RUTia BECHEB, COUNTY JUDGE
SIXTEENTH JUDICIAL CIRCUIT OF FLORIDA
MONROE COUNTY SUB -COURTHOUSE
3117 OVERSEAS HIGHWAY
October 23, 2007
MARATHON, FLORIDA 33050
LimA STEVExsox
JUDICIAL ASSISTANT
Major Tommy Taylor, Chief Corrections Officer TELEPHONE 289.5080
FAX (305) 2S98089
Monroe County Sheriff's Department
Chairman, Criminal Justice, Mental Health & Substance Abuse Planning Council
5525 College Road
Key West, FL 33040
RE: Support for Criminal Justice and Mental Health Reinvestment Grant
Dear Major Taylor:
I am writing to support Monroe County's Criminal Justice and Mental Health
Reinvestment Grant application. The purpose of the initial grant application is to
produce a comprehensive plan to help keep adults and juveniles with mental
illness and/or substance abuse disorders out of jail, and in effective treatment
programs. In my work with the Courts throughout the county, I have recognized
the problems some of our citizens have in accessing services that address their
mental health and substance abuse problems. I have also witnessed the
frustration of families and community members when the legal system appears to
be a revolving door, with the only exit for the mentally ill being to the streets and
homelessness.
I am pleased that you have taken the lead in the effort to increase public safety,
minimize costs to the criminal justice system, and improve accessibility and
effectiveness of treatment services for our citizens who suffer from mental illness
or substance abuse. By diverting these people from our jail, and into treatment,
we will be able to improve their quality of life, and strengthen our community.
Sincerely,
uth Becker
County Court Judge
RECEIVED OCT 2 6 2007 53
(� 4- Air
October 25, 2007
Major Tommy Taylor
Chief Correction Officer
Monroe County
Chairman -Criminal Justice Mental Health
And Substance Abuse Planning Council
5525 College Road
Key West, Fl 33040
Dear Major Taylor:
BOYS & GIRLS CLUBS
OF THE KEYS AREA, INC.
Boys & Girls Clubs
of the Keys Area, Inc.
1400 United Street, Suite 108
Key West, FL 33040
Tel 305-296-2258
Fax 305-296-4632
It is my pleasure to write this letter of support of the efforts of the Monroe County
Criminal Justice, Mental Health and Substance Abuse Planning Council in
securing a grant to address and provide the service needs of mental health and
substance abuse issues in the criminal justice system.
I have been the Executive Director of the Boys and Girls Clubs of the Keys for 5
years and have witnessed both the short term and long term impact this population
has on the children who attend our programs. Many of these individuals are
homeless and frequent the public parks that we use for our programs. Children in
our program are often exposed to inappropriate behavior and language by this
population. Many children are frightened by them and will often not want to use a
public restroom due to fear. Police intervention is short term, since their offenses
are often minor crimes and they return to the parks in a day or two. From my
observation the majorities of these adults are not the so called "working
homeless" but rather appear to be chronically mentally ill and/or substance
abusers.
In addition to this population, we have observed an increase in the number of
families, whose children attend the Boys and Girls Club, which have been
impacted by domestic violence, neglect and parental arrests and/or incarceration
over the last few years. Often these behaviors are a direct result of alcohol related
issues and behaviors.
As a prevention agency it is are task to provide programs that are designed to
educate children about the negative effects of alcohol and drugs, which will assist
them in making sound decisions as teenagers and young adults. However, it is a
difficult task when these same children are being consistently exposed to a culture
that promotes drinking and the excess consumption of alcohol. Often these
children are placed in a situations where they have to decide which message to
believe, ours or that of the adult role models and culture that surrounds them.
The POSifive Place For Kids 10 A United Way Ag"
Hopefully, through your efforts you will be able to raise public awareness
surround this very complex issue and obtain additional funding to secure services
for the chronically homeless who are dually diagnosis as being mentally ill and
substance abusers. Good luck with your efforts.
Sincere '
Daniel R. D broski, MSW
Executive Director
Boys and Girls Clubs of the Keys Area
55
UCt 20 U t UL:4Up
manna button
1-305-292-1598 p.1
300 Southard Street
Suite 202
Key West, FL 33040
P.O. Box 162
Key West, FL 33041-162
Tel '3051292-7502
Fax i305j 292-1598
Email cffkCacifk.org
Website www•.cffk.org
!in L'`ila� tv7 ' Cl_l;
Dianna Sutton, CFRE
)on Allen, Chair
Mice Chairs:
John Kent Cooke, Jr.
Ken Domanski
Phil Miani
Jim Smith
Chris BeRand, Secretary
Karen Sharp, Treasurer
Carrie Babich
Tom Clements
John Dolan-Heitlinger
Matthew Helmerich
Doug Mayberry
Holly Merrill
Doug Morgan
Jeff Overby
Kerry Shelby
Stanley Zabar
Ray Baker
Ed Block
Shirley Freeman
Bobby Highsmith
1.A.L.-. DViS0kS
Neil Call
Michael Dively
Roland Grimm
Ann Henderson
Edward B. Knight
Anne McKee
Robert Spottswood
NATIONAL
STANDARDS -
Con rpned in Cnrtrpluwce with
Narinnnl Sraredartlr fnr
U.S. Conurrarrity Fmirdutionr
October 24, 2007
Major Tommy Taylor; Chief Correction Officer
Monroe County Sheriffs Office
5525 College Road
Key West, Florida 33040
RE: Monroe County Criminal Justice Reinvestment Grant
Dear Major Taylor,
The Community Foundation of the Florida Keys is very supportive of the
Monroe County Criminal Justice, Mental Health and Substance Abuse
Planning Council in their pursuit of the Criminal Justice Reinvestment Grant.
We are very interested in participating in developing a strategic jail diversion
plan to create systemic change for our community. Thank you for your
favorable consideration of this grant request.
Sincerely,
Dianna L. Sutton
President and CEO
IN FAKAPisE- F(`)R Go0p-
56
FLORIDA DEPARMENTOF
HEALT
Charlie Crist
Governor
October 18, 2007
Major Tommy Taylor, Chief Correction Officer
Monroe County Sheriff's Office
Chair, CJMH and SA Planning Council
5525 College Road
Key West, Florida 33040
Ana M. Viamonte Ros, M.D., M.P.H.
State Surgeon General
The Monroe County Health Department supports the application for a planning grant in Monroe
County to reduce the numbers of adults and juveniles with substance abuse and mental
illnesses from entering the criminal justice system.
We agree with the Criminal Justice, Mental Health and Substance Abuse Planning Council's
initiative of:
1) Collaboration among mental health, criminal justice and other systems involved in the
lives of people with mental illnesses.
2) Increase the availability in Monroe County of mental health services and treatment.
3) Improve understanding on the part of law enforcement, corrections, courts, parole,
probation personnel and others about mental illnesses and how to respond to people
with these illnesses.
Persons with mental illnesses are a risk group that without intervention end up in the criminal
justice system the purposed planning grant will start the process to address this need in
Monroe County.
Sincerely,
Steve Mason RN
Nursing Director
MONROE COUNTY HEALTH DEPARTMENT
Gato Building
1100 Simonton Street
P.O. Box 6193
Key West, Florida 33041-6193
(305) 293-7500 • FAX (305) 292-6872
57
f�41
gOfJUY FLORIDA DEPARTMENT OF JUVENILE JUSTICE
VOW Charlie Crist, Governor Walter A. McNeil, Secretary
October 18, 2007
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriffs Office
Chair, CJMH and SA Planning Council
5525 College Rd.
Key West, FL 33040
Dear Major Taylor:
The Department Of Juvenile Justice fully supports Monroe County's application for a
planning grant through the 2007 Criminal Justice, Mental Health and Substance Abuse
Reinvestment Grant Program.
This planning grant will allow Monroe County Criminal Justice Mental Health and
Substance Abuse Planning Council to collectively and collaboratively address the need
for appropriate treatment for adults and juveniles who have chronic substance abuse
disorders and mental illnesses. Specifically, this grant will provide an opportunity to
develop a strategy to reduce the number of adults and juveniles with substance abuse
disorders and mental illnesses in local jails and juvenile detention centers by preventing
them from entering the criminal or juvenile justice systems or by preventing them from
going deeper into the system.
The Department of Juvenile Justice will contribute the following to this grant:
➢ Research and data relative to juvenile offenders, including an assessment of
needs
➢ Representation and Participation on the Planning Council, including consultation
and education with regards to at risk youth and/or juvenile offenders
➢ Information and Research regarding evidence -based practices/programs with
regards to prevention, intervention and treatment for juveniles
The Department of Juvenile Justice looks forward to strengthening and continuing
partnerships with all agencies that will collaborate in the planning grant. If you have
questions or need further assistance, please do not hesitate to contact me at (305) 292-
6787.
Si erely,
)V"g&
RaiEtte Avael
Chief, Circuit 16 Probation
and Community Intervention
5503 College Road, Suite 2099 Key West, Florida 33040 • (305) 292-6787
hftp://www.djj.state.fl.us
The mission of the Department of Juvenile Justice is to increase public safety by reducing juvenile delinquency through effective
prevention, intervention and treatment services that strengthen families and turn around the lives of troubled youth. 58
FLORIDA KEYS CHILDREN'S SHELTER
M
nC.t�F�
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriff's Office
Chair, CJMH and SA Planning Council
5525 College Road
Key West, Fl. 33040
RE: Criminal Justice, Mental health and Substance Abuse Reinvestment
Grant program
Dear Major Taylor:
On behalf of the Florida Keys Children's Shelter, I am pleased to write this letter
of support of Monroe County's, Department of Children's and Families, Criminal
Justice, Mental health and Substance Abuse Reinvestment Grant Program. This
program will assist in reducing the number of individuals (adults and juveniles)
with substance abuse disorders and mental illnesses in Monroe County jails and
detention centers by preventing them from entering the criminal justice system or
by aiding them from going deeper into the our system.
The Florida Key's Children Shelter is dedicated to working as a community
partner with the Department of Children and Families to improve and provide the
highest level of quality services to individuals of Monroe County.
Sincerely,
William A Mann,
Chief Operations Officer
59
Rev. Stephen E. Braddock, Ph.D.
President & Executive Director
(T)305-293-8189 (F)305-293-8276
FrBraddock@cs.com
October 15, 2007
FLORIDA KEYS
OUTREACH COALITION
FOR THE HOMELESS
Post Office Box 4767, Key West, Florida 33041-4767
WWW.FKOC.ORG
Major Tommy Taylor
Chief Corrections Officer
Chair, CJMHJ & SA Planning Council
Monroe County Sheriffs Office
5525 College Road
Key West, Florida 33040
Dear Major Taylor:
Gina R. Pecora
Deputy Director
(T)305-295-7741 (F)305-293-8276
fkoc4homeless@cs.com
The Florida Keys Outreach Coalition, Inc. (FKOC), is a grass roots 501(c)(3) agency incorporated
in 1992, whose mission is to serve the homeless and address the underlying causes of
homelessness. The FKOC further seeks to provide homeless individuals with the resources and
opportunities necessary to attain residential, financial and personal stability and self-sufficiency.
FKOC residential programs consist of five facilities that provide transitional housing for homeless
men, single women and single women with children. The vast majority of our residential clients
are in recovery from alcohol/substance abuse and some mental health illnesses.
A comprehensive recovery and planning process, designed to promote a more cohesive
unification of provider services, is the key essential ingredient to successful transformation and
community reintegration of individuals living with mental health disorders. Only through this level
of partnership can we reach our goal of promoting understanding, engagement and support
throughout Monroe County.
Therefore, I enthusiastically endorse the development and implementation of the Criminal Justice,
Mental Health and Substance Abuse Planning grant process as a strategic and collaboratively
proactive approach to comprehensive outreach.
Very truly yours,
Rev. Stephen E. Bradd ck, Ph.D.
President & Executive Director
Outreach/Admissions/Food Pantry Men's Transitional Housing Women's Transitional Housing Keys Overnight Temporary Shelter
(T) 1-800-528-6595 / 305-295-7580 (T) 305-294-0304 (T) 305-293-9497 (T) 305-292-2744
fkocmen@cs.com fkocwomen@comcast.net fkoc4kots@cs.com 60
Islamora&4
g TiC*e of Islands
cF OF 1ST'
October 29, 2007
Re: Jail Diversion Planning Grant for Monroe County
To Whom It May Concern:
At our meeting of October 25, 2007, Dr. Michael Funk of the Care Center for Mental
Health presented information regarding a grant application being submitted by Monroe
County for a planning grant for a Jail Diversion program.
The Village Council of Islamorada, Village of Islands voiced unanimous support for
Monroe County's efforts to divert mentally ill individuals from the criminal justice
system to the mental health system. We agree that the implementation of a jail diversion
program would reduce costs for incarceration as well as provide more appropriate
services to the mentally ill.
The Village Council appreciates your consideration of this grant application
Sincerely,
Mayor
81990 Overseas Highway, Second Floor, Islamorada, FL • P. 0. Box 568, Islamorada, FL 33036 61
Office 305-664-6400 • Fax 305-664-6464 • www.islamorada.fl.us
Jim Scholl 525 Angela Street
City Manager THE CITY OF KEY WEST FAX 809-3886
City of K4 West P.O. BOX 1409 jscholl@keywestcity.com
KEY WEST, FL 33041-1409
October 23, 2007
Major Tommy Taylor, Chairman
Criminal Justice Mental Health and Substance Abuse Planning Council
Monroe County Sheriff's Office
5525 College Road
Key West, Florida 33040
RE: Application for jail diversion planning grant
Dear Major Taylor,
I wholeheartedly support Monroe County's Criminal Justice, Mental Health and
Substance Abuse Planning council in its application for a jail diversion planning grant.
Monroe County has an exceptionally large population of homeless individuals who come
to our county for its warm weather and laid back atmosphere. Unfortunately, many of
these individuals may suffer from mental health problems and substance abuse issues.
These individuals congregate on street corners and under bridges. They are at a
minimum a nuisance and often times a danger to private citizens and property in our
county. A consequence of this is that these individuals are arrested for minor crimes and
reside in our county jail until the resolution of their case. These individuals need
treatment for their mental health issues so that they can become productive members of
our community.
I support the establishment of a Mental Health Diversion Court in Monroe County so that
our county jail can be used to house criminals and not as a way station for the mentally
ill. Please reward the efforts of the Criminal Justice, Mental Health and Substance Abuse
Council by funding their planning grant application.
Thank you for your attention to this matter.
Sincerely,
*.K.VQA
Jim Scholl
City Manager
Key to the Caribbean - Average yearly temperature 77 ° F.
