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Item O01 It 3:00 P.M. PUBLIC HEARING It BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 19. 2008 - MAR Division: Community Services Division Bulk Item: Yes - No ~ Department: Transportation Department Staff Contact Person: Ali Trivette #4422 AGENDA ITEM WORDING: A Public Hearing to satisfy public input grant application requirements and ratification of Resolution No. 498-2007, Resolution No. 499-2007 and Resolution No. 500-2007 approved by the Board 12/19/2007 authorizing the signing and submission of three (3) Federal Transit Administration grant applications to purchase two (2) transportation buses, twelve (12) mobile data terminals and software/hardware for twelve (12) mobile data terminals and acceptance of any subsequent grant awards. ITEM BACKGROUND: The Board approved, by Resolution, the signing and submission of three (3) Federal Transit Administration grant applications to FDOT to purchase two (2) transportation buses, twelve (12) mobile data terminals and software/hardware for the twelve (12) mobile data terminals. Staff received notification from FDOT on 2/5/08 requiring an affidavit of publication of the public hearing notice and public hearing minutes to complete the three (3) grant applications submitted by Monroe County in order to satisfy the public input grant application requirements. PREVIOUS RELEVANT BOCC ACTION: 12/1912007 BOCC approved Resolution Nos. 498-2007, 499-2007 and 500-2007 2/20/08 BOCC approval to advertise a Public Hearing for 3/19/08 CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval. TOTAL COST: 0.00 BUDGETED: Yes N/ A No - COST TO COUNTY: 0.00 SOURCE OF FUNDS: REVENUE PRODUCING: Y:~ No _ ~OUNT PER MONTH N/A YEAR N/A APPROVED BY: County A ~^'\OMBlPurchas~ Risk Managementlllir- DOCUMENTA TION: IncIrided X Not Required_ DISPOSITION: AGENDA ITEM # NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN that on Wednesday, March 19, 2008, at 3:00 P.M. at the Marathon Government Center, 2798 Overseas Highway, Marathon, Monroe County, Florida, the Board of County Commissioners of Monroe County, Florida, intends to consider the following: RA TIFICA TION OF RESOLUTION NO. 498-2007 AUTHORIZING THE SIGNING AND SUBMISSION OF A FEDERAL TRANSIT ADMINISTRATION, 49 U.S.C., SECTION 5316 YEAR 2008-2009 "JOB ACCESS AND REVERSE COMMUTE PROGRAM CAPITAL ASSISTANCE" GRANT APPLICATION TO PURCHASE SOFTWARE/HARDWARE FOR TWELVE (12) MOBILE DATA TERMINALS AND ACCEPTANCE OF ANY SUBSEQUENT GRANT AWARD; RATIFICATION OF RESOLUTION NO. 499-2007 AUTHORIZING THE SIGNING AND SUBMISSION OF A FEDERAL TRANSIT ADMINISTRATION, 49 U.S.C., SECTION 5317 YEAR 2008-2009 "NEW FREEDOM PROGRAM CAPITAL ASSISTANCE" GRANT APPLICATION TO PURCHASE TWELVE (12) MOBILE DATA TERMINALS AND ACCEPTANCE OF ANY SUBSEQUENT GRANT AWARD; AND RATIFICATION OF RESOLUTION NO. 500-2007 AUTHORIZING THE SIGNING AND SUBMISSION OF A FEDERAL TRANSIT ADMINISTRATION, 49 U.S.C., SECTION 5310 YEAR 33 (2008-2009) CAPITAL ASSISTANCE GRANT APPLICATION TO PURCHASE TWO (2) TRANSPORTATION BUSES AND ACCEPTANCE OF ANY SUBSEQUENT GRANT AWARD; SAID RESOLUTIONS APPROVED BY THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS ON 12/19/2007 BUT REQUIRING A NOTICED DOCUMENTED PUBLIC HEARING, PURSUANT TO FLORIDA DEPARTMENT OF TRANSPORTATION AND FEDERAL TRANSIT ADMINISTRATION GRANT APPLICATION REQUIREMENTS. Pursuant to Section 286.0105, Florida Statutes, notice is given that if a person decided to appeal any decision made by the Board with respect to any matter considered at such hearings or meetings, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Dated at Key West, Florida, this 2200 day of February, 2008. DANNY L. KOLHAGE, Clerk of the Circuit Court and ex officio Clerk of the Board of County Commissioners of Monroe County, Florida (SEAL) Publication dates: Key West Citizen (Su) 3/2/08 Keynoter (Sa) 3/1108 Reporter (Fr) 2/29/08 ^' . BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 2/20/08 Division: Communitv Services Division Bulk Item: Yes l No - Department: Transl)Ortation Department Staff Contact PersonfPhone #: Ali Trivette-X4422 AGENDA ITEM WORDING: Approval to advertise for a public hearing that will be held at the March 19,2008 BOCC meeting at 3:00 PM, regarding the ratification of FOOT Grants 5310,5316, 5317 that were previously approved by the BOCC on December 19, 2007. ITEM BACKGROUND: FOOT requires that the County take public input on these grant applications. PREVIOUS RELEVANT BOCC ACTION: 12/19/07 - Approval of FOOT Grants 5310, 5316, 5317. CONTRACf/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval TOTAL COST: $200.00 BUDGETED: Yes-X- No - COST TO COUNTY: $200.00 SOURCE OF FUNDS: Non Ad-Valorem Taxes REVENUE PRODUCING: Yes N/A No - AMOUNT PER MONTH_ Year - APPROVED BY: County Atty N/A OMBlPurchasing ~ Risk Management N/A DOCUMENTATION: Included _ Not Required X ,1 DISPOSITION: AGENDA ITEM # Revised 11106 >, Pagelofl Eskew-Jeny From: Carson, Ed [Edward.Carson@dot.state.f1.us] Sent: Tuesday. February 05, 2008 4:04 PM To: Eskew-Jerry Cc: Filer, Carl; Chong, Carol Subject: FTA SECTION 5310 APPliCATION FOR CAPITAL ASSISTANCE-MONROE COUNTY COMMUNITY SERVICES JERRY: The Department has reviewed your application for financial assistance. Please address the following: On Form 424, Application for Federal Assistance please provide DUNS #. SA 1..-0 t'V"lE 11J,:,~<-~ease provide copy of newspaper advertisement and affidav~ of publication for pubfic hearing notice. Please provide coPy of public hearing minutes documenting the public opportunity to comment - Please provide other relevant sections of financial audit regarding your deparbnent. Audit appears to be incomplete. CC'fY Cc::>n- pUiO", Au ~'/ .-> Thanks. EdC. Ed Carson, Transit Programs Administrator FLORIDA DEPARTMENT OF TRANSPORTATION DISTRICT 6 - PUBLIC TRANSPORTATION OFFICE 1000 NW 111th AVENUE - ROOM 6114 MIAMI FL 33172-5800 TEL: 305/470-5255 FAX: 305/470-5179 E-MAIL: Edward.CarsonOdot.state.fI.us 2/5/2008 . Board adopted the following Resolution authorizing the signing and submission of a Federal Transit Administration, 49 U.S.C., Section 5316 Year 2008-2009 "JohAccess and Reverse Commute Program Capital Assistance n Grant Application, Supporting Documents and Assurances to the Florida Department of Transportation to purchase software/hardware for twelve (12) mobile data terminals and acceptance of any subsequent grant award. RESOLUTION NO. 498-2007 Said Resolution is incorporated herein by reference. Board adopted the following Resolution authorizing the signing and submission ofa Federal Transit Administration, 49 U.S.c., Section 5317 Year 2008-2009 "New Freedom Program Capital Assistance H Grant Application, Supporting Documents and Assurances to the Florida Department of Transportation to purchase twelve (12) mobile data terminals and acceptance of any subsequent grant award. RESOLUTION NO. 499-2007 Said Resolution is incorporated herein by reference. .-. Board adopted the following Resolution authorizing the signing and submission of a Federal Transit Administration, 49 D.S.C., Section 5310 Year 33 (2008-2009) Capital Assistance Grant Application, Supporting Documents and Assurances to the Florida Department of Transportation to purchase two (2) transportation buses and acceptance of any subsequent grant award. RESOLUTION NO. 500-2007 Said Resolution is incorporated herein by reference. t . RESOLUTION NO. 498 - 2007 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA AUmORIZING THE SIGNING AND SUBMISSION OF A FEDERAL TRANSIT ADMINISTRATION, 49 U.S.c., SECTION 5316 YEAR 2008-2009 "JOB ACCESS AND REVERSE COMMUTE PROGRAM CAPITAL ASSISTANCE" GRANT APPLICATION, SUPPORTING DOCUMENTS AND ASSURANCES TO mE FLORIDA DEPARTMENT OF TRANSPORTATION TO PURCHASE SOFTWARE/HARDWARE FOR TWELVE (12) MOBILE DATA TERMINALS AND ACCEPTANCE OF ANY SUBSEQUENT GRANT AWARD. WHEREAS, the Board of County Commissioners of Monroe County, Florida have the authority to apply for and accept grant awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes and/or by the Federal Transit Administration Act of 1964 as amended; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, AS FOLLOWS: Section 1: The submission of a Federal Transit Administration, 49 U.S.c., Section 5316 Year 2008-2009, "Job Access and Reverse Commute Program Capital Assistance" Grant Application(s), supporting documents and assurances to the Florida Department of Transportation to purchase SoftwarelHardware for (12) Mobile Data Terminals is hereby approved. Section 3: The Mayor of the Monroe County Board of County Commissioners is hereby authorized to sign the application and accept any subsequent grant award, unless specifically rescinded. ~ ~ o 0 = ~i Passed and adopted by the Monroe County Board of Commissioners at a ~~g h~ thiS':::': 19th day of December, 2007. g~3 ~ ::'; ....'"'). ~u,. , .~:-). \.0 .J Mayor McCoy Yes -- ~ .. -'::.1 Mayor Pro Tem DiGennaro Yes ,- . "'1:l '.) ." ...- :2; " " -..:-- Commissioner Spehar Yes .~1 C:'J . .' -- ,- , J Commissioner Murphy , t"',' Yes ",,':,.. W .., Commissioner Neugent <..> Yes BOARD OF COUNTY COMMISSIONERS UNTY, FWRIDA onny" McCoy , . (-.- ,-- BOARD OF CO\.lNTY COMMISSIONERS O,~~~t]o~!!~E Mayor O1arles "Sonny" McCoy, District 3 Mayor Pro Tern Mario Di Gennaro, District 4 Dixie M. Spehar, District 1 George Neugent, District 2 Sylvia J. Murphy, District 5 Monroe County Board of County Commissioners Community Services Division Monroe County Transit 1100 Simonton Street, Suite 1-188 Key West, Florida 33040 Phone 305 292-4425 Facsimile 305 292-4411 State of Florida Department of Transportation Grant Application Monroe County Board of County Commissioners submits this Application for the Section 5316 Job Access and Reverse Commute Program and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Monroe County Board of County Commissioners further agrees, to the extent provided by law in accordance with Sections 129.07 and 768.28, Florida Statutes to indemnify, defend and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on this Deceillber 19. 2007 with two (2) original resolutions or certified copies of the original resolution authorizing Mayor Charles McCoy to sign this Application. /~ / / Monroe C By: Date: 12/19/2007 Chari Privacy Statement: This letter and any files accompanying it are intended only for the person or entity to which it is addressed and may contain confidential materials and/or material protected by law. Any retransmission or use of this information may be a violation of that law. If you received this in error, please contact the sender and destroy the material. , . APPLICATION FOR Version 7103 FEDERAL ASSISTANCE 2. DATE SUBMITTED ~~Iicant Identifier fZ/,q/F 5 6 FY200a 1. TYPE OF SUBMISSION: ;So OAT ReCEIVED BY STATE Slate Application kjentifler Application Pre-applicatiOrl o Construction {;:J Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier I N n.constructlon 5. APPLICANT INFORMATION Legal Name: Or nlzatlonaJ Unit Monroe County Board of County Commissioners rtment: Monroe Clxtnty Transit Orrnizational DUNS: Division: NI Community Services Division Address: Name and telephone number of person to be c;ontOllcted on matters Street: InvoMng this a llcatlon (give area code) Prefix: First Name: 1100 SI monton Street Room 1-188 Mr. Jell)' City: Middle Name Key West L Clxtnty: ~~ Name Monroe sew ~tat~ Zi~ Code Suffix: Ion a 3 040 CountrY.: Email: United States eskew-Jsll)'@monroecoonty-f1.gov 6. EMPLO Phone Number (give ares ~) Fax Number (give area code) 305 292-4425 305 292-4411 1. TYPE OF APPLICANT: (See back of form for Application Types) IlJ Revision B. County 0 0 er (specify) Other (specify) 9. NAME OF FEDERAL A ENCY: F$deral Transit Administration 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: ~@]-[[]ITJ@] Moblla Data Terminal Softwarelhardware for existing paratransil TITLE (Name of Program): r8S6fVstionldlspatch computer system FT A Section 5316 Job Access & Reverse Commute Program 12. AREAS AFFECTED BY PROJECT (Cities. Counties. States. etc.): Monroe County 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date Ending Date: e.~nt b. Project July 200B June 2009 18th gresslonal Dlstricl 8th Cong ressional District 15. ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE RDER 12 72 PR E ? a. Federal 66,221 IZI THIS PREAPPUCATION/APPLlCATlON WAS MADE a. Yes. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b. Applicant 8,277 PROCESS FOR REVIEW ON eState DATE: 0112212007 8.278 d. Local b. No. II] PROGRAM IS NOT COVERED BY E. 0.12372 e. Other o OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR I f. Program Income 17. IS THE APPliCANT DELINQUENT ON ~Y FEDERAL DEBT? g. TOTAL 82,776 DYes If "Yes" attach an explanation. i3 No 18. TO THE BEST OF MY KNOWLEDGE ~D BELIEF, ALL DATA IN THIS APPlICATIONIPReAPPLICATlON ARE TRUE AND CORRECT. THE OCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE IT ACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. . Au n Iiv ~x r. Last Name McCoy Title Mayor . Signature of Au Standard Fonn 424 (Rev 9-2003) Prescribed by OM8 Cin::ular A-102 1 . TRANSPORTATION-RELATED OPERATING AND ADMINISTRATIVE EXPENSE & REVENl1E 5316 YEAR 2008-2009 "Job Access and Reverse Commute Program" Name of Applicant Monroe County Board of County Commissioners (Monroe County Transit) Fiscal Period from 10/01/2007 to 09/30/2008 Budget TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE EXPENSES EXPENSE CATEGORY EXPENSE $ Labor (SOt) $579,030 Fringe and Benefits (502) 265,532 Services (503) Materials and Supplies (504) 60,000 Vehicle Maintenance ( 504.01) 154,055 Utilities (505) 3,000 Insurance (506) 33,198 Licenses and Taxes (507) Purchased Transit Service (508) Miscellaneous (509) 50,000 Leases and Rentals (512) Depreciation (513) 16,749 TOT AL EXPENSE $1,161,564 TRANSPORTATION -RELATED OPERATING and ADMINISTRATIVE REVENUES OPERATING REVENUE REVENUE $ Passenger Fares for Transit Service (401) $ 40,000 Special Transit Fares (402) Other (403-407) (identify bv appropriate code) TOTAL OPERATING REVENUE $ 40,000 OTHER REVENUE SOURCES Taxes Levied Directly by the Transit System Local Cash Grants and Reimbursements $1,051,564 (409 ) Local Special Fare Assistance (410) State Cash Grants and Reimbursements 70,000 (411) AHCA State Special Fare Assistance (410) Federal Cash Grants & Reimbursements (413) Interest Income (414) Contributed Services (430) Contributed Cash (431 ) Subsidy from Other Sectors ofOoerations (440) TOTAL OF OTHER REVENUE $1,121.564 GRAND TOTAL OF OTHER REVENUES $1,161,564 ] . 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"" 'T1" " 0 0 () 0 8 0 0 0 0 0 0 0 D 0 a a () 00 cn" 0 0 0 0 0 0 0 00 -I 0 0 0 -oj 0 0 ;j -i ;j ;j 0 -i ;j 0 0 0 o c w C C C w C C I\.) C N C C C ;Jc c :::J ....... Z Z Z 0 Z z !:e CXl ..... CIl Z .j>,. fS z z z wz a. i\) :;! :;! :;! i\) ~ ~ i\) ~ f\3 ~ -- :;! ~ :;! ~~ ~ -. N ....... CDeS 0 0 8 0 8 ~ 0 0 0 0 0 0 <0 0'1 U1 .j>,. W N ...... coo c:o , . CAPITAL REQUEST FORM 5316 Year 2008-2009 Job Access and Reverse Commute Program Monroe County Transit (BOCC) VEIDCLE REQUEST GMIS code RorE Number Description (b) (c) Estimated (This colurm (a) Requested Cost for FOOT use ONLY) 11._._ 11. ~~- ______ II. -- II. -- II. -- Subtotal $ EQUIPMENT REQUEST (C) II. - E 12 Mobile Data Terminals Software & Hardware 82,776.00 11. --, 11. -- II. ~"---_. Subtotal $82,776.00 (a) Replacement (R) or Expansion (E). (b) Provide a brief description including the length and type vehicle, type of fuel, lift or ramp, number of seats and wheelchair positions. Do not show the Make. For example, 22' diesel bus with lift, 12 ambo Seats, 2 w/c positions. (c) Show mobile radios, computer hardware/software, etc. under "Equipment Request". VEHICLE SlTBTOT AL $ 0 + EQUIPMENT SUBTOTAL $82,776 = $82,776 (X). (X) X 80 % = $66,221 [Show this amount on Form 424 in block 15 (a)] . EXHIBIT A 5316 Year 2008-2009 Job Access and Reverse Commute Program CURRENT SYSTEM DESCRIPTION Monroe County Transit (BOCC) Overview & Routes Monroe County Transit provides paratransit service to the elderly, disabled and transportation disadvantaged citizens of Monroe County. The operation services four geographical route areas. the Lower Keys (Key West) from mile marker 0 to 20, Big Pine Key from mile marker 21 to 40, the Middle Keys (Marathon Key) from mile marker 47 to 72 and the Upper Keys (Plantation Key and Key Largo) from mile marker 73 to 112. Fleet Size & Placement The entire fleet of seventeen (17) Paratransit buses is wheelchair equipped and ADA Compliant. Seven buses are located at 1100 Simonton Street, Key West, one bus is located at 380 Key Deer Blvd in Big Pine Key, four buses at 490 63rd Street, City of Marathon and five buses at 88800 Overseas Highway, Plantation Key. Hours of Operation Monroe County Transit operates five (5) days per week Monday through Friday from 8 a.m. to 5 p.m. excluding Monroe County Observed Holidays. Staffing Monroe County Transit staff consists of a Transportation Administrator, Administrative Assistant, Special Needs Coordinator, Transportation Specialist, Two (2) Dispatcher. Reservation, Schedulers, nine (9) CDL Class B Licensed Transportation Drivers and nine (9) CDL Class B or D Licensed On-Call Substitute Transportation Drivers. Rider Composition 69% Elderly 60 years and older includes handicapped 31% Transportation Disadvantaged 59 years and younger includes handicapped Within those two categories 14% are Wheelchair Clients Vehicle Maintenance Monroe County Transit utilizes the County's three fully staffed maintenance facilities (Key West, City of Marathon & Plantation Key) with an industry recognized preventative maintenance program in place. Sing'e Audit Act Attached is Monroe County's latest completed Single Audit. . EXHIBIT A-1 FACT SHEET 5316 Year 2008..2009 NEW FREEDOM PROGRAM Monroe County Transit (BOCC) CURRENTLY IF GRANT IS AWARDED (Estimates are acceptable) 1. Number of one-way trips provided 38,011 42,000 goal to elderly and persons with disabilities (E & D) PER YEAR 2. Number of individual E & D served 978 1 ,200 goal (unduolicated) PER YEAR 3. Percentage of E & D needing 14.0% 14.0 -16.0% wheelchair positions AVERAGE 4. Number of vehicles used to 9 9 provide service AVERAGE 5. Number of ambulatory seats AVG 200 212 to 216 depends on exact confiauration chosen 6. Number of wheelchair positions 58 62 to 64 depends on exact AVERAGE confiauration chosen 7. Vehicle miles traveled PER YEAR 235,026 230,000 - 250,000 8. Average vehicle miles PER DAY 964 900 -1000 9. Nonnal number of days in 5 5 operation PER WEEK 10. Normal hours of vehicle 8 a.m. until 5 p.m. 8 8.m. until 5 p.m. operation PER DAY 11. Trip length AVERAGE 4.12 4.0 - 5.0 , . EXHIBIT B 5316 Year 2008-2009 Job Access and Reverse Commute Program PROPOSED PROJECT DESCRIPTION Monroe County Transit (BOCC) When awarded, funds will be used to enhance the reservation and dispatch system of Monroe County Transit (MCT). MeT serves the entire geographic area known as the Florida Keys, an elongated island chain extending 120 miles from mainland Miami-Dade County. Currently, the system is heavily reliant on staff intervention to ensure reserve and dispatch trips. Implementation of a computer-assisted software program will provide real-time opportunities for demand reservation booking. This system enhancement will allow for the latest vehicle movements to be searched and for these data to be immediately available. It is believed that the availability of real-time vehicle location data will result in the following positive impacts: . increased trips being booked within a rider's requested timeframe . more trips provided . better on-time performance . improved customer satisfaction . enhanced convenience to the most at-risk rider class. Mobile Data Terminals have the added benefit of allowing the dispatch staff to track the location and progress of each vehicle in the MCT fleet. This information can be related to customers inquiring into the expected arrival time of the MCT bus. MCT riders are Monroe Count's most elderly, frail, and handicapped who are unable to wait in the hot sun, rain, or other elements for any prolonged period. Therefore, rider knowledge of pickup and drop off times can be critical for a significant number of riders. MCT also serves those persons with Special Needs, specifically the elderly and handicapped, taking them to safety when storms threaten the Florida Keys. Transportation of persons to Special Needs Shelters is assured by maintaining a well-equipped transit fleet. Mobile Date Terminals will further enhance the mobilization and operation of the Special Needs responsibilities of MeT. No disruption in regular service will be experienced when Mobile Data Terminals are installed within the vehicles. I . EXHIBIT C 5316 Year 2008-2009 Job Access and Reverse Commute Program PUSlIC NOTICE Monroe County Transit (SaCC) All interested parties within Monroe County are hereby advised that Monroe County Board of County Commissioners is applying to the Florida Department of Transportation for a capital grant under Section 5316 of the Federal Transit Act of 1991, as amended, for the purchase of 12 Mobile Data Terminal Software and Hardware to be used to enhance public transit services within Monroe County, Florida. A Public Hearing has been scheduled at 9:00 a.m. on 12/19/2007, Marathon Government Center 2798 Overseas Highway, Marathon, Florida, for the purpose of advising all interested parties of service being contemplated if a grant is awarded, and to ensure that contemplated services would not represent a duplication of current or proposed services provided by existing transit or paratransit operators in the area. , . ytonroe County, FL - 2007 BaCC Meeting Dates Page I of 2 .,' o. _ "- ~'~... ...'{'.'I...... ! '-"P ....".. :"_,' "~I il;;'- .... .-"-."- 2007 BOCC Meeting Dates P.' ,,:er-F-,erdIY '.jersc~ The missIon of \1onroe County IS to provide )1EETIN:G JMIES *AGEND~ DEADLI."i.E L.QCA TIO~ outstanding public service responsive to [he needs 01 1/17/07 - 1/J8/07 1/2/07 Han.ey GOHrnment our citizens, our unique commLlnlly, and our Center enVironment. 2/2 lI07 - 2/22/07 2/6/07 Key Largo library "t Abo.... Mon~ COUlOty 3/21/07 - 3/22/07 3/6/07 Marathon Government If) County co_..-. Center .... ';" .I{t lMpJoy-.t 4118/07 - 4/19/07 413/07 Harvey Government \,;~ .. DMlIo!IIJ Center .':C~I 0l'fI(_ 5/16/07 - 5/17/07 5/1/07 Key Largo library '?i:~w-.~ 6/20/07 - 6/21107 6/5/07 Marathon Government ",i PatTI ~i\a. Center r:.,i Su...., I fie to ,....... 7/18/07 - 7119/07 7/3/07 Harvey Government Center '-" '. " Co nUin UIt ~ 8/15/07 - 8/16/07 7/31/07 Key Largo Library 9/19/07 - 9/20/07 914/07 Marathon Government Search Our Site Center I J 10/17/07 - 10118/07 I 0/2/07 Harvey Government Google Search Center (:()'8'e~ 11114/07 - t 1115/07 10/30/07 Key Largo Library 12119/07 - 12/20/07 J2/4/07 .'\1arathon Government J Center All meetings in all areas begin at 9:00 a.m. Ke} Largo Library \Iarathon Go~ 't Center Hane~ Gov't Center Trade~vinds Shopping Center 2798 O\'erseas Hlgh\\3} 1200 Truman A\e. 101485 OHrseas High~\a~ \file \farker 50 Ke~ West \Iile\tarker 101 \ppr,),\ed..H tht 'u\cmhtr J~. ;1!l/6 HO( ( mrcft...e,. ;mp: monroecotl\JrtualtownhaIJ.nct. P:Hh'<: I\.f'lmn"r..n Qnrr "r,n-...,l., '..1_ ., . - . MEMORANDUM TO: Division Directors Administrative Staff FROM: Debbie Frederick Acting County Administrator SUBJECT: 12/19/07 Action Items DATE: December 26, 2007 The following action items initiated at the subject meeting are promulgated for your information and indicate specific actions for which you are held responsible. The meeting was held at the Marathon Government Center. The Mayor and all Commissioners were present. Bl Presentation of Years of Service Award for 15 years of service to Michael Saunders, Firefighter/EMT. B2 Presentation of Years of Service Award for 20 years of service to Joseph Paskalik, Sr. Director Building Official, Building Department, Growth Management Division. B3 Presentation of Employee Service Award for the month of May, 2007 to Dawn Bender, Customer Service Representative II, Building Department, Growth Management Division. 84 Approval of a resolution of the BOCC recognizing December 21, 2007 as National Homeless Person's Memorial Day. BULK APPROVED Cl EMERENCY SERVICES - Approval of a FY07 State Homeland Security Grant Program Agreement (SHSGP) 08-DS-60-11-54-0 1-, and authorization for the County Administrator to execute any other required documentation in relation to the application process. BULK APPROVED C2 E\IERENCY SERVICES -Approval to issue a purchase order and the authority to accept and sign the proposal from Horton Emergency V chicles in the amount of $179,278.00 for the purchase of one 2008 ;'\favistar Medium, 102" Type MED ~odel 603A Ambulance by piggy-backing the Escambia County bid contract PO 05-06.048 (Attachment A). BCLK APPROVED 1 . . Cl3 TECHNICAL SERVICES - Approval of Proposal #MLACIKWUI by Audio Visual Innovations to upgrade view and audio broadcast equipment for MCTV in the Key West BOCC Chambers and the MCTV Broadcast Studio at the Harvey Government Center. BULK APPROVED Ct4 AIRPORT - Approval of Republic Parking System Operating budget for the period of November I, 2007 through October 3 t, 2008, for Parking Lot management at the Key West International Airport. BULK APPROVED CIS AIRPORT - Approval of URS Purchase Service order for the Marathon Airport ALP Update/Noise Assessment Narrative Report. Cl6 AIRPORT - Approval of URS Purchase Service Order for the Key West Airport Runway Safety Area Improvements Permit additional services. 