Item G04BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 19, 2008
Bulk Item: Yes X No
Division: Growth Management
Department: Planning & Environmental Resources
Staff Contact: Richard Jones
AGENDA ITEM WORDING:
Approval of selection of contractors for removal of non -hurricane related derelict vessels and marine
debris, including: Coffin Marine Services Inc., Coral Marine Construction, ASAP Inc., Adventure
Environmental Inc., and Bluewater Marine Services Inc.
ITEM BACKGROUND:
The Marine Resources Office was directed by the Board at its November 14, 2007 meeting to qualify
marine contractors to remove derelict vessels and marine debris. A Request for Qualifications was
advertised with a closing date of February 5, 2008. A selection committee met in a publicly advertised
meeting on February 15, 2008 to evaluate the qualification responses. Based on review of thirteen (13)
responses, the selection committee recommends Coffin Marine Services, Coral Marine Construction,
ASAP, Adventure Environmental, and Bluewater Marine Services. Lower Keys Marine Towing and
Salvage was scored by the selection committee but subsequently denied for consideration due to an
irregularity.
PREVIOUS RELEVANT BOCC ACTION:
November 2007- Approved waiving purchasing policy to allow for removal of derelict vessels until
contractors can be qualified and contracts can be executed.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: Approximately $270,000 perms BUDGETED: Yes X No _
COST TO COUNTY: 0 SOURCE OF FUNDS: BIF fund 157
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
RFQ-GMD-3 6-3 3 0-200 8-PUR/C V
Removal, Demolition, and Disposal of Derelict Vessels and Marine Debris
SELECTION COMMITTEE
February 15, 2008 Meeting Minutes
The Selection Committee (Committee) for RFQ-GMD-338-27-2007-PUR/CV met on
Friday, February 15, 2008 at 9 a.m. at the Marathon Government Center, 2798 Overseas
Highway, Marathon, Florida. The following members were present: Drew Trivette,
Growth Management Division Director; Townsley Schwab, Acting Director of Planning
and Environmental Resources; and Richard Jones, Marine Resources Senior Planner.
There were no members of the public in attendance.
The Committee began reviewing the proposed project, the score sheet, and the required
submittal forms. One response (Lower Keys Marine Towing and Salvage, Inc.) had been
delivered late to the Purchasing Department by 1 %2 hours but was allowed for
consideration, as delivery of the submittal package was attempted but late due to
problems with the courier (the response package was subsequently sent directly to
Richard Jones in the Marine Resources Office). Each of the thirteen responses was then
evaluated to determine if they met the minimum qualifications. All thirteen responses
included the necessary submittal forms.
The Committee then reviewed and discussed the response packages and the information
provided. After thorough discussion each committee member, working independently,
scored each of the thirteen respondents. Final ranking was determined by averaging the
respondent's scores. The final ranking was as follows:
Ranking Firm
1- Coffin Marine Services, Inc.
2- Coral Marine Construction
3- ASAP Inc. (tied with Adventure Environmental, Inc.)
4- Adventure Environmental, Inc. (tied with ASAP Inc.)
5- Bluewater Marine Services, Inc.
6- Lower Keys Marine Towing and Salvage, Inc.
7- Upper Keys Marine Construction, Inc.
8- DRC Emergency Services, LLC
9- Spirit Marine
10- Arnold's Auto & Marine Repair, Inc.
11- TSI Disaster Recovery Services
12- Aqua -Terra, Inc.
13- Gunderboom, Inc.
Avg Score
52.66
49
47
47
43
42.66
42.33
38
37
36.33
30.33
28.66
13
The selection committee unanimously agreed that the top six responses would be
recommended to the Monroe County Board of County Commissioners as qualified
contractors for this project. One of the six firms selected indicated interest in being
qualified for providing service only in the upper keys (ASAP Inc.). The remaining five
firms were chosen to provide service in the upper, middle and lower keys. The selection
of contractors is based on the provision of all required certifications, licenses, and
insurance policies prior to the execution of contracts.
There being no further business, the meeting was adjourned at 3:00 pm.
Minutes prepared by
Richard Jones, Senio arine Planner
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