RECEIVED OCT 6 2007 62
fA
Claytod Lopez
City Commissioner
District VI
October 9, 2007
THE CITY OF KEY WEST
P.O. BOX 1409
KEY WEST, FL 33041-1409
525 Angela Street
(305) 809-3845
FAX 809-3847
clopez@keywestcity.com
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriff's Department
Chairman, Criminal Justice, Mental Health & Substance Abuse Planning Council
5525 College Road
Key West, FL 33040
RE: Support for Criminal Justice and Mental Health Reinvestment Grant
Dear Major Taylor:
As a Commissioner for the City of Key West, I am writing this letter of support for
Monroe County's Criminal Justice and Mental Health Reinvestment Grant
application. The purpose of the initial grant application is to produce a
comprehensive plan to help keep adults and juveniles with mental illness and/or
substance abuse disorders out of jail, and in effective treatment programs. I
have recognized the problems some of our citizens have in accessing services
that adequately address their mental health and substance abuse problems. I
have also witnessed the frustration of families and community members when
the legal system appears to be a revolving door, with the only exit for the
mentally ill being to the streets and homelessness.
I am pleased that you have taken the lead in the effort to increase public safety,
minimize costs to the criminal justice system, and improve accessibility and
effectiveness of treatment services for our citizens who suffer from mental illness
or substance abuse. By diverting these people from our jail, and into treatment,
we will be able to improve their quality of life, and strengthen our community.
Sincerely,
Clayton Lopez 2oo1r
City Commissioner RECEIVED OCT 1 2
District VI
Key to the Caribbean - Average yearly temperature 77 ° F.
63
Teri Johnston
City ComInissioner
District V
October 9, 2007
THE CITY OF KEY WEST
P.O. BOX 1409
KEY WEST, FL 33041-1409
525 Angela Street
(305) 809-3841
FAX 809-3847
johnston@keywestcity.co
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriffs Department
Chairman, Criminal Justice, Mental Health & Substance Abuse Planning Council
5525 College Road
Key West, FL 33040
RE: Support for Criminal Justice and Mental Health Reinvestment Grant
Dear Major Taylor:
As a Commissioner for the City of Key West, I am writing this letter of support for
Monroe County's Criminal Justice and Mental Health Reinvestment Grant
application. The purpose of the initial grant application is to produce a
comprehensive plan to help keep adults and juveniles with mental illness and/or
substance abuse disorders out of jail, and in effective treatment programs. I
have recognized the problems some of our citizens have in accessing services
that adequately address their mental health and substance abuse problems. I
have also witnessed the frustration of families and community members when
the legal system appears to be a revolving door, with the only exit for the
mentally ill being to the streets and homelessness.
I am pleased that you have taken the lead in the effort to increase public safety,
minimize costs to the criminal justice system, and improve accessibility and
effectiveness of treatment services for our citizens who suffer from mental illness
or substance abuse. By diverting these people from our jail, and into treatment,
we will be able to improve their quality of life, and strengthen our community.
Sincr 4ol
Teri Johnston
City Commissioner
District V
REIVIVED �rY 1 2 2007
Key to the Caribbean - Average yearly temperature 77 0 F. 64
Morgan McPherson
Mayor
October 9, 2007
THE CITY OF KEY WEST
P.O. BOX 1409
KEY WEST, FL 33041-1409
525 Angela Street
(305) 809-3840
FAX 809-3847
mayor@keywestcity.com
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriff's Department
Chairman, Criminal Justice, Mental Health & Substance Abuse Planning Council
5525 College Road
Key West, FL 33040
RE: Support for Criminal Justice and Mental Health Reinvestment Grant
Dear Major Taylor:
As the Mayor for the City of Key West, I am writing this letter of support for
Monroe County's Criminal Justice and Mental Health Reinvestment Grant
application. The purpose of the initial grant application is to produce a
comprehensive plan to help keep adults and juveniles with mental illness and/or
substance abuse disorders out of jail, and in effective treatment programs. I
have recognized the problems some of our citizens have in accessing services
that adequately address their mental health and substance abuse problems. I
have also witnessed the frustration of families and community members when
the legal system appears to be a revolving door, with the only exit for the
mentally ill being to the streets and homelessness.
I am pleased that you have taken the lead in the effort to increase public safety,
minimize costs to the criminal justice system, and improve accessibility and
effectiveness of treatment services for our citizens who suffer from mental illness
or substance abuse. By diverting these people from our jail, and into treatment,
we will be able to improve their quality of life, and strengthen our community.
Sincerely,
Morgan cPher on
Mayor
M M/vp T 1 2 20V
Key to the Caribbean - Average yearly temperature 770 F. T/
65
Harry Bethel
City Comynissioner
District IV
October 9, 2007
THE CITY OF KEY WEST
P.O. BOX 1409
KEY WEST, FL 33041-1409
525 Angela Street
(305)809-3845
FAX 809-3847
hbethel@keywestcity.com
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriff's Department
Chairman, Criminal Justice, Mental Health & Substance Abuse Planning Council
5525 College Road
Key West, FL 33040
RE: Support for Criminal Justice and Mental Health Reinvestment Grant
Dear Major Taylor:
As a Commissioner for the City of Key West, I am writing this letter of support for
Monroe County's Criminal Justice and Mental Health Reinvestment Grant
application. The purpose of the initial grant application is to produce a
comprehensive plan to help keep adults and juveniles with mental illness and/or
substance abuse disorders out of jail, and in effective treatment programs. I
have recognized the problems some of our citizens have in accessing services
that adequately address their mental health and substance abuse problems. I
have also witnessed the frustration of families and community members when
the legal system appears to be a revolving door, with the only exit for the
mentally ill being to the streets and homelessness.
I am pleased that you have taken the lead in the effort to increase public safety,
minimize costs to the criminal justice system, and improve accessibility and
effectiveness of treatment services for our citizens who suffer from mental illness
or substance abuse. By diverting these people from our jail, and into treatment,
we will be able to improve their quality of life, and strengthen our community.
Sincerely,
Cn
(s) Commissioner Harry� el�
District IV
By Vivian Perez, Executive Aide
RE.CLI'VE.D CCT 1 22007
Key to the Caribbean - Average yearly temperature 77 0 F. 66
William A. Mauldin
Chief of Police
Non-Emereency,
305-809-1111
Chiefs Office
305-809-1042
Administration
305-809-1085
Special Services
305-809-1083
Records
305-809-1073
Property -Evidence
305-809-1061
Professional Standards
305-809-1035
Community Affairs
305-809-1011
Public Information
305-809-1058
Detectives
305-809-1015
Patrol Division
305-809-1013
T T
Key West Polwe
Department
Respect Integrity Fairness
The Southermnow Police- Depurirnew
October 12, 2007
Major Tommy Taylor, Chairman
Criminal Justice Mental Health and Substance Abuse Planning Council
Monroe County Sheriffs Office
5525 College Road
Key West, Florida 33040
Dear Major Taylor,
I wholeheartedly support Monroe County's Criminal Justice, Mental Health
and Substance Abuse Planning Council in its application for a jail diversion planning
grant.
Monroe County has an exceptionally large population of homeless individuals who
come to our county for its warm weather and laid back atmosphere. Unfortunately,
many of these individuals suffer from mental health problems and substance abuse
issues. These individuals congregate on street corners and under bridges. They are at
a minimum a nuisance and often times a danger to private citizens and property in our
county. A consequence of this is that the individuals are arrested for minor crimes and
reside in our county jail until the resolution of their case. These individuals need
treatment for their mental health issues so that they can become productive members
of our community.
I support the establishment of a Mental Health Diversion Court in Monroe County so
that our county jail can be used to house criminals and not as a way station for the
mentally ill. Please reward the efforts of the Criminal Justice, Mental Health and
Substance Abuse Council by funding their planning grant application.
Thank you for your attention in this matter.
Sincerely,
lliam A. Mauldin
Chief of Police
RECEIVED OCT 1 9 2001
1604 N. Roosevelt Blvd. Key West, Florida 33040
www.keywestcity. coz%7
KEYWEST°T•N
r
ANIA
RIS
ISROTARY CLUB
OF THE CM REPUBWC
Major Tommy Taylor, Chairman October 11, 2007
Criminal Justice Mental Health and Substance Abuse Planning Council
Monroe County Sheriff's Office
5525 College Road
Key West, Florida 33040
Dear Major Taylor,
I wholeheartedly support Monroe County's Criminal Justice, Mental Health and
Substance Abuse Planning Council in its application for a jail diversion planning grant.
Monroe County has an exceptionally large population of homeless individuals who come
to our county for its warm weather and laid back atmosphere. Unfortunately, many of
these individuals suffer from mental health problems and substance abuse issues. These
individuals congregate on street corners and under bridges. They are at a minimum a
nuisance and often times a danger to private citizens and property in our county. A
consequence of this is that these individuals are arrested for minor crimes and reside in
our county jail until the resolution of their case. These individuals need treatment for
their mental health issues so that they can become productive members of our
community.
I support the establishment of a Mental Health Diversion Court in Monroe County so that
our county jail can be used to house criminals and not as a way station for the mentally
ill. Please reward the efforts of the Criminal Justice, Mental Health and Substance Abuse
Council by funding their planning grant application.
Thank you for your attention to this matter!
Sincerely yours,
Q s
P.O. BOX 2354 • KEY WEST. FL 33041
68
MONROE COUNTY R A R A Ccnri A •rrni�r
%-H11 isune i.imoert, rresident P.O. Box 4020
Manuel Garcia, Vice President Key West, FL 33041-4020
Cara Higgins, Secretary/Treasurer
October 11, 2007
Major Tommy Taylor, Chairman
Criminal Justice Mental Health and Substance Abuse Planning Council
Monroe County Sheriffs Office
5525 College Road
Key West, Florida 33040
Dear Major Taylor,
The Monroe County Bar Association wholeheartedly supports Monroe County's
Criminal Justice, Mental Health and Substance Abuse Planning Council in its application
for a jail diversion planning grant.
Monroe County has an exceptionally large population of homeless individuals who come
to our county for its warm weather and laid back atmosphere. Unfortunately, many of
these individuals suffer from mental health problems and substance abuse issues. These
individuals congregate on street corners and under bridges. They are at a minimum a
nuisance and often times a danger to private citizens and property in our county. A
consequence of this is that these individuals are arrested for minor crimes and reside in
our county jail until the resolution of their case. These individuals need treatment for
their mental health issues so that they can become productive members of our
community.
We support the establishment of a Mental Health Diversion Court in Monroe County so
that our county jail can be used to house criminals and not as a way station for the
mentally ill. Please reward the efforts of the Criminal Justice, Mental Health and
Substance Abuse Council by funding their planning grant application.
RECEIVED OCT 2 3 20fl7
Thank you for your attention to this matter!
Si cerely yours,
Christine . L1
70
91500 Overseas Highway
Tavernier, Florida 33070
Tel: 305-434-3000
www.baptisthealth.net
October 23, 2007
To Whom It May Concern:
As CEO of Mariners Hospital, Inc., I wholeheartedly support your consideration of a
request by Monroe County Board of County Commissioners (hereinafter referred to as
"Monroe County") for a funding grant to provide a jail diversion program in Monroe
County, Florida.
Monroe County would like to use the planning grant and subsequent implementation
grant to establish a program for mentally ill and addicted individuals who are sent to its
correctional facilities. There is a definite need for a jail diversion program as there are
no similar programs in place and no other local resources available. In addition, state
hospitals do not have the capacity to accommodate these individuals.
By establishing this program, Monroe County proposes to provide mentally ill and
addicted individuals with housing and jobs. This assistance will help them become
productive members of our community. Another benefit of this program would be that
these individuals can lead healthier lives resulting in less usage of the emergency
departments at the area hospitals.
We thank you in advance for our consideration of the request by Monroe County for the
betterment of the mentally ill and addicted members of our community.
Sincerely
Chief Executive Officer
NUgs
71
C
UNTYSMON ROE
KEY WEST FLORIDA 33040
(305) 294-4641
Monroe County
Board of County Commissioners
Office of Mayor Pro Tem, Dixie M. Spehar
500 Whitehead Street, Suite 102
Key West, FL 33040
(305) 292-3440 — Phone
(305) 292-3466 — Fax
boccdis1' i rponroecowity-fl.gov
October 12, 2007
Major Tommy Taylor
Chief Corrections Officer
Monroe County Sheriffs Department
5525 College Road
Key West, FL 33040
1' r
1Mario 1 "1 «
• D.
�� iw� ` �+it�Y•
is
RE: Letter of Support
Criminal Justice and Mental Health Reinvestment Grant
Dear Major Taylor:
As a County Commissioner and Board Member of D.J.J. and the Monroe County Alliance Board, I am writing this letter of
support for the above.
Without question, we must create a comprehensive plan to help keep adults and juveniles with mental illness and/or substance
abuse disorders in treatment programs which will keep them out of jail. We all have seen the frustration of families and our
communities when the legal system does not work. Pushing the mentally ill into the streets, because of the lack of services, is not
the answer.
Thank you for taking the lead in the effort to increase public safety, for improving accessibility and effectiveness of treatment for
our citizens who suffer from substance abuse or mental illness. Your work to provide treatment will divert these people from
incarceration and will improve their quality of life, which indirectly will strengthen our community.
Respectfully,
/C o�/.
7 --
Dixie M. Spehar
County Commissioner
District One
RECEIVED OCT 1 g 2007
72
C
UNTYSMONROE
KEY WEST FLORIDA 33040
(305)294-4641
District 4 Office:
9400 Overseas Highway
Florida Keys Marathon Airport
Suite 210
Marathon, FL 33050
Ph: 305 289-6000
Fx: 305 289-6306
Em: boccdis4Camonroecounty-fl..ov
October 9, 2007
BOARD OF COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 4
Mayor Pro Tem Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia 1. Murphy, District 5
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriffs Department
Chairman, Criminal Justice, Mental Health & Substance Abuse Planning Council
5525 College Road
Key West, FL 33040
RE: Support for Criminal Justice and Mental Health Reinvestment Grant
Dear Major Taylor:
As a member of the Board of County Commissioners for Monroe County, I am writing this letter
of support for Monroe County's Criminal Justice and Mental Health Reinvestment Grant application.
The purpose of the initial grant application is to produce a comprehensive plan to help keep adults and
juveniles with mental illness and/or substance abuse disorders out of jail, and in effective treatment
programs. I have recognized the problems some of our citizens have in accessing services that
adequately address their mental health and substance abuse problems. I have also witnessed the
frustration of families and community members when the legal system appears to be a revolving door,
with the only exit for the mentally ill being to the streets and homelessness.