3-2 (Murphy, Neugent) Motion to approve. Cl7 EMPLOYEE SERVICES - Approval to Advertise Request for Proposals for Proposals for Property Coverage Insurance. DELETED CI8 EMPLOYEE SERVICES - Resolution repealing Resolution 209-1996 and adopting the Risk Management Policy and Procedures Contract Administration Manual; 2005 Edition, delegating the authority to modify or waive any requirements contained therein to the County Administrator, the Risk Manager and/or County Attorney. BULK APPROVED C19 EMPLOYEE SERVICES - Approval of contract amendment to adopt and make retroactive to September 20, 2006 Attachment B, which was inadvertently omitted in the service agreement effective September 20, 2006 for Third Party Administration of the Monroe County Board of County Commissioners Workers' Compensation program by Preferred Governmental Claims Solutions (PGCS). BULK APPROVED C20 COMMUNITY SERVICES - Approval of resolution to increase on III/08 the Monroe County Transit (MCT) fare for a I-way trip from $1.00 for every 10 miles (established in 2003) to $2.00 with no mileage increments; and approval to increase on 1/1/08 the MCT BusPass from $25.00 to $40.00 for unlimited use in the calendar month of purchase. Low income persons for which this increase would create a financial hardship will be referred to Monroe County Community Support Services (CSS) to detennine eligibility for MCT rates in effect in 2003. 5-0 Motion to approve. C21 COMML~ITY SERVICES - Approval of an application for Federal Assistance between Monroe County Board of County Commissioners, the applicant, and the Federal Transit Administration for Financial Assistance to purchase twelve ( 121 yfobile Data Terminal Software: Hardware and approval for the Mayor to sign the Grant Application, Resolution and other Application Documents. Bl'LK 3 . Effective: 07/01/07 to 06/30/08 Exhibit D STATE OF FLORIDA COMMISSION FOR THE TRANSPORTATION DfSADVANTAGED STANDARD COORDINA nON/OPERA TOR CONTRACT THIS CONTRACT is entered into between the COMMUNITY TRA NSPORT A TION COORDlNA TOf!, THE GUIDANCE CLINIC OF THE MIDDLE KEYS, designated pursuant to Chapter 427, F.S , to serve the transportation disadvantaged for the community that includes the entire area of MONROE County, and hereinafter referred to as the "Coordinator" and MONROE COUNTY BOARD OF COUNTY COMMISSIONERS, hereinafter referred to as the "Agency/Operator". The terms and conditions of this Contract are effective Julv 1 , 2007, and will continue through June 30. 2008. WHEREAS, the Coordinator is required, under Rule 41-2.011, F.A. C, when cost effective and efficient, to enter into contract with a transportation Agency/Operator to provide transportation services; and WHEREAS, transportation disadvantaged funds includes any local government, state or federal funds that are for the transportation of transportation disadvantaged; and WHEREAS, the Coordinator desires to contract with the Agency/Operator for the provision of transportation services for the transportation disadvantaged; and WHEREAS, the Coordinator believes it to be in the pUblic interest to provide such transportation services through the Agency/Operator for the residents of the service area who are clients of the Agency/Operator; and WHEREAS, the AgenCY/Operator will provide the Coordinator the oPPortunity to develop a proposal for any new transportation services needed; and WHEREAS, the Agency/Operator, in an effort to coordinate available resources, will make available transportation services to the Coordinator. WHEREAS, this Contract allows for the provisions of transportation services be provided by the Agency/Operator, in accordance with Chapter 427, FS, Rule 41-2, FAC., and the most current Community Transportation Coordinator policies. NOW, THEREFORE, In consideration of the mutual covenants, promises and representations herein. the parties agree as follows: THE AGENCY/OPERA TOR SHALL A. ProvIde services and vehicles according to the conditions specIfied in Attachment J B Coordinate available resources and make available transportation services to the Coor.jmator Such services shall be provided in accordance with Attachment I This contract currently ~ . excludes the coordination of Medicaid trips A separate Medicaid transportation contract Villi be Ilegotiated C. Every three (3) months, submit to the Coordinator a Quarterly Year to Date Operating Report (from the Annual Operating Report) detailing demographic, operationaf and fInancial data regarding coordination activities in the designated seNice area. The reported data will include information regarding all transportation prOVIded by the Agency/Operator (including but not limited to CTC, Medicaid,) The report shall be prepared on forms provided by the CommiSSion for the Transportation Disadvantaged hereinafter Commission, and according to the instructions for the forms, D. Comply with audit and record keeping reqUirements by 1. Utilizing the Commission recognized Chart of Accounts defined in the Transportation Accountin Consortium Model Uniform Accountin S stem for Rural and S ecialized Transportation Providers (uniform accounting system) for aJ/ transportation disadvantaged accounting and reporting purposes. Agencies/Operators with existing and equivalent accounting systems are not required to adopt the Chart of Accounts in lieu of their existing Chart of Accounts but shall prepare aH reports, invoices, and fiscal documents relating to the transportation disadvantaged functions and activities using the chart of accounts and accounting definitions as outlined in the above referenced manual. 2. Maintaining and filing with the Coordinator such progress, fiscal, Inventory and other reports as the Coordinator may require during the periOd of this contract 3, By reserving to the Coordinator, the right to conduct finance and compliance audits at any time. Such audits conducted by the Coordinator will be at the expense of the Coordinator. E Retain al/ financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for a periOd of five (5) years after termination of this Agreement. If an audit has been initiated and audit findings have not been resolved at the end of the five- (5) years, the records shall be retained until resolution of the audit findings The Agency/Operator shall assure that these records shall be subject to inspection, review, or audit at all reasonable times by persons duly authorized by the Coordinator or Commission or this Agreement The Commission and the Coordinator shall have full access to and the nght to examine any of the records and documents during the retention period. F. Comply with Safety Requirements by 1. Complying With Section 341 061, FS. and Rule 14-90. FAC. concerning System Safety or complying with Chapter 234.051, F S regarding school bus safety requirements for those services provided through a school board: 2 Assuring compliance with local. state. and federal laws. and CommiSSion poliCies relating to drug testing, and, 3 ComplYing vvith Coordiflator's System Safety Program Plan f SSPp} for deSignated serVice area. - - . " i . G COmply with Commission insurance requirements by maintaining at leasl minimum liability insurance coverage in the amount of $100.000 for anyone person and $200 000 per occurrence at all times during the existence of this Contract. In the event of any cancellation or changes in the limits of liability in the insurance policy, the insurance agent or broker shall notify the Coordinator The AgencY/Operator shall furnish the Coordinator wntten verification of the eXistence of such Insurance Coverage prior to Ihe execuhon of Ihis Contract or proof of a self.insurance program operated by the Agency/Operator. School board vehicle insurance coverage shall be in accordance with Section 234.03, F.S. and 234.211, F.S. H. Safeguard Information by not uSing or discloSing any information concerning a user of services under this Agreement for any purpose not in conformity with the local, state and federal regulations, including but not limited to 45 CFR, Part 205.50. except upon order of a court of competent jurisdiction, written consent of the recipient. or his/her responsible parent or guardian when authorized by law I Protect Civil Rights by: 1. Complying with Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, as amended. The Agency/Operator gives this assurance in consideration of and for the purpose of obtaining federal grants, loans, contracts (except contracts of insurance or guaranty), property, discounts, or other federal financial assistance to programs or activities receiving or benefiting from federal financial assistance and agreeing to complete a CiviJ Rights Compliance Questionnaire if so required by the Coordinator. Agency/Operator shall also assure compliance with: a. Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d et seq., which prohibits discrimination on the basis of race, color. or national origin in programs and activities receiving or benefiting from federal financial assistance. b. Section 504 of the Rehabilitation Act of 1973, as amended, 29 US.C 794, which prohibits discrimination on the basis of disability in programs and activities receiving or benefiting from federal financial assistance. c. Title IX of the Education Amendments of 1972, as amended, 20 US C 1681 et seq., which prohibits discrimination on the basis of sex in education programs and activities receiving or benefiting from federal financial assistance. d. The Age Discrimination Act of 1975, as amended, 42 US.C 6101 et seq , which prohibits discrimination on the basis of age in programs or activities receiving or benefiting from federal financial assistance. e The Omnibus Budget Reconciliation Act of 1981, P L 97-35, which prohibits discrimination on the basis of sex and religion in programs and activities receiving or benefiting from federar financial assistance. f AN regulations. gUldelmes and standards !av;(ully adopted under the abo'le statutes 9 The Americans with Disabilities Act of 1990 as rt may be amended from time to time ":" ':'6 . 2. AgreeIng that compliance with this assurance constitutes a condition of continued receipt of or benefit from federal financial assistance, and that It is binding upon the Agency/Operator, its successors, subcontractors, transferees, and assignees for the period during which such aSSIstance is provided. Assuring that operators subcontractors, subgrantees, or others with whom the Coordinator arranges to provide services or benefits to participants or employees in connection with any of ItS programs and activities are not discriminating against those participants or employees in Violation of the above statutes, regulations. guidelines, and standards. In the event of failure to comply, the Agency/Operator agrees that the Coordinator may, at its discretIon, seek a court order requiring compliance with the terms of this assurance or seek other appropriate judiCial or administrative relief, to include assistance being terminated and further aSSistance being denied, J, The Agency/Operator agrees to indemnify and hold the Coordinator harmless for aJ! claims, cost (including legal fees), and expenses associated with the services provided under this contract arising out of the negligent acts of the Agency/Operator K Comply with all standards and performance requirements of the: 1 The Commission for the Transportation Disadvantaged [ Attachment 1/ J; 2. The local Coordinating Board approved Transportation Disadvantaged Service Plan and 3. Any entities that purchase service. Failure to meet the requirements or obligations set forth in this Contract, and performance requirements established and monitored by the Coordinating Board in the approved Transportation Disadvantaged Service Plan shall be due cause for non-payment of reimbursement invoices until such deficiencies have been addressed or corrected to the satisfaction of the Coordinator L. Provide Corrective Action. A corrective action notice is a written notice to the Agency/Operator that the Agency/Operator is in breach of certain provisions of this Contract and that correction is required. Any corrective action notice will specify a reasonable time for corrective action to be completed. The Agency/Operator agrees to implement the Corrective Action specified in the notice and provide written documentation to substantiate the implementation of the Corrective Action. M. All contracts, subcontracts, coordination contracts will be reviewed annually by the Coordinator and local Coordinating Board for conformance with the requirements of this Contract N. Return to the Coordinator any overpayments due to unearned funds or funds disallowed pursuant to the terms of this Contract that were disbursed to the Agency/Operator by the Coordinator. The Agency/Operator shall return any overpayment within thirty (30) calendar days after either discovery by the Agency/Operator. or notification of the Agency/Operator by the Coordinator or entIty purchasing transportation, vvhichever is earlier. In the event that the Coordinator first discovers an overpayment has been made the Coordinator will notify the Agency/Operator by letter of such a finding Should repayment not be made in a timely manner, the Coordinator or purchasing entity ~vill charge interest after thirty (30) calendar days ... - ~'.... 4- ~ -"-, . after the date of notification or discovery, Or the Coordinator will deduct said amount from future Invoices. 0 In performing this Contract, the AgencY/Operator shall not discriminate agarnst any employee or applicant for employment because of race, age, disability, creed. color. sex or nationai ongln Such action shall include, but not be limited to. the fOllowing' empioyment upgrading demotion or transfer; recrUitment Or recrUitment advertising: layoff or termination: rates of pay or other forms of compensation; and selection for fraining, including apprenticeship. The Agency/Operator shall Insert the foregoing Provision modified only to show the particular conlractual relationship in all its contracts in connection with the development of operation of Ihe Contract except contracts for the standard commercial sUpplies or raw materials, and shall require all such contractors to insert a similar provision in subcontracts relatrng to the performance of this Contract, except subcontracts for standard commercial supplies or raw materials. The AgencY/Operator shall post, in conspicuous places available to employees and applicants for employment for PrOject work, notices setting forth the Provisions of the nondiscrimination clause. P. By execution of this Contract, the Agency/Operator represents that it has not paid and, also, agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the ftnancing hereunder. Funds disbursed to the AgencY/Operator under this Contract shall not he expended for the purpose of lobbying the legislature, the jUdicial branch. or a state agency THE COORDINATOR SHALL: A Recognize the Agency/Operator as described in Chapter 427, F.S, and Rule 41-2, FA C. B. Insure that entities with transportation disadvantaged funds wiil purchase Transportation Disadvantaged seNices through the coordinated system. C At a minimum, annually monitor the AgencY/Operator for insurance, safety and reporting requirements, pursuant to Chapter 427, F.S., and Rule 41~2, F.AC. The information contained in the Annual Operating Report must be collected, at a minimum, quarterly from the Agency/Operator. THE OPERATOR AND COORDINATOR FURTHER AGREE. A. Nothing in the Contract shall require the Coordinator to observe or enforce compilance with any provision thereof, perform any other act or do any other thing in contravention of any appiicable state law. If any provision of the Contract is found by a court of law to violate any appilcable state law the purChasing entity wili at Once notify the Coordinator in writing in order that appropriate changes and modification may be made by the Coordinator and the AgencY/Operator to the end that the AgencY/Operator may proceed as SOon as Possible With the proviSion of transportation services B. If any part or Provision of thiS Conlract is held Invalid the remall1der of thIS Conlracl shall be bndlng on the partIes hereto. C Termination Conditions - , - . 1 Termination at Will - This Contract may he terminated by either party upon no less than thirty (30) days notice. without cause Said notice shall be delivered by certified mall return receipt required, or in person with proof of delivery. 2 Termination due to Lack of Designation - In the event that the Coordinator so designated by the local Coordinating Board and approved by the Commission. loses its designation, this contract is terminated immediately Upon notification to the Agency/Operator Notice shall be delivered by certified mail. return receipt requested, or in person, with Proof of delivery Notice shall be effective upon receipt. 3 Termination due to Disapproval of Memorandum of Agreement _ In the event that the Commission does not accept and approve any contracted transportation rates listed within the Memorandum of Agreement, this Contract is terminated immediately upon notification to the AgencY/Operator. Notice shall be delivered by certified mail, return receipt requested, or in person, with Proof of delivery Notice shall be effective upon receipt. 4. Termination due to lack of Funds - In the event funds to finance this contract become unavailable, the Coordinator may terminate the contract witf) no less than twenty-four (24) hours written notice to the AgenCY/Operator. Notice shall be delivered by certified mail, return receipt requested, or in person, with Proof of delivery Notice shall be effective Upon receipt. The Coordinator shall be the final authority as to the availability of funds. 5 Termination for Breach - Unless the Agency/Operator's breach is waived by the Coordinator in writing, the Coordinator may, by written notice to the AgenCY/Operator, terminate this Contract upon no less than twenty-four (24) hours notice. Notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery Waiver by the Coordinator of breach of any provision of thIS Contract shall not be deemed to be a waiver of any other breach and shari not be construed to be a modification of the terms of this Contract, and shall not act as a waiver or estoppel to enforcement of any provision of this Contract. The provisions herein do not limit the Coordinator's right to remedies at law or to damages. 6. Upon receipt of a notice of termination of this Contract for any reason, the Agency/Operator shall cease service and prepare all final reports and documents required by the terms of this Contract A final invoice shall be sent to the Coordinator within thirty (30) days after the termination of this Contract 7. The Coordinator shall pay all bills within 7 days to the Agency/Operator after receipt of said payment by the CTD. Nonpayment to the Agency/Operator shall be a breach for which Agency/Operator may give 24-hour notice of termination of the contract. D. Renegotiations or MOdifications of this Contract shall only be valid when they have been reduced to writing, duly approved by the Coordinator. and signed by both parties hereto E. AgenCY/Operator shall assign no portion of thiS Contract WIthout the prior written consent of the Coordinator. - This Contract is the entire agreement between the parties. - - I - ~ " ' -'... . } l W G Attachments I and" are an integral part of the Contract and are hereby incorporated by reference mto this Contract All subsequent attachments are of an optional nature. H. Notice and Contact The name and address of the contract manager for the Coordinator for this Contract is: Maureen Grynewicz Guidance Clinic of the Middle Keys 3000 41 st Street, Ocean Marathon, Fl 33050 The representative/position of the Agency/Operator responsible for administration of the program under this contract is. Administrator, Transportation Monroe County Transportation 1100 Simonton Street Key West, Florida 33040 In the event that different representatives are designated by either party after execution of this Contract, notice of the name and address of the new representative will be rendered in writing to the other party and said notification attached to originals of this Contract. This contract and its attachments contain all the terms and conditions agreed upon by the parties hereto. WITNESS WHEREOF, the parties hereto have caused these presents to be executed. AGENCY/OPERATOR: COMMUNITY TRANSPORTATION COOROINA TOR Monroe County Board of County Commissioners _~___~__ ~uidanceJ:Jl'lic of the MigdJe Keys _____ e Agency/Operator Name] ( Coordinator Name] /. it.. I:' " --...:.: _..... , . Maureen Grynewicz -Typed/Printed Name of Authorized Typed/Printed Name of Authorized Individual Individual I Administrative Services & I -I,' Transportation Director Titre~----' Date Title Date -- ..-' ../ // ---~..L:L~L- ~.~. /.'-S'-","-,,=-=.) J __________________ Signafure . . . Signature ,. . - - . ~. _f _'_ _ ....",. l,~ ..::::~ ~';.~, ',.. ~ _ "'":.q.~ .~~~.. I . '--- _ ". . . , "'---...- .~ '",..-,;... ... t-. ... __ _L _. -' -': . , , , A TT ACHMENT I AGENCVOPERATORCONTRACT SERVICE DESCRIPTION 1. The Agency/Operator will be able to provide: (type of service) Ambulatory and wheelchair service, paratransit 2. The Agency/Operator will be available to provide transportation (schedule) Monday thru Friday, 8:00 am to 5:00 pm 3. Days Agency/Operator will not be able to provide services: Service will not be provided on Saturday and Sunday or County holidays 4. Vehicles Agency/Operator will use to transport all passengers(f/eet list- if list does not fit in this sectIOn, please attach a separate sheet - please also include number of seats and w/c capacity) 5. Vehicle/Equipment Standards Air Conditioning, first aid kit, fire extinguisher, warning triangles, 2 way radios 6. Driver Requirements License type depended on FL DOT requirements, 3 year clean driving record, CPR & First Aid, H1V training, Physicals, Defensive Driving, Drug Screening (see FAC 41-90 and requirements illustrated throughout contract) 7. Training Current CPR and First Aid certification, HIV/AIDS, Defensive Driving, Pre-employment and biennial driver physicals, ADA training (see FAG 41-90 and requirements illustrated throughout contract) 8. Reporting Requirements Quarterly Operating Reports, documenting all trips provided, Annual Review (conducted by CTC) 9. Agency/Operator fare structure $3.00 per one way trip, plus $1.17 per mile per one way trip. Trips will be reimbursed on a priority of need basis. The priority structure will be as follows: 15t Priority - Medical (Medica/ reasons include trips to treatment, the doctor, dentist, chiropractor, the hospital and to purchase prescriptions.) 2nd Priority - School/Day Care 3rd Priority - Other (Other includes transpOrl for the purpose of conducting personal business. - i. e. shopping. going to the bank. ..) 10, Bitring/lnvoicing and Reimbursement procedure for AgencylOperator Monthly invoices. due by the 15th of the month .. 