I am pleased that you have taken the lead in the effort to increase public safety, minimize costs to
the criminal justice system, and improve accessibility and effectiveness of treatment services for our
citizens who suffer from mental illness or substance abuse. By diverting these people from our jail, and
into treatment, we will be able to improve their quality of life, and strengthen our community.
Sincerely,
Mario Di Gennaro, Mayor
Monroe County Board of Commissioners
Cc: Board of County Commissioners
Tom Willi, County Administrator
Dave Owens, Grants Administrator
Ron Saunders, State Representative, Dist. 120
Sheriff Rick Roth, Monroe County Sheriffs Office
Joe Laino, Dept. of Children & Families ]RECEIVED OCT 1 6 200773
/ 4Q
C
UNTY jo'�MON ROE
KEY WESTLORIDA 33040
(305) 294.4641
District 4 Office:
9400 Overseas Highway
Florida Keys Marathon Airport
Suite 210
Marathon, FL 33050
Ph: 305 289-6000
Fx: 305 289-6306
Em: h(iccdis4 a mimroccilunty-tl.gtl%
BOARD OF COUNTY COMMISSIONERS
�— Mayor Mario Di Gennaro, District 4
LL
Mayor Pro Tem Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia I Murphy, District 5
October 9, 2007
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriff's Department
Chairman, Criminal Justice, Mental Health & Substance Abuse Planning Council
5525 College Road
Key West, FL 33040
RE: Support for Criminal Justice and Mental Healtb Reinvestment Grant
Dear Major Taylor:
As a member of the Board of County Commissioners for Monroe County, I am writing this letter
of support for Monroe County's Criminal Justice and Mental Health Reinvestment Grant application.
The purpose of the initial grant application is to produce a comprehensive plan to help keep adults and
juveniles with mental illness and/or substance abuse disorders out of jail, and in effective treatment
programs. I have recognized the problems some of our citizens have in accessing services that
adequately address their mental health and substance abuse problems. I have also witnessed the
frustration of families and community members when the legal system appears to be a revolving door,
with the only exit for the mentally ill being to the streets and homelessness.
I am pleased that you have taken the lead in the effort to increase public safety, minimize costs to
the criminal justice system, and improve accessibility and effectiveness of treatment services for our
citizens who suffer from mental illness or substance abuse. By diverting these people frorn our jail, and
into treatment, we will be able to improve their quality of life, and strengthen our community.
Sincerely,
Mario Di Gennaro, Mayor
Monroe County Board of Commissioners
Cc: Board of County Commissioners
Tom Willi; County Administrator
Dave Owens, Grants Administrator
Ron Saunders, State Representative, Dist. 120
Sheriff Rick Roth, Monroe County Sheriff's Office
Joe Laino, Dept. of Children & Families
74
C
)UNTY jo'�MONROE
KEY WESTLORIDA 33040
(305) 2944641
October 9, 2007
--W1 .10- Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dbde M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia 1. Murphy, District 5
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriffs Department
Chairman, Criminal Justice, Mental Health &
Substance Abuse Planning Council
5525 College Road
Key West, FL 33040
RE: Support for Criminal Justice and Mental Health Reinvestment Grant
Dear Major Taylor:
As County Commissioners for Monroe County, I am writing this letter of support
for Monroe County's Criminal Justice and Mental Health Reinvestment Grant
application. The purpose of the initial grant application is to produce a
comprehensive plan to help keep adults and juveniles with mental illness and/or
substance abuse disorders out of jail, and in effective treatment programs. I
have recognized the problems some of our citizens have in accessing services
that adequately address their mental health and substance abuse problems. I
have also witnessed the frustration of families and community members when
the legal system appears to be a revolving door, with the only exit for the
mentally ill being to the streets and homelessness.
I am pleased that you have taken the lead in the effort to increase public safety,
minimize costs to the criminal justice system, and improve accessibility and
effectiveness of treatment services for our citizens who suffer from mental illness
or substance abuse. By diverting these people from our jail, and into treatment,
we will be able to improve their quality of life, and strengthen our community.
S e y,
George R. Neuge t
County Commissioner
District 2
75
Monroe County Community Coalition
404 Virginia St.
Key West, FL 33040
October 25, 2007
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriff's Office
Chair, CJMH and SA Planning Council
5525 College Rd.
Key West, Fl. 33040
Dear Major Taylor:
As a coalition dedicated to reduce substance abuse and the related
consequences of substance abuse, it is Monroe County Community
Coalition's privilege to support the Monroe County's planning grant for
the Criminal justice, Mental Health and Substance Abuse Reinvestment.
Monroe County Community Coalition commends the efforts made by
these community leaders and looks forward to working with this
initiative during the planning process and thereafter.
Best regards,
Ted Healy
Project Director- Mon a County Community Coalition
76
RANDY ACEVEDO
Superintendent of Schools
BUILDING BRIDGES
TO SUCCESS
October 29, 2007
Members of the Board
District # I
STEVEN PRIBRAMSKY
District # 7
ANDY GRIFFITHS
chair
District # 3
DR. R. DUNCAN MATHEWSON, III
Vice Chair
District # 4
JOHN R. DICK
District # 5
DR. DEBRA WALKER
Major Tommy Taylor
Chief Correction Officer, Monroe County
Chairman, Criminal Justice, Mental Health and Substance Abuse Planning Council
5525 College Road
Key West, Florida 33040
Dear Sir:
I am pleased to write this letter is support of the Monroe County Criminal Justice Mental
Health and Substance Abuse Planning Council's application for a planning grant to help
develop, write and submit a strategic plan to initiate systematic change for identification
and treatment of adults and juveniles who have a mental illness, substance abuse
disorder or co-occurring disorders and who are at risk of entering the criminal justice
system.
Too often children, as well as adults, are arrested and face the criminal justice system
when what they really need is treatment for mental illness or substance abuse issues.
The criminal/juvenile justice system has become a revolving door, failing to treat the
root of the problems faced by this population.
This planning grant will allow our community the opportunity to formulate a plan to
address mental health and substance abuse issues and seek funds to establish
programs to address these problems.
Sincerely,
Randy Acevedo, Super' endent
241 Trumbo Road • P.O. Box 1788 • Key West, FL 33041-1788
Tel. (305) 293-1400 • SunCom 464-1400 9 (305) 293-1408
www.KeysSchools.com 77
SUBSTATIONS
Freeman SuMtatton
20950 Overwa> I N .%.
Cudjoe Kcy, PL. 330-P
i 3(15) 745-318.1
FAX (305 i 745-3761
Marathon Substatum
3103 Ovcneas I k N
nlarath,w. FL 33050
(305) 289-2.1311
hAX (305) 2S9-2497
Islamorada SnbSIMkOn
8700(t Overseas Nti v.
Islamorada. FL 33036
(305)853-7021
FAX (305) 853 9372
Ruth Buildinc
50 Ilich Point Rwid
Iaccrnier. FL. 31070
005i S53-3211
FAX (305) 853-3205
DI?TE,NTION CENTERS
Kcy Wc,t Del. Cenicr
5�01 College Road
Key west. FL 33040
(305) 293-73(x)
FAX (305) 293-7353
%Immhon Det. facility
3981 Oecan Terrace
%1:11atlion. Fl. 3305O
(305)289-2420
FAX (305) 289-2.324
Plantation Det, Facility
53 1ligh Point Road
Plantation Kev. 1-1. 33070
(305) 853-3266
FAX (305) 853-127O
SPECIAL OPER \TIONS
P.O. Bos 5M975 -
A1aruhon.FL 1,3050
( 3051 289-2-IIIi
PAX (305) 28-'»1)ti
AVIATION un_'Isic)N
W100 0verwas I hvy.
%br ithon. FL 330SO
(305) 2892777
FAX (305) 2S9-2776
Monroe County Sheri_ ff's Office
Richard D. Roth, Sheriff
5525 Coffey Road
Key `b1'est, Florida 33o4o
(_305)292-7M) JaX: (305 °92-7070 1-800-2,3-CCYP5
VnVMkeysso.IWt
October 12, 2007
Major Tommy Taylor, Chairman
Criminal Justice Mental Health and Substance Abuse Planning Council
Monroe County Sheriff's Office
5501 College Road
Key West, Florida 33040
Dear Major Taylor,
I wholeheartedly support Monroe County's Criminal Justice, Mental Health and
Substance Abuse Planning Council in its application for a jail diversion -planning
grant.
Monroe County has an exceptionally large population of homeless individuals
who come to our county for its warm weather and laid back atmosphere.
Unfortunately, many of these individuals suffer from mental health problems and
substance abuse issues. These individuals congregate on street corners and under
bridges. They are at a minimum a nuisance and often times a danger to private
citizens and property in our county. A consequence of this is that these individuals
are arrested for minor crimes and reside in our county jail until the resolution of
their case. These individuals need treatment for their mental health issues so that
they can become productive members of our community.
I support the establishment of a Mental Health Diversion Court in Monroe
County so that our county jail can be used to house criminals and not as a way
station for the mentally ill. Please reward the efforts of the Criminal Justice, Mental
Health and Substance Abuse Council by funding their planning grant application.
Thank you for your attention to this matter.
t-I► tu
Sinc ly,
Richard D. Roth
Sheriff of Monroe County
C'(NI InICATIONS
2796 Overse: , I IH ). - r _N-N
Marathon. FL 33050 '
(305) 289-235 1
FAX (305)289-2493 � eau.aurdr�i ke
78
Major Tommy Taylor
Chief Correction Officer, Monroe County
Chairman, Criminal Justice, Mental Health
and Substance Abuse Planning Council
5525 College Road
Key West, FL
Major Taylor,
I am pleased to support your efforts through the Planning Council to obtain a
planning grant to help develop a strategic plan to identify and treat juveniles and adults
who have substance abuse and/or mental health issues. As a prosecutor for over 17 years
I have too often seen individuals processed through the criminal justice system when the
the real problem is a treatment issue that could be handled without the added cost and
burden of criminal prosecution. On behalf of myself and The Rotary Club of Sunset Key
West, we support you efforts in this regard and wish you great success in your endeavors.
Yours in Rotary Service,
Manny Madruga
President
The Rotary Club of Sunset Key West
RECEIVED OCT 2 3 2007
,f
79
MONROE COUNTY COURTHOUSE ANNEX
502
SIXTEENTH JUDICIAL CIRCUIT OF FLORIDA WESSTT,, FLORIDAFSTREET
KEY WEST, 33040
TELEPHONE(305) 292-3423
M&Ry VANimN BRooH SUNCOM: 494-3423
COURT ADMINISTRATOR FAX (305) 292-3435
Major Tommy Taylor, Chief Corrections Officer
Monroe County Sheriff's Department
Chairman, Criminal Justice, Mental Health & Substance Abuse Planning Council
5525 College Road
Key West, FL 33040
October 5, 2007
RE: Support for Criminal Justice and Mental Health Reinvestment Grant
Dear Major Taylor:
As Court Administrator for the 16th Judicial Circuit, and a member of the local
Mental Health and Substance Abuse Policy Council, I am writing to support
Monroe County's Criminal Justice and Mental Health Reinvestment Grant
application. The purpose of the initial grant application is to produce a
comprehensive plan to help keep adults and juveniles with mental illness and/or
substance abuse disorders out of jail, and in effective treatment programs. In
my work with the Courts throughout the county, I have recognized the problems
some of our citizens have in accessing services that address their mental health
and substance abuse problems. I have also witnessed the frustration of families
and community members when the legal system appears to be a revolving door,
with the only exit for the mentally ill being to the streets and homelessness.
I am pleased that you have taken the lead in the effort to increase public safety,
minimize costs to the criminal justice system, and improve accessibility and
effectiveness of treatment services for our citizens who suffer from mental illness
or substance abuse. By diverting these people from our jail, and into treatment,
we will be able to improve their quality of life, and strengthen our community.
Sincere ,
Mary ands Brook
Cou Administrator
RECEIVED OCT 0 9 2007
V80
yF�ot Txe ar�reo�
SIXTEENTH JUDICIAL CIRCUIT OF FLORIDA
530 WHITEHEAD STREET
~OOD un.'[6V4t `
KEY WEST, FLORIDA 33040-6547
MARK E. KOHL
October 23, 2007
Major Tommy Taylor
Chief Correction Officer, Monroe County
Chairman, Criminal Justice, Mental Health
and Substance Abuse Planning Council
5525 College Road
Key West, Florida 33040
Dear Major Taylor:
TELEPHONE (305) 292-3400
FAX (305) 294-7707
I am pleased to be writing you a letter in support of the efforts of the Monroe County
Criminal Justice, Mental Health and Substance Abuse Planning Council to secure a grant to fund
planning to treat mental health and substance abuse matters as they relate to the criminal justice
system.
During my tenure as State Attorney I have noticed that there exists a population who suffer
from mental health and substance abuse problems. This population disproportionately impact the
criminal justice system. Many of them are homeless and commit minor crimes. Nothing that the
system offers seems to impact their criminal behavior.
If we look below the surface to the cause of these problems we find that Monroe County
Florida faces an unparalleled burden of mental health, substance abuse, and criminal justice
challenges coupled with significant structural impediments to the delivery of appropriate services.
With the State's highest rate of alcohol related motor vehicle accidents, the highest rate of adult
binge drinking, and the highest rate of underage drinking, the substance abuse profile is alarming.
With a substantially increased Domestic violence rate and with an increase of 30 percent in the
number of incarcerations in the County Detention Center over the past two years, there is evidence
of an ever increasing problem.
Monroe County is unique. First, there is a pervasive attitude and local culture that promotes
excess consumption of alcohol and an abandonment of many social constraints on behavior. This
attitude is manifest not only in drinking establishments but serves as a draw to new residents who
view substance abuse as a desirable lifestyle. Many of the new residents are homeless and bring with
them mental health and substance abuse problems.
No other county faces the double edged challenge of Monroe's geography. Physically
isolated from the mainland and covering a distance as wide as three normal counties, the Keys are
81
islands with very limited habitable areas and no room for expansion. The physical beauty of the
Keys and the surrounding waters makes the available real estate highly desirable. As habitation
space is extremely limited and already fully occupied, prices for housing are beyond affordable levels
for working class families. Not only is this creating economic stress in working class residents, but
it is also rapidly shrinking the pool of available service workers.
Monroe County also has the highest per capita homeless population in the State. Many of
the homeless suffer from mental health and substance abuse issues. They also account for a
disproportionately high percentage of the arrests.
I applaud all efforts to get at the root of the problem so many of our chronically homeless
who suffer from mental health and substance abuse issues because I believe it will help this
population remain crime free and become productive members of society.
Sincerely,
MARK E. KOHL
State Attorney
82
FISCAL. YEAR 2007-2008
Criminal Justice, Mental Health and
Substance Abuse Reinvestment Grant
Request for Applications
ISSUED BY
FLORIDA SUBSTANCE ABUSE AND MENTAL
HEALTH CORPORATION
Eligibility
A county or a consortium of counties within Florida may apply for funding
under this Request for Applications.
Deadline
All applications are due by 5:00 p.m. on November 1, 2007.
0
I TABLE OF CONTENTS I
PARAGRAPH
PAGE
I. Introduction
3
A. Statement of Purpose/Overview
3
B. Terminology
3
C. Eligibility
5
D. Types, Amounts and Duration of Awards
7
E. Allowable/Expected Activities
7
F. Matching Fund Requirements
10
G. Performance Tracking and Outcome Measures
10
II. General Information
12
A. Contact Persons
12
B. Limitations on Contacting the SAMH Corporation
12
C. Schedule of Events and Deadlines
12
D. Written Inquiries
13
E. Obtaining a Copy of the CJ Reinvestment Grant Application
13
F. Directions for Submitting the CJ Reinvestment Grant Application
13
G. Application -Formatting Instructions
13
H. Method of Payment
14
I. Statement of Mandatory Assurances
14
J. Submission of Data and Reports
14
III. Application Components
14
A. Cover Letter
14
B. Project Narrative
15
C. Budget
17
D. Project Timeline
18
E. Letters of Commitment
18
IV. Application Review Criteria and Procedures
18
A. Review Methodology
18
B. Review Criteria
18
C. Grant Review Committee
20
D. Selection of Awardees
21
APPENDICES
22
A. Strategic Plan Format
23
B. Guidance for Incorporating Evidence-based/Best Practices
28
C. Matching Funds
28
D. List of Fiscally Constrained Counties
30
E. Budget Instructions
31
F. Commitment of Match Forms
34
G. Statement of Mandatory Assurances
37
H. Checklist of Mandatory Application Criteria
39
Cover Page Form
no #
I. INTRODUCTION
A. Statement of Purpose/Overview
In the 2007 legislative session, CS/CS/HB 1477 [Chapter No. 2007-200, L.O.F.] passed
and created within the Department of Children and Family Services the Criminal Justice,
Mental Health, and Substance Abuse Reinvestment Grant Program (CJMHSARG). The
purpose of the program is to provide funding to counties with which they can plan,
implement, or expand initiatives that increase public safety, avert increased spending on
criminal and juvenile justice, and improve the accessibility and effectiveness of treatment
services for adults and juveniles who have a mental illness, substance abuse disorder, or
co-occurring mental health and substance abuse disorders and who are in, or at risk of
entering, the criminal or juvenile justice systems. It is expected that these grants will
demonstrate that investment in diversion strategies and in treatment efforts related to
mental illness, substance abuse disorders, or co-occurring mental health and substance
abuse disorders will result in a reduced demand on the resources of the judicial,
corrections, juvenile detention, and health and social services systems.
A total of $3.8 million is available for the Planning (I-year)and Implementation/
Expansion (3-years) grants that will be funded through this program. Matching funds are
required at the rate of 100% of the proposed budget; for fiscally -constrained counties the
match rate is 50% of the proposed budget. Participation in a consortium by both fiscally -
constrained counties and non -fiscally -constrained counties will not alter the statutorily
required percentages of matching funds for each.
All recipients of grants funded under this initiative are required to submit semi-annual
reports on progress and performance until all grant funded activities are completed.
Further, grantees will be expected to capture and report project data to the Florida
Substance Abuse and Mental Health Corporation and the Criminal Justice, Mental
Health, and Substance Abuse Technical Assistance Center located within the Florida
Mental Health Institute, University of South Florida.
B. Terminology.
The following terms are used in this solicitation:
a. Applicant. This refers to counties or a consortium of counties within Florida;
counties are the only eligible applicants that can respond to this solicitation.
b. Application. This refers to the applicant's response to this solicitation.
c. At -Risk of Involvement in the Criminal/Juvenile Justice System Applicants
addressing at -risk populations are asked to identify factors that put the target
population at risk of entering/re-entering the criminal justice and/or juvenile justice
systems (See page 14, Application Components). As examples, literature has defined
"at -risk" factors at link to criminal behavior for adults, including: homelessness and
other unstable living situations, history of victimization/abuse, significant transitions
such as a recent release from jail or re-entry to the community from prison, and
history of involvement in the juvenile justice system.
For youth, literature has linked factors that influence the likelihood of delinquent
behaviors, for example: the characteristics of an individual (e.g. a child's impulsivity,
tendency to aggressive behavior, low IQ, learning disabilities); the family (e.g. a
parent's harsh discipline or weak supervision); the social group (e.g. a social group
that encourages or tolerates the occurrence of crime); the school (poor academic
performance); and, the community (e.g. a community that is disorganized and offers
few alternatives to crime as a source of money or activity).
d. Awardee. A county or a consortium of counties that is awarded a Planning or
Implementation/Expansion grant.
e. Bum. The full budget is the amount requested in grant funds plus the amount of the
matching funds, i.e. the grant request is $100,000 and matching funds are $100,000
(at 100% match), for a total budget of $200,000 detailed in this application.
f. Certification of Assurances. This is a written and signed list of performance
requirements and business conditions to which the applicant agrees to be bound.
g. Criminal Justice Reinvestment Grant. The abbreviated version of the full title of the
Criminal Justice, Mental Health, and Substance Abuse Reinvestment Grant program.
h. Corporation. This refers to the Florida Substance Abuse and Mental Health
Corporation.
i. Grant Review Criteria. A list of weighted requirements, established by the Florida
Substance Abuse and Mental Health Corporation for determining which applications
best meets the purposes of this solicitation.
j. Grant Review Methodology. The procedures used to assess how well the application
submitted by applicants complies with the evaluation criteria contained in this
solicitation.
k. Negotiation. A telephone call or a face-to-face meeting held between the Florida
Substance Abuse and Mental Health Corporation and counties, who are awarded a
grant, to make minor changes and to clarify any minor uncertainty about such issues
as the description of the projects to be provided, matching funds, outcomes, and
outcome measurement, etc.
1. Strategic Plan. A document that is the result of a formal systemic and strategic
planning process. It documents participation by stakeholders, and it is data and
research driven. It establishes a path to the accomplishment of prioritized goals and
objectives that are written statements that describe an intended outcome and
measurable targets of achievement.
m. Supplantation. Refers to the approved use of funds. Funds received shall be used to
plan, implement, or expand initiatives that increase public safety, avert increased
spending on criminal justice, and improve the accessibility and effectiveness of
treatment services for adults and juveniles who have a mental illness, substance abuse
disorder, or co-occurring mental health and substance abuse disorders and who are in,
or at risk of entering, the criminal or juvenile justice systems. Funds may be used
only for the program authorized in CS/CS/BB 1477, and may not be used to pay the
expenses of any other program or service administered in whole or in part by the
county. Funds provided under this grant program shall not supplant (replace) funds
that would otherwise be used for proposed activities during the time period delineated
in this application. Funds may not be substituted for moneys appropriated from other
sources for proposed programs or services.
n. Sustainability. Refers to the capacity of the county and its partners to maintain
planning or service coverage, as provided by this grant, at a level that continues to
deliver the intended benefits of the initiative after the financial and technical
assistance from the state is terminated. Sustainability is viewed as a dynamic process
requiring the formulation of sustainability goals and objectives, and developing and
implementing strategies specifically to foster sustainability. Clarifying long-term
goals and establishing benchmarks for measuring progress, securing the fiscal
resources needed to accomplish long-term goals, developing financing strategies,
building broad -based community support, cultivating key champions, and writing a
formal sustainability plan are examples of sustainability strategies.
C. Eligibility
A county or a consortium of counties within Florida may apply. In order to be eligible to
receive grants under this solicitation, a county applicant must have a county planning
council or committee that is in compliance with the membership requirements set forth
below.
The board of county commissioners, in each applicant county, must designate the county
public safety coordinating council established under s. 951.26, Florida Statutes, or
designate another criminal or juvenile justice mental health and substance abuse council
or committee, as the planning council or committee for the Criminal Justice
Reinvestment Grant. The public safety coordinating council or other designated criminal
or juvenile justice mental health and substance abuse council or committee, in
coordination with the county offices of planning and budget, must make a formal
recommendation to the board of county commissioners regarding how the Criminal
Justice Reinvestment Grant Program may best be implemented within a community. The
board of county commissioners may assign any entity to prepare the application on behalf
of the county administration for submission to the Corporation for review.
The applicant county or consortium of counties must have a county planning council or
committee that is in compliance with the membership requirements set forth in
CS/CS/H 3 1477, [Chapter No. 2007-200, L.OY]:
a. The state attorney, or an assistant state attorney designated by the state
attorney.
b. A public defender, or an assistant public defender designated by the public
defender.
c. A circuit judge designated by the chief judge of the circuit.
d. A county court judge designated by the chief judge of the circuit.
e. The chief correctional officer.
f. The sheriff, if the sheriff is the chief correctional officer, or a person
designated by the sheriff.
g. The police chief, or a person designated by the local police chiefs association.
h. The state probation circuit administrator, or a person designated by the state
probation circuit administrator.
i. The local court administrator, or a person designated by the local court
administrator.
j. The chairperson of the board of county commissioners, or another county
commissioner designated by the chairperson, or, if the planning council is a
consortium of counties, a county commissioner or designee from each
member county.
k. The director of any county probation or pretrial intervention program, if the
county has such a program.
1. The director of a local substance abuse treatment program, or a person
designated by the director.
m. The director of a community mental health agency, or a person designated by
the director.
n. A representative of the substance abuse program office and the mental health
program office of the Department of Children and Family Services, selected
by the substance abuse and mental health program supervisor of the district in
which the county is located.
o. A primary consumer of mental health services, selected by the substance
abuse and mental health program supervisor of the district in which the
primary consumer resides. If multiple counties apply together, a primary
consumer may be selected to represent each county.
p. A primary consumer of substance abuse services, selected by the substance
abuse and mental health program supervisor of the district in which the
primary consumer resides. If the planning council is a consortium of counties,
a primary consumer may be selected to represent each county.
q. A family member of a primary consumer of community -based treatment
services, selected by the substance abuse and mental health program
supervisor of the district in which the family member resides.
r. A representative from an area homeless program or a supportive housing
program.
s. The director of the detention facility of the Department of Juvenile Justice, or
a person designated by the director.
t. The chief probation officer of the Department of Juvenile Justice, or an
employee designated by the chief probation officer.
If a public safety coordinating council established under s. 951.26, Florida Statutes (F.S.),
acts as the planning council, its membership must include all persons listed above. A
public safety coordinating council that is acting as the planning council must include an
assessment of the availability of mental health programs in addition to the assessments
required under s. 951.26(2), F.S.
D. Types, Amounts, and Duration of Awards
This solicitation will support two types of grants. Applicants may seek only one type of
grant per program announcement and may seek funding that is less than the maximum
limits set for each type of grant. Applicants must build their application budgets based on
the amount of state grant funds requested, as dictated in the grant maximums in this
section, plus the percent of matching funds required (Section I.F. below).
1) Planning Grants
Grant Maximum: $100,000 Project Period: 12 months
This grant will not be awarded unless the applicant county or consortium of counties
make available resources in an amount equal to the total amount of the grant (see
Matching Funds Requirements, Section F). Grant funding must be spent within 12
months from date of award letter. Planning grants will not be renewed. Awardees may
apply for Implementation Grants in the next state fiscal year, if the Criminal Justice,
Reinvestment Grant program is continued.
2) Implementation/Expansion Grants.
Grant Maximum: $1,000,000 Project Period: 36 months
The maximum allowable grant award is $1,000,000 total for the 36 month period (i.e.
$333,333 per year). This grant will not be awarded unless the applicant county or
consortium of counties makes available resources in an amount equal to the total amount
of the grant (see Matching Fund Requirements, Section I.F.). Grant funding must be
spent within 36 months from date of award letter. Funding will be allocated annually
based on available funds.
E. Expected/Allowable Activities
1) Planning Grants
Awardees in this grant category will develop, write, and submit as a final product a
strategic plan to initiate systemic change for the identification and treatment of adults
and/or juveniles who have a mental illness, substance abuse disorder, or co-occurring
mental health and substance abuse disorders and who are in, or at risk of entering the
criminal and/or juvenile justice systems.
The Planning Grant must be used to develop effective collaboration efforts among
participants in affected governmental agencies, including the criminal, juvenile, and civil
justice systems, mental health and substance abuse treatment service providers,
transportation programs, and housing assistance programs. This collaboration must form
the basis for a strategic plan to intercept individuals from the system at the earliest point
possible while promoting public safety. The strategic plan must also include strategies to
divert individuals from judicial commitment to community -based service programs
offered by the Department of Children and Family Services in accordance with ss. 916.13
and 916.17, F.S.
The activities that are supported for Planning Grants, include, but are not limited to, the
following:
• Conduct a thorough needs assessment, including clear delineation of the target
population(s) to be served;
• Involve key stakeholders as dictated in Section I.C. and other potential sources of
subject matter expertise and funding in planning actions;
• Provide key stakeholders with expert consultation and education on specific
approaches and their linkage to best known/effective mental health and substance
abuse treatment practices, diversion strategies, and support services;
• Develop/write a strategic plan for creating a comprehensive service system for
criminal justice -diverted persons with mental health and/or substance use
disorders;
• Deriving methodologies for sharing data among partners, and collecting and
reporting data to the Criminal Justice, Mental Health, and Substance Abuse
Technical Assistance Center (FMHI, University of South Florida).
• Conduct a performance assessment of the planning actions.
The strategic plan must follow the template provided in Appendix A which includes
vision and mission statements, goals, objectives, activities, timeline and persons
responsible for implementing the activities. Examples of the types of strategies the plan
could also include are:
• Identifying resources to support and sustain the comprehensive service system
during and beyond the state funding period;
• Developing the workforce (e.g., training, licensure, credentialing, accreditation,
etc.);
• Identifying progressive actions that move mental health and substance abuse
treatment services towards use of evidence -based and/or best practices;
• Modifying/adapting treatment services to meet the unique needs of the target
population;
• Assuring that social services including peer support, life skills training, housing
placement, vocational training, job placement, and health care will be available;
• Obtaining memoranda of understanding or other documents demonstrating
agreement among agencies to provide and coordinate services;
• Identifying and addressing policy, legal, social and other barriers within the
county, and
• Measuring performance and assuring quality improvement.