1 . , ATTACHMENT 1/ The Commission for the Transportation Disadvantaged Standards and Petiormance Requirements P u rs u a nt to Rule 41-2.006, Florida Admin is trative Code, the Com mun ity T ra nsporta tion Coord I n a tor and any Transportation Operator/Agency from whom service is purchased or arranged by the Community Transportation Coordinator shall adhere to Commission approved standards. These standards shall include: (a) Drug and alcohol testing for safety sensitive job Positions within the coordinated system regarding pre-employment, randomization, post-accident, and reasonable suspicion as required by the Federal Highway Administration and the Federal Transit Administration (b) An escort of a passenger and dependent children are to be transported as iocally negotiated and identified In the local Transportation Disadvantaged Service Plan; (c) Child restraint devices shall be determined locally as to their use, responsihility. and cost at such deVice in the local Transportation Disadvantaged Service Plan; (d) Passenger property that can be carried by the passenger and/or driver in one trip and can be safely be stowed on the vehicle, shall be allowed to be transported with the passenger at no additional charge Additional requirements may he negotiated for carrying and loading rider property beyond this amount. Passenger property does not include wheelchairs, child seats, stretchers, secured oxygen, personal assistive devices, or intravenous devices; (e) Vehicle transfer pOints shall provide shelter, security and safety of passengers; (f) A local toll free phone number for complaints or grievances shall be posted inSide the vehicle. The local complaint process shalf be Outlined as a section in the local Transportation Disadvantaged Service Plan including, adVising the dissatisfied person about the Commission's Ombudsman Program as a step within the process as approved by the local Coordinating Board; Ig) Out of service area trips shall be provided when determined locally and approved by the local Coordinating Board, except in instances where local ordinances prohibit such trips: (h) Interior of ali vehicles shali be free from dirt, grime, oii, trash, torn UPholstery, damaged or broken seats, protruding metal or other objects or materials which could soil items placed In the vehicle or provide discomfort for the passenger; il) SWing requirements of the Community Transportation Coordinator 10 subcontractors shaii be determined locally by the local Coordinating Board and provided in the local Transportation OIS ad van t aged SeNi ce Pia n. All bilis s ha II be pa i d within 15 calend a r days to s ubco ntracto rs after recelpl of said payment by Ihe Community Transportation Coordinator, except ,n '"stances "here the Community Transportation Coordinator is a non-governl~enlal entlt, I J ! Passenger/triP database must be maintained Or accesslbie by the Communily Transpcrtal:on Coor,j'nator on each nder being transported Within the system - - ~ ':! , ~ ft .. , (k) Adequate seating for paratransit services shari be provided to each rider and escort. child or personal care attendant, and no more passengers than the registered passenger seatIng capacity shall be scheduled or transported in a vehicle at any time. For transit services provided by transit vehicles, adequate seating or standing space wtl/ be provided to each rider and escort, child, or personal care attendant. and no more passengers than the registered passenger seating or standing capacity shall be scheduled or transported in a vehicle at any time. (I) Drivers for paratransit services, including coordination contractors, shart be required to announce and identify themselves by name and company In a manner that is conducive to communications with the specific passenger, upon pickup of each rider, group of riders or representative, guardian, or associate of the rider, except in situations where the driver regularly transports the rider on a recurring basis. Each driver must have photo identification that is in view of the passenger. Name patches, inscriptions or badges that affix to driver clothing are acceptable. For transit services, the driver photo identification shall be in a conspicuous location in the vehicle; (m) The paratransit driver shall provide the passenger with boarding assistance, if necessary or requested, to the seating portion of the vehicle. The boarding assistance shall include opening the vehicle door, fastening the seat belt or utilization of wheel chair securement devices, storage of mobility assistive devices, and closing the vehicle door. In certain paratransit service categories, the driver may also be required to open and close doors to buildings, except in situations in which assistance in opening/closing building doors would not be safe for passengers remaining on the vehicle. Assisted access must be in a dignified manner. Drivers may not assist wheelchair up or down more than one step, unless it can be performed safely as determined by the passenger, guardian, and driver; (n) All vehicles ordered or put into service after adoption of this section of the Rule. and providing service within the coordinated system, shall be equipped with two-way communications in good working order and be audible to the driver at all times to the base. All vehicles that are not equipped with two-way communications shall have two years to be in compliance after the adoption date of this section of the Rule, (0) All vehicles ordered or put into service after the adoption of this section of the Rule. and providing service within the coordinated system, shall have working air conditioners and heaters in each vehicle. Vehicles that do not have a working air conditioner or heater wW be scheduled for repair or replacement as Soon as possible. All vehicles that are not equipped with an air conditioner shaH have two years to be in compliance after the adoption date of this section of the Rule: Ip) First Aid shall be determined locally and provided In the local Transportation Disadvantaged Service Plan: and (q) Cardiopulmonary Resuscitation shall be determined locally and provided in the local Transportation Disadvantaged Service Plan ~ ., y # J .. Exhibit F APPENDIX A FEDERAL FISCAL YEAR 2008 CERTIFICATIONS Al'i'D ASSURANCES FOR FEDERAL TRA"'lSIT ADMINISTRATION ASSISTANCE PROGRAMS (Signature page alternative to providing Certifications and Assurances in TEAM-Web) Name of Applicant: MonrOA rOllnty Rn<:trCl of' rnllnty rnmmisc::ioners, The AppUcant agrees to comply with applicable provisions of Categories 01 - 24. x OR The Applicant agrees to comply with applicable provisions ofthe Categories it has selected: Cate20ry DescriDtioD 01. Assurances Required For Each Applicant. 02. Lobbying. 03. Procurement Compliance. 04. Protections for Private Providers of Public Transportation. 05. Public Hearing. 06. Acquisition of Rolling Stock for Use in Revenue Service. O? Acquisition of Capital Assets by Lease. 08. Bus Testing. 09. Charter Service Agreement. 10. School Transportation Agreement. II. Demand Responsive Service. 12. Alcohol Misuse and Prohibited Drug Use. 13. Interest and Other Financing Costs. ]4. Intelligent Transportation Systems. 15. Urbanized Area FomuIa Program. 16. Clean Fuels Grant Program. 17. Elderly Individuals and Individuals with Disabilities Formula Program and Pilot Program. 18. Nonurbanized Area Formula Program for Stales. 19. Job Access and Reverse Commute Program. 20. New Freedom Program. 21. Alternative Transportation m Parks and Public Lands Program. -^~,--- 22. Tribal Transit Program. 23. Infrastructure Finance Projects. 24. Deposits of Federal Financial ASSistance to a State Infrastructure Banks. . .. . APPENDIX A FEDERAL FISCAL YEAR 2008 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE (Required of all Applicants for FTA assistance and all FTA Grantees with an active capital or fonnula project) AFFIRMA TlON OF APPLICANT Name of Applicant: __MOnroe County Board of County Commissioners Name and Relationship of Authorized Representative: C'ha r] A~ Mr.('{)y I Maynr BY SIGNING BELOW, on behalf of the Applicant, I declare that the Applicant has duly authorized me to make these certlfications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with all Federal statutes, regulations, executive orders, and directives, and with the certifications and assurances as IOdicated on the foregoing page applicable to each application it makes to the Federal Transit Administration (FT A) In Federal Fiscal Year 2008. FTA intends that the certifications and assurances the Applicant selects on the other side of this document, as representative of the certifications and assurances 10 this document, should apply, as provided, to each project for which the Applicant seeks now, or may later, seek ITA assistance during Federal Fiscal Year 2008. The Apphcant affirms the truthfulness and accuracy of the certifications and assurances it has made in the statements submitted herein with this document and any other submission made to FTA, and acknowledges that the Program Fraud Civil Remedies Act of] 986,31 V.S.C. 3801 et seq., and implementing U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR part 31 apply to any certification, assurance or submission made to ITA. The criminal fraud provisions of 18 U.S.c. 1001 apply to any certification, assurance, or submission made in connection with a Federal public transportation program authorized in 49 U.S.C. chapter 53 or any other statute In Signing thIS document, I declare under penalties ofpetjury that the foregoing certIfications and assurances, and any other statements made by me on of the Applicant are true and correct. Signature _____ Date: 12/] 9/2007 Name Charles McCoy, Mayor Authorized Representative of Applicant - AFFIRMA nON OF APPLICANT'S A ITORNEY For (Name of Apphcant): Monroe County Board of County Commissioners As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under State, local, or tribal government law, as applicable, to make and comply with the certifications and assurances as indicated on the foregoing pages. ] further affirm that, in my opimon, the certl1'ications and assurances have been legally made and constitute legal and binding obligations on the Applicant. I further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or Lmmlnent that migh0adversely affect t~e valtdlty of these certlficlthons and assurances, or of the performance of the project. , , / i.- ! / . , , , I j / ,/ Slgnature~ " _ . ___ Date: ' ' ~ame___ ~edro J. Me~~dp, Assistant County Attorney Attorney tor Appltcant - ~-- - ~. ..-..-.,-----.-- Each Appll<;ant for FT A financial as5lSlance and each fT A Grantee wIlh an aClive capital or formula project must provide an A tlirrnallon of Applicant's Al10mey pertaining 10 the Applicant's legat capacity, The Applicanl may enter its sil1nature in lieu oflhe Attorney's Slgnalure. provided lhe Applicant has on file this Affirmation, signed by the atlomey and dated this Federal fiscal year, ".,^",,,,/~ '''J'''.' "'-', :"':^i...". -. t.< .,(.;._ -...!..~ - f' J ,,,! ',l.J: l'~L. .i(";->PQVf=J: :as, rq ':PR'vI I ' ....... ~. _~ _~ ~J~:'" ..__....._ _'__~. ,~_~_"~~_,_"j;"",o;,_ I . c' E:.uRrJ ;f:- ~,~--_. -- . S,r.:~-',~NT <)OUNTr' ,c:rTCRNEY -,,;:"+~ ._~, ..-~ ~~ -~..__.-._-,..:.......- .. lit ~ EXHIBIT H 5316 Year 2008-2009 Job Access and Reverse Commute Program APPLICANT CERT'F'CA TION AND ASSURANCE TO FOOT Monroe County Transit (BOCC) The Monroe County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under 49 U.S.C. Section 5316 dated December 19 J 2007. 1) It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2) It shall comply with Section 341.051 Florida Statutes and Chapter 14-73, Florida Administrative Code. 3) It has the fiscal and managerial capability and legal authority to file the application. 4) Local matching funds will be available to purchase vehicles/equipment at the time an order is placed. 5) It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of loss or damage due to an accident or casualty. 6) It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment. 7) It will return project vehicles/equipment to the Department if, for any reason, they are no longer needed or used for the purpose intended. 8) It recognizes the Department's authority to remove vehicles/equipment from its premises, at no cost to the Department, if the Department determines the vehicles/equipment are not used for the purpose intended, fmproperly maintained, uninsured, or operated unsafely. 9) It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior written approval of the Department. 1 O)lt will notify the Department within 24 hours of any accident or casualty involving project vehicles/equipment, and submit related reports as required by the Department. 11 )It will submit an annual financial audit report to the Department, if required by the Department. ~ Date: 12/19/2007 Signature; Charles McCoy, Mayor A t.,y,~1' "yN ; 't: -' 't'I",'0( ;" ';'1;'" ,~.' ",t .....,...... .. - '~pCJ ~Cif~D\~ 70 ;i(')0M' / I I~ I . // -'..... /' : I~ ~ \. ,/ . " , , /....... fiE~- 4 " --'~':upeT '_RC'I-,DO ':SSI;T"'NT';OI~l\lrYt-TTc)RNEY, ! ' . / "~~a ~_ ."~,,......_, -.'. .. ... --.. r "*' ... r (~""'-- BOARD OF COUNTY COMMISSIONERS O,~~,~;~~o~!!~E Mayor Charles "Sonny" McCoy, District 3 Mayor Pro Tem Mario Di Gennaro, District 4 Dixie M. Spehar, District 1 George Neugent, District 2 Sylvia], Murphy, District 5 Monroe County Board of County Commissioners Community Services Division Monroe County Transit 1100 Simonton Street, Suite 1 ~ 188 Key West, Florida 33040 Phone 305 292-4425 Facsimile 305 292-4411 December 19, 2007 Ms. Carolyn A. Dekle South Florida Regional Planning Council 3440 Hollywood Boulevard, Suite 140 Hollywood, Florida 33021 Dear Ms. Dekle, Please find enclosed the FTA Section 5316 Year 2008-2009 Job Access and Reverse Commute Program Capital Assistance Grant Application from Monroe Couoty Board of County Com~issioners (Monroe County Transit) for your review. ( ?",,!;~eIY, :~v~~~ J trry L. Eskew Transportation Administrator CC: L. Carl Filer, P.E., Manager, FDOT Miami Edward Carson, Transit Program Administrator, FDOT l\tliami It' ~ ,. Checklist for Application Completeness 5316 Year 2008-2009 Job Access and Reverse Commute Program Name of Applicant Monroe County Board of County Commissioners Check one: First-time Applicant -2L.Previous Applicant _ The following must be included in the Application for Section 5317 Capital Assistance in the order listed. X This Checklist X Applicant's cover letter and 2 copies of the governing board's Resolution X Application for Federal Assistance (Form 424, Code 20.513) X Operating and Administrative Expense & Revenue Form X Current Vehicle and Transportation Equipment Inventory X Capital Request Form X Exhibit A: Current System Description X Exhibit A-1: Fact Sheet X Exhibit B: Proposed Project Description X Exhibit C: Public Hearing Notice and Publisher's Affidavit (for public agencies only.) X Exhibit D: Coordination X Exhibit E: N/A X Exhibit F: Federal Certification and Assurances ~ Exhibit G: Certification of Equivalent Service (if grant is for non-accessible vehicles) X Exhibit H: Applicant Certification and Assurance to FDOT Date application was submitted copy to Local Clearinghouse: January 22.2008 Additional documents required for first-time Applicant (if a private-nan-profit agency) N/A Copy of Certificate of Incorporation C.~\ \ :) . \q.of l ( RESOLUTION NO. 499 - 2007 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE SIGNING AND SUBMISSION OF A FEDERAL TRANSIT ADMINISTRA nON, 49 U.S.c., SECTION 5317 YEAR 2008-2009 "NEW FREEDOM PROGR4M CAPITAL ASSISTANCE" GRANT APPLICATION, SUPPORTING DOCUMENTS AND ASSURANCES TO THE FWRIDA DEPARTMENT OF TRANSPORTATION TO PURCHASE TWELVE (12) MOBIl.E DATA TERMINALS AND ACCEPTANCE OF ANY SUBSEQUENT GRANT AWARD. WHEREAS, the Board of County Commissioners of Monroe County, Florida bave the authority to apply for and accept grant awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes and/or by the Federal Transit Administration Act ofl964 as amended; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, AS FOLLOWS: Section 1: The submission of a Federal Transit Administration, 49 U.S.C., Section 5317 Year 2008-2009, "New Freedom Program Capital Assistance" Grant Application(s), supporting documents and assurances to the Florida Department of Transportation to purchase (12) Mobile Data Tenninals is hereby approved. Section 3: The :Mayor ofthe Monroe County Board of County Commissioners is hereby authorized to sign the application and accept any subsequent grant award, unless specifically rescinded. Passed and adopted by the Monroe County Board of Commissioners at a meeting held this ,...., 19th day of December, 2007. ~ 0 g "~1 :.::: ;t;.. CI;) ':'-:': ;0 ~" '- C") -- :t=- -;1 Mayor McCoy Yes gC::; ::z ':J Mayor Pro Tern DiGennaro -". I -, Yes C-) . -:- " c-: > \.0 Commissioner Spehar Yes -.. - ;) '., '<- , -0 Commissioner Murphy Yes ". ~ (-: .....~ ....... Commissioner Neugent ~...; J Yes ..-; ~ ) , FI' -'", .~ (SEAL) ATTEST: DANNY L. KOLHAGE, aerk By: Jhal~C. L~~ Deputy Clerk l 1 ; Applies to Applicants for Capital AssIstance (Only) : Checklist for Application Completeness 5317 Year 2008.2009 New Freedom Program Name of Applicant: Monroe County Board of County Commissioners Check one: First-time Applicant ..lL.Prev;ous Applicant _ The following must be included in the Application for Section 5317 Capital Assistance in the order listed. X This Checklist X Applicant's cover letter and 2 copies of the governing board's Resolution X Application for Federal Assistance (Form 424, Code 20.509) N/A Forms B-1 and B-2 (Operating and Administrative Expense & Revenues- Operating Assistance) X Forms C-1 and C-2 (Operating and Administrative Expense & Revenues- Capital Assistance) X Form C-3 (Current Vehicle and Transportation Equipment Inventory) X Form C-4 (Capital Request) X Exhibit A-1: Fact Sheet X Exhibit B: Proposed Project Description X Exhibit C: Public Hearing Notice and Publisher's Affidavit (for public agencies only.) X Exhibit E: Single Audit Act, and a copy of the latest audit, If applicable N/A Exhibit E-1: Certification of Exemption from Single Audit Act, if applicable X Exhibit F: Federal Certification and Assurances ~ Exhibit G: Certification of Equivalent SeNice (if grant is for non-accessible vehicles) X Exhibit H: Applicant Certification and Assurance to FOOT X Exhibit I: FTA Section 5333(b) Assurance N/A Exhibit J: Protection of the Environment (if grant is for facilities) Date application was submitted copy to Local Clearinghouse: January 22. 2008 Additional documents required from New Applicants: -L Exhibit A: Current System Description [ J I (....,~ BOARD OF COUNTY COMMISSIONERS Mayor Charles aSonny" McCoy, District 3 O,l!v~,y'Y ~o~~~E Mayor Pro Tern Mario Oi Gennaro, District 4 Dixie M. Spehar, District 1 George Neugent, District 2 (305) 29446"" Sylvia J. Murphy, District 5 Monroe County Board of County Commissioners Community Services Division Monroe County Transit 1100 Simonton Street, Suite 1-188 Key West, Florida 33040 Phone 305 292-4425 Facsimile 305 292-4411 State of Florida Department of Transportation Grant Application Monroe County Board of County Commissioners submits this Application for the Section 53 I 7 New Freedom Program and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof. as itemized in the Checklist for Application Completeness. Monroe County Board of County Commissioners further agrees, to the extent provided by law in accordance with Sections 129.07 and 768.28, Florida Statutes to indemnify, defend and hold harmless the Department and aU of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on December 19. 2007 with two (2) original resolutions or certified copies of the original resolution authorizing Mayor Charles McCoy to sign this Application. Monroe of County Commissioners By: Date: 12/19/2007 Pnvacy Statement: This letter and any files accompanying it are intended only for the person or entity to which it is addressed and may contain confidential materials and/or material protected by law. Any retransmission or use oftlus information may be a nolatlOn ofthat law. If you received this in error, please contact the sender and destroy the material. I -'v10NFpE GU'_ j'l ,. ..;\ r".),i'V - AP.pQOV-:[; )8,rfircPRM Ii.. \. < 0- " ,I, j >oJ--'~~.!. -'-"'-~-""""'~ , p ?E-DI=lGJr MER€~.;f -..- -" ASSISTANT 'XJ'.'NTY i.TT()8NEY .: :""818 _.~ . _w_ I . APPLICATION FOR Version 7103 FEDERAL ASSISTANCE 2. DATE SU,B~ITTED Afflicant Identifier I l~il ~'C 5 7 FY2008 1. TYPE OF SUBMISSION: ". VAIl: ECElVED BY STATE State Application identifier ~ Application Pre-application C Constructlon o Construction 4. DATE RECEIVED BY FEDERAl AGENCY Federal Identifier IUI Non-coJl'lr~tlg(L InNO - -< ctlon I ..- 5. APPLICANT INFORMAnON Legal Name: Oraanlzatlonal Unit Monroe County Board of County Commissioners Department Monroe County Transit orRanizationaf DUNS: Division: N/ Community Services Division Address: Name llnd telephone number 01 person to be contacted on matters Street: Involving this application laive area coda) Prefix: First Name: 1 ~ 00 Simonton Street Room 1-188 Mr. Jerry City' Middfe Name Key West L County: 'fs~:,ame Monroe ~tairc' Z' Code Suffix' 10 da ~O40 Count(Y.. Emall: United States eskew-)elry@monroecounty.fI.gol/ 6. EMPLOYER IDENTIFlCAnON NUMBER (EIN). Phone Number igiVfl arlla code) I Fax Number (giv8 area code) [J[9l-16110 110 Ib 1171141191 305 292-4425 305 292-4411 8. TYPE OF APPLICATlON: 7. TYPE OF APPUCANT: (See back offotm for Application Types) V"N_ en Continuation lr Revision B. C<xJnty f Rel/ision, enter appropriate Ietter(s) in box(es) Other (speCify) See back ot form for description of lettef$) 0 0 Other (specify) 9_ NAME OF FEDERAL AGENCY: Federal Transit AdminislratJon 10. CATALOG OF FEDERAL OOM~tIC ASSISTANCe NUMBER: 11. DESCRlPnve TITLE OF APPLICANT'S PROJECT: ~@]-[)mm Cap~al Assistance (Pert C) for purchase of Moblle Data lerrrllnals for Paratransit Buses to provide real-time update of Paratransrt Computer TITLE ~Name of P:ogram) Aided Reservation and Dispatch System. (Microcomputer Herdware & Faders Transit Admmlstratlon Sectiol1 5317 New Freedom Program 12. AREAS AFFECTED BY PROJECT (Cities, Counties. States, ete.) Software ) Monroe County 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: I Ending Date: a. Ap~ant ~~. Project July 2008 June 2009 18th gressional District 8th Congressiona I District 15. ESTIMATED FUNDING: 18. IS APPLICATION SUBJECTTO ReVIEW BY STATE EXECUnVE bRDER "~72 PRt'l~Es..'l? a. Federal IS w Il21 THIS PREAPPUCA TIONlAPPLlCA TION WAS MADE 40,985 B. Yes. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b Applicant S "" PROCESS FOR REVIEW ON 5,123 . c State .~ DATE: 5.123 d. Local w b. No, n PROGRAM IS NOT COVERED BY E O. 12372 e Other IS w n OR PR~~~M HAS NOT BEEN SELECTED BY STATE ~ FOR RE f Program Income if -:" 17.Ig-THl! APPLICANT DELINQUENT ON ANY FEDERAL DEBT? "'"' g. TOTAL / w o Yes If "Yes' attach an explanation. ~ No 51.231 18. TO THE BEST OrMY K=EDGE ~ND BEUEF. ALL DATA IN THIS APPI.ICATIONIP~APPLlCATION ARE TRUE AND CORRECT. THE PoCUMENT HAS BEeN DULY THOF ED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WlI.L COMPLY WITH THE ATTACHED ASSURANCES IF E ASS STANCE IS AWARDED. I". Alllhnri?..ri 'v.. er,efix Firstrt~ f ~ ""'iddle Name ' r Chart Last Name r 'I I Suffix McCoy ~ Tille J V ' Telephone Number (give a'l!a co~; Mayor 305 292-3430 . Signature of Authorized Re~ ~ DalW"91. -1 2007 Previous Edition Usable l- '\~(lNHt,)t:. .>,;ljl'~'Ai:.~;;t\lEY -- . Standard Form 424 (Rev 9-2003) Authonzed for Local Reoroduc11Ofl /';PPROVf;; C .\:~ yr;, >=QRM' PreSCribed bv OMB Circular A-102 ./~ J, . ( . ,/ I.f .. " ~. . .. "'~~-:1o.TMt:RCi\DO ~8SISTANT '.;O.JNTY ATTORNEY . \At~:r - .- ~~ " -. , ~ ~ ~...," --~-~- { . FORM C-1 & C-2 TRANSPORT A TION-RELA TED OPERATING AND ADMINISTRATIVE EXPENSE & REVENUE 5317 YEAR 2008-2009 "NEW FREEDOM PROGRAM" Name of Applicant Monroe County Board of County Commissioners (Monroe County Transit) Fiscal Period from 10/01/2007 to 09/30/2008 Budget Form C-l TRANSPORT A TION-RELATED OPERATING and ADMINISTRATIVE EXPENSES EXPENSE CATEGORY EXPENSE $ Labor (501) $579,030 Fringe and Benefits (502) 265,532 Services (503) Materials and Supplies (504) 60,000 Vehicle Maintenance ( 504.01) 154,055 Utilities (505) 3,000 Insurance (506) 33,198 Licenses and Taxes (507) Purchased Transit Service (508) Miscellaneous (509) 50,000 Leases and Rentals (512) Depreciation (513) 16,749 TOTAL EXPENSE $1,161,564 Form C-2 TRANSPORTATION -RELATED OPERATING and ADMINISTRATIVE REVENUES OPERATING REVENUE REVENUE $ Passenger Fares for Transit Service (401) $ 40,000 Special Transit Fares (402) Other (403-407) (identify by appropriate code) TOTAL OPERATING REVENUE $ 40,000 OTHER REVENUE SOURCES Taxes Levied Directly by the Transit System Local Cash Grants and Reimbursements $1,051,564 (409) Local Special Fare Assistance (410) State Cash Grants and Reimbursements 70,000 (411) AHCA State Special Fare Assistance (410) Federal Cash Grants & Reimbursements (413) Interest Income (414) Contributed Services (430) Contributed Cash (431) I Subsidy from Other Sectors of Operations (440) TOT AL OF OTHER REVENUE $1,121,564 GRAND TOT AI. 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Q 0000000000008008808 ~~ ~ ~~::::::::OOO~~~Ol~~c.n(ll~(1I .., ~ - ~~~~~~~~~~~~~~~~~~~ ~2 >> )>)>>>)>>>>>>)>:>>>:>.:r ~ ~ ~~~~ ~~ ~ gooogonggg8oggooogo ~"TI ~OOO~oo~~~~O~~ooo~o 05 wCCC~CCNI\)NNCNI\)CCCNC c= ~zzz~zz~~~~z~~zzz~z n~ g~~~8~~~ggg~$g~~~@~ CD~ 0) Ul ~WN"'" ~o co { , Form C-4 CAPITAL REQUEST FORM 5317 Year 2008-2009 New Freedom Program Monroe County Transit (BOCC) VEHICLE REQUEST GMIS code Ror E Number Description (b) (c) Estimated (This column (a) Requested Cost for FOOT use ONLY) 11. -- II. -- II. -- II. -- II. -- Subtotal $ EQUIPMENT REQUEST (C) II. E 12 Mobile Data Terminals 51,131.00 --. II. -- II. -- II. -- Subtotal $51,231.00 (a) Replacement (R) or Expansion (E). (b) Provide a brief description including the length and type vehicle, type of fuel, lift or ramp, number of seats and wheelchair positions. Do not show the Make. For example, 22' diesel bus with lift, 12 ambo Seats, 2 w/c positions. (c) Show mobile radios, computer hardware/software, etc. under "Equipment Request" . VEHICLE SlJBTOTAL $ 0 + EQUIPMENT SUBTOTAL$ 51,231= $51,231 (X). (X) X 80 % = $40,985 [Show this amount on Form 424 in block 15 (a) ] r I EXHIBIT A-1 FACT SHEET 5317 Year 2008-2009 NEW FREEDOM PROGRAM Monroe County Transit (SaCe) I CURRENTLY IF GRANT IS AWARDED (Estimates are acceptable) 1. Number of one-way trips provided 38,011 42,000 goal to elderly and persons with disabilities (E & D) PER YEAR 2. Number of individual E & D selVed 978 1,200 goal (unduplicated) PER YEAR 3. Percentage of E & D needing 14.0% 14.0 -16.0% wheelchair positions AVERAGE 4. Number of vehicles used to 9 9 provide service AVERAGE 5. Number of ambulatory seats AVG 200 212 to 216 depends on exact configuration chosen 6. Number of wheelchair positions 58 62 to 64 depends on exact AVERAGE configuration chosen 7. Vehicle miles traveled PER YEAR 235,026 230,000 - 250,000 8. Averaae vehicle miles PER DAY 964 900..1000 9. Normal number of days in 5 5 operation PER WEEK 10. Normal hours of vehicle 8 a.m. until 5 p.m. 8 a.m. until 5 p.m. operation PER DAY 11. Trip length AVERAGE 4.12 4.0 - 5.0 , , EXHIBIT B 5317 Year 2008-2009 NEW FREEDOM PROGRAM PROPOSED PROJECT DESCRIPTION Monroe County Transit (BOCe) When awarded, funds will be used to enhance the reservation and dispatch system of Monroe County Transit (MCT). MeT serves the entire geographic area known as the Florida Keys, an elongated island chain extending 120 miles from mainland Miami-Dade County. Currently, the system is heavily reliant on staff intervention to ensure reserve and dispatch trips. Implementation of a computer-assisted software program will provide real-time opportunities for demand reservation booking. This system enhancement will allow for the latest vehicle movements to be searched and for these data to be immediately available. It is believed that the availability of real-time vehicle location data will result in the following positive impacts: . increased trips being booked within a rider's requested timeframe . more trips provided . better on-time perfonnance . improved customer satisfaction . enhanced convenience to the most at-risk rider class. Mobile Data Terminals have the added benefit of allowing the dispatch staff to track the location and progress of each vehicle in the MCT fleet. This information can be related to customers inquiring into the expected arrival time of the MCT bus. MCT riders are Monroe Count's most elderly, frail, and handicapped who are unable to wait in the hot sun, rain, or other elements for any prolonged period. Therefore, rider knowledge of pickup and drop off times can be critical for a significant number of riders. MeT also serves those persons with Special Needs, specifically the elderly and handicapped, taking them to safety when storms threaten the Florida Keys. Transportation of persons to Special Needs Shelters is assured by maintaining a well-equipped transit fleet. Mobile Date Tenninals will further enhance the mobilization and operation of the Special Needs responsibilities of MeT. No disruption in regular service will be experienced when MObile Data Terminals are instal/ed within the vehicles. . EXHIBIT C 5317 Year 2008-2009 l'New Freedom Program" PUBLIC NOTICE Monroe County Transit (BOCC) All interested parties within Monroe County are hereby advised that Monroe County Board of County Commissioners is applying to the Florida Department of Transportation for a capital grant under Section 5317 of the Federal Transit Act of 1991, as amended, for the purchase of 12 Mobile Data Terminals to be used to enhance public transit services within Monroe County, Florida. A Public Hearing has been scheduled at 9:00 a.m. on 12/19/2007, Marathon Govemment Center 2798 Overseas Highway, Marathon, Florida, for the purpose of advising all interested parties of service being contemplated if a grant is awarded, and to ensure that contemplated services would not represent a duplication of current or proposed services provided by existing transit or paratransit operators in the area. , . .