Applicants are urged to use the Sequential Intercept Model (GAINS Center,
http://gainscenter.samhsa.gov/pdfs/integrating/GAINS_ Sequential _Intercept.pdf) as a
conceptual framework for structuring strategies that relate to the identified target
populations and points of interception at which interventions can be made to prevent
individuals from entering, penetrating deeper into the criminal justice system, or re-
entering the criminal justice system after release.
2) Implementation/Expansion Grants.
Awardees in this grant category will implement —and may expand —their established
strategic plan that includes public -private partnership models and the application of
evidence -based and/or best practices. The strategic plan must be submitted at the time of
grant application, and must follow the format set forth in Appendix A.
As noted above, applicants are urged to use the Sequential Intercept Model (GAINS
Center, http://gainscenter.samhsa.gov/pdfs/integrating/GAINS_Sequential_Intercept.pdf)
as a conceptual framework for proposing strategies that relate to the identified target
population and points of interception at which interventions can be made to prevent
individuals from entering, penetrating deeper into the criminal justice system, or re-
entering the criminal justice system after release.
The types of services that Implementation/Expansion grants can support, but are not
limited to:
• mental health courts;
• justice diversion programs (police -based, jail -based, court -based);
• alternative prosecution and sentencing programs;
• crisis intervention teams;
• mental health and/or substance abuse treatment services;
• specialized training for justice and treatment services professionals;
• service delivery for collateral services such as housing, transitional housing and
supported employment; and
• Re-entry services to create or expand mental health, substance abuse, and support
services
F. In order for grant initiatives to be successful, the types of services offered and practices
used must be effective. Applicants must document in their application that the treatment
services and diversion practices they propose to implement incorporate the best objective
evidence available regarding effectiveness. In addition, applicants must justify the use of
proposed services/practices for the target population along with any adaptations or
modifications necessary to meet the unique needs of the target population or otherwise
increase the likelihood of achieving positive outcomes. Further guidance on how to
access information on the services and practices that fulfill this requirement can be found
n
in Appendix B.
G. Matching Funds Requirements
Matching funds are required for grants awarded under this program according to the
following stipulations:
(1) 1-year Planning Grants must make available resources equal to the total amount of the
grant. For fiscally constrained counties, the available resources may be at 50 percent of
the total amount of the grant.
(2) 3-year Implementation/Expansion Grants must make available resources equal to the
total amount of the grant. For fiscally constrained counties, the available resources may
be at 50 percent of the total amount of the grant.
A fiscally constrained Florida county is defined as a county designated as a rural area of
critical economic concern under s. 288.0656, F.S., for which a value of a mill in the
county is no more than $3 million, based on the property valuations and tax data. See
Appendix D for the list of 33 counties that currently meet this designation.
If the applicant is a consortium of counties and is a combination of fiscally -constrained
county(ies) and non -fiscally -constrained county(ies), this will not alter the statutorily
required percentages of matching funds for each. Additional detail on matching funds
requirements can be found in Appendix C.
Performance Tracking and Measures
To assist in fulfilling the intent of the legislation in CS/CS/HB 1477, F.S., applicants who
receive funding under this solicitation must provide data that measures the results of their
work. Both process and outcome data related to the pre -established core set of
performance measures, as well as awardees own defined program specific outcomes, are
to be collected and reported. Awardees are required to provide data and other
information requested by the Criminal Justice, Mental Health, and Substance Abuse
Technical Assistance Center at the Florida Mental Health Institute to enable the Center to
perform the statutory duties established in the authorizing legislation.
Planning Grants. The core set of performance measures for this grant category is:
Objective Outcome Measures
Establish on -going communication, 1. Increase the number of partnerships formed among
collaboration, and partnerships municipal, county, mental health, substance abuse and
among all relevant county partners. other entities to identify, divert, and treat adults and/or
juveniles who have a mental illness, substance abuse
disorder, or co-occurring disorders, as demonstrated
by formal Memoranda of Understanding, including
partnerships about the exchange of information and
data related to the target population.
1A
Have in place a strategic plan for 2. Submit a completed strategic plan.
systemic change in order to identify,
divert, and treat adults and/or
juveniles who have a mental illness,
substance abuse disorder, or co-
occurring mental health and
substance abuse disorders and who
are in, or at risk of entering, the
criminal and/or juvenile justice
Imulementation/Eznansion Grants The core set of performance measures for this
grant category is:
Objective
Outcome Measures
Establish on -going communication,
1.
Increase the number of partnerships formed as
collaboration, and partnerships among
demonstrated by formal Memoranda of
all relevant county partners with
Understanding, including partnerships about the
respect to people with mental illness,
exchange of information and data related to the
substance use disorders, or co-
target population.
occurring disorders who are in, or at
risk of entering, the criminal and/or
juvenile justices stems.
Protect public safety.
2.
Reduce recidivism among program participants in
the adult criminal justice and/or juvenile justice
systems (as applicable to target population).
3.
Increase access to mental health and/or substance
abuse treatment services for program participants (as
anDlicable to the services offered).
Effectively divert and treat people
4.
Prevent program participants from entering into the
with mental illness, substance use
criminal and/or juvenile justice systems (as
disorders, or co-occurring disorders
applicable to target population).
who are in, or at risk of entering, the
5.
Increase number of trained law enforcement officers
criminal and/or juvenile justice
for responding to mental health related crisis calls
systems.
6.
Increase the effectiveness of mental health and/or
substance abuse treatment services for program
participants (as applicable to the services offered).
7.
Increase connections to housing, employment and/or
educational resources.
Avert increased spending on criminal
8.
Reduce jail and/or detention bed day utilization
and/or juvenile justice.
among the target population.
Avert increased spending on F.S 916
9.
Reduce admissions to forensic institutions among
Forensic Beds
the target population.
10.
Increase use of community competency restoration
rr rams
w
If an applicant believes that one or more of these core measures do not apply to the
strategies proposed, the applicant must justify why the measures are not applicable and
must propose alternative measures. Additional performance measures, related to the
specific strategies and programs detailed in the county's grant application, are allowable
and encouraged.
U. GENERAL INFORMATION
A. Contact Person
This solicitation is issued by the Florida Substance Abuse and Mental Health
Corporation. For questions you may have about this solicitation, the applicant should
contact in writing:
Linda Rayner
Florida Substance Abuse and Mental Health Corporation
1317 Winewood Blvd., Building 1, Suite 206
Tallahassee, FL 32399
Linda@samhcorp.org
B. Limitations on Contacting the Corporation
Applicants are advised to limit their contact regarding this solicitation to the contact
person listed above. With reference to this solicitation, no representations, other than
those distributed by the contact persons, in writing, are binding and applicants are
cautioned that verbal responses do not bind the point of contact organization.
C. Schedule of Events and Deadlines
Listed below are the activities, dates, times, and locations, which this process will follow.
If the Corporation finds it necessary to change any of these activities, dates, times or locations, it will be
accomplished by addenda. All times refer to Eastern Standard Time.
EVENTS
DATE
TIME
LOCATION
1. Solicitation Advertised
August 21,2007
5:00 p.m.
Florida Substance Abuse
and Released
and Mental Health
Corporation website:
www.samhcorp.org
2. Last Date for Inquiries
September 14, 2007
5:00 prn
Linda@samhcorp.org
3. Response to Inquiries
September 26, 2007
5:00 pm
Florida Substance Abuse
and Mental Health
Corporation website:
www.samhcorp.org
4. Webinar for Questions
October 5, 2007
TBD
Exact URL and time to be
and Answers to Inquiries
announced by September
about this RFA
14, 2007
1n
EVENTS
DATE
TIME
LOCATION
5. Applications Due
November 1, 2007
5:00 pm
Florida Substance Abuse
and Mental Health Corp.
c/o Florida Certification
Board, 1715 South
Gadsden St., Tallahassee,
FL 32301
6. Completed Review of
December 31, 2007
5:00 pm
Not Applicable (N/A)
Grant Applications
7. Notification of Grant
January 18, 2008
N/A
Not Applicable
Award
D. Written Inquiries
Inquiries must be made in writing to the contact person listed above, or at the website
listed below, no later than September 14, 2007. Responses to all questions will be posted
to the following website: http://www.samhco!p.org. With reference to this solicitation,
no representations, other than those distributed in writing or posted to the website are
binding.
E. Obtaining a Copy of the Criminal Justice Reinvestment Grant Application
Interested parties can obtain a copy of the application either by sending a letter to the
contact person requesting a copy, by e-mailing a request to the contact persons, or by
downloading the application from the following website: http://www.samhcorp.org
F. Directions for Submitting Criminal Justice Reinvestment Grant Applications
1. Applications not received at either the specified place or by the specified date and
time, will be rejected and returned to the prospective applicant. The Corporation will
retain one copy for use in the event of a dispute as to the contents of the original
submission.
2. No changes, modifications, or additions to the applications submitted (after the
submission deadline for the application opening has passed) will be accepted.
3. The Corporation must receive one signed original, which must be clearly labeled
"Original", and ten (10) hard copies of the application by the deadlines set forth in the
schedule of events and deadlines. Applicants may choose, and be responsible for, the
method of delivery to the Corporation, except that facsimiles or electronic transmissions
will not be accepted at any time.
4. Clearly mark the envelope - APPLICATION FOR CRIMINAL JUSTICE,
MENTAL HEALTH & SUBSTANCE ABUSE REINVESTMENT GRANT
PROGRAM - and mail to:
Florida Substance Abuse and Mental Health Corporation
c/o Florida Certification Board
1715 South Gadsden Street
1 ')
Tallahassee, FL 32301
G. Application Formatting Instructions
The application must be submitted in the order shown below with sections labeled as
stated below. Pages should be typed and single-spaced in black ink with one column per
page. Pages should not have printing on both sides.
Typing must be no smaller than 12-point font. All applications should be stapled in
upper left-hand corner of document and not placed in M binder, folder or other
covering. The pages of the application must be numbered on the bottom, beginning with
the cover sheet. A completed application consists of the following:
✓• Cover Page
✓• Signed Assurances
• Project Narrative
1. Statement of Problem
2. Project Design and Implementation
3. Capability and Experience
4. Evaluation and Sustainability
✓• Budget/Budget Narrative/Match Commitment Forms and Summary
• Project Timeline
• Letters of Commitment
• Strategic Plan (for Implementation/Expansion grants only)
H. Method of Payment
Upon notification from the Grant Review Committee, the Florida Department of Children
and Family Services will issue a letter of grant award and quarterly payments to the
counties selected for grant awards.
I. Statement of Mandatory Assurances
Applicants must initial and sign the Statement of Mandatory Assurances given in
Appendix G.
J. Submission of Data and Reports
Awardees are required to provide data and other information requested by the Criminal
Justice, Mental Health, and Substance Abuse Technical Assistance Center at the Florida
Mental Health Institute as noted in Section I.G. Awardees are also required to send to the
Corporation documentation about the use of grant funds in the form of semi-annual
progress reports and annual fiscal reports that are to be signed by the County
Administrator.
III. APPLICATION COMPONENTS
The applicant must complete a Project Narrative (Sections 1 — 4), Budget and Project
Timeline using the sections delineated below. The total number of pages for the Project
1 A
Narrative may not exceed 10 pages for Planning Grants, and may not exceed 15 pages for
Implementation/Expansion Grants, not counting the Budget/Budget Narrative, Project
Timeline, and allowable attachments.
A. Cover Page
The applicant shall complete the Cover Page (found as the last page of this solicitation)
describing the total amount of the requested grant, indication of the type of grant sought,
and the point of contact at the county to serve a grant manager. A point of contact shall
be identified who can be notified in the event of a grant completeness issue. A phone and
fax number shall be provided for the contact person for completeness issues. A duly
authorized official of the county shall sign this form.
B. Project Narrative
1. Statement of the Problem
For both Planning, Implementation/Expansion Applicants, describe the problem the
project will address. Document the extent of the problem with local/state data and include
trend analysis. Describe the project's geographic environment, target population,
socioeconomic factors, and priority as a community concern.
Each application must specifically include an analysis of the current population of the jail
and/or juvenile detention center in the county or region, which includes:
a. The screening and assessment process that the county uses to identify an adult
and/or juvenile who has a mental illness, substance abuse disorder, or co-occurring
mental health and substance abuse disorders;
b. The percentage of each category of persons admitted to the jail and/or juvenile
detention center that represents people who have a mental illness, substance abuse
disorder, or co-occurring mental health and substance abuse disorders; and
c. An analysis of observed contributing factors that affect population trends in the
county jail and/or juvenile detention center.
d. Data or other descriptive narrative that delineates the specific factors that put the
target population at -risk of entering or re-entering the criminal and/or juvenile justice
systems (if the applicant plans to serve an at -risk population).
Implementation Applicants Onl
Provide a concise analysis of the target population, including the projected number of
individuals to be served. Applicants must show that the identified needs are consistent
with the priorities of the county strategic plan.
2. Project Design and Implementation
Planning_ Applicants
Describe the proposed planning council, activities, and expected outcomes. Planning
activities should include a needs and resource assessment and also can include: a model
to effectively identify, coordinate, and share funding and related resources; organizational
1 G
or structural changes; a strategy for interagency coordination and communication; the
expansion of professional, consumer, and family support systems; a design for policy
development and implementation for system improvements and sustainability;
professional development for staff, and public awareness and educational initiatives.
Implementation/Expansion Applicants
Describe the proposed approach and the project's purpose, goals, and objectives.
Describe how the goals will address the overall program purpose and identified needs in
the Statement of the Problem, and provide a conceptual model that links key project
components with goals, objectives and strategies. Specifically describe the evidence -
based and/or best practices the county intends to use to serve one or more clearly defined
subsets of the population of the jail and/or juvenile detention center who have a mental
health and/or substance use disorders, or to serve those at risk of arrest and incarceration.
In addition, justify the use of proposed services/practices for the target population along
with any adaptations or modifications necessary to meet the unique needs of the target
population or otherwise increase the likelihood of achieving positive outcomes (see
Appendix B).
Other specific items required for this section are:
• Describe the plan to screen potential participants and to conduct tailored, validated
needs -based assessments.
• For law enforcement programs, describe the strategies to identify and respond to
incidents involving mentally ill offenders, including the number of individuals to be
screened and enrolled.