\1onroe County, FL - 2007 BOCC ~eeting Dates Page 1 0[2 2007 BOCC Meeting Dates \-1 issil1'h Statement Pr,nter-I'nendly Version The missIon of Monroe County IS to provide Ml;J:.IIN'G QA IES * AGE~D,~J)EAUUJ~'E; LOCATION oUlSlanding public service _On __. __.. ___ responsive to the needs of 1/17/07 - 1/18/07 112107 Harvey Government our citizens, our unique commumty. and our Center environment. 2/21/07 - 2122/07 2/6107 Key Largo Library .'. - ; ')Il' Abl:Jut Honl'lN County 3/21/07 - 3/22/07 3/6/07 Marathon Government ".)1' County C(llnmIM1lQ"'ftll Center \ ~,! Ifmploy_... 4/18/07 - 4/19/07 4/3/07 Harvey Government /. Center , ..,. DoepU. . (lty~, ,f', Co....lrt Ional OffIc fin 5/16/07 - 5/17/07 5/1107 Key Largo Library l) lrwful W'* SliM 6/20/07 - 6/21/07 6/5/07 Marathon Government .;;-p, Para lsp;ii\ol Center ~l: SubK,;be to ~ 7/18/07 - 7/19/07 7/3/07 Harvey Government Center "'P Cont.Mt us .<,',' Count.,. H~ P.., 8/15/07 - 8/16/07 7/31/07 Key Largo Library 9/19/07 - 9120/07 9/4/07 Marathon Government Search Our Site Center I I 10/17/07 - 10/18/07 10/2/07 Harvey Government Google Search Center Ct)'glc- 11/14/07 - 1l/15/O7 10/30/07 Key Largo Library " , 12/19107 - 12/20/07 12/4/07 Marathon Government ! l Center j All meetings in all areas begin at 9:00 a.m. Key Largo Library "Iarathon Gov't Center Harvey Cov't Center Tradewinds Shopping Center 2798 Overseas Highway /200 Truman A~e. 101485 Overseas Highway :\file Marker 50 Ke~' West Wile \'Iarker WI ~ppr<"ed 0' the 'oHmbrr J 5.2006 BOCC mtt'rln~, http: .monroeco fl. virtualtownhall .netPages, MonroeCoFL _. BOCC2007schedule 11 16:2007 , . MEMORANDUM TO: Division Directors Administrative Staff FROM: Debbie Frederick Acting County Administrator SUBJECT: 12/19/07 Action Items DATE: December 26, 2007 The following action items initiated at the subject meeting are promulgated for your information and indicate specific actions for which you are held responsible. The meeting was held at the Marathon Government Center. The Mayor and all Commissioners were present. BI Presentation of Years of Service Award for 15 years of service to Michael Saunders, Firefighter/EMT. B2 Presentation of Years of Service Award for 20 years of service to Joseph Paskalik. Sr. Director Building Official, Building Department, Growth Management Division. 83 Presentation of Employee Service Award for the month of May, 2007 to Dawn Bender, Customer Service Representative II, Building Department, Growth Management Division. B4 Approval of a resolution of the BOCC recognizing December 21, 2007 as National Homeless Person's Memorial Day. BULK APPROVED Cl EMERENCY SERVICES - Approval of a FY07 State Homeland Security Grant Program Agreement (SHSGP) 08-DS-60-11-54-0 1-, and authorization for the County Administrator to execute any other required documentation in relation to the application process. BULK APPROVED C2 EMERENCY SERVICES -Approval to issue a purchase order and the authority to accept and sign the proposal from Horton Emergency Vehicles in the amount of 5179,278.00 for the purchase of one 2008 N"avistar Medium, 102" Type .'vIED :\lodeJ 603A Ambulance by piggy-backing the Escambia County bid contract PD 05-06.048 (Attachment A). BCLK APPROVED 1 . APPROVED C22 COMMUNITY SERVICES - Approval of an application for Federal Assistance between Monroe County Board of County Commissioners, the applicant, and the Federal Transit Administration for Financial Assistance to purchase twelve (12) Mobile Data Tenninals and approval for the Mayor to sign the Grant Application, Resolution and other Application Documents. BULK APPROVED C23 COMMUNITY SERVICES - Approval of an application for Federal Assistance between Monroe County Board of County Commissioners, the applicant, and the Federal Transit Administration for Financial Assistance to purchase two transportation buses and approval for the Mayor to sign the Grant Application, Resolution and other Application Documents. BULK APPROVED C24 COMMUNITY SERVICES - Approval of the Master Agreement #PA-829 for the period of January 1, 2008 through December 31, 2008, between the Alliance for Aging, Inc. (Area Agency on Aging for Miami-Dade and Monroe Counties) and the Monroe County Board of County CommissionerslMonroe County Social Services (In-Home Services ProgramJNutrition Program). BULK APPROVED C25 COMMUNITY SERVICES - Approval of the Older Americans Act (OAA) Contract #AA-829 (1-1-08-12/31108) for Titles III-B, C-I, C-II and III-E between the Alliance for Aging, Inc. (Area Agency of Aging for Miami-Dade and Monroe Counties) and the Monroe County Board of County CommissionerslMonroe County In-Home and Nutrition Services. BULK APPROVED C26 COMMUNITY SERVICES - Approval of Amendment to Agreement benveen G.A. Food Service, Inc. and the Monroe County Board of County Commissioners (Nutrition Program) to renew contract for one additional year. January I, 2008 _ December 31,2008. BULK APPROVED C27 COMMUNITY SERVICES - Approval to enter into a Subrecipient Grant Agreement regarding the renovation at Bayshore Manor. BULK APPROVED C28 BUDGET & FINANCE - Approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated revenue. BULK APPROVED C29 BUDGET & FINANCE - Approval to close Fund 167, Conch Key MSTC, and instruct the CJerk of Court to transfer remaining residual funds to Fund 174 Conch Key MSTU. BULK APPROVED C30 BUDGET & Ff:\IA:-.lCE - Approval of contract with consultant to provide Tavernier Historic District Intensive Level Survey and Publication. DELETE 4 E\tU..tr E (i_i~ (I\l"KM lnF-.. .' r'.!lJ ~!2., ~ I .... l I j . ~4 If \' i I ~ I l.~ ~ ~ I l........I'\"t.. To the Honorable Mayor and Board of County Commissioners of Monroe County, Florida: We have audited the financial statements of the governmental activities. the business-type activities, each major fund and the aggregate remaining fund information of Monroe County, Frorida (the "County") as of and for the year ended September 30, 2006, which cOllectively comprise the County's basic financial statements, and have issued Our report thereon dated February 2. 2007. We did not audit the financial statements of the Monroe County Housing Finance Autholity (the "Authority"). the County's discretely presented component unil Those financial statements were audited by other auditors whose report thereon has been furnished to us. and our opinion, insofar as it relates to the amounts included for the Authority, is based solely on the report of other auditors. We COnducted Ollr audIt in accordance with auditing standards generally accepted In the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the ComptrOller General of the United States. Internal Control over Flnanela' Reporting In planning and performing our audit, we considered the County's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide an opinion on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily dIsclose all matters in the internal control over financial reporting ttlat might be material weaknesses. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements caused by error or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the intemal control over financial reporting and its operation that we consider to be material weaknesses. 1-1 . Compliance and Other Matters As part of obtaining assurance about whether the County's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed an instance of noncompflance or other matters that are required to be reported under Government Auditing Standards, which is described in the accompanying schedule of findings and questioned costs as item 06-01. We noted other matters involving internal control over financial reporting that we have reported to management of the County in a separate management letter dated February 2, 2007. This report is intended solely for the information and use of management, the County Mayor, and Board of County Commissioners of Monroe County, Florida, and applicable state and federal agencies, and is not intended to be and should not be used by anyone other than these Specified parties. CHERRY, BEKAERT & HOLLAND, L.l.P ~I {3).J'~#~ILI..1. Orlando, Florida February 2. 2007 1-2 . . [- - 1 (Ill RRY [H I, .\~ IU I\. r-J{ \!~ >l Jill I' II 114 . III , I , 4 . j~~ l I I ~ I ... IndeDendent Auditor,' ReDort on Co":,"ance a;: Intlrnal Control Over Compliance ADoUcabl. to ea h M-:;r ~ _deral Awards Proaram and State Financial As"s n e Prol&c~ To the Honorable Mayor and Board of Coonty Commissioners of Monroe County, Florida: Compliance We have audited the compliance of Monroe County, Florida (the "County") with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement, and the requirements described in the Executlve Office of the Governor's State Projects Compliance Supplement, that are applicable to each of its major federal awards programs and state financial asslstallce prOjects for the year ended September 30, 2006. The County's major federal awards programs and state financial assistance projects are identified in the summary of auditors' results section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts. and grants applicable to each of its major federal awards programs and state financial assistance projects is the responsibility of the County's management. Our responsibility is to express an opinion on the County's compliance based on our audit. We conductad our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards appncable to financial audits contained In Government Auditing Standards, Issued by the Comptroller General of the United States; OMS Circular A-133, Audits of States. Local Governments, and Non-Profit Organizations; and Chapter 10.550. Rules of the Auditor General. Those standards, OMS Circular A-133, and Chapter 10.550, Rules of the Auditor General, require that we plan and perform the audit to obtain reasonable assurance about whether non- compliance with Ihe types of compliance requirements referred to above that could have a direct and material effect on a major federal awards program or state financial assistance project Occurred. An audit includes examining, on a test basis, evidence about the County's compliance with those requirements and perlorming such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a fegal determination of the County's compliance with those requirements. In our opinion, the County complied. in all material respects, with the requirements referred to aboVe that are applicable to each of its major federal awards programs and state financial aSSistance projects for the year ended September 30, 2006. However, the results of our auditing ,:)rocedures disclosed one instance of noncompliance with those requirements that is required to be reported in accordance with applicable sections of OMS Circular A-133, which ;s descnbed in the acCOmpanying Schedule of Findings and Questioned Costs as Item 06-2. 1-3 Internal Control over Compliance The management of the County is responsible for establlshing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts, and grants appHcable to federal awards programs and state financial assistance projects. In planning and performing our audit, we considered the County's internal control over complfance with requirements that could have a direct and material effect on a major federal awards program or state financial assistance project in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance In accordance with OMS Circular A-133 and Chapter 10.550, Rules of the Auditor General. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A matenal weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively tow Jevel the risk that non-compliance with applicable requirements of laws. regulations, contracts, and grants caused by error or fraud that would be material in relation to a major federal awards program or state financial assistance project being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the Internal control over compliance and its operation that we consider to be materJal weaknesses. This report is intended solely for the informatIon and use of management, the County Mayor and the Board of County Commissioners of Monroe County, Florida, and applicable state and federal agencies, and is not intended to be and should not be used by anyone other than these specified parties. CHERRY, BEKAERT & HOLlAND, L.L.P. c1r. 6.4.t?~A.S)LL~ Orlando. Florida March 19. 2007 1-4 THIS PAGE INTENTIONALLY LEFT BLANK . Monroe County, Florida Schedule of Expenditures of Faderal Awards and State Financial Asalstance ProJects For the Year Ended September 30,2006 Federal/State Agency, Pass-through Entity Federal ProQram/$tate Proiect ~partment of Agriculture: Passed through State Department of Elder Affairs and Alliance for Aging: NSIP 2006 NSIP 2005 Total Federal Agency Depilrtment of Health and Human Services: Passed through State Department of Elder Affairs and Alliance for Aging: Title 1118 Support Services - :2005 Title 11I8 Support Services - 2006 Total Program Title IIIC-1 Congregate Meals - 2005 Title 1I1C-2 Home Delivered Meals 2005 Title lIIC-1 Congregate Meals - 2006 Title IIIC-2 Home Delivered Meals 2006 Total Program Title W-E In-Home Services. 2005 Tit/e W-E In-Home Services - 2006 Total Program Passed through Florida Department of Revenue: Child Support Enforcement Title IV-D Passed through State Department of Community Affairs: Low Income Home Energy Assistance Prog 2005 low Income Home Energy Assistance Prog 2006 Total Program Total Federal Agency Department of HousIng and Urban Davelopm.nt: Passed through State Department of Community Affairs: Community Development Block Grant Department of the Interior: Direct Program: Fish and VVildJife Service Clean Vessel Act - 2006 The accompanying notes are an integra' part of this schedule. i-5 . . CFDA Number Contract Grant Number EXPenditures 10.570 US651 $ 33,304 10.570 US551 849 34.153 93.044 AA529 63,679 93.044 AA629 53,061 116,740 93.045 AA529 74.835 93.045 AA529 100.706 93.045 AA629 58.128 93.045 AA629 105,835 339,504 93.052 AA529 12,684 93.052 AA629 40,972 53,656 93.563 CC344 140,313 93.568 05EA-5K-11-54-01-019 53,498 93.568 06EA-3M-11-54-01-Q19 82,362 135,860 786,073 14228 03D8-1 A-11-S4-0 1. H32 307,968 15,616 VoW, Segment 1 21.404 I Continued} r-6 Monroe County, Florida Schedule of Expenditures of Federal Awards and State Financial ASSistance Projects - Continued For the Year Ended September 30,2006 Federal/State Agency, Pass-through Entity Federal PrOQram/Sttte Project Department of Justice: Direct Program: Bureau of Justice Assistance: Bulletproof Vest Partnership Program Local Law Enforcement Block Grant Program Local law Enforcement Block Grant Program Total Program Passed through Office of the Attorney General: Victims of C rime Acts Passed through Florida Department of Law Enforcement: Edward Byrne Memorial Justice Assistance Grant Program - US Fellowship. 2006 Edward Byrne Memorial Justice Assistance Grant Program. Boys & GIrls Club _ 2000 Edward Byrne Memorial Justice Assistance Grant Program - Care Center. 2006 Edward Byrne Memorial Justice Assistance Grant Program - MC Educ. Foundation _ 2006 T etal Program Edward Byrne Memorial Formula Grant Program - Sherfff livescan Grant _ 2006 Edward Byrne Memorial Formula Grant Program. Sheriff livescan Grant _ 2006 T ot81 Program Residential Substance Abuse Treatment Me Jail Incarceration Program Total Federal Agency Executive Office of the President: Direct Program: High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug TraffICking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity )rug TraffiCking Areas /-I1gh Intensity Drug Trafficking Areas high Intensity :Jrug TrafficklOgA.reas High Intensity DrlJg Trafficking Areas HIgh Intensity Drug Traffickmg4.reas The accompanying notes are an integral part ot this schedule. 1-7 . . CFDA Number Contract Grant Num~r Expenditures 16.607 -- $ 32,602 16.592 2003-LB-BX-OB04 4,906 16.592 2004-LB-SX-1113 25.038 29,944 16575 V5082 305.051 16.738 2006-JAGC-MONR.'-M8_138 49,878 16.738 2006-JAGC-MONR-4-M8-136 16,975 16.738 2006-JAGC-MONR-2-MB_135 42.573 16.738 2006-JAGC-MONR-4-M8- 1 39 29,715 139.141 16.579 06-cJ-K3-11-54-01-264 76.862 16.579 oe-CJ-J3-11-54-01-289 38.431 115.293 16.593 2006-RSA T -MONR-1-70-003 50,000 672.031 07.13PMIP586 13PMIP586 432,723 07'3PPRP578 13PPRP578 109.218 07.J3PMIP5980 13PMIP5980 450,120 0713PMIP999 '3PMIP999 129,073 0714PMJP586 14PMIP586 519.868 0714PMIP598 14PMIP598 596,300 07.14PPRP578 J4PPRP578 173841 07 1 PPRP578 r1PPRP578 78. 179 07 12PPRP578 12PPRP578 155.378 07. 2PMIP5981 12PMIP5981 6'2.1~4 07 14PMIP999Z 4PMlP999Z . 4 884 0714PMIP5980 '4PMIP5980 302229 1 Continued) 1-8 . Monroe County, Florida Schedule of Expendltur.& of Federal Awards and State Financial Auistance Projects. Continued For the Year Ended September 30,2006 Federal/State Agency, Pass.through Entity Federal ProaramJState Proiect Executive Office of the President Continued: High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug TraffICking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas Total Federal Agency Department of TransportatJon: Direct Program: Federal Aviation Administration: Key West AJP.3716 Key West AIP-3721 Key West AIP-3722 Key West AIP-3723 Key West AIP-3724 Key West AIP-3725 Key West AIP-3727 Key West AIP-3728 Key West AIP-3729 Key West AJP-3730 Marathon AIP-4420 Marathon AIP-4421 Marathon AIP-4422 Marathon AIP-4423 Total Federal Agency Federal HIghway Administration: Passed through State Cepartment of Transportation Highway Planning and Construction Transportation Planning ASSistance ,=Iorida Keys Scenic Highway Interpretive/Master Plan Total Federal Agency The accompanying notes are an integral part of thiS schedule. 1-9 . . CFDA Number Contract Grant Number EXDenditures 07./5PMIP586 15PMIPS86 $ 4.181,90S 07.15PMlP598 rSPMIPS98 1,457,079 07.15PPRP578 15PPRP578 3.457,043 0715PMIPS980 15PMIP5980 138,430 0715PMIP5981 Z 15PMIP5981Z 9.080 07.J5PlAP600Z 15PLAPBOOZ 12,000 07.16PMIP586 16PMIP586 4.814.293 07.16PMIP598 ISPMIP598 844,477 07.ISPPRP578 16PPRP578 2.289.301 20,777,535 20.106 3-12-0037-1 a02 (5.492) 20.106 3-12-0037-021-2003 (11.526) 20.106 3-12-0037-022-2003 7.954- 20.106 3-12-0037 -023-2004 1,746,229 20.108 3-12-0037-024-2004 169.466 20.106 3-12-0037 -025-2004 8.353 20.106 3-12-0037-027-2005 3,984.268 20.106 3-12.0037-028-2006 491,524 20.106 3-12-0037-029-2006 9.211 20.106 3-12-0037-030-2006 29.636 20.106 3-12-0044-020-2004 150,216 20.106 3-12-0044-021-2005 83,647 20.106 3-12-0044-022-2006 1,375 20.106 3-12 -0044-023-2006 557. 125 7,221,986 20.205 FAP#8888-488 ; 74.999 20 ~205 SBF3.a03 90~ 760 265. i59 , Continued) 1-' 0 ~ Monroe County, Florida Schedule of Expenditures of Federal Awards and State Financial Assistance Projects. Continued For the Year Ended September 30. 2006 Federal/State Agency, Pass-through Entity Federal Proaram/State Profect Department of Homeland Security: Passed through State Department of Community Affairs: Public Assistance Programs Hurricane Dennis. FEMA-DR-1595.0R-FL Hurricane Katrina - FEMA-DR-1602-FL Hurricane Rita - FEMA-DR-3259-EM-FL Hurricane WIlma- FEMA-OR-1609-FL Hurricane Wilma-Sheriff. FEMA-DR-1609-FL Total Program Homeland Security-EOC Security Improvements Law Enforcement Terrorism Prevention Total Program Fire Technical Rescue Resource Emergency Management Base Grant Homeland Security Florida's Domestic Security Deep Water Vessel Issue Total Program Total Federal Agency United States Treasury Department: Passed through Office of the Attorney General: Federal Asset Sharing Forfeiture Program Total Expenditures of Federal Awards The accompanying notes are an integral part of :his schedule 1-11 < CFOA Number Contract Grant Number EXDenditu ret 97.036 06-DN-@G-11-54-00-632 $ 565.560 97.036 06-KT-S&-11-54-Q1-516 429,190 97.036 06-RT-&W-11-54-01-529 506,449 97.036 10,860,365 97. 036 OS-VVl-&K-11-S4-23-794 1,826.827 14,188.391 97.004 200S...cJ-l2 -07-54-01-165 22.947 97.004 2006-LETP-MONR-1-N 1-027 83,985 106,932 97. 007 -- 7,522 97.042 088G-04-11-S4-0 1-098 29,703 97.067 06-DS-3W-11-54-01-309 8.069 97. 067 FWCC 05187 114,302 122,371 14,454.919 21.000 -- 605,876 $ 45,147.704 (Continued} '-12 . Monroe County, Florida Schedule of Expenditurq of Federal Awards and State Financial Assistance Projects - Continued For the Year Ended September 30,2006 State Agency Name Florida Department of Community Affairs: Bicycle &. Pedestrian Plan 2005 Emergency Management Base Grant - 2006 Total Department Florida Department of Children and Families: Community Care for Disabled Adults 2005 Community Care for Disabled Adults 2006 Total Department Florida Department of Elder Affairs: Passed through The Alliance for Aging: Home Care for the Ekierfy - 2005 Home Care for the Elderly - 2006 Total Program Alzheimer's Disease Initiative - 2005 Alzheimer's Disease Initiative - 2006 Total Program Communjty Care for Elderly 2005 Community Care (or Elderly 2006 Total Program Total Department Florida Department of Environmental Protection: Exotic Plant Control Services Small Counties Solid Waste -2006 Total Department Florida Department of Hufth and Rehabilitative Services: EMS County Award 2006 Florida Department of Juvenile Justice: Intensive Delinquency DiVersion Service . Information provided for state financial assistance but not required for federal awards. The accompanYing notes are an Integral oart of this schedule ,.13 CSFA Transfer To Number ract Grant Number EXDenditures Subrec:iglents* 52.004 FM#252077114011/AN08; $ 28,605 S -. 52 008 06-80-04-11-54-01-098 102,959 - 131.564 -- 60008 KG-052 51.255 - 60.008 K G..() 58 16,611 - 67,866 - 65.001 KH-572 35,644 -. 65.001 KH-672 12,736 -- 48,380 - 65.004 KZ597 39,341 - 65.004 Kl69? 17.805 - 57,146 - 65.010 KC571 313.756 ~ 65.010 KC671 115,360 -- 429,116 -- 534,642 - PL029 70,764 -- 37 012 SC624 191,176 -. 261,940 - 64.005 C5044 59,845 -- 80022 P6KO 1 179,855 h IContlnued) 1-14 Monroe County, Florida Schedule of Expenditures of Federal Awards and State Financial Assistance Projects. Continued For the Year Ended September 30, 2006 State AQ&ncy Name Florida Department of State: State Aid to Libraries Florida Department of Transportation: Overseas Heritage Trail Design & Construction Overseas Heritage Trail Safety Improvements Total Program litter Control and Prevention Grant - Keep America Beautiful Systems _ 05/06 Key West Airport Key West Airport Key West Airport Key West Airport Key West AIrport Key Wesl Airport Key West Airport Key West Airport Key West Airport Key West Airport Key West Airport Key West & Marathon AIrport Marathon Airport Total Program Total Department Florida Fish & Wildlife Conservation Commission: Boating Improvement Fund Public Water Access and Marine Facilities Management Plan Totat Department . Information provided for state financial assistance but not "equired for federal awards. :he accompanYing notes are an integral part of this scnedule 1-15 . CSFA Transfer To Number ract Grant Nymber ExpendlturU. SubreclDlents" 45030 06-ST.38 S 107,885 $ -- 55.008 Al 005lF M#41 0504-1-54-0 1 180,471 -- 55.008 AL 146/FM#410504-1-S4-02 447,461 -- 627.932 ~ AOF24 228 - 55.004 41265919401/AL021 (380) .. 55.004 41286519401/Al288 31,704 - 55.004 41458418401JAN103 1.137.314 -- 55.004 41459819401/AN843 (648) .. 55.004 41646819401/AN/11 (761) -- 55.004 41253519401/ANJ94 13,806 -- 55.004 41468319401/ANl56 1,386 -. 55.004 41646419401/ANL57 389 - 55.004 41646919401/ANK50 (6,595) - 55.004 41265919401/ANU96 5,217 -. 55.004 4126S819401/ANU97 32,147 -- 55.004 254269194021AK043 127,699 - 55.004 41468419401/ANJ96 1,053 -- 1,342,331 -- 1.970,491 - 77 006 - 261,969 - 77.006 04148 25,290 - 287,259 - ! Continued) '-16 . Monroe County, Florida Schedule of Expenditures of Federal Awards and State Flnanclaf Assistance Projects. Continued For the Year Ended September 30,2006 State AQencv Name Flonda Housing Finance Corp.: State Housing Initiative Program State Housing Initiative Program State Housing Initiative Program Total Department Total Expenditures of State Financial Assistance . information provided for state financial assistance but not required for federal awards. '"he accompanymg notes are an Integral part of this sChedule. 1-17 . CSFA Transfer To Number Contract Grant Number EXDenditures SubreciDlents* 52.901 SHIP 02-03 PLAN 4 YR 2 $ 69,056 S - 52,901 SHIP 03-04 PLAN 4 YR 3 756,174 -- 52.901 SHIP 04-05 PLAN 5 YR 1 251,007 .. 1,076.237 - $ 4,677.584 $ - - i 8 . Monroe County, Florida Notes to Schedule of Expenditures of Federal Awards and State Financial Assistance Projects For the Vear Ended September JO, 2006 Note 1 - Reporting Entity For reporting entity purposes, the Schedule of Federal Awards and State Financial Assistance Projects (the wSchedule") presents the Federal and State grant activity of Monroe County, Florida (the "County") primary govemment and its blended component units. Note 2 - Summary of Significant Accounting Policies The accounting policies and presentation of the Schedule of Expenditures of Federal Awards and State Financial Assistance Projects are presented on the modified accrual basis of accounting and in accordance with accounting princip!es generally accepted in the United States of America as applicable to govemmental organizations. The information in this schedule is presented in accordance with the requirements of OM8 Circular A-133, Audits of States. Local Governments, and Non-Profit Organizations and the Florida Single Audit Act. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements Over the past years, the County was declared a major disaster area by the President of the United States due to damages incurred from selleral hurricanes. As a result the County is eligible for financial relief from the Department of Homeland Security, Federal Emergency Management Agency. Amounts included on the schedule are eligible expenditures incurred by the County through September 30, 2006 and paid primarily from the Governmental Grants fund. These funds were reimbursed with the grant from the awarding agencies. ).19 . . MONROE COUNTY, FLORIDA Schedule of Findings and Questioned Costs _ Federal Awards Programs and State Financial Assistance Projects For the Year Ended September 30, 2008 PART I . SUMMARY OF AUDITORS' RESULTS 1. The Independent Auditors' Report on the financial statements expresses unqualified opinions. 2 No reportable conditions relating to the audit of the financial statements are reported In the Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and other Matters Based on an Audit of Financial Statements in Accordance with Government Auditing Standards. 3. One nonmaterial instance of noncompliance to the financial statements of Monroe County, Florida was disclosed during the audit. 4. No reportable conditions relating to the audit of major federal or state financial assistance projects are reported in the Independent Auditors' Report on Compliance and Internal Control over Compliance Applicable to Each Major Federal Awards Program and State Financial Assistance Projects. 5. The Independent Auditors' Report on Compliance for each Major Federal Awards Program and State Financial Assistance Projects expressed an unqualified opinion. 6. One audit finding relative to major federal awards programs for Monroe County, Florida is reported In this Schedule. 7, No audit findings relative to major state financial assistance projects for Monroe County, Florida are reported in this Schedule. 8, The threshold for distinguishing Type A and Type B programs/projects was $1.354,432 for major federal awards programs and $300.000 for major state financial assistance projects. 9. The County qualified as a low.risk auditee for federal Single Audit purposes, as that term IS defined in OMS Circular A-133. 10. The programs/projects tested as major programs/projects included the following; Federal Programs Federal CFDA No. Federal AviatJon Administration 20 106 Public Assistance Programs 97036 1-20 . . MONROE COUNTY, FLORIDA Schedule of Findings and Questioned Costs _ Federal Awards Programs and State Financial Assistance Projects For the Year Ended September 30,2006 PART J - SUMMARY OF AUDITORS' RESULTS (CONTINUED) State Projects State CSF A No. Aviation Development Grants 55.004 . County Incentive Grant Program. Overseas Heritage Trail 55.008 Community Care for the Elderly 65.010 PART II. FINDINGS - FINANCIAL STATEMENTS This section identifies the reportable conditions, material weaknesses, and instances of noncompliance related to the financial statements that are required to be reported in accordance with Government Auditing Standards. FINDING 06-01: Non-compliance with laws and Regulations Criteria: Florida General Statutes require that actual expenditures do not exceed appropriated expenditures at the legal level of budgetary control. Condition: DurIng our audit we became aware of several instances where . vendor Invoices had been received by various department personnel, held for a period of time by these departments, and then submitted for payment to the finance department. Effect: The delay In payment, and therefore, the grant revenue resulted ;n the County having to report a deficit fund balance of $7,858,602 in the Government Grants Special Revenue Fund and $459,302 in the Sheriff's Grants Special Revenue Fund. The lack of the timely submission of these invoices for payment also resulted in the expenditures exceeding appropriations in the Community Services Management cost center (Board's level of budgetary control) of the General Fund by $2,117, Growth Management AdminIstration cost center of the Unincorporated Area Service District-Planning, Building and Zoning Special Revenue Fund by $233,858, and the Boating Improvement cost center of the Boating Improvement Special Revenue Fund by $30,912. 1-21 . . MONROE COUNTY, FLORIDA Schedule of Findings and Questioned Costs _ Federal Awards Programs and State Financial Assistance Projects For the Year Ended September 30, 2006 FINDING 06"()1: (continued) Cause: There appears to be a lack of understanding by departments for the need to submit invoices timely to the Finance Department. Recommendation: We recommend that the County implement appropriate procedures to prevent this from reoccurring in the future. PART III . FINDINGS AND QUESTlONEO COSTS - MAJOR FEOERAL AWARDS PROGRAMS FINDING 06.02: Non-compliance with laws and Regulations Federal Aviation Adminlstnltlon Program Name: Airport fmprovement Program CFDA#: 20.106 Criteria: The use of federal funding for construction projects requires monitoring of the Davis Bacon Act requirements for contracts eXCeeding $2,000. Gond ition: During our audit, we were not provided with construction contracts that included the required language for compliance with the Davis Bacon Act for several contractors used in airport construction projects. While the required payroll infonnation was provided for our selected items. there was no documentation to support that the information was actually reviewed for compliance with appropriate Department of labor wage determinations. We also noted that one of the payrolls tested did not include the certification signed by an official of the contractor. Effect: Non-compliance with the requirements of grant agreements Questioned Costs: N/A - We compared the wage rates per the payrolls provided against the Department of Labor's wage determmations, notmg the wages paid were in compliance Causs' Lack of established procedures for documentation of compliance, 1-22 . . MONROE COUNTY, FLORIDA Schedule of Findings and Questioned Costs _ Federal Awards Programs and State Financial Assistance ProJect3 For the Year Ended September 30,2006 FINOING 06-02: (contInued) Recommendation: We recommend that a procedure be implemented to ensure the review of Davis Bacon compliance is documented. We also recommend that contracts with subcontractors contain the appropriate language to ensure compliance with the Davis Bacon Act. PART IV- FINDINGS AND QUESTIONED COSTS - MAJOR STATE FINANCIAL ASSISTANCE PROJECTS There are no findings or questioned costs reported. 1-23 . . Monroe County, Florida Summary Schedule of Prior Audit FIndings and Corrective Action Plan Federal Award. Programa and State Projects For the Vear Endltd September 30, 2008 Prior Year Audit FindinQS: There were no audit findings in the prior year independent auditors' reports that required corrective action. Corrective Action Plan: FInding: 08-1 A. Name of Contact Person: Sal Zappulla, Budget and Finance Director Tina Boan, OM8 Director 8. Corrective Action: Appropriate action has been taken regarding the management and control of invoices. Measures have been Implemented to ensure all departments follow the current Monroe County procurement polley, which requires. that departments encumber funds from their budget allocations in advance for all goods and services. This process is being closely monitored for compliance which we feel will improve internal controls and prevent any future bUdgetary compliance issues. C. Proposed Completion: Corrective action to be taken immediately upon completion of the audit. FindIng: 08-2 A. Name of Contact Person: Peter Horton, Airport Director B. Corrective Action: Both the Monroe County Legal Department and URS, the Airport Engineering firm, wilf be nottfted of the need for Davis Bacon Compliance language in all future construction contracts for General Contractor or Subcontractor work on airport projects. In the future. at prOject closeout and before the final check is drawn for retainage, proof of Davis Bacon compliance will be required from all General and Subcontractors who worked on the project. CProposed Completion: Corrective action to be taken immediately upon completion of the audit. 1-24 . . THIS PAGE INTENTIONALl Y LEFT BLANK . rm- ] t I,r<y KAt/<I/, II '\,\JI) --~ --- ... l I I I r III ~ . " .~ ., . I ~ I.... t I l 1I"" r.. Independent Auditors' Management Letter To the Honorable Mayor and Board at County Commissioners of Monroe County, Florida: We have audited the basic financial statements of the governmental activities, the business.type activities, each major fund, and the aggregate remaining fund information of Monroe County, Florida (the "County") as of and for the year ended September 30, 2006, and have issued our report thereon dated February 2, 2007. These financial statements are the responsibility of the County's management. Our responsibility is to express opinions on these financial statements based on our audit. We did not audit the financial statements of the Monroe County Housing FInance Authority (the "Authority"), a discretely presented component unit of the County. Those financial statements were audited by other auditors whose report thereon has been furnished to us, and our opinion, insofar as it relates to the amounts included for the Authority is based solely on the report of other auditors. We conducted our audit in accordance with audIting standards generally accepted in the United States of America and the standards applicabJe to nnanCial audits contained in Government Auditing StandardS, issued by the Comptroller General of the United States. We have issued our Independent Auditors' Report on Intemal Control over Financial Reporting and on Compliance and Other Matters based on an Audit of FInancial Statements Performed in Accordance with Government Auditing Standards and our Independent Auditors' Report on Compliance and Internal COI'1trol over Compliance Applicable to each Major Federal Awards Program and State Financial Assistance ProJect. Disclosures in these reports, which are dated February 2, 2007 and March 19, 2007, respectively, should be considered in conjunctIon with this management letter. AdditionaJJy, our audit was conducted in accordance with Chapter 10.550. Rules of the Auditor General. Those rules (Section 10.554(1)(h)1) require that we address in the management letter, if not already addressed in the auditors' reports on intemaJ controls. compliance and other matters or SChedule of findings and questioned costs, whether or not corrective actions have been taken to address significant findings and recommendations made in the precedIng annual financial audit report. There were no findings in the preceding annual financial audit report. The Rules of the Auditor General (Section 10.554(1 )(h)2) state that a management letter shall have a statement as to whether or not the County complied with SectIon 218.415, Florida Statutes, regarding the Investment of public funds. In connection WIth our audit of the basIc financial statements of the County, the results of our tests did not indicate that the County was in 'loncompliance with Section 218.415 regarding the investment of pUblic funds. The Rules of the Auditor General (Section 10.554(1 )(h)3) require disclosure in the management Jetter of any recommendations to improve the County's management, accounting procedures, and internal controls. Reference to recommendations is provided in separate management letters for each County agency. J.1 . \ . The Rules of the Auditor General (Section 10 554( 1 Xh)4) require disclosure in the management letter of the following matters if not already addressed in the auditors' reports on compliance and internal controls or schedule of findings and questioned costs: (1) violations of raws, rules, regulations, and contractual provisions that have occurred, or are likely to have occurred; (2) improper or illegal expenditures; (3) improper or inadequate accounting procedures (e.g.. the omission of required disclosures from the financial statements); (4) failures to properly record financial transactions; and (5) other inaccuracies, shortages, defalcations. and instances of fraud discovered by, or that come to the attention of, the auditor. There were no such matters noted. The Rules of the Auditor General (Section 10,554(1 )(h)5) also require that the name or official title and legal aUthority for the primary government and each component unit of the reporting entity be dIsclosed in the management retter, unless disclosed in the notes to the financial statements. SUch disclosure is included in notes to the financial statements. As required by the Rules of the Auditor General (SectIon 10.554(1)(h)6.a.), the SCOpe of our audit included a review of the provisions of Section 218.503(1), Florfda Statutes, regarding financial emergencies. In connection with our audit of the financial statements of the County, the results of our tests did not indicate that the County met any of the specified conditions of a financial emergency contained in Section 218.503(1). However, our audit does not provide a legar determination on the County's compliance with this requirement. The Rules of the Auditor General (Section 10.554(1)(h)S.b.) state that a management letter shall include a statement as to whether or not the financial report filed with the Florida Department of Financial Services, pursuant to Section 218.32, Florida Statutes, is in agreement with the annual financial audit report for the current audit period and, if not, explanations of any significant differences. It should be noted that the County's basic financial statements contain a discretely presented component unit. defined as part of the reporting entIty under aCCOunting prinCiples generally accepted in the United States of America, for which the County has oot been deemed the local governing authority for purpose of the annual report. In connection with our audit of the County, the results of our tests indicate that the annual financial report for the year ended September 30, 2006, flIed with the Department of Financial SelVices, is in agreement with the annual finanCial audit report for the current audit period. As required by the Rules of the Auditor General (Sections 10.554(1)(h)6.c. and 10.556), the scope of our audit included financial condition assessment procedures as of September 30. 2006. It Is managemenrs responsibility to monitor the County's financial condition. and our financIal condition assessment was based in part on representatIons made by management and the review of financial information provided by same. The financial condition assessment procedures described above disdosed no deteriorating financial conditions. This report is intended solely for the information and use of management, the County Mayor and Board of County Commissioners of Monroe County, Florida. and applicable state and federal agencies, and is not intended to be and should not be used by anyone other than these specified parties. ~. t3~?ij'~JL.L.~ Orlando, Florida February 2.2007 J-2 \ . Exhibit F APPENDIX A FEDERAL FISCAL YEAR 2008 CERTIFJCA nONS A:\TD ASSL"RALVCES FOR FEDERAL T~"VSIT ADMINISTRATION ASSISTANCE PROGRA,\IS (Signature page alternative to providing CertiJications and Assurances ill TEAJl- Web) Name of Applicant: Monrnp. rOllnt-y RnArn of rnlJnty Cnmmisc:::ioTJ€'r9 The Applicant agrees to comply with applicable provisions of Categories 01 _ 24. X OR The Applicant agrees to comply with applicable provisions of the Categories it has selected: Cateeorx Descriotion OJ. Assurances Required For Each Applicant. 02. Lobbying. --'--- 03. Procurement Compllance. 04. Protections tor Private Providers of Public Transportation. ~.- 05. Public Hearing. 06. AcqUisition of Rol/ing Stock for Use 10 Revenue Service. 07. AcqUIsition of Cap it III Assets by Lease. 08. Bus Testmg. 09. Charter Service Agreement. 10. School Transportation Agreement. II. Demand Responsive Servke. f2. Alcohol Misuse and ProhibIted Drug Use. 13. Interest and Other Financing Costs. 14. Intelllgent Transportation Systems. 15. Urbanized Area Formula Program. -- 16. Clean Fuels Grant Program. 17. Elderly Indivlduals and Indivlduals \\<ith Disabilities Formula Program and Pilot Program. 18. :-<onurbanl7{;d Area FormuJa Program for States. ~.- 19. Job Access and RClocrse Commute Program. ~O. 'icw Freedom Program. ----",- 21. AltematlH Transportation in Parks and Public Lands Program. ------ :2. Tribal Transll Program 23. In trastructure Finance Projects. 2-l Deposits of Federal FinJnclal ASSistance to J Stare InfrastruclUre Banks. . . , APPENDIX A AFFIRMA nON OF APPLICANT 'iame of Applicant: Monroe County Board of County Commissioners .\Jame and RelationshIp of Authonzed Representative: __ Ch.::r. r 1 f'> ~ M("C'OJ4.._M~yr.l:" BY SIGNING BELOW, on behalf of the Applicant, r declare that the Applicant has duly authorized me to make these certJficatlons and assurances and bmd the Applicant's compliance. Thus, the Applicant agrees to comply \1.lth all Federal statutes, regulations, executive orders, and dIrectives, and With the certifications and assurances as Indicated on the foregoing page applicable to each applicatlOn It makes to the Federal Transit Administratlon (FT A) tn Federal FIscal Year 2008. FT A intends that the certifications and assurances the Applicant selects on the other side of this document, as representative of the certificatlons and assurances in this document, should apply, as provided, to each prOject for which the Applicant seeks now, or may later, seek FTA assistance during Federal Fiscal Year 2008. The Applicant aftinns the truthfulness and accuracy of the certifications and assurances 1t has made In the statements submitted herein with this document and any other submission made to FT A, and acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.c. 3801 el seq., and Implementing u.s. DOT regulatIOns, "Program Fraud CIvIl Remedies," 49 CFR part 3 I apply to any certification, aSSurance or submission made to FT,\. The cnminal fraud provislOns of 18 U.S.c. '001 apply to any certification, assurance, or submlssion made in connectlOn With a Federal public transportation program authorized in 49 U.S.c. chapter 53 or any other statute In slgnJng thiS document, I declare under penalties of perjury that the foregoing certifications and assurances, J.nd any other statements made on behalf of the Applicant are true and correct, Signature____ '--"- Date: ----.1..2/ 19 /2007 Name_ Charles McC Ma or Authorized Representative of Applicant _mm_ AFFlRMA TION OF APPLICANT'S A TIORNEY For (Name of Apphcant); _ Monroe County Board of County Commissioners '_n___,~~_ As the undersigned Attorney for the above named Applicant. I hereby affinn to the Applicant that it has aurhomy under State, focal, or tribal government law, as appheable, to make and comply with the certifications and assurances as indIcated on the foregomg pages. I further affinn that, in my opimon, the ceJi1ficatrons and assurances have been legally made and constitute legal and bindlOg obligations on the Appilcan!. I further affinn to the Appilcant that, to the best of my knowledge. there is no Jeg1sIation or litigation pendmg or I mminent that mi~1 adversely aff>,", the vplrdny of the~certi ticallons and assurances, or of the performance of the' proJecT_ 1_/ . ";' ! I /1 . ,.' .I / / d ~ Srgnature / - (- " \ " I (,' (}/ ~f Date:.! ,: . --+- -----:-=--- -.--- -._~ --~------ -- "-ame Pedto- J: MeiC.adQ Assistant County Attorney ------------~-~--#~------._- -- -- - .. ~ ~ ----. ------- A.tlomcy for Applicant 1'"," .\Cp"(J"l fOI rT.-\ tinan(u} JS"stan(c cmJ ~J(h FT A 0ran1ec ',' irn an ;(111 e c:ll'l:al ," larm"'J pr'))"Cf ""I'" pr')',;e a; .\1 1-' 'Ta! ,or '11 \p".lcant's ,\t!,)moy pertaining 10 ,he AppIicant's :cgal capacity The ,\ppl"J"1 may ""ter Ib ;lgnJlure '0 ilee ,;t't/-c ~I['YT,.\', "~r"' re ,cr'1\ ;,led "" \pplJ.: .lnl has on I'ic Ih is A llirmJflOn_ Signed "y me ago,".ev Jnd dated chi< Fcderal IiseJi \ CJr , \ ~ EXHIBIT H 5317 Year 2008..2009 New Freedom Program APPLICANT CERTIFICATION AND ASSURANCE TO FOOT Monroe County Transit (SOCC) The Monroe County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under 49 U.S.C. Section 5317 dated December 19, 2007. 1) It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2) It shall comply with Section 341.051 Florida Statutes and Chapter 14~73, Florida Administrative Code. 3) It has the fiscal and managerial capability and legal authority to file the application. 4) Local matching funds will be available to purchase vehicles/equipment at the time an order is placed. 5) It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of los5 or damage due to an accident or casualty. 6) It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment. 7) It will return project vehicles/equipment to the Department if, for any reason, they are no longer needed or used for the purpose intended. 8) It recognizes the Department's authority to remove vehicles/equipment from jts premises, at no cost to the Department, if the Department determines the vehicles/equipment are not used for the purpose intended, improperly maintained. uninsured, or operated unsafely. 9) It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior written approval of the Department. 1 O)lt will notify the Department within 24 hours of any accident or casualty involving project vehicles/equipment, and submit related reports as required by the Department. 11)1t will submit an annual financial audit report to the Department, if required by the Department. Date: 12/19/2007 Signature: Ch,fJs~COY' Mayor .iO~t1t1€'::')IJN "'/\: ': :-"l:'-', ~ '::Aq'!I=:D ~.S fr) tl;::>M'-- , " I l - ~'-'-': :!~t-7--'~ ?~~C:';:j ~--:~ !;'~ ~- j 'S,.,'., "NEY"/ 0>>011" .. / I -~.... - ~ . '\ .. EXHIBIT I 5317 Year 2008-2009 New Freedom Program FTA Section 5333 (b) Assurance Monroe County Transit (BOCC) (Note; By signing the following assurance, the recipient of Section 5317 and/or 5317 (f) assistance it will comply with the labor protection provisions of 49 U.S.C. 5333(b) by one of the following actions: (1) signing the Special Warranty for the Non-urbanized Area Program; (2) agreeing to alternative comparable arrangements approved by the Department of Labor (DOL); or (3) obtaining a waiver from the DOL.) The Monroe County Board of County Commissioners (hereinafter referred to as the "Recipient") HEREBY ASSURES that the "Special Section 5333 (b) Warranty for Application to the Small Urban and Rural Program" has been reviewed and certifies to the Florida Department of Transportation that it will comply with its provisions and all its provisions will be incorporated into any contract between the recipient and any sub-recipient which will expend funds received as a result of an application to the Florida Department of Transportation under theFT A Section 5317 progra~ Date:, 12/19/2007 Signature: a Charf8s Mc oy, Mayor Note: All applicants must complete the following form and submit it with the above Assurance. Listing of Recipients, other eligible surface transportation providers. and Jabor organizations representing employees of such providers, If any (See Appendix for Example) 1, Identify Recipients of Transportation Assistance Under this Grant. Monroe County Transit -MCT (Monroe County Board of County Commissioners 2. Cite Project by Name, description, and Provider (e.g. Recipient, other Agency, or Contractor) Mobile Date Terminals, 12 MDT for 12 paratransit buses, Monroe County Transit 3. Identify Other Eligible Surface Transportation Providers (Type of Service) None 4. Identify Unions (and Providers) Representing Employees of Providers in Columns 1, 2, and 3. International Brotherhood of Teamsters - Teamster Local Union #769 .- -' ,- - '\I',! ..<""7 -~f>~t: ';"[\'1-""")'" ',1, ',' " 'r=:;' .. 'f"; ,,~ .' i" )'::;"1' '- .. >- -' i ,. I ., ~ (, l;".. , .J__,__~. - ". '~:""'{-.n j '\1Ei~l.>')O " :'~ ':',', ')'I'lTI,,,'ncRNEY ;. , , \ .;: .'.., ....... ~ / .:. f ! r -..