• Discuss how mental health and co-occurring substance abuse treatment services will
be made available to participants.
• Outline how ancillary social services, such as housing placement and vocational
training, will be coordinated and accessed.
3. Capability and Experience
For both Planning and Implementation/Expansion Applicants, discuss the capability and
experience of the county and other participating organizations to meet the goals and
objectives detailed in this application. Describe the project's collaboration structure and
how it will ensure successful project planning and/or implementation. Describe the
anticipated role of consumers, advocates, and family members in the project. Indicate key
activities, milestones, and responsible partners, as well as the resources available for the
proposed project (e.g., facilities, equipment, etc.).
Provide a list of staff and subcontractors who will participate in the project, showing the
role of each and their level of effort and qualifications. Include the Project Director and
other key personnel, such as treatment/prevention personnel. Briefly discuss the
responsibilities of each participating organization.
4. Evaluation, and Sustainability
1L
Both Planning and Implementation/Expansion Applicants are required to describe how
the project's effectiveness will be demonstrated, including assessments of planning or
implementation outcomes. Discuss how variables like stakeholder support and service
coordination will be defined and measured. Describe the process for collecting
performance measurement data, and any other state or local outcome data to measure
project effectiveness in promoting public safety, reduction of recidivism and access to
services for the target population(s).
Both Planning and Implementation/Expansion grants are also required to address
sustainability in the application. Describe the proposed strategies that the county intends
to use to preserve and enhance its community mental health and substance abuse systems.
Describe how sustainability methods will be used and evaluated: i.e. how collaborative
partnerships and funding will be leveraged to build long-term support and resources to
sustain the project when the state grant ends. Examples of sustainability outcomes for
planning grants could be: the continuation of the planning council or committee and/or
formal measures of sustained collaboration such as Memorandums of Understanding
among key constituencies, agencies, units of government or law enforcement, etc.
Examples of sustainability outcomes for implementation/expansion grants could be: a
fully -articulated Sustainability Plan, securing the needed continuation funding, and
garnering multi -level, formal collaboration.
Implementation Grants Only
Project the effect the proposed initiatives will have on the population and the budget of
the jail and juvenile detention center. The information must include:
a. The county's estimate of how the initiative will reduce the expenditures associated
with the incarceration of adults and the detention of juveniles who have a mental
illness;
b. The methodology that the county intends to use to measure the defined outcomes
and the corresponding savings or averted costs;
c. The county's estimate of how the cost savings or averted costs will sustain or
expand the mental health and substance abuse treatment services and supports needed
in the community; and
d. How the county's proposed initiative will reduce the number of individuals
judicially committed to a state mental health treatment facility.
C. Budget and Budget Narrative
Provide a detailed budget and budget narrative that is complete, allowable, and tied to the
proposed activities. The budget must show line item costs broken down by the proposed
funding (grant and match), plus the total amounts. Implementation/Expansion grant
applications require a budget breakdown for each of the three years. See Appendix E for
full instructions on completing this section.
Applicants are required to use the Commitment to Match/Donation Forms found in
Appendix F to verify cash and attach valuation to in -kind contributions. A signed form
1 '7
from each match donor must accompany this application as an attachment to the Budget
Section. A Match Summary Sheet is to be used to show the proportions of cash and in -
kind match.
D. Project Timeline
Provide a realistic time line for the entire project period, indicating goals/objectives, key
activities, milestones, and responsible partners.
E. Letters of Commitment
Provide Letters of Commitment (not general support) from any individuals or
organizations that will be involved in the implementation of the project; the letters must
reflect the specific role of the partner.
IV. APPLICATION REVIEW CRITERIA AND METHODOLOGY
A. Review Methodology
All eligible proposals will be graded according to the stated criteria, and ranked in order
of overall score from highest to lowest. Awards will be made in order of rank, beginning
with the top ranked proposals and continuing until available funds are exhausted, or until
all worthwhile projects are funded, whichever occurs first.
Each application will be evaluated in two stages. In the first stage, the application will
be screened to insure compliance with the mandatory criteria given in Appendix H.
B. Review Criteria
The second stage of grant application review involves the evaluation of all applications
that are in compliance with the mandatory criteria. The second stage evaluation will be
based and weighted as follows:
Statement of the Problem
The applicant:
• Used specific data where available to:
✓ Describe the environment (organization, community, city, or State) where the Planning = 25
project will be implemented.
✓ Describe the target population and the geographic area to be served, and justify Imp./Exp.= 20
the selection of both.
✓ Describe the nature of the problem and extent of the need
• Included an analysis of the current population of the fail and/or juvenile
10
detention center in the county.
Proiect Desien and Imulementation
For Planning Grants:
The applicant:
• Described the readiness of the county and its partners to undertake a planning
process.
• Described proposed planning activities.
• Identified a county planning council or committee that is in compliance with the
membership requirements.
• Provided a realistic time line for the entire project period, indicating
goals/objectives, key activities, milestones, and responsible partners. Planning = 25
For Implementation/Expansion Grants: Imp./Exp.= 30
The applicant:
• Showed that the necessary groundwork (attachment of strategic plan, consensus
development, development of memoranda of agreement, identification of
potential facilities) has been completed or is near completion so services can be
readily implemented.
• Described the intercept points (pre/post booking, mental health court, etc.) and
why it is the best choice for the County and target population.
• Provided a complete description of its approach design and proposed
implementation.
• Provided adequate detail about the schedule and location of project activities, and
the kind and number of participants to determine that project expectations are
realistic.
• Provided a realistic implementation plan for the entire project period, indicating
goals/objectives, key activities, milestones, and responsible partners
• Described the specific evidence -based or best practices the applicant intends to
use to serve one or more clearly defined subsets of the population.
• Provided the required descriptions of:
✓ the plan to screen potential participants and to conduct tailored, validated
needs -based assessments.
✓ the strategies to be used by law enforcement programs to identify and respond
to incidents involving mentally ill offenders, including the number of
individuals to be screened and enrolled.
✓ how mental health and co-occurring substance abuse treatment services will
be made available to participants.
✓ how ancillary social services, such as housing placement and vocational
1 n
training, will be coordinated and accessed.
and Experience
The applicant:
• Discussed the capability and experience of the applicant county to under
take a planning process or implementation actions.
• Provided a list of staff who will participate in the project, showing the role of
Planning = 20
each and their level of effort and qualifications. Included the Project Director
and other key personnel.
Imp./Exp.= 20
• Described the resources available for the proposed project (e.g., facilities,
equipment).
• Described the project's collaboration structure and how it will ensure successful
project planning and/or implementation; identified the key stakeholders who will
be participating in the strategic planning or implementation process.
• Included Letters of Commitment or Memoranda of Agreement that describe how
they are going to support this program.
Evatuatiun and Sustainability
The applicant:
• Sufficiently explained how the project's effectiveness will be demonstrated.
Planning = 20
• Adequately documented their ability to collect and transmit data.
• Detailed how project data will be assessed in the measurement of the impact of
Imp./Exp.= 20
proposed efforts to: increase public safety, avert of increased spending on
criminal justice, and improve the accessibility and effectiveness of treatment
services for the target population.
• Provided a feasible description of the proposed sustainability actions that the
county will use to preserve and enhance the initiatives that are funded under this
grant program.
Budget
The applicant:
Planning = 10
• Provided a detailed line -item Budget and Budget Narrative, with all costs in the
budget allowable.
Imp./Exp.= 10
• Included the correct percentage of allowable Matching Funds in the budget detail,
with accompanying documentation of the sources of match.
• Included the signed Match Commitment Forms.
Total Points
100
C. Grant Review Committee
nn
The Grant Review Committee will consist of ten (10) individuals consisting of:
(a) Five current members or appointees of the Corporation;
1. Judge Melanie May, Corporation member, Fort Lauderdale
2. Lisa DeVitto, Corporation member, Tampa
3. Michele Saunders, Florida Partners in Crisis
4. Patrick Hendry, Executive Director, Florida Peer Network
5. Amanda Gha.ffari, Florida Association of Counties
(b) One representative of the Department of Children and Family Services;
(c) One representative of the Department of Corrections;
(d) One representative of the Department of Juvenile Justice;
(e) One representative of the Department of Elderly Affairs; and
(f) One representative of the Office of the State Courts Administrator.
D. Selection of Awardees
The Corporation will award Planning and Implementation/Expansion Grants to applicants
whose applications: are in compliance with the mandatory criteria; are deemed most
advantageous to the goals of the Criminal Justice Reinvestment Grant program; conform
to the requirements of this solicitation; and are acceptable in regards to the evaluation
criteria. Grants will be ranked in the order of highest score to the lowest score based on
the 100 allowable points set forth in the review criteria.
The Corporation reserves the right to:
• reject any or all proposals received with respect to this RFA;
• waive or modify minor irregularities in proposals received after prior notification
and concurrence of the applicant;
• request from an applicant additional information as deemed necessary to more fully
evaluate its proposal; and
• make all final decisions with respect to the amount of State funding and the timing
of payments to be provided to an applicant.
n 1
APPENDICES
Appendix A
STRATEGIC PLAN FORMAT
Applicants for Planning Grants need to follow this Strategic Plan format in the accomplishment
of their prime objective during the year of funding. Applicants for Implementation Grants are
required to submit a Strategic Plan as an attachment to the initial grant application. This
Strategic Plan must include the following plan components.
A. Statement of the Problem/Critical Issues facing the County (careful analyses of the scope
of the problem using current data, implications of the data, critical issues for the various
constituents, such as law enforcement, courts, treatment providers, etc.)
B. Regional Partnership Strategic Planning Process and Its Participants (how planning
occurred, strategic alliances, plans for leveraging funds and other resources)
C. Vision (a picture of the future you seek to create, described in the present tense) and
Mission Statements (concise statement of what are you hereto do together)
D. Values (the collective, fundamental beliefs that drive your initiative)
E. Conceptual Model for Addressing Criminal Justice Reinvestment for Persons with
Mental Health, Substance Abuse or Co -Occurring Disorders
F. Strategic Goals with accompanying Objectives/Strategies (setting priorities within the
conceptual framework, setting clear and achievable goals and objectives, assigning
responsibility for actions, data sharing and collecting, measuring success)
Goal (broad statements of what you wish to accomplish, addressing specific to key areas)
Objectives (support the goals and state how the goals will be accomplished)
Strategies
How Performance
will be Measured
Lead Person or
Organization
Projected Date
of Completion
If an applicant who is considering applying for an Implementation Grant and is not able to fulfill
the requirements of the Strategic Plan Format they may want to consider applying for a Planning
Grant in order to strengthen their strategic plan. Or the applicant can indicate in the
Implementation Grant application that part of their strategy will be to strengthen the plan and
then implement the project.
It I
Appendix B
GUIDANCE FOR INCORPORATING EVIDENCE -BASED OR BEST PRACTICES
Many federal agencies have published resource lists of services and practices that have already
determined to be effective and can be found in the following sources:
• SAMHSA's National Registry of Evidence -based Programs and Practices (NREPP) is a
searchable online registry of mental health and substance abuse interventions that have been
reviewed and rated by independent reviewers. The purpose of this registry is to assist the
public in identifying approaches to preventing and treating mental and/or substance use
disorders that have been scientifically tested and that can be readily disseminated to the field.
www.nrepp.samhsa.gov
NREPP is a new registry and currently has several dozen reviewed interventions. New
intervention summaries are continually being added as reviews are completed. The registry is
expected to grow to a large number of interventions over the coming months and years.
Please check back regularly to access the latest updates. To access SAMHSAs Model
Programs Web site (the old NREPP) go to http://modelprograms.samhsa.gov.
• Center for Mental Health Services (CMHS) Evidence -based Practice Toolkits -
SAMHSA's Center for Mental Health Services and the Robert Wood Johnson Foundation
initiated the Evidence -Based Practices Project to: 1) help more consumers and families
access services that are effective; 2) help providers of mental health services develop
effective services; and 3) help administrators support and .maintain these services. A website
(http://www.mentalhealth.samhsa.gov/cmhs/communitysupport/toolkits/) is available
that contains the first cluster of evidence -based practices, and the design of implementation
resource kits to help people understand and use these practices successfully.
Basic information about the first five evidence -based practices is available on the website.
The five practices are:
1. Illness Management and Recovery
2. Family Psychoeducation
3. Assertive Community Treatment
4. Supported Employment
5. Integrated Dual Disorders Treatment
Each of the resource kits contains information and materials written by and for the following
groups: Consumers, Families and Other Supporters, Practitioners and Clinical Supervisors,
Mental Health Program Leaders, and Public Mental Health Authorities. Material on the Web
site can be printed or downloaded with Acrobat Reader, and references are provided where
additional information can be obtained. The full kits will be available from National Mental
Health Information Center at www.mentalhealth.org or 1-800-789-CMHS (2647).
1 A
The Criminal Justice/Mental Health Consensus Project — This Project, coordinated by the
Council of State Governments Justice Center, is a national effort to help local, state, and
federal policymakers and criminal justice and mental health professionals improve the
response to people with mental illnesses who come into contact with the criminal justice
system. It supports the implementation of practical, flexible criminal justice/mental health
strategies through on -site technical assistance; the dissemination of information about
programs, research, and policy developments in the field; continued development of policy
recommendations; and educational presentations. Their website contains many resources by
special focus areas — law enforcement, courts, corrections, victims, jail diversion, etc. — as
well as other resources for research information and practice guidelines.
http://consensusproject.org/
Criminal Justice/Mental Health Information Network - The Council of State
Governments Justice Center collaborates with the Criminal Justice/Mental Health
Information Network to offer an exhaustive, easy -to -use resource that serves as both an
inventory of programs as well as a tool for peer -to -peer networking. The InfoNet looks at
programs in the broad context of criminal justice/mental health activity. It catalogs media
articles which may describe and bring greater profile to a program; research studies, which
may examine program outcomes and processes; legislation, which may provide critical
funding; state -level efforts, which are designed to support and guide programs within the
state; and advocacy initiatives, which support and enhance program activities. The website
has established links between the various content items that refer to one another, and offers a
search and navigation tool that serves as a framework for discussing the issues that arise and
represents the sequence of events that may occur for individuals with mental illnesses who
come into contact with the criminal justice system. http://cjmh-infonet.org/
National Center for Mental Health and Juvenile Justice — This Center assists the field in
developing improved policies and programs for youth with mental health disorders in contact
with the juvenile justice system, based on the best available research and practice. The
Center, which is operated by Policy Research, Inc. in Delmar, NY in partnership with the
Council of Juvenile Correctional Administrators (CJCA), aims at providing a centralized
national focal point that pulls together and links the various activities and research that are
currently underway, maximizing the awareness and usefulness of new products and
learnings, and using the best available knowledge to guide practice and policy.
http://www.ncmhjj.com/
GAINS Center - The GAINS Center is funded by SAMHSA to focus on expanding access
to community based services for adults diagnosed with co-occurring mental illness and
substance use disorders at all points of contact with the justice system. This Center provides
many free publications in a variety of related areas, and they also provide consultation and
technical assistance to help communities achieve integrated systems of mental health and
substance abuse services for individuals in contact with the justice system.
http://gainscenter.samhsa.gov/htmi/
2F
Criminal Justice, Mental Health, and Substance Abuse Technical Assistance Center.
The Technical Assistance Center is located at the Louis de la Parte Florida Mental Health
Institute. The Center was created by CS/CS/BB 1477 to provide technical assistance and
consultation to grant applicants and awardees. The Center draws on the expertise of faculty at
FMHI and also works closely with the GAINS Center, the Council of State Governments'
Criminal Justice/Mental Health Consensus Project, Florida Partners in Crisis, and others. The
TA Center faculty and staff have particular experience with co-occurring disorders (mental
health and substance abuse); best practices in supportive housing, supported employment,
and recovery; therapeutic courts; jail and prison re-entry; and assessment and restoration of
criminal competency. A web site is being developed for the TA Center, and in the interim
requests for information may be made to John Petrila (Petrila@finhi.usf.edu) and Mark
Engelhardt (mengelhardt@fmhi.usf.edu).
Showing that Your Services/Practices are Effective
If you are proposing services/practices that are not included in the above -referenced sources, you
must provide a narrative justification that summarizes the evidence for effectiveness of the
proposed services/practice. The preferred evidence of effectiveness will include the findings
from clinical trials, efficacy, and/or effectiveness studies published in the peer -reviewed
literature.
In areas where little or no research has been published in the peer -reviewed scientific literature,
you may present evidence involving studies that have not been published in the peer -reviewed
research literature and/or documents describing formal consensus among recognized experts. If
consensus documents are presented, they must describe consensus among multiple experts whose
work is recognized and respected by others in the field. Local recognition of an individual as a
respected or influential person at the community level is not considered a "recognized expert" for
this purpose. In presenting evidence in support of the proposed services/practice, you must show
that the evidence presented is the best objective information available.
Using Services/Practices that are Appropriate for Your Target Population
You must also show that these services/practices are appropriate for your target population(s). It
is preferred that you provide information from research studies that shows the services/practices
are effective for your target population. However, if this type of information is not available,
you may provide information from other sources, such as unpublished studies or documents
describing formal consensus among recognized experts. You may describe your own experience
either with the target population or in managing similar programs. However, you will need to
convince the people reviewing your application that the services/practices you propose are
appropriate for your target population.
Describing Necessary Changes to the Services/Practices
It is expected that you will implement your services/practices in a way that is as close as possible
to the original services/practices. However, it is understood that you may need to make minor
changes to the services/practices to meet the needs of your target population or your program, or
to allow you to use resources more efficiently. You must describe any changes to your proposed
'1 L
services/practices that you believe are necessary for these purposes. You may describe your own
experience either with the target population or in managing similar programs. However, you will
need to convince the people reviewing your application that the changes you propose are
justified.
^17
Appendix C
MATCHING FUNDS
Grantee match is that portion of project property and services —staff time, fringe benefits, supplies,
equipment, travel, rent, etc. —coming from other than State funds. The matching share must
constitute a 100% of the grant amount. A minimum match of 50% is allowable for fiscally
constrained counties (Appendix D). The match may be derived from the county or private sources.
Both "cash" contributions (provided directly by the grantee) and "in -kind" contributions (from a
third party) may be utilized to satisfy the match requirement.
"In -kind" means third -party contributions of property or services that benefit this grant -supported
project or program and that are contributed by the county or third parties without charge to the
grantee. Neither the actual cost nor the value of third -party in -kind contributions may count
towards satisfying a matching requirement of the Criminal Justice Reinvestment Grant if it has
been, or will be, counted towards satisfying a cost -sharing or matching requirement of another
grant, a State procurement contract, or any other award of State funds.
If an applicant chooses to include in -kind contributions in its matching share, specific dollar values
must be assigned. Applicants are required to use the Commitment to Match/Donation Forms
found in Appendix F to verify cash and attach valuation to in -kind contributions. A signed form
from each match donor must accompany this application as an attachment to the Budget Section.
A Match Summary Sheet is to be used to show the proportions of cash and in -kind match.
Examples of in -kind contributions and methods for determining values are as follows:
Volunteer Services - Unpaid services provided to a grant awardee by individuals shall be
valued at rates consistent with those ordinarily paid for similar work in the grant recipient's
organization. If the awardee does not have employees performing similar work, the rates
shall be consistent with those ordinarily paid by other employers for similar work in the
same labor market. In either case, a reasonable amount of fringe benefits may be included
in the valuation.
Supplies - If the county or a third party donates supplies, the contribution shall be valued at
the market value of the supplies at the time of donation.
Loaned/Donated Equipment or Space - If a county or a third party donates the use of
equipment or space in a building but retains title, the contribution shall be valued at the fair
rental rate of the equipment or space. If the county or a third party donates equipment and
the title passes to the grant recipient, the market value of that equipment at the time of the
donation that is applicable to the period which the matching requirement applies, may be
counted toward matching in -kind funds. See Appendix F for worksheets to set the value.
Matching funds and/or grant funds used in the Administrative Costs of the budget need to adhere
to the legislative cap of 10% of the requested state grant funds. For example, if an applicant applies
no
for $100,000 for a Planning Grant, $10,000 is the total allowable portion of the entire budget for
Administrative costs. This $10,000 can be proposed in several ways:
• as grant funded entirely (with no matching funds in that line)
• as matching funds (with no requested grant funds in that line)
• or as a combination of match and grant funds to comprise the $10,000.
Criteria for Allowable and Unallowable Match
(1) Allowable for Matching. Matching requirements may be satisfied by any or all of the
following:
(a) Allowable costs supported by the county and/or non -state or federal grants incurred
by the county during the effective period of the contract;
(b) Funds from partnering organizations or units of government;
(c) The value of third -party funds and in -kind contributions applicable to the matching
requirement period.
(d) The value of volunteer services up to and including 10 percent of the total budget.
(e) Costs supported by fees and program income.
(2) Unallowable for Matching.
(a) Costs paid for by another state or federal contract or grant except as provided by State
or Federal statute.
(b) Costs or third -party funds and in -kind contributions that are used to satisfy a matching
requirement of another State contract or Federal grant.
(c) Income from sale of printed material, food, and books purchased with State funds.
(d) Income derived from Federal Medicaid funds.
H
n n
Appendix D
LIST OF FISCALLY -CONSTRAINED FLORIDA COUNTIES
A county designated as a rural area of critical economic concern under s. 288.0656,.F.S., for
which a value of a mill in the county is no more than $3 million, based on the property valuations
and tax data. This list is taken from:
http://www.florida-arts. org/grants/RuralEconornicDevelopmentInitiative. htm
• Baker
• Liberty
• Bradford
• Madison
• Calhoun
• Nassau
• Columbia
• Okeechobee
• DeSoto
• Putnam
• Dixie
• Sumter
Flagler
• Suwannee
• Franklin
• Taylor
• Gadsden
• Union
• Gilchrist
• Wakulla
• Glades
• Walton
• Gulf
• Washington
• Hamilton
• Hardee
• Hendry
• Highlands
• Holmes
• Jackson
• Jefferson
NOTE: Participation in a consortium by
Lafayette
both fiscally -constrained counties and non -
fiscally -constrained counties will not alter
• Levy
the statutorily required percentages of
matching funds for each.
,)n
Appendix E
BUDGET INSTRUCTIONS
The budget section of the application consists of a line -item Budget and a Budget Narrative. The
line -item budget must show the total project costs and proposed allocation of the requested grant
funds. The budget must also indicate the sources and amounts of matching funds. For
Implementation/Expansion grants, a 3-year budget must be provided.
Applicants are required to use the Commitment to Match/Donation Forms found in Appendix F
to verify cash and attach valuation to in -kind contributions. A signed form from each match donor
must accompany this application as an attachment to the Budget Section. A Match Summary
Sheet is to be used to show the proportions of cash and in -kind match.
Following is a brief line -by-line explanation of the categories to be used in developing the grant
budget.
Personnel - List each position by title whose salary (or portion of total salary) is to be
charged to the grant's budget. Indicate the salary rate for each position and if the
position is to be full-time or part-time. If part-time, please identify the level of effort
(percent of total). For Implementation grants, you may show personnel expenditures for
the 3-year period at a cost of living increase commensurate with County practices.
Fringe Benefits - Indicate the fringe benefit rate (fixed percentage of total personnel).
If the fringe benefit rate varies by position, list each staff position covered and show the
rate for each position. Possible partial coverage could be any combination of social
security, health insurance, retirement, or worker's compensation.
Administrative Costs - The administrative costs for each applicant may not exceed
10% of the total funding received by the state for each grant. Administrative costs
typically include: grant management activities; fiscal, personnel, and procurement
management; related office services and record keeping; costs of necessary insurance,
auditing, etc. Evaluation activities are considered a direct program cost and are not
included in this section.
Staff Travel - This item is for travel expenses for project staff. Any travel listed in this
category must be for the purpose of supporting grant activities as described in this
application. Identify the approximate total mileage to be traveled during the proposed
grant period. Mileage reimbursement and other travel rates cannot exceed the maximum
rates established by the Department of Children and Families.
Consultants & Contracted Services - Show a calculation of charges giving hourly or
daily rates for each consultant. List all sub -contracted services, including vendor,
purpose and amount. A copy of all subcontracts must be made available to the
Corporation upon request. Agency employees or persons who would normally provide
consultant services without charge may not be included in the budget.
31
Equipment - An item of equipment is an article of property procured that is of a durable
nature, and has an expected service life of more than one year. Purchase of equipment is
dependent upon program intent and requires appropriate justification. List each item of
equipment to be purchased and the specific dollar amount for each item, including
installation, insurance, freight and accessories.
Supplies - Supplies are consumable or expendable items that are used routinely or that
have an expected life of one year or less.
Rent/Utilities - For each rental required to support grant programs, present monthly cost
and number of months rented. If rental expense is to be shared, display grant portion
only and explain in the budget justification the other dimensions of the shared costs.
Specify the total rental expense and also indicate the monthly rate. If utilities are not
included in the rent, list those expenses separately and also provide an estimated
monthly utility charge.
Other - List expenses for printing, as well as any other charges (except capital
expenses) that can not be identified within the other budget categories. Include
sufficient descriptive detail (as needed) to facilitate Corporation review and approval.
Unallowable Costs - When completing the budget, please note that the following are types of
costs that cannot be included. Below is an inclusive list of unallowable costs:
1. Supplanting of staff costs;
2. Administrative costs not related to the implementation of the proposed project;
3. Indirect costs (i.e., cost not related to the project being funded by this grant);
4. Office supplies not related to the project being funded by this grant;
5. Cash payments to intended recipients of services;
6. For the purpose of purchasing or improving land;
7. To purchase, construct or permanently improve (other than minor remodeling) any
building or other facility; and,
8. Food and entertainment costs.
Line -Item Budget
Provide a detailed budget that is complete, allowable, and tied to the proposed activities. Provide
the detailed budget as indicated in the sample format shown here or in a similar Excel format.
You are not required to use this table; the budget categories and details are what are important.
32
Funding Category
Grant Funds
Requested
Matching Funds and
Other In -Kind Contributions
Funding
Source of Funds
Salaries:
Fringe Benefits:
Administration:
Equipment:
Travel:
Contractual:
Supplies:
Rent/Utilities:
Other Expenses:
Totals:
Total Project Cost:
Match Percentage:
= Grants Funds Requested + Matching Share
= Match / Total Project Cost
Budget Justification Narrative
Include a narrative description, according to the line item budget categories, with detail as
indicated in the previous page. The budget justification states why and how funds in each budget
category are to be used. Justifications need not be elaborate, but they must present a clear
rationale for the use of the requested funds. Each statement should describe each of the
following:
• A general description of the line item, including justification for the need
• How the item relates to the project activities
How the amount shown in the budget table was arithmetically determined.
33
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
TO:(name of County)
FROM: Donor Name
ADDRESS:
The following _ space, _ equipment, _ goods/supplies, and/or _ services, is/are donated to the
County
permanently (title passes to the County)
temporarily, for the period to (title is retained by the donor)
Description and Basis for Valuation (See next page)
(1)
(2)
(3)
(4)
Value Corporation USE
TOTAL VALUE $
The above donation(s) is not currently included as a cost (either direct or matching) of any state or federal contract
or grant, nor has it/they been previously purchased from or used as match for any state or federal contract.
(Donor Signature) (Date) (County Designee Signature) (Date)
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal'
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
contract.
34
BASIS OF VAT.TTATFnN
Building/Space
1. Donor retains title:
a. Fair rental value - Substantiated in provider's records by written confirmation(s) of fair
rental value by qualified individuals, e.g., Realtors, property managers, etc.
b. (1) Established monthly rental of space $
(2) Number of months donated during the
9
b.
contract
Value to the project [b. (1) X b. (2)] $
Title passes to the County:
Depreciation
a. Cost of Fair Market Value (FMV) at
acquisition (excluding land)
Estimated useful life at date of
acquisition
C. Annual depreciation (a./b.) $_
d. Total square footage _
e. Number of square feet to be used on
the grant program. sq. ft.
f. Percentage of time during contract
period the project will occupy the
building/space %
g. Value to project (e./d. X f. X c.) $
yrs.
2'M
Use Allowance
a. To be used in the absence of depreciation schedule (i.e.,
depreciated in the County's accounting records)
b. May include an allowance for space as well as the normal
maintenance, insurance, etc.
Equipment
1. Donor retains title: Fair Rental Value
2. Title passes to County:
a. FMV at time of donation $ , or
b. Annual value to project (not to exceed 6 2/3% X a.) _ $
Goods/Supplies
FMV at time of donation
Personnel Services
1. Staff of another agency/organization:
Annual Salary Number of hours
2080 X to be provided = $
Volunteer
Comparable annual salary $
Annual salary Number of hours
2080 X to be provided
when the item is not normally
cost of upkeep, such as repairs and
35
MATCH COLLECTION SUMMARY REPORT
DATE -
County -
Type of Grant -
Match Requirement Percentage_ -
Total Match Required for the Grant $
Match Reported this Period:
Comments:
Prepared By
Approved By
Cash $
In -Kind $
Total $
36
Appendix G
STATEMENT OF MANDATORY ASSURANCES
1.