-"'Ipt/J . "- <II EXHIBIT A 5317 Year 2008-2009 NEW FREEDOM PROGRAM CURRENT SYSTEM DESCRIPTION Monroe County Transit (SOCC) Overview & Routes Monroe County Transit provides paratransit service to the elderly, disabled and transportation disadvantaged citizens of Monroe County. The operation services four geographical route areas, the Lower Keys (Key West) from mile marker 0 to 20, Big Pine Key from mile marker 21 to 40, the Middle Keys (Marathon Key) from mile marker 47 to 72 and the Upper Keys (Plantation Key and Key Largo) from mile marker 73 to 112. Fleet Size & Placement The entire fleet of seventeen (17) Paratransit buses is wheelChair equipped and ADA Compliant. Seven buses are located at 1100 Simonton Street, Key West, one bus is located at 380 Key Deer Blvd in Big Pine Key, four buses at 490 63rd Street, City of Marathon and five buses at 88800 Overseas Highway, Plantation Key. Hours of Operation Monroe County Transit operates five (5) days per week Monday through Friday from 8 a.m. to 5 p.m. excluding Monroe County Observed Holidays. Staffing Monroe County Transit staff consists of a Transportation Administrator, Administrative Assistant, Special Needs Coordinator, Transportation Specialist, Two (2) Dispatcher, Reservation, Schedulers, nine (9) CDL Class 8 Licensed Transportation Drivers and nine (9) CDL Class B or D Licensed On-Call Substitute Transportation Drivers. Rider Composition 69% Elderly 60 years and older includes handicapped 31 % Transportation Disadvantaged 59 years and younger includes handicapped Within those two categories 14% are Wheelchair Clients Vehicle Maintenance Monroe County Transit utilizes the County's three fully staffed maintenance facilities (Key West, City of Marathon & Plantation Key) with an industry recognized preventative maintenance program in place. Single Audit Act Attached is Monroe County's latest completed Single Audit. - ..", .. f~'-'-- BOARD OF COUNTY COMMISSIONE~S O,l!,~~y .1:~!!~E Mayor Charles "Sonny" McCoy, District 3 Mayor Pro Tem Mario OJ Gennaro, Distnct 4 Dixie M. Spehar, District 1 George Neugent, Distnct 2 1305) 294.464 1 Sylvia J. Murphy, District 5 Monroe County Board of County Commissioners Community Services Division Monroe County Transit 1100 Simonton Street, Suite 1-188 Key West, Florida 33040 Phone 305 292-4425 Facsimile 305 292-4411 December 19, 2007 Ms. Carolyn A. Dekle South Florid~l Regional Planning Council 3440 Hollywood Boulevard, Suite 140 Hollywood, Florida 33021 Dear Ms. Delde, Please find enclosed the FTA Section 5317 Year 2008-2009 New Freedom Program Capital Assistance Grant Application from Monroe County Board of County Commissionen (Monroe County Transit) for your review. /~ely, /l " , / , ~ /~~-" ~---_. Jerry L. Eskew Transportation Administrator CC: L. Carl Filer, P.E., Manager, FOOT Miami Edward Carson, Transit Program Administrator, FOOT Miami . , RESOLUTION NO. 500 - 2007 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA AUmORIZING mE SIGNING AND SUBMISSION OF A FEDERAL TRANSIT ADMINISTRA nON, 49 U.S.c., SECTION 5310 YEAR 33 (2008-2009) CAPITAL ASSISTANCE GRANT APPLICA nON, SUPPORTING DOCUMENTS AND ASSURANCES TO THE FLORIDA DEPARTMENT OF TRANSPORTA nON TO PURCHASE lWO (2) TRANSPORTATION BUSES AND ACCEPTANCE OF ANY SUBSEQUENT GRANT AWARD. WHEREAS, the Board of County Commissioners of Monroe County, Florida have the authority to apply for and accept grant awards made by the Florida Department of Transportation as authorized by Chapter 341> Florida Statutes and/or by the Federal Transit Administration Act of 1964 as amended; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, AS FOLLOWS: Section 1: The submission of a Federal Transit Administration, 49 U.S.C, Section 5310, Year 33 (2008-2009), Capital Assistance Grant Application(s), supporting documents and assurances to the Florida Department of Transportation to purchase two (2) transportation buses is hereby approved. SectiOD 3: The Mayor of the Monroe County Board of County Commissioners is hereby authorized to sign the application and accept any subsequent grant award, unless specifically rescinded. ~ ::i: c=. 71 Passed and adopted by the Monroe County Board of Commissioners at a ~et~ hef!this.: 19th day of December, 2007. 2;~;;--: ~ .~~ ~....--". ~', I ',J' :- Mayor McCoy Yes :--;, c-: \.0 ..' Mayor Pro Tern DiGennaro - - .~ . -0 Yes --; .. ~ ~ ::0:: ' . Commissioner Spehar Yes .~ . .I ~ .... _. Commissioner Murphy I"~ ""-' V,pCl. w Commissioner Neugent ,>' C1' Yes (SEAL) A nEST: DANNY L. KOLHAGE, Clerk By: il olJC. ~~~. By: Deputy Oedt , , Checklist for Application Compreteness 5310 Year 33 (2008-2009) Name of Applicant: Monroe County Board of County Commissioners Check one: First-time Applicant Previous Applicant X The following must be included in the section 5310 grant application in the following order: X This Checklist X Applicant's cover letter and 2 copies of the governing board's Resolution X Application for Federal Assistance (Form 424, Code 20.513) X Operating and Administrative Expense and Revenue Form X Current Vehicle and Transportation Equipment Inventory Form X Capital Request Form X Exhibit A: Current System Description X Exhibit A-1: Fact Sheet X Exhibit B: Proposed Project Description X Exhibit C: Public Hearing Notice and Publisher's Affidavit (for public agencies only.) X Exhibit D: Coordination (Miami -Dade County Applfcants please see Special Instructions) N/A Exhibit E: N/A X Exhibit F: Federal Certification and Assurances N/A Exhibit G: Certification of EqUivalent Service (if grant is for non-accessible vehicles) X Exhibit H: Applicant Certification and Assurance to FOOT X 5 Copies of the Audit Report or the latest Internal Revenue Services return X Dated copy of cover letter to Local Clearinghouse (South Florida Regional Council / SFPRC) Additional documents required for first-time applicant (if a private-non profit agency) N/A Copy of Certificate of Incorporation Submit one original and four copies of the entire application by January 22, 2008 . , r (--~ BOARD OF COUNTY COMMISSIONERS Mayor O1arles "Sonny" McCoy, Disbict 3 O,~~T.y ~n~!!~E Mayor Pro Tem Marlo Di Gennaro, District 4 Dixie M. Spehar, District 1 George Neugent, District 2 (305) 294-4641 Sylvia J. Murphy, DistrIct 5 Monroe County Board of County Commissioners Community Services Division Monroe County Transit 1100 Simonton Street. Suite 1-188 Key West. Florida 33040 Phone 305 292-4425 Facsimile 305 292-4411 State of Florida Department of Transportation Grant Application Monroe County Board of County Commissioners submits this Application for the Section 5310 Program Grant Year 33 (2008-2009) and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Monroe County Board of County Commissioners further agrees, to the extent provided by law in accordance with Sections 129.07 and 768.28, Florida Statutes to indemnify, defend and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on December 19, 2007 with two (2) original resolutions or certified copies of the original resolution authorizing Mayor Charles McCoy to sign this Application. f County Commissioners By: Date: 12/19/2007 Ch Privacy Statement: This letter and any files accompanying it are intended only for the person or entity to which it is addressed and may contain confidential materials and/or material protected by law. Any retransmission or use ofthis information may be a violation of that law. If you received this in error, please contact the sender and destroy the materiaL - ASSISTANT C NTY ATTORNEY / i/ '1~ '7 Date . . APPLICATION FOR Version 7103 FEDERAL ASSISTANCE 2. DATE SUBMITTED Af~lH::ant ldei1tifier 'l..h~1 "':!.c:r~ 7 5 0 Y6ar 33 (2008-2009) 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Pre-application ~ r::r Construction o Construction n 14. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier It:!'! No - ,<. ctJon o Non 5. APPUCANT INFORMATION Legal Name: Oraanlzatlonal Unit: Monroe County Board of County Commissioners ~artment: Monroe County Transit ~rnizalional DUNS: Division: Community Services DiviSion Addre..: Name and telephone number of person to be contacted on matters Street: Involvlna this application (give area cocit) Prefix: First Name: 1100 Simonton Street Room 1-188 Mr. Jeny City Middle Name Key West L County: La:r Name Monroe Es ew ftatfc ~ Gode Suffix: Iorda 040 CountrY.: Email: United States eskew-jeny@monroecounty-fl.gov 6. EMPLOYER IDENTIACATION NUMBER (EIN).' Phone Number (give area code) I fax Number (giye area code) @]~_16 110110110 117114119 305 292,4425 305 292-4411 8. TYpe OF APPLICATION: 7. TYPE OF APPUCAHT: (See back of form for Application Types) f'"New ro Continuation r RevisIon B. County f ReVision. enter appropriate letter(s) in box(es) Otller (specify) See back of form for description of letters.) 0 0 Other (specify) 9. NAME OF FEDERAL AGENCY: Federal Transit AdminislTatlon 10. CATAlOG OF FEDERAl DOMeSTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPlICANrS PROJECT: @]@]-[][D0 Purchase Vehicles (Body-on-C hassis Paratfansit Buses) TITLE (Name of prowam): Federal Transit Adm nlstration Section 5310 Program 12. AREAS AFFECTED BY PROJECT (Cities, Counties. States, ete.): Monroe County 13. PROPOSED PROJECT 14. CONGRESSIONAl DISTRICTS OF: Start Date: Endil1g Date: a. AP~nt ~~. Project July 2008 June 2009 18th rasslonal District 8th Congresslol'lal District 15, ESTIMATED FUNDING: ~ 6. IS APPUCATlON SUBJECT TO REVIEW BY STATE EXECUTIVE ROER 12372 S7 a. Fe<leral ~ ~ [J THIS PRI:APPLlCATiONlAPPLlCATrON WAS MADE 144,000 2. Yes. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b. Applicant ~ 18,000 PROCESS FOR REVIEW ON c State :) .~ DATE: 18,000 d. Local :Ii .~ b. No. ll'1 PROGRAM IS NOT COVERED BY E. 0.12372 e. Other :j o OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REViEW f Program InCOl'M ~ 17. IS THE APPLICANT DEUNQUENT ON ANY FEDERAL DEBT? 9 TOTAL ill ~ o Yes If "Yes. attach an explanation. ~ No 180.000 18. TO THe BEST OF MY K~ EDGE AND BELIEF. ALL DATA IN THIS APPUCATION/PRfAPPUCATION ARE TRUE AND CORRECT. THE POCUMENT HAS BEEN DULY HORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE IATTACHED ASSURANCES I H ASSISTANCE IS AWARDED. la. AlJthf'lri7AtI flrefix / Ir $tfeame Middle Name ha es Last Name J , I SuffIX McCoy b. Tille f ; Telephone Number (gi;oe aree COde) Mayor j 305 292-3430 ~ Sjgn~tur9 of Authorized Rapr1 nJ... ., ~ Datfl':;;-.ed . 'f2 1'41 fUll 1 PrevIous Editioo Usable :;;;g ;'1. ~- >,:1;;';;:: Standard Form 424 (Rev.9-2003) Authorized for Local Reoroou ,..,,,-.j'f' "".' Prescribed bY OMB Circular A-102 'I ' . - , <' i 't.,f, ",i " ... :4::' .'i.~r. I/~_. j , .1 / ( '.." / ~...c ~_ .........~...___.....,..-'.. ~ ._e ~__. __ ,,_~_, JEC'~,=: ~j ^,17~:;~...'.i:i..JC ~ SSi3TAh~. r,;ou I\l-r"y I~;' -:' -' q~: ';' , I ~I F ~ . , OPERATING AND ADMINISTRATIVE EXPENSE & REVENUE 5310 Year 33 (2008~2009) Name of Applicant Monroe County Board of County Commissioners (Me Transit) Fiscal Period from 10/01/2007 to 09/30/2008 Budget TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE EXPENSES EXPENSE CATEGORY EXPENSE $ Labor -(50 I ) $579,030 Fringe and Benefits (502) 265,532 Services (503) Materials and Supplies (504) 60,000 Vehicle Maintenance ( 504.01) 154,055 Utilities (505) 3,000 Insurance (506) 33,198 Licenses and Taxes (507) Purchased Transit Service (508) Miscellaneous (509) 50,000 Leases and Rentals (512) Depreciation (513) 16,749 TOTAL EXPENSE $1,161,564 TRANSPORTATION -RELATED OPERATING and ADMINISTRATIVE REVENUES OPERATING REVENUE REVENUE $ Passenger Fares for Transit Service (401) $ 40,000 Special Transit Fares (402) Other (403-407) (identify by appropriate code) TOTAL OPERATING REVENUE $ 40,000 OTHER REVENUE SOURCES Taxes Levied Directly by the Transit System Local Cash Grants and Reimbursements $1,051,564 (409) Local Special Fare Assistance (410) State Cash Grants and Reimbursements 70,000 (411) AHCA State Special Fare Assistance (410) Federal Cash Grants & Reimbursements (4 I 3) , Interest Income (414) ! Contributed Services (430) i C ontri buted Cash (43 1 ) Subsidy from Other Sectors of Operations (440) I TOTAL OF OTHER REVENUE $1,121,564 . GRAND TOTAL OF OTHER REVENUES $1,161,564 . , -- -". - ~I\) ~ ~ 1\)1\) 1\,)1\) 1\)1\,) 1\,)1\,) 1\,)1\,) NI\) 1\,)..... ..... i: 88 88 80 88 00 88 00 00 8~ ~ -(0 00 00 88 .., c. ........ mm ma5 0101 01 (,oJ WI\,) ...... ..... co !.. ~~ m~ Ol~ NI\,) N..... <.01:;5 ...... .... ..... ..... ... ...... I\) zC: 1\)(0 N,..., ,...,CO ~~ (0 CO 8~ Ctl 8~ ..... ...... ......w ~~ 1\)1\,) w o ;:, 1\)01 CXlCO O1W .....w .....<0 <0...... 01<0 W . ;:;: 0 G')G') "TI"TI "TI"TI "TI"TI "t'I"TI "TI"TI '"T1'"T1 ""TI "TI'"T1 '"T1 ~ :::: 00 00 00 00 00 00 00 00 0 (;)2 ::0::0 ::0::0 ::0::0 ::0::0 ::0::0 ::o~ ::0::0 ::0::0 ::0 II 00 00 00 00 00 0__ 00 00 0 i: 0 ~~ 0" =1==1 ~~ ~-- Q~ ~~ ~~ 5>5> ;:; c r-....... 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IV I\) I\) I'.) ,..., IV IV I\) N I\) I\) IV ~ N IV,..., -(:::0 0 0 0 0 0 0 0 0 0 0 8 8 0 ~ g 8 0 88 U) ..... ..... ..... ..... ..... .... ..... ...... ...... 0 0 0 .., <D - N I\) .... ..... ..... ..... 0 0 0 co co .... 01 01 01 ('J'l 01 l""" :> ~ z z :> t; t; :> )> t; ~ t3 t3 )> )> )> ig :>:> mO 0 :> )> ~ 0 ~ 0 0 0 00 .0- :> :> :> )> :> )> )> )> )> )> )> )> )>)> . :T .." .." "TI "TI " ." "TI " .." 0 () (") (") 0 () 0 0 0 0 Cl 0 0 ~ () (") 0 0(") CJ)'" 0 0 0 0 0 0 0 -I 0 0 0 -I 0 0 ;:j ;:j -I ;:j 0 ;:j 0 0 0 ~g o c: (,oJ c c c (,oJ c c ,..., c c:: c c C ::I ..... Z Z Z 0 Z Z se ~ .... 0) Z .,.. ~ Z Z Z ~z ... e: N N N N -- ~ ~ ~ ~ ~ ,..., ~ .... ~ :;! ~ i.O~ n ::I 8 8 0 8 2 8 ~ 8 <Dee 0 co 0> 01 .,.. t.l ..... co CXI . , CAPITAL REQUEST FORM 5310 Year 33 (2008-2009) Monroe County Transit (BOCC) VEHICLE REQUEST GMIS code RorE Number Description (b) (c) Estimated (This colunm (a) Requested Cost for FOOT use ONLY) 11. R 2 Type D Body-on-Chassis Transit Bus 23-31 ft $180,000 -- diesel WC lift 4-20 ambulatory seating in combination with 6 wheelchairs 11. ---~ 11. -- II. -- I!. -- Subtotal $180,000 EQUIPMENT REQUEST (C) 11. -- II. -- II. -- II. -- Subtotal $ N/A (a) Replacement (R) or Expansion (E). (b) Provide a brief description including the length and type vehicle, type of fuel, lift or ramp, number of seats and wheelchair positions. Do not show the Make. For example, 22' diesel bus with lift, 12 ambo Seats, 2 w/c positions. (c) Show mobile radios, computer hardware/software, etc. under "Equipment Request". VEHICLE SUBTOTAL $180,000 + EQUIPMENT SlJBTOTAL$ _ __ (X). (X) x 80 % = $144,000 [Show this amount on Fonn 424 in block 15 (a) J EXHIBIT A 5310 Year 33 (2008-2009) CURRENT SYSTEM DESCRIPTION Monroe County Transit (BOCC) Overview & Routes Monroe County Transit provides paratransit service to the elderly, disabled and transportation disadvantaged citizens of Monroe County. The operation services four geographical route areas, the Lower Keys (Key West) from mile marker 0 to 20, Big Pine Key from mile marker 21 to 40, the Middle Keys (Marathon Key) from mile marker 47 to 72 and the Upper Keys (Plantation Key and Key Largo) from mile marker 73 to 112. Fleet Size & Placement The entire fleet of seventeen (17) Paratransit buses is wheelchair equipped and ADA Compliant. Seven buses are located at 1100 Simonton Street, Key West. one bus is located at 380 Key Deer Blvd in Big Pine Key, four buses at 490 63rd Street, City of Marathon and five buses at 88800 Overseas Highway, Plantation Key. Hours of Operation Monroe County Transit operates five (5) days per week Monday through Friday from 8 a.m. to 5 p.m. excluding Monroe County Observed Holidays. Staffing Monroe County Transit staff consists of a Transportation Administrator, Administrative Assistant, Special Needs Coordinator, Transportation Specialist, Two (2) Dispatcher, Reservation, Schedulers, nine (9) CDL Class B Licensed Transportation Drivers and nine (9) CDL Class B or 0 Licensed On-Call Substitute Transportation Drivers. Rider Composition 69% Elderly 60 years and older includes handicapped 31 % Transportation Disadvantaged 59 years and younger includes handicapped Within those two categories 14% are Wheelchair Clients Vehicle Maintenance Monroe County Transit utilizes the County's three fully staffed maintenance facilities (Key West, City of Marathon & Plantation Key) with an industry recognized preventative maintenance program in place. Single Audit Act Attached is Monroe County's latest completed Single Audit. . EXHIBIT A-1 .. FACT SHEET 5310 Year 33 (2008-2009) Monroe County Transit (sac e) CURRENTLY IF GRANT IS AWARDED (Estimates are acceptable) 1. Number of one-way trips provided 38,011 42,000 goal to elderly and persons with disabilities (E & D) PER YEAR 2. Number of individual E & 0 served 978 1,200 goal (unduplicated) PER YEAR 3. Percentage of E & D needing 14.0% 14.0 -16.0% wheelchair positions AVERAGE 4. Number of vehicles used to 9 9 _provide service AVERAGE 5. Number of ambulatory seats AVG 200 212 to 216 depends on exact configuration chosen 6. Number of wheelchair positions 58 62 to 64 depends on exact AVERAGE configuration chosen 7. Vehicle miles traveled PER YEAR 235,026 230,000 - 250,000 8. Average vehicle miles PER DAY 964 900 - 1000 9. Normal number of days in 5 5 operation PER WEEK 10. Normal hours of vehicle 8 a.m. until 5 p.m. 8 a.m. until 5 p.m. operation PER DAY 11. Trip lenQth AVERAGE 4.12 4.0 - 5.0 . EXHIBIT B 5310 Year 33 (2008-2009) PROPOSED PROJECT DESCRIPTION Monroe County Transit (BOCC) The awarded funds will be used to replace two aging body-on-chassis buses, unit 2833 (VIN# 1FDWE30F8WCH13964), a 1998 Ford/Aerolite bus with 8 ambulatory & 2 wheelchair passenger capacity and 1905 (VIN# 1 FDWE30F3XHC33122), a 2000 Ford/Aerolite with 8 ambulatory / 2 wheelchair passenger capacity or two similar high mileage lower capacity buses. The two body-on-chassis diesel bus replacement vehicles will be configured to increase the capacity of the fleet to handle both ambulatory and wheelchair clients with more dependable transportation, while reducing the excessively high repair and maintenance and service equipment downtime that is associated with high age and high mileage vehicles. Recent need has required still maintaining some high mileage. high maintenance and more frequent downtime buses that would otherwise have been eliminated from the fleet. As the newer bus problems are solved the fleet will be reduced by those less efficient more maintenance prone vehicles. Additionally, the transit program hopes to reduce the fleet size as the average age of the fleet reflects newer vehicles. This reduction of the older, more costly to operate backup vehicles from the transit fleet will result in reduced maintenance expense, better fuel economy and less bus downtime than the department had been experiencing in the past. As always. the new buses will be placed on Monroe County's preventive maintenance plan along with utilizing the new vehicle warranties. Client outreach continues in Big Pine and the Middle Keys and will again be the focus for this fiscal year especially targeting the elderly and the handicap. Elderly organization meetings will be attended on a regular basis in an attempt to introduce and re-acquaint the aging population with our services. Special Needs Clients target the elderly and handicapped to make sure they are not forgotten as threatening storms approach the Florida Keys. The transportation of those individuals is assured by maintaining a well-equipped current transit fleet. . EXHIBIT C 5310 Year 33 (200a-2009) PUBLIC NOTICE Monroe County Transit (BOCC) All interested parties within Monroe County are hereby advised that Monroe County Board of County Commissioners is applying to the Florida Department of Transportation for a capital grant under Section 5310 of the Federal Transit Act of 1991, as amended, for the purchase of a Type D Transit bus (Body-an-Chassis) to be used for the provision of public transit services within Monroe County, Florida. A Public Hearing has been scheduled at 9:00 a.m. on 12/19/2007, Marathon Government Center 2798 Overseas Highway, Marathon, Florida, for the purpose of advising all interested parties of service being contemplated if a grant is awarded, and to ensure that contemplated services would not represent a duplication of current or proposed services provided by existing transit or paratransit operators in the area. Monroe County, FL - 2007 BOCC Meeting Dates Page 1 of2 2007 BOCC Meeting Dates "fission Statement Print~r.Frie.'ldly Version The mission of Monroe County is to provide MEETJNGD.'\TES * AGENJJ^ IlE_ADLINE LO~A TlQJ~ outstanding public service r~sponsive to the needs ot 1/17/07 - 1/18/07 1 /2/07 Harvey Government our citizens. our unique community, and our Center environment. 2121/07.2122/07 2/6/07 Key Largo Library ',1 Aboul Mo,",OO' County 3121/07 - 3/22/07 3/6/07 Marathon Government '11 County (omm'H'''n..... Center 'p (mploy'''."t 4/18107.4/19/07 413/67 Harvey Government " o,.pt>. /II 0, y I>; lO" , Center l' CUM,t""t"''';jl Off,u".. 5/16107 - 5/17/07 5/1/07 Key Largo Library ',1 U'\.l'1ul W..b ~".., 6/20/07 - 6/21/07 6/5/07 Marathon Government .,) PM" f~v..""1 Center 1) Sl/b<;t "h~ I n Np",~ 7/18107 - 7/19/07 7/3/07 Harvey Government Center ;l C"nt"<l I).. -p (:"unly H"m" "'.\ll' 8/15/07 - 8/16/07 7/31/07 Key Largo Library 9/19/07 - 9/20/07 9/4/07 Marathon Government Search Our Sito Center I 10/17/07 . I 0/18/07 10/2/07 Harvey Government Center GOel. 191e- 11/14/07 - 11/15/07 10/30/07 Key Largo Library r---"'''''- .- .. > -'-_.. ,- --~~~J 12/19/07 - 12120/07 12/4/07 Marathon Government Center .-, '-~' ~....~- ~~ . ........,..~~~ - ,-..... "br_~-'_. ~... _~.'~ ~----"""""""..- ~- ._---~~ All meetings in all areas begin at 9:00 a.m. Key Largo Library Marathon Gov't Center Harvey Gov't Center Tradewinds Shopping Center 2798 Overseas Highway 1200 Truman Ave. 101485 Overseas Highway Mile Marker 50 Key West Mile Marker 101 ApprOVed at die IIoovembtr 15,2006 BOCC mtttJn2. http://monroecofl. virtualtownhalLnetIPages/MonroeC oFL _ BOCC/2007schedule 11/16/2007 MEMORANDUM TO: Division Directors Administrative Staff FROM: Debbie Frederick Acting County Administrator SUBJECT: 12/19/07 Action Items DATE: December 26, 2007 The following action items initiated at the subject meeting are promulgated for your information and indicate specific actions for which you are held responsible. The meeting was held at the Marathon Government Center. The Mayor and all Commissioners were present. 81 Presentation of Years of Service A ward for 15 years of service to Michael Saunders, Firefighter/EMT. 82 Presentation of Years of Service A ward for 20 years of service to Joseph Paskalik, Sr. Director Building Official, Building Department, Growth Management Division. B3 Presentation of Employee Service Award for the month of May, 2007 to Dawn Bender, Customer Service Representative fl, Building Department, Growth Management Division. B4 Approval of a resolution of the BOCC recognizing December 21, 2007 as National Homeless Person's Memorial Day. BULK APPROVED CI EMERENCY SERVICES - Approval of a FY07 State Homeland Security Grant Program Agreement (SHSGP) 08-0S-60-11-54-01-, and authorization for the County Administrator to execute any other required documentation in relation to the application process. BULK APPROVED C2 EMERENCY SERVICES -Approval to issue a purchase order and the authority to accept and sign the proposal from Horton Emergency Vehicles in the amount of S 179,278.00 for the purchase of one 2008 Navistar Medium, 102" Type MED Model 603A Ambulance by piggy-backing the Escambia County bid contract PD 05-06.048 (Attachment A). BULK APPROVED ] APPROVED e22 COMMUNITY SERVICES - Approval of an application for Federal Assistance between Monroe County Board of County Commissioners, the applicant, and the Federal Transit Administration for Financial Assistance to purchase twelve (12) Mobile Data Terminals and approval for the Mayor to sign the Grant Application, Resolution and other Application Documents. BULK APPROVED C23 COMMUNITY SERVICES - Approval of an application for Federal Assistance between Monroe County Board of County Commissioners, the applicant, and the Federal Transit Administration for Financial Assistance to purchase two transportation buses and approval for the Mayor to sign the Grant Application. Resolution and other Application Documents. BULK APPROVED C24 COMMUNITY SERVICES - Approval of the Master Agreement #PA-829 for the period of January 1,2008 through December 31,2008, between the Alliance for Aging, Inc. (Area Agency on Aging for Miami-Dade and Monroe Counties) and the Monroe County Board of County Commissioners/Monroe County Social Services (In-Home Services ProgramlNutrition Program). BULK APPROVED C25 COMMUNITY SERVICES - Approval of the Older Americans Act (OAA) Contract #AA-829 (1-1-08-12/31108) for Titles III-B, C-I, C-II and III-E between the Alliance for Aging, Inc. (Area Agency of Aging for Miami-Dade and Monroe Counties) and the Monroe County Board of County Commissioners/Monroe County In-Home and Nutrition Services. BULK APPROVED C26 COMMUNITY SERVICES - Approval of Amendment to Agreement between G.A. Food Service, Inc. and the Monroe County Board of County Commissioners (Nutrition Program) to renew contract for one additional year, January 1, 2008.- December 31, 2008. BULK APPROVED C27 COMMUNITY SERVICES - Approval to enter into a Subrecipient Grant Agreement regarding the renovation at Bayshore Manor. BULK APPROVED C28 BUDGET & FINANCE - Approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated revenue. BULK APPROVED C29 BUDGET & FINANCE - Approval to close Fund 167, Conch Key MSTU, and instruct the Clerk of Court to transfer remaining residual funds to Fund 174 Conch Key MSTU. BULK APPROVED C30 BCDGET & FINANCE - Approval of contract with consultant to provide Tavernier Historic District Intensive Level Survey and Publication. DELETE 4 Effective 07/01107 to 06/30/08 Exhibit D STA TE OF FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED STANDARD COORDINATION/OPERATOR CONTRACT THIS CONTRACT is entered into between the COMMUNITY TRANSPORTATION COORDINATOR. THE GUIDANCE CLINIC OF THE MIDDLE KEYS, designated pursuant to Chapter 427, FS., to serve the transportation disadvantaged for the community that includes the entire area of MONROE County, and hereinafter referred to as the "Coordinator" and MONROE COUNTY BOARD OF COUNTY COMMISSIONERS, hereinafter referred to as the "Agency/Operator" The terms and conditions of this Contract are effective Julv 1, 2007, and will continue through June 30, 2008. WHEREAS, the Coordinator is required, under Rule 41-2.011, F.A.C , when cost effective and efficient, to enter into contract with a transportation Agency/Operator to provide transportation services; and WHEREAS, transportation disadvantaged funds includes any local government, state or federal funds that are for the transportation of transportation disadvantaged; and WHEREAS, the Coordinator desires to contract with the Agency/Operator for the provision of transportation services for the transportation disadvantaged; and WHEREAS, the Coordinator believes it to be in the public interest to provide such transportation services through the Agency/Operator for the residents of the service area who are clients of the Agency/Operator; and WHEREAS, the Agency/Operator will provide the Coordinator the opportunity to develop a proposal for any new transportation services needed; and WHEREAS, the Agency/Operator, in an effort to coordinate available resources, wHl make available transportation services to the Coordinator. WHEREAS, this Contract allows for the proviSIons of transportation services be provided by the Agency/Operator, in accordance with Chapter 427, FS., Rule 41-2, FA.C., and the most current Community Transportation Coordinator policies. NOW, THEREFORE, in consjderation of the mutual covenants. promises and representations herein, the parties agree as follows: THE AGENCY/OPERATOR SHALL' A Provide services and vehicles according to the conditIons specified in Attachment I B Coordinate available resources and make available transportation services to the Coordinator Such services shall be provided in accordance with Attachment' ThIS contract currently ::-.:8 . excludes the coordination of Medicaid trips. A separate Medicaid transportation contract will be negotiated C Every three (3) months, submit to the Coordinator a QUarterly Year to Date Operating Report (from the Annual Operating Report) detaiHng demographic, operational and financial data regarding coordination activities in the designated service area. The reported data will include information regarding all transportation provided by the Agency/Operator (including but not limited to CTC, Medicaid...) The report shall be prepared on forms provided by the Commission for the Transportation Disadvantaged, hereinafter Commission, and according to the instructions for the forms D. Comply with audit and record keeping reqUIrements by: 1. Utilizing the Commission recognized Chart of Accounts defined in the Transportation Accountinq Consortium Model Uniform Accountino System for Rural and Specialized Transportation Providers (uniform accounting system) for all transportation disadvantaged accounting and reporting purposes. Agencies/Operators with existing and equivalent accounting systems are not required to adopt the Chart of Accounts in lieu of their existing Chart of Accounts but shall prepare all reports, invoices, and fiscal documents relating to the transportation disadvantaged functions and activities using the chart of accounts and accounting definitions as outlined in the above referenced manual. 2. Maintaining and filing with the Coordinator such progress, fiscal, inventory and other reports as the Coordinator may require during the period of this contract 3. By reserving to the Coordinator, the right to conduct finance and compliance audits at any time. Such audits conducted by the Coordinator will be at the expense of the Coordinator. E. Retain all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit has been initiated and audit findings have not been resolved at the end of the five- (5) years, the records sha" be retained until resolution of the audit findings. The Agency/Operator shall assure that these records shall be subject to inspection, review, or audit at all reasonable times by persons duly authorized by the Coordinator or Commission or this Agreement The Commission and the Coordinator shall have full access to and the right to examine any of the records and documents during the retention period. F. Comply with Safety Requirements by: 1. Complying with Section 341 061, FS.. and Rule 14~90, F.A C, concerning System Safety or complying with Chapter 234051, F.S., regarding school bus safety requirements for those services provided through a school board; 2. Assuring compliance with local. state, and federal laws, and Commission policies relating to drug testing, and; . 3. Complying with Coordinator's System Safety Program Plan (SSPPl for designated servIce area "'-/....,.. .:. ~J. '..... ~ G . Comply with Commission jnsurance requirements by maintaining at least minimum liability insurance coverage in the amount of $100,000 for anyone person and $200,000 per occurrence at all times during the existence of thiS Contract In the event of any cancellation or changes in the limits of liability in the insurance policy. the insurance agent or broker shall notify the Coordinator The Agency/Operator shall furnish the Coordinator wntten verification of the existence of such insurance coverage pnor to the execution of this Contract or proof of a self.jnsurance program operated by the Agency/Operator. School board vehicle insurance coverage shall be in accordance with Section 234.03, F.S. and 234.211, F.S H. Safeguard information by not using or disclosing any information concerning a user of services under this Agreement for any purpose not in conformity with the local, state and federal regulations, including but not limited to 45 CFR, Part 205.50, except upon order of a court of competent jurisdiction, written consent of the recipient, or his/her responsible parent or guardian when authorized by law. r. Protect Civil Rights by: 1 Complying with Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, as amended. The AgencY/Operator gives this assurance in consideration of and for the purpose of obtaining federal grants, loans, contracts (except contracts of insurance or guaranty), property, discounts, or other federal financial assistance to programs or activities receiving or benefiting from federal financial assistance and agreeing to complete a Civil Rights Compliance Questionnaire if so required by the Coordinator. Agency/Operator shall also assure compliance with: a. Title VI of the Civij Rights Act of 1964, as amended, 42 U.S.C. 2000d et seq., which prohibits discrimination on the basis of race, color or national Origin in programs and activities receiving or benefiting from federal financial assistance. b. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C 794, which prohibits discrimination on the basis of disability in programs and actiVities receiving or benefiting from federal financial assistance. c. Title IX of the Education Amendments of 1972, as amended, 20 U.SC 1681 et seq., which prohibits discrimination on the basis of sex in education programs and activities receiving or benefiting from federal financial assistance. d. The Age Discrimination Act of 1975, as amended, 42 U.SC. 6101 et seq., which prohibits discrimination on the basis of age in programs or activities receiving or benefiting from federal financiat assistance. e. The Omnibus Budget Reconciliation Act of 1981. P L. 97-35. which prohibits discrimination on the basis of sex and religion in programs and activities receiving or benefiting from federal financial assistance. f AJI regulations. gUIdelines and standards la'vvful/y adopted under the above statutes g. The Americans With Disabilities Act of 1990. as It may be amended from time to tJme. ::7 )8 ~ . 2 Agreeing that compliance with this assurance constitutes a condition of continued receipt of or benefit from federal financial assistance, and that it is brnding upon the Agency/Operator, its successors, subcontractors, transferees and assignees for the period during which such assistance is provided, Assuring that operators, subcontractors, subgrantees, or others with whom the Coordinator arranges to provide services or benefits to participants or employees ;n connection with any of its programs and actIvities are not discriminating against those partiCipants or employees in violation of the above statutes, regulations, guidelines, and standards. In the event of failure to comply, the Agency/Operator agrees that the Coordinator may, at its discretion seek a court order requiring compliance with the terms of this assurance or seek other appropriate judiCial or administrative relief, to include assistance being terminated and further assIstance being denied. J. The Agency/Operator agrees to indemnify and hold the Coordinator harmless for all claims, cost (including legal fees), and expenses associated with the services provided under this contract arising out of the negligent acts of the Agency/Operator, K Comply with all standards and performance requirements of the: 1. The Commission for the Transportation Disadvantaged [ Attachment II J; 2, The local Coordinating Board approved Transportation Disadvantaged Service Plan and; 3. Any entities that purchase service. Failure to meet the requirements or obligations set forth in this Contract, and peliormance requirements established and monitored by the Coordinating Board in the approved Transportation Disadvantaged Service Plan shall be due cause for non-payment of reimbursement invoices until such deficiencies have been addressed or corrected to the satisfaction of the Coordinator, L. Provide Corrective Action. A corrective action notice is a written notice to the Agency/Operator that the Agency/Operator is in breach of certain provisions of this Contract and that correction is required. Any corrective action notice will specify a reasonable time for corrective action to be completed. The Agency/Operator agrees to implement the Corrective Action specified in the notice and provide written documentation to substantiate the implementation of the Corrective Action M. All contracts. subcontracts, coordination contracts will be reVIewed annually by the Coordinator and local Coordinating Board for conformance with the requirements of this Contract. N Return to the Coordinator any overpayments due to unearned funds or funds dIsallowed pursuant to the terms of this Contract that were disbursed to the Agency/Operator by the Coordinator. The Agency/Operator shall return any overpayment within thirty (30) calendar days after either discovery by the Agency/Operator, or notification of the Agency/Operator by the Coordinator or entity purchasing transportation, whichever is earlIer, In the event that the Coordinator first discovers an overpayment has been made, the Coordinator will notify the Agency/Operator by letter of such a finding Should repayment not be made in a timely manner, the Coordinator or purchasing entity will charge interest after thirty (30) calendar days :.:-~.g .4- . after the date of notification or discovery, or the Coordinator will deduct said amount from future invoices. O. In performing this Contract, the Agency/Operator shall not discriminate against any employee or applicant for employment because of race, age, disability, creed, color, sex or national origin. Such action shall include, but not be limited to, the following employment upgrading, demotion or transfer; recruitment or recruitment advertising: layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Agency/Operator shall insert the foregoing provision modified only to show the particular contractual relationship in all its contracts in connection with the development of operation of the Contract, except contracts for the standard commercial supplies or raw materials, and shall require all such contractors to insert a similar provision in subcontracts relating to the performance of this Contract, except subcontracts for standard commercial supplies or raw materials. The Agency/Operator shall post, in conspicuous places available to employees and applicants for employment for Project work, notices setting forth the provisions of the nondiscrimination clause. p By execution of this Contract, the Agency/Operator represents that it has not paid and, also. agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing hereunder. Funds disbursed to the Agency/Operator under this Contract shall not be expended for the purpose of lObbying the Legislature, the judicial branch, or a state agency. THE COORDINATOR SHALL A Recognize the Agency/Operator as described in Chapter 427, F.S., and Rule 41-2, F.AC 8. Insure that entities with transportation disadvantaged funds will purchase Transportation Disadvantaged services through the coordinated system C At a minimum, annually monitor the Agency/Operator for insurance, safety and reporting requirements, pursuant to Chapter 427, F.S., and Rule 41-2, FAC. The information contained In the Annual Operating Report must be collected, at a minimum, quarterly from the Agency/Operator. THE OPERATOR AND COORDINATOR FURTHER AGREE: A Nothing In the Contract shall require the Coordinator to observe or enforce compliance with any provision thereof, perform any other act or do any other thing in contravention of any applicable state law. If any provision of the Contract ;s found by a court of law to violate any applicable state law. the purchasing entity will at once notify the Coordinator in writing in order that appropriate changes and modification may be made by the Coordinator and the Agency/Operator to the end that the Agency/Operator may proceed as soon as possible with the provision of transportation services. B. If any part or provIsion of this Contract is held invalid the remainder of this Contract shall be b'ndfng on the parties hereto. C Termination Conditrons ~ - ,~c; h . 1 Termination at Will - This Contract may be terminated by either party upon no less than thirty (30) days notice, without cause. Said notice sha/J be delivered by certified mail. return receipt required, or in person with proof of delivery 2. Termination due to Lack of Designation - In the event that the Coordinator so designated by the local Coordinating Board and approved by the CommiSSion. loses its designation, this contract is terminated immediately upon notification to the Agency/Operator. Notice shall be delivered by certified mail, return receipt requested, or in person, with proof of delivery Notice shall be effective upon receipt. 3 Termination due to Disapproval of Memorandum of Agreement _ In the event that the Commission does not accept and approve any contracted transportation rates listed within the Memorandum of Agreement, this Contract IS terminated immediately upon notification to the Agency/Operator Notice shall be delivered by certified mail, return receipt requested, or in person, with proof of delivery Notice shall be effective upon receipt. 4 Termination due to Lack of Funds - In the event funds to finance this contract become unavailable, the Coordinator may terminate the contract with no less than twenty-four (24) hours written notice to the AgencY/Operator Notice shall be delivered by certified mail, return receipt requested, or in person, with proof of delivery Notice shall be effective upon receipt. The Coordinator shall be the final authority as to the availability of funds. 5. Termination for Breach - Unless the Agency/Operator's breach is waived by the Coordinator in writing, the Coordinator may, by written notice to the Agency/Operator. terminate this Contract upon no less than twenty-four (24) hours notice. Notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. Waiver by the Coordinator of breach of any provision of this Contract shall not be deemed to be a waiver of any other breach and shaH not be construed to be a modification of the terms of this Contract, and shall not act as a waiver or estoppel to enforcement of any provision of this Contract. The provisions herein do not limit the Coordinator's right to remedies at law or to damages, 6. Upon receipt of a notice of termination of this Contract for any reason, the Agency/Operator shall cease service and prepare all final reports and documents required by the terms of this Contract. A final inVOice shall be sent to the Coordinator within thirty (30) days after the termination of this Contract. 7. The Coordinator shall pay all bills within 7 days to the Agency/Operator after receipt of said payment by the CTD Nonpayment to the Agency/Operator shall be a breach for which Agency/Operator may give 24-hour notice of terminatjon of the contract. D. Renegotiations or Modifications of this Contract shall only be valid when they have been reduced to writing, duly approved by the Coordinator, and signed by both parties hereto. E. Agency/Operator shaH assign no portion of this Contract without the prior written consent of the Coordinator F. ThiS Contract is the entire agreement between the parties. :7.08 t. . G Attachments I and 1/ are an integral part of the Contract and are hereby Incorporated by reference Into this Contract All subsequent attachments are of an optional nature H. Notice and Contact The name and address of the contract manager for the Coordinator for this Contract is Maureen Grynewicz Guidance Clinic of the Middle Keys 3000 41 sl Street, Ocean Marathon, Fl 33050 The representative/position of the Agency/Operator responsible for administration of the program under this contract is: AdmInistrator, Transportation Monroe County Transportation 1100 Simonton Street Key West, Florida 33040 In the event that different representatives are designated by either party after execution of this Contract, notice of the name and address of the new representative will be rendered in writing to the other party and said notification attached to originals of this Contract. This contract and its attachments contain all the terms and conditions agreed upon by the parties hereto WITNESS WHEREOF, the, parties hereto have caused these presents to be executed AGENCY/OPERATOR COMMUNITY TRANSPORTATION COORDINA TOR Monroe County Board of County _yommissionersw -----_ GUIdance Clinic of the Middle Ke~___._ [ Agency/Operator Name 1 f Coordinator Name] .' I . ,- . (. i -(." I 'I: ( .' I I :-:: J_ ..', ) ":_.2~ Maureen Grynewicz Typed/Printed Name of Authorized Typed/Printed Name of Authorized Individual individual Administrative Services & : I.. i, ,. .I ; Transportation Director Title Date Title Date " / /'J /" ' .. / I 1/ / L><' c.. - .., /; ., ,,-v;..) '., Signafure' - '-' -'9,':' --...... ... ~ature - --------._ ,-. -1 ~. w" :'.. . :L ,L::<~ i" ,,',;- .. '. -:-;,:~.,'-~, "~~,~>:-,~ ~ ____.. _ J~:'j.;. , ;:.;. . _ __ _ __. . '"'''''!' ....,..., .., '...' .~, j A IT ACHMENT I AGENCY/OPERA TOR CONTRACT SERVICE DESCRIPTION 1. The Agency/Operator will be able to provide: (type of seNice) Ambulatory and wheelchair service, paratransit 2. The Agency/Operator will be available to provide transportation (schedule) Monday thru Friday, 8:00 am to 5:00 pm 3. Days Agency/Operator will not be able to provide services: Service will not be provided on Saturday and Sunday or County holidays 4. Vehicles Agency/Operator will use to transport all passengers(f/eet list- if list does not fit in t/1is section. please attach a separate sheet - please also include number of seats and wlc capacity) 5. VehiclelEqulpment Standards Air Conditioning, first aid kit, fire extinguisher, warning triangles, 2 way radios 6. Driver Requirements License type depended on FL DOT requirements, 3 year clean driving record, CPR & First Aid, HIV training, Physicals, Defensive Driving, Drug Screening (see FAC 41-90 and requirements illustrated throughout contract) 7. Training Current CPR and First Aid certification, HIV/AIDS, Defensive Driving, Pre-employment and biennial driver physicals, ADA training (see FAC 41-90 and requirements illustrated throughout contract) 8. Reporting Requirements Quarterly Operating Reports, documenting all trips provided, Annual Review (conducted by CTC) 9. Agency/Operator fare structure $3.00 per one way trip, plus $1.17 per mile per one way trip. Trips will be reimbursed on a priority of need basis. The priority structure will be as follows: 1st Priority - Medical (Medical reasons include trips to treatment, the doctor, dentist, chiropractor, the hospital and to purchase prescriptions.) 2nd Priority - School/Day Care 3rd Priority - Other (Other includes transport for the purpose of conducting personal business, - i.e. shopping. going to the bank...) 10. Billing/Invoicing and Reimbursement procedure for Agency/Operator Monthly invoices. due by the 15th of the month ATTACHMENT II The Commission for the Transportation Disadvantaged Standards and Performance Requirements Pursuant to Rule 41.2006, Florida Administrative Code, the Community Transportation Coordinator and any Transportation Operator/Agency from whom service is purchased or arranged by the Community Transportation Coordinator shall adhere to Commission approved standards. These standards sharI Include: (a) Drug and alcohol testing for safety sensitive job positions within the coordinated system regarding pre-employment, randomization, post-accident, and reasonable suspicion as required by the Federal Highway Administration and the Federal Transit Administration (b) An escort of a passenger and dependent children are to be transported as locally negotiated and identified in the local Transportation Disadvantaged Service Plan; (c) Child restraint devices shall be determined locally as to their use, responsibility, and cost of such device in the local Transportation Disadvantaged Service Plan; (d) Passenger property that can be carried by the passenger and/or driver in one trip and can be safely be stowed on the vehicle, shall be allowed to be transported with the passenger at no additional charge. Additional requirements may be negotiated for carrying and loading rider property beyond this amount. Passenger property does not include wheelchairs, child seats, stretchers, secured oxygen, personal assistive devices, or intravenous devices; (e) Vehicle transfer points shall provide shelter, security and safety of passengers; (f) A rOGal toll free phone number for complaints or grievances shall be posted inside the vehicle. The local comp/a;nt process shall be outlined as a section in the locar Transportation Disadvantaged SeNice Plan including, advising the dissatisfied person about the Commission's Ombudsman Program as a step within the process as approved by the Local Coordinating Board, (9) Out of service area trips shall be provided when determined locally and approved by the local Coordinating Board, except in instances where local ordinances prohibit such trips; (h) Interior of all vehicles shall be free from dirt, grime, oil, trash, torn upholstery, damaged or broken seats, protruding metal or other objects or materials which could soil items placed in the vehicle or provide discomfort for the passenger; (ii Billing requirements of the Community Transportation Coordinator to subcontractors shall be determined locally by the local Coordinating Board and provided in the local Transportation Disadvantaged Service Plan. All bills shall be paid within 15 calendar days to subcontractors. after receipt of said payment by the Community Transportation Coordinator, except In Instances where the Community TransportatIon Coordinator is a non-governmental entity, ijJ Passenger/trip database must be maintained or accessible by the Commurify Tra'lsportatlon Coordinator on each rider being transported within the system, .._~ ...,;) ~ -'-,- ...'.) (k) Adequate seating for paratransit services shall be provided to each nder and escort. child, or personal care attendant, and no more passengers than the registered passenger seating capacity shall be scheduled or transported in a vehicle at any time. For transit services provided by transit vehicles, adequate seating or standing space wil! be provided to each rrder and escort, child, or personal care attendant and no more passengers than the registered passenger seating or standing capacity shall be scheduled or transported in a vehicle at any time; (I) Drivers for paratransit services, including coordination contractors, sha'l be required to announce and identify themselves by name and company in a manner that is conducive to communications with the specific passenger, upon pickup of each rider, group of riders, or representative, guardian, or associate of the rider, except in situations where the driver regularly transports the rider on a recurring basis. Each driver must have photo identification that is in view of the passenger, Name patches, inscriptions or badges that affix to driver clothing are acceptable. For transit services, the driver photo identification shall be in a conspicuous location in the vehicle; (m) The paratransit driver shall provide the passenger with boarding assistance, if necessary or requested, to the seating portion of the vehicle. The boarding assistance shall include opening the vehicle door, fastening the seat belt or utilization of wheel chair securement devices, storage of mobility assistive devices, and closing the vehicle door. In certain paratransit service categories, the driver may also be required to open and close doors to buildings, except in situations in which assistance in opening/closing building doors would not be safe for passengers remaining on the vehicle. Assisted access must be in a dignified manner. Drivers may not assist wheelchair up or down more than one step, unless it can be performed safely as determined by the passenger, guardian, and driver: (n) All vehicles ordered or put into service after adoption of this section of the Rule, and providing service within the coordinated system, shall be equipped with tw~way communications in good working order and be audible to the driver at all times to the base. All vehicles that are not equipped with two-way communications shall have two years to be in compliance after the adoption date of this section of the Rule; (0) All vehicles ordered or put into service after the adoption of this section of the Rule, and providing service within the coordinated system, shall have working air conditioners and heaters in each vehicle. Vehicles that do not have a working air conditioner or heater will be scheduled for repair or replacement as soon as possible. All vehicles that are not equipped with an air conditioner shall have two years to be in compliance after the adoption date of thiS section of the Rule; (p) First Aid shall be determined locally and provided in the local Transportation Disadvantaged ServJce Plan; and (q) Cardiopulmonary Resuscitation shall be determined locally and provided in the local Transportation Disadvantaged Service Plan. ::7 ~E . 