Infrastructure: The applicant shall possess equipment and Internet access necessary
Initial
to participate fully in this solicitation.
2.
Site Visits: The applicant will cooperate fully with the Corporation in coordinating
Initial
site visits, if desired by the Corporation.
3.
Non-discrimination: The applicant agrees that no person will, on the basis of race,
color, national origin, creed or religion be excluded from participation in, be refused
the benefits of, or be otherwise subjected to discrimination pursuant to the Act
governing these funds or any project, program, activity or sub -grant supported by
the requirements of, (a) Title VI of the Civil Rights Act of 1964 which prohibits
Initial
discrimination on the basis of race, color or national origin; (b) Title IX of the
Education Amendments of 1972, as amended which prohibits discrimination the
basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended which
prohibits discrimination in employment or any program or activity that receives or
benefits from federal financial assistance on the basis of handicaps; (d) Age
Discrimination Act 1975, as amended which prohibits discrimination on the basis of
age, (e) Equal Employment Opportunity Program (EEOP) must meets the
requirements of 28 CFR 42.301.
4.
Lobbying: The applicant is prohibited by Title 31, USC, Section 1352, entitled
"Limitation on use of appropriated funds to influence certain Federal contracting
and financial transactions," from using Federal funds for lobbying the Executive or
Legislative Branches of the federal government in connection with a specific grant
or cooperative agreement. Section 1352 also requires that each person who requests
Initial
or receives a Federal grant or cooperative agreement must disclose lobbying
undertaken with non -Federal funds if grants and/or cooperative agreements exceed
$100,000 in total costs 45 CFR Part 93).
5.
Drug -Free Workplace Requirements: The applicant agrees that it will, or will
Initial
continue to, provide a drug -free workplace in accordance with 45 CFR Part 76.
6.
Smoke -Free Workplace Requirements: Public Law 103-227, Part C-Environmental
Tobacco Smoke, also known as the Pro -Children Act of 1994 (Act), requires that
smoking not be permitted in any portion of any indoor facility owned or leased or
contracted for by an entity and used routinely or regularly for the provision of
health, day care, education, or library projects to children under the age of 18, if the
projects are funded by Federal programs either directly or through State or local
governments, by Federal grant, contract, loan, or loan guarantee. The law does not
apply to children's projects provided in private residences, facilities funded solely
by Medicare or Medicaid funds, and portions of facilities used for inpatient drug or
Initial
alcohol treatment. Failure to comply with the provisions of the law may result in
the imposition of a civil monetary penalty of up to $1,000 per day and/or the
imposition of an administrative compliance order on the responsible entity.
37
7. Compliance and Performance: The applicant understands that grant funds in Years 2
and 3 for Implementation/Expansion Grants are contingent upon compliance with
the requirements of this grant program and demonstration of performance towards
meeting the grant goals and objectives, as well as availability of funds.
Initial
8. Certification of Non -supplanting: The applicant certifies that funds awarded under
this solicitation will not be used for programs currently being paid for by other
Initial
funds or programs where the funding has been committed.
9. Submission of Data: The applicant agrees to provide data and other information
requested by the Criminal Justice, Mental Health, and Substance Abuse Technical
Assistance Center at the Florida Mental Health Institute to enable the Center to
Initial
perform the statutory duties established in the authorizing legislation.
10. Submission of Reports: The applicant agrees to submit semi-annual progress reports
and an annual fiscal report, signed by the County Administrator, to the Florida
Substance Abuse and Mental Health Corporation.
Initial
By signing and submitting this agreement, the Applicant certifies that it will comply with all the above
requirements.
Applicant Signature
Date
38
Appendix H
CHECKLIST OF MANDATORY APPLICATION CRITERIA
Criteria
Check, if in
Compliance
1. Fully Completed and Signed Cover Page
2. Fully Completed and Signed Statement of Mandatory Assurances
3. Fully Completed Project Narrative
4. Line Item Budget, Budget Justification, and Match
Commitment and Summary Forms
5. Detailed Project Timeline
6. Letters of Commitment
7. CountyStrate is Plan for Implementation/Expansion Grants onl
39
Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant
Cover Page
PROPOSAL . - .
Project Type: ❑ Planning Grant
❑ Implementation/Expansion Grant
County or Counties:
GRANTPOINT OF •
Contact Name:
Department:
Address Line 1:
Address Line 2:
City: State: Zip:
Email:
Phone: Fax:
ADDITIONAL CONTACTS
Contact Name (if any):
Organization:
Address Line 1:
Address Line 2:
City:
State:
Zip:
Email:
Phone: Fax:
REQUESTFUNDING
1. Total Amount of Grant Funds Requested:
2. Total Matching Funds (Provided by applicant and project partners):
3. Total Project Cost (Add amounts in 1 and
OFFICIALCERTIFYING
Certifying Official's Signature
2):
Certifying Official's Name (printed):
Title:
Date:
,,e
Appendix F
COMMITMENT OF MATCH/DONATION FORMS
TO:(name of County)
FROM: Donor Name
ADDRESS:
The following _ space, _ equipment, _ goods/supplies, and/or services, is/are donated to the
County
permanently (title passes to the County)
temporarily, for the period to (title is retained by the donor)
Description and Basis for Valuation (See next page)
(1)
Value Corporation USE
TOTAL VALUE $
The above donation(s) is not currently included as a cost (either direct or matching) of any state or federal contract
or grant, nor has it/they been previously purchased from or used as match for any state or federal contract.
(Donor Signature) (Date) (County Designee Signature) (Date)
The grant Review Committee will review the valuation of the donated item(s) and has, in the space provided,
indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to
disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or
contract.
34
BASIS OF VALUATION
Buildint:/Saace
1. Donor retains title:
a Fair rental value Substantiated in provider's records by written confirmation(s) of fair
2.
b.
rental value by qualified individuals, e.g., Realtors, property managers, etc.
b. (1) Established monthly rental of space $
(2) Number of months donated during the
contract
Value to the project [b. (1) X b. (2)] $
Title passes to the County:
Depreciation
a. Cost of Fair Market Value (FMV) at
acquisition (excluding land) $
Estimated useful life at date of
acquisition yrs.
C. Annual depreciation (a./b.) $
d. Total square footage sq. ft.
e. Number of square feet to be used on
the grant program. sq. ft.
f. Percentage of time during contract
period the project will occupy the
building/space %
g. Value to project (e./d. X f. X c.) $
Use Allowance
a. To be used in the absence of depreciation schedule (i.e.,
depreciated in the County's accounting records)
b. May include an allowance for space as well as the normal
maintenance, insurance, etc.
Eauh ment
1. Donor retains title: Fair Rental Value
2. Title passes to County:
a. FMV at time of donation $ , or
b. Annual value to project (not to exceed 6 2/3% X a.) _ $
Goods/Supplies
FMV at time of donation
Personnel Services
1. Staff of another agency/organization:
Annual Salary Number of hours
2080 X to be provided = $_
2.
Volunteer
Comparable annual salary $
Annual salary Number of hours
2080 X to be provided
35
when the item is not normally
cost of upkeep, such as repairs and
MATCH COLLECTION SUMMARY REPORT
DATE -
County -
Type of Grant -
Match Requirement Percentage -
Total Match Required for the Grant $
Match Reported this Period:
Comments:
Prepared By
Approved By
gm
Cash $
In -Kind $
Total $
Attachment III
The administration of resources awarded by the Department of Children & Families to
the provider may be subject to audits as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and
Section 215.97, F.S., as revised, the department may monitor or conduct oversight
reviews to evaluate compliance with contract, management and programmatic
requirements. Such monitoring or other oversight procedures may include, but not be
limited to, on -site visits by department staff, limited scope audits as defined by OMB
Circular A-133, as revised, or other procedures. By entering into this agreement, the
recipient agrees to comply and cooperate with any monitoring procedures deemed
appropriate by the department. In the event the department determines that a limited
scope audit of the recipient is appropriate, the recipient agrees to comply with any
additional instructions provided by the department regarding such audit. The recipient
further agrees to comply and cooperate with any inspections, reviews, investigations, or
audits deemed necessary by the department's inspector general, the state's Chief
Financial Officer or the Auditor General.
AUDITS
PART I: FEDERAL REQUIREMENTS
This part is applicable if the recipient is a State or local government or a non-profit
organization as defined in OMB Circular A-133, as revised.
In the -event the recipient expends $500,000 or more in Federal awards during its fiscal
year, the recipient must have a single or program -specific audit conducted in
accordance with the provisions of OMB Circular A-133, as revised. In determining the
Federal awards expended during its fiscal year, the recipient shall consider all sources
of Federal awards, including Federal resources received from the Department of
Children & Families. The determination of amounts of Federal awards expended should
be in accordance with guidelines established by OMB Circular A-133, as revised. An
audit of the recipient conducted by the Auditor General in accordance with the
provisions of OMB Circular A-133, as revised, will meet the requirements of this part. In
connection with the above audit requirements, the recipient shall fulfill the requirements
relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as
revised.
The schedule of expenditures should disclose the expenditures by contract number for
each contract with the department in effect during the audit period. The financial
statements should disclose whether or not the matching requirement was met for each
applicable contract. All questioned costs and liabilities due the department shall be fully
disclosed in the audit report package with reference to the specific contract number.
M.
Attachment III
PART II: STATE REQUIREMENTS
This part is applicable if the recipient is a non -state entity as defined by Section
215.97(2), Florida Statutes.
In the event the recipient expends $500,000 or more in state financial assistance during
its fiscal year, the recipient must have a State single or project -specific audit conducted
in accordance with Section 21.5.97, Florida Statutes; applicable rules of the Department
of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for -profit organizations), Rules of the Auditor General. In determining the
state financial assistance expended during its fiscal year, the recipient shall consider all
sources of state financial assistance, including state financial assistance received from
the Department of Children & Families, other state agencies, and other non -state
entities. State financial assistance does not include Federal direct or pass -through
awards and resources received by a non -state entity for Federal program matching
requirements.
In connection with the audit requirements addressed in the preceding paragraph, the
recipient shall ensure that the audit complies with the requirements of Section
215.97(8), Florida Statutes. This includes submission of a financial reporting package
as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 or 10.650,
Rules of the Auditor General.
The schedule of expenditures should disclose the expenditures by contract number for
each contract with the department in effect during the audit period. The financial
statements should disclose whether or not the matching requirement was met for each
applicable contract. All questioned costs and liabilities due the department shall be fully
disclosed in the audit report package with reference to the specific contract number.
PART III: REPORT SUBMISSION
Any reports, management letters, or other information required to be submitted to the
department pursuant to this agreement shall be submitted within 180 days after the end
of the provider's fiscal year or within 30 days of the recipient's receipt of the audit report,
whichever occurs first, directly to each of the following unless otherwise required by
Florida Statutes:
A. Contract Manager for this contract (2 copies)
Jimmers Micallef
1317 Winewood Blvd.,
Bldg. 6, Rm. 259
Tallahassee, FL 32399-0700
B. Department of Children & Families
Office of the Inspector General, Provider Audit Unit
Building 5, Room 237
1317 Winewood Boulevard
0
Attachment III
Tallahassee, FL 32399-0700
C. Copies of the reporting packages for audits conducted in accordance with OMB
Circular A-133, as revised, and required by Part I of this agreement shall be
submitted, when required by Section .320(d), OMB Circular A-133, as revised, by or
on behalf of the recipient directly to the Federal Audit Clearinghouse designated in
OMB Circular A-133, as revised (the number of copies required by Sections
.320(d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the
Federal Auditing Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
and other Federal agencies and pass -through entities in accordance with
Sections .320(e) and (f), OMB Circular A-133, as revised.
D. Copies of reporting packages required by Part II of this agreement shall be
submitted by or on behalf of the recipient directly to the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
Providers, when submitting audit report packages to the department for audits done in
accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities)
or 10.650 (nonprofit or for -profit organizations), Rules of the Auditor General, should
include, when available, correspondence from the auditor indicating the date the audit
report package was delivered to them. When such correspondence is not available,
the date that the audit report package was delivered by the auditor to the provider must
be indicated in correspondence submitted to the department in accordance with
Chapter 10.558(3) or Chapter 10.657(2), Rules of the Auditor General.
PART IV: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms
of this agreement for a period of six years from the date the audit report is issued and
shall allow the department or its designee, Chief Financial Officer or Auditor General
access to such records upon request. The recipient shall ensure that audit working
papers are made available to the department or its designee, Chief Financial Officer or
Auditor General upon request for a period of three years from the date the audit report
is issued, unless extended in writing by the department.
10
Attachment IV
MONROE COUNTY
CRIMINAL JUSTICE, MENTAL HEALTH &
SUBSTANCE ABUSE REINVESTMENT GRANT
PLANNING COUNCIL
PLEASE PRINT
Catherine Vogel
STATE ATTORNEY OR DESIGNEE
Rosemary Enright
PUBLIC DEFENDER OR DESIGNEE
David Audlin
CIRCUIT COURT JUDGE
Wayne Miller
COUNTY COURT JUDGE
Frank Sauer
POLICE CHIEF OR DESIGNEE
Richard D. Roth
SHERIFF OR DESIGNEE
Patricia Burns
STATE PROBATION CIRCUIT
ADMINISTRATOR
Mary Vandenbrook
LOCAL COURT ADMINISTRATOR
Charles "Sonny" McCoy
COUNTY COMMISSION CHAIR
Patricia Burns
COUNTY DIRECTOR OF PROBATION
Jamie Pipher
LOCAL SUBSTANCE ABUSE TREATMENT
DIRECTOR
Michael Funk
COMMUNITY MENTAL HEALTH AGENCY
DIRECTOR
Joseph Laino
DCF - SUBSTANCE ABUSE PROGRAM
OFFICE REPRESENATIVE
Rachel Feinberg
PRIMARY CONSUMER OF MENTAL
HEALTH SERVICES
Brad Noack
PRIMARY CONSUMER OF SUBSTANCE
ABUSE SERVICES
Sherry Reed
PRIMARY CONSUMER OF COMMUNITY -
BASED TREATMENT FAMILY MEMBER
Wendy Coles
AREA HOMELESS PROGRAM
zWL& l WA"IIf"
LaWanna Tynes
DJJ - DIRECTOR OF DETENTION FACILITY
RaiEtte Avael
DJJ — CHIEF OF PROBATION OFFICE
Attachment IV