1C. . Exhibit F APPENDIX A FEDERAL FISCAL YEAR 2008 CERTIFICATIONS A.~D ASSl'RANCES FOR FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS (Signature page alternative to providing Certifications and Assurances III TEAM-Web) Name of Applicant: Monroe COlmty Roart'! of' C011nty Cnmmissjnn",rs The Applicant agrees to comply with applicable provisions of Categories 01 - 24. 1; OR The Applicant agrees to comply with applicable provisions of the Categories it has selected: Cate20rv Description 01. Assurances Required For Each Applicant. 02, Lobbymg. 03. Procurement Compliance. 04. Protections for Private Providers of Public Transportation. 05. Public Hearmg. 06, Acquisition of Rolling Stock for Use in Revenue SeTVlce. 07, Acquisltion of Capital Assets by Lease. 08. Bus Testing. 09. Charter Service Agreement. 10. School Transportation Agreement. 11. Demand ResponSIve Service. 12, Alcohol Misuse and Prohibited Drug Use. 13. Interest and Other Financing Costs. 14. Intelligent Transportation Systems. ]5. Urbanized Area Formula Program. 16. Clean Fuels Grant Program. 17. Elderly Individuals and Individuals With Dlsabllities Formula Program and Pilot Program. 18, Nonurbanized Area Formula Program for States. 19. Job Access and Reverse Commute Program. -",,-- 20. New Freedom Program. 21 Altematlve Transportation in Parks and Public Lands Program. ~--- 22. Tribal Translt Program. 23. fnfrastrucrure Finance Projects. 24. DepOSits of Federal FinancIal Assistance to a State Infrastructure Banks. . APPENDIX A FEDERAL FISCAL YEAR 2008 FT A CERTlFICA nONS A.l'\/D ASSURANCES SIGNATURE PAGE (Required of all Applicants for FTA assistance and all FTA Grantees with an active capital or formula project) AFFTlUvfA TrON OF APPLICANT Name of Applicant: Monroe County Boa,rd of County . Commissioners Name and Relanonship of Authorized Representative: _._ Char les McCoy I Ma vor __ BY SIGNING BELOW, on behalfofthe Applicant, r declare that the Appltcant has duly authorized me to make these certificatIOns and assurances and bind the Applicant's compliance, Thus, the Applicant agrees to comply with all Federal statutes, regulations, executive orders, and directives, and with the certIfications and assurances as mdicated on the foregoing page applicable to each application it makes to the Federal Transit Admmistratlon (FT A) in Federal Fiscal Year 2008. FT A intends that the certifications and assurances the Applicant selects on the other side of this document, as representative of the certifications and assurances m this document, should apply, as provided, to each project for whIch the Applicant seeks now, or may later. seek FTA assistance during Federal Fiscal Year 2008. The Applicant affirms the truthfulness and accuracy ofthe certifications and assurances it has made in the statements submitted herem With this document and any other submIssion made to FT A, and acknowledges that the Program Fraud CiVil Remedies Act of 1986, 31 U.s.c. 3801 et seq., and implementing U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR part 31 apply to any certification, assurance or submIssion made to FT A. The criminal fraud provisions of 18 U.S.c. 1001 apply to any certification, assurance, or submISSIOn made in connection with a Federal public transportation program authorized in 49 U.S.c. chapter 53 or any other statute In signing this document, I declare under penalties ofperjury that the foregoing certIfications and assurances. and any other statements made by me on behalf of the Applicant are true and correct. Signature Date: 12/19/2007 Na~ Charles McCoy. Mayor Authorized Representative of Applicant AFFlRMA TION OF APPLICANTS A ITORJ"iEY For (Name of Applicant): Monroe County Board of County Commissioners As the undersigned Attorney for the above named Applicant, r hereby affinn to the Appltcant that It has authoftty under State, local, or tribal government law, as applicable, to make and comply with the certIfications and assurances as indicated on the foregoing pages, r further affirm that, in my opinion, the certifications and assurances have been legally made and constitute legal and binding obligations on the Applicant. I further affirm to the Applicant that, to the best of my knowledge. there is no legislation or Ittlgation pending or Immment that mrght ~versely affect th7ahdllj lof these certIfica!1OrlS ill1d assurances. or of the performance of the proJect. 1">' / , i v ( < i " / f I " . 1 ,~ / f I ) Signature " L'. ' /' . {( _ ) ,_ Date. I .; , , / '___ \lame Pe4ro,.J. Merea'o,.t\sSi!it~t.J::~n_tYA~torney \Homey for :\ppltl:ant f:ach\pphcanr '-or Ff\ tinancial aSSlsrarn:e and each ITA Granree "';In an 'Clive cap,ta! or torrnub projecI musl pro\1dc an ,\rlirrnatlo1 ,)f Apl'f;canr's .\nomey pertaming to the Apphcant's legal capacity The AppJ;(ant may ell!~r its Signature in lieu of the Attorneys "~nO'ure. pro\idcd the Appiicanl has on fie thIS Affirmation. s:~neJ hy the attorney and dated thi, Federalli"a: vear EXHIBIT H 5310 Year 33 (2008-2009) APPLICANT CERTIFICATION AND ASSURANCE TO FOOT Monroe County Transit (BOCC) The Monroe County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under 49 U.S.C, Section 5310 dated December 19, 2007 1) It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2) It shall comply with Section 341.051 Florida Statutes and Chapter 14-73, Florida Administrative Code. 3) It has the fiscal and managerial capability and legal authority to file the application. 4) Local matching funds will be available to purchase vehicles/equipment at the time an order is placed. 5) It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of loss or damage due to an accident or casualty. 6) It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment. 7) It will return project vehicles/equipment to the Department if, for any reason, they are no longer needed or used for the purpose intended. 8) It recognizes the Department's authority to remove vehicles/equipment from its premises, at no cost to the Department, if the Department determines the vehicles/equipment are not used for the purpose intended, improperly maintained, uninsured, or operated unsafely. 9) It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior written approval of the Department. 1 O)lt will notify the Department within 24 hours of any accident or casualty involving project vehicles/equipment, and submit related reports as required by the Department. 11 }It will submit an annual financial audit report to the Department, if required by the Department. Date:. 12/19/2007 Signature: Charles McCoy, Mayor ,~(jNH?t:.:;,,)i.iJ\i r'y ,'I 'f--'(' ~ANIi\ l,j. "4:l0VED \8,') -0:::U.y .. ( /. t-, { ~ (L__~' ) ~ \,. ~ / '.. ... .~,,--~.-. . .-=:t:.~.--~"'-.-' . :.l=:oqo J.. M9HGN')o~'- , ., s::: i -O:T.A.NT GOUttTY ATTCFiNEY / ':' '~.:~ '.r ,,", ..........____. . .___ _ _......_~__"~_.._.... IT HfliliY ! H K \1 I~rK0 t< )1 J I\\il ) ~ --- I l 1'1"' I I I III ~ 'L 4 I ~. l L", , I . ~""""I I I ~... l . To the Honorable Mayor and Board of County Commissioners of Monroe County, Florida: We have audited the ftnanciaJ statements of the govemmental activities. the business-type activities, each major fund and the aggregate remaining fund information of Monroe County, Florida (the ~County") as of and for the year ended September 30,2006, which collectively comprise the County's basic financial statements, and have issued our report thereon dated February 2, 2007. We did not audit the financial statements of the Monroe County Housing Finance Authority (the "Authority"), the County's discretely presented component unit. Those financial statements were audited by other auditors whose report thereon has been fumished to us, and our opinion, insofar as It relates to the amounts included for the Authority, is based solely on the report of other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. lnternar Control over Flnancla' Reporting In planning and performing our audit. we considered the County's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide an opinion on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements caused by error or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely peliod by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses, I~ 1 . Compliance and Other Matters As part of obtaining assurance about whether the County's financial statements are free of material misstatement. we performed tests of its compliance with certain provisions of raws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed an instance of noncompliance or other matters that are required to be reported under Government Auditing Standards, which is described in the accompanying schedule of findings and Questioned costs as item 06-01. We noted other matters involving internal control over financial reporting that we have reported to management of the County in a separate management fetter dated February 2, 2007. This report is intended s~eJy for the information and use of management, the County Mayor, and Board of County Commissioners of Monroe County, Florida, and applicable state and federal agencies, and is not intended to be and should not be used by anyone other than these specified parties, CHERRY, BEKAeRT & HOLLAND, L.L.P ~I 6J.J-?f~JLL.~ Orlando, Florida February 2. 2007 1-2 . -] ( f H rmy [f{II<~'\1 I{ 1 II-.. I j( )jj AND -- 'jll.lt ft 1'111 Ill'" I.. . . l ~ j . 1 L . I... Indeoendent AudItors' Reoort on ComDllance and Internal Co~trOI Over Cornellanee ADDUcible to eaeh Malor Federal Award prqaram and State Financial Assistance Protects To the Honorable Mayor and Board of County Commissioners of Monroe County, Florida: Compllanc. We have audited the compliance of Monroe County, Florida (the ~County") with the types of compliance requirements described in the US. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement, and the requirements described in the Executive Office of the Govemor's State Projects Compliance Supplement. that are applicable to each of its major federal awards programs and state financial assistance projects for the year ended September 30, 2006. The County's major federal awards programs and state financial assistance prOjects are identified in the summary of auditors' results section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws. regulations, contracts, and grants applicable to each of its major federal awards programs and state financial assistance projects is the responsibility of the County's management. Our responsibility is to express an opinion on the County's compliance based on our audIt. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards. Issued by the Comptroller General of the United States; OMS Circular A-133, Audits of States, Local Governments, and Non~Profjt Organizations; and Chapter 10.550. Rules of the Auditor General. Those standards, OMS Circular A-133, and Chapter 10.550, Rules of the Auditor General, require that we plan and perform the audit to obtain reasonable assurance about whether non- compliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal awards program or state financial assistance project occurred. An audit includes examining, on a test basis, evidence about the County's compliance with those requirements and performing such other prOCedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the County's compliance with those requirements. In Our opinion, the County complied. in all material respects, with the requirements referred to above that are applicable to each of its major federal awards programs and state financial aSSistance prOjects for the year ended September 30, 2006. However. the results of our aUditing procedures disclosed one Instance of noncompliance with those requirements that is required to be reported in accordance With applicable sections of OMS Circular A-133, which is described ;n the accompanying Schedule of Findings and Questioned Costs as Item 06-2. 1-3 . , Internal Control over Compliance The management of the County is responslbfe for establishing and maintaining effective intemal control over compliance with requirements of laws. regulations. Contracts, and grants applicable to federal awards programs and state financial assistance projects. In planning and performing our audit, we considered the County's intemal control over compliance with requirements that could have a direct and material effect on a major federal awards program or state financial assistance prOject in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMS Circular A~133 and Chapter 10,550, Rules of the Auditor General. Our consideration of the internal control over compliance would not necessarily disclose all matters in the intemal control that might be material weaknesses. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively 'ow level the risk that non-compliance with applicable requirements of laws, regulations, contracts. and grants caused by error or fraud that would be material In relation to a major federal awards program or state financial assistance prOject being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report is intended solely for the infonnatlon and use of management, the County Mayor and the Board of County Commissioners of Monroe County, Florida, and applicable state and federal agencies, and is not intended to be and should not be used by anyone other than these specified parties. CHERRY, BEKAERT & HOLLAND, L.L.P. c1r, 6)..J-? #'AS) L.1..1. Orlando, Florida March 19.2007 1-4 . . THIS PAGE INTENTIONALLY LEFT BLANK . Monroe County, Florid. Schedule of Expenditures of Federal Awards and State Financial Assistance Proj8i;ts For the Year Ended September 30,2006 Federal/State Agency, Past.through Entity Federal ProQramfState Proiect Department of Agriculture: Passed through State Department of Elder Affairs and Alliance for Aging; NSIP 2006 NSIP 2005 Total Federal Agency Department of Health and Human Service.: Passed through State Department of Elder Affairs and Alliance for Aging: Tltle III B Support Services. 2005 Title IIIB Support Services. 2006 Total Program Title /lIC~1 Congregate Meals - 2005 Tille 1I1C-2 Home Delivered Meals 2005 Title IIIC-1 Coogregate Meals - 2006 Title IIIC-2 Home Delivered Meals 2006 Total Program Title W-E In-Home Services - 2005 rille !FI.E In-Home San/ices - 2006 Total Program Passed through Florida Department of Revenue: Child Support Enforcement Title IV-D Passed through State Department of Community Affairs: Low Income Home Energy Assistance Prog 2005 Low Income Home Energy Assistance Pray 2006 Tota' Program Total Federal Agency Department of Housing and Urban Development: Passed through Stale Department of Community Affairs: Community Development Block Grant Department of the Interior: Direct Program: Fish and Wildlife Service Clean Vassel Act - 2006 The accompanytng notes are an intl!9ral part of this schedule. :-5 . CFOA Number Contract Grant Number EXDendlturea 10.570 US651 $ 33.304 10.570 US551 849 34, 153 93.044 AA529 63,679 93.044 AA629 53,061 116,740 93.045 AA529 74.835 93.045 AA529 100,706 93.045 AA629 58,128 93.045 AAaZ9 105,835 339,504 93.052 M529 12,684 93,052 AA629 40,972 53,656 93.583 CC344 140,313 93.568 05EA-5K-11-S4-01-019 53,498 93.568 06EA-3M-1'-54-01-019 82.362 135,860 786,073 14 228 03DB-1A-11-S4-01-H32 307,968 15.616 v- i 0, Segment 1 21.404 (Continued) f-6 . << Monroe County, Florida Schedule of Expenditures of Federal Awards and State Financial Assistance Projects _ Continued For the Year End&d September 30,2006 Federal/State Agency, Pa..~through Entity Federal PrOQram/State Prolect Department of Justice: Direct Program: Bureau of Justice Assistance: Bulletproof Vest Partnership Program local Law Enforcement Block Grant Program Local Law Enforcement SIock Grant Program Tolar Program Passed through Office of the Attomey General: Victims of Crime Acts PasSed lhtough Florida Departmenl of Law Enforcement: Edward Byrne Memorial Justice Asslslance Grant Program. US Fellowship. 2006 Edward Byrne Memorial Justice Assistance Grant Program. Boys & Gins Club _ 2006 Edward Byrne Memorial Justice Assistance Grant Program - Care Center _ 2006 Edward Byrne Memorial Justice Assistance Grant Program. Me Educ. Foundation _ 2006 Total Program Edward Byrne Memorial Formula Grant Program - Sheriff Livescan Grant ~ 2006 Edward Byrne Memorial Formula Grant Program - Sheriff Live!lcan Grant. 2006 Total Program Residential Substance Abuse Treatment Me Jail 'ncarceration Program Total Federal Agency Executive Offlce of the President Direct Program: HIgh Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug TraffickIng Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity .Jrug Trafficking Areas f-ligh IntenSity Drug Trafficking Areas High Intensity Drug Trafficking ,A,reas High Intensity Drug TraffICking Areas High Intensity Drug Trafficking .A,reas The accompanying notes are an integral part of thIS schedule. 1-7 . CFOA Number Contract Gnmt Number EXDsndltures 16.607 - $ 32,602 16,S92 2003-lB-BX.OB04 4,906 16.592 2004-LB-8X-1113 25.038 29,944 16.575 VS082 305,051 16.738 2006-JAGC-MONR.l-M8_138 49,878 16.738 2006-JAGC-MONR-4-M8_136 16.975 16,738 2006-JAGC-MONR-2-MS-135 42,573 16.738 2006-JAGC-MONR-4-M8-139 29,715 139.141 16,579 06-CJ-K3-11-54-01-264 76.862 16 579 06-CJ-J3-11-54-01-289 38,431 115,293 16.593 2006.RSA T -MONR-1-7Q-003 50,000 672,031 07./3PMIP586 13PMJP586 432.723 0713PPRP578 13PPRP578 109,21 B 07,J3PMIP5980 13PMfP59S0 450,120 07.13PMIP999 13PMJP999 129,073 07i4PMJP586 l4PMIP586 519,888 07./4PMIP598 r4PM1PS98 596,300 07.14PPRPS78 14PPRP578 173.841 07 1 PPRP578 r1PPRP578 78. 179 0712PPRP578 12PPRP578 155.378 07. 2PMIP5981 12PMlP5981 6121~4 07 14PMfP999Z 4PMIP999Z . 4 884 07. 14PMIP5980 '4PMfP5980 302,229 I Continued) 1-8 . . Monroe County, Florida Schedule of Expenditures of Federal Awards and State Financial Assistance Projects- Continued For the Year Endecf September 30,2006 Federal/State Agency, Pass-through Entity Federat Proaram/State Proiect Executive Office of the President Continued: High Intensity Drug Trafficking Areas High Intensity Drug TraffICking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas High Intensity Drug Trafficking Areas Total Federal Agency O.pa~.nto'Transponation: Direct Program: Federal Aviation Administration: Key West AIP.3718 Key West AIP-3721 Key West AIP-3722 Key West A1P-3723 Key West AIP.3724 Key West AIP-3725 Key West AIP-3727 Key West AIP-3728 Key West AIP.3729 Key West AIP-3730 Marathon AlP-4420 Marathon AIP-4421 Marathon AIP-4422 Marathon AlP4423 Total Federal Agency Federal Highway Administration: Passed through State ~epartment of Transportation Highway Planning and Construction TransportatIOn ?Ianning Assistance ,::'Iorida Keys Scenic Highway Interpretive/Master Plan Totar Federal Agency The accompanying notes are an Integral part of thiS sChedlJle. 1-9 . . CFOA Numb,r Contract Grant Number EXDenditures 07.15PMIP586 15PMIPS8S $ 4.181,905 07l5PMIP598 15PMlP598 1,457.079 07.15PPRP578 15PPRP578 3.457.043 07.15PMJP5980 15PMIP5980 138.430 07.15PMIP59B1Z 15PMIP59B1Z 9.080 07,15PLAP600Z 15PLAP600Z 12,000 07.16PMIP586 1SPMIP586 4.814.293 07.16PMIP598 16PMIP598 844.477 07.J6PPRP578 J6PPRP578 2.289.301 20,777.535 20.106 3-12-0037-1802 (5.492) 20.106 3-12-0037-021-2003 (11,526) 20,106 3-12-0037-022-2003 7,954 20.106 3-12-0037-023-2004 1.746.229 20,106 3-12-0037-024-2004 169.466 20.106 3-12-0037-025-2004 8.353 20,106 3-12-0037-027 -2005 3,984,268 20.106 3-12-0031-028-2006 491,524 20.100 3-12.0037 -029-2006 9.211 20.106 3-12-0037 -030-2006 29,636 20.106 3-12 -0044-020-2004 150.216 20.106 3-12 -0044-021-2005 83.647 20.106 3-12-0044-022-2006 1.375 20.106 3-12.JJ044-023-2006 557.125 7221,986 20.205 FAP#8SB8-4S8 174,999 20.205 S8F3-003 90.760 265.759 I Contmued) 1-10 . Monroe County, Florida Schedule of Expenditure. of Federal Awarchl and State Financial Assistance Projects. Continued For the Year Ended September 30,2006 Federal/State Agency, Pass-through Entity Federal Proaram/State Prolect Department of Homeland Security: Passed tnrough Slale Department of Community Affairs: Public Assistance Programs Hurricane Dennis - FEMA-DR.159S-DR-FL Hurricane Katr/na - FEMA-DR-1602-FL Hurricane Rita - FEMA-DR-3259-EM-fl Hurricane Wilma- FEMA-OR-1609-Fl Hurricane Wilma-Sheriff- FEMA-DR-1609-FL Total Program Homeland Security-EOC Security Improvements Law Enforcement Terrorism Prevention Total Program Fire Technical Rescue Resource Emergency Management Base Grant Homeland Security Florida's Domestic Security Deep Water Vessel Issue Total Program Totaj Federal Agency United States Treasury Dep.rtnumt: Passed through Office of lt1e Attorney General: Federal Asset Sharing Forfeiture Program Total Expenditures of Federal Awards The accorr,panying notes are an integral part of :h,s schedule. 1-11 . CFOA Number Contract Grant Number EXDendlturu 97.036 06-DN-@G- r 1-54-00-632 $ 565,560 97.036 06-KT-B&-11-54"{)1-516 429,190 97036 06-RT-&W-11-54-Q1-529 506,449 97.036 10,860,365 97.036 OS-IM.-&K-11-54-23-794 1,826.827 14,188,391 97.004 2005-CJ-L2-07 -54-01-165 22,947 97004 2006-LETF>-MONR-1-N 1-027 83,985 106,932 97.007 - 7,522 97.042 068G-04-11-54-O 1.098 29,703 97.067 06-DS-3W- t 1-54-01-309 8.069 97,067 FWCC 05187 114,302 122.371 14,454.919 21,000 -- 605,876 $ 45.147,704 (Continued) 1-12 . Monroe County, Florida Schedule of Expenditures of F&deral Awards and State Financial Assistance Projects - Continued For the Year Ended September 30,2006 State AQency Name Florida Department of Community Affairs: Bicycle & Pedestrian Plan 2005 Emergency Management Base Grant - 2006 Total Department Florida Department of Children and Familie.: Community Care for Disabled Adults 2005 Community Care for Disabled Adults 2006 Total Department Florida Department of Elder Affairs: Passed through The Alliance for Aging: Home Care for the Elderly - 2005 Home Care for the Elderly - 2006 Total Program Alzheimer's Disease Initiative - 2005 Alzheimer's Disease Initiative. 2006 Total Program Community Care for Elderly 2005 Community Care for Elderly 2006 Total Program Total Department Florida Department of Environmental Protection: Exotic Plant Control Services Small Counties Solid Waste -2006 Total Department Florida Department of Health and Rehabilitative Services: EMS County Award 2006 Florida Department of Juvenile Justice: Intensive Delinquency Diversion Service . Information provided for state financial assistance but not reqUired for federal awards. The accompanying notes are an integral part of this schedule 1-13 . CSFA Transfer To Number ract Grant Number Expenditures Subrecloients* 52.004 FM#252077114011/AN08~ $ 28,605 $ -- 52.008 06-SG-Q4-11-54-01-096 102,959 u 131,564 -- 60.008 KG.052 51.255 -- GO.008 KG-oS8 16,611 - 67,866 - 65.001 KH.572 35,644 -- 65.001 KH-672 12,736 -- 48,380 -- 65,004 KZ597 39.341 - 65.004 KZ697 17,805 -- 57,146 -- 65.010 KC571 313.756 - 65.010 KC671 115,360 -. 429,116 -. - 534.642 -- PL029 70,764 -- 37012 SC624 191.176 - 261,940 -- 64.005 C5044 59,845 -- 80.022 P6K01 1 79.855 -- :Contlnued) 1-~4 . Monroe County, Florida Schedule of Expenditures of Federal Awards and State Financial Assistance Projects. Continued For the Vear Ended September 30,2006 State Aaencv Name Florida Department of State: State Aid to Libraries Florida Department of Transportation: Overseas Heritage Trail Design & Construction Overseas Heritage Trail Safety Improvements Total Program Litter Control and Prevention Grant - Keep America Beautiful Systems _ 05/06 Key West Airport Key West Airport Key West Airport Key West Airport Key West Airport Key West Airport Key West Airport Key West Airport Key West Airport Key West Airport Key West Airport Key West & Marathon Airport Marathon Airport Total Program Total Department Florida FIsh & Wildlife Conservation Commission: Boating Improvement Fund Public Water Access and Marine Facilities Management Plan T atal Department . Information provided for state financial assistance but not -equired for federal awards. The accompanying notes are an integral part of this schedule. 1-15 . . CSFA Transfer To Number ract Grant Number EXDendlturn Subreclplents* 45,030 06-ST -38 $ 107.885 $ -- 55.008 AL005/FM#410504-1-54-01 180.471 -. 55.008 AL 146JFM#41 0504-1-54-02 447.461 - 627,932 -. AOF24 228 - 55.004 41265919401/AL021 (380) -- 55.004 41266519401JAl288 31.704 -- 55.004 41458418401/AN103 1,137,314 -- 55,004 41459819401JANB43 (648) .. 55.004 41646619401/ANI11 (761 ) -- 55.004 41253519401/ANJ94 13.806 " 55.004 41468319401/ANL56 1.386 "" 55.004 41646419401/ANL57 389 - 55.004 41646919401/ANK50 (6,595) .- 55.004 41265919401/ANU96 5,217 -- 55.004- 41265819401JANU97 32,147 -- 55.004 254269194021AK043 127,699 -- 55,004 41468419401/ANJ96 1.053 -- 1.342,331 -- 1,970.491 -. n 006 -- 261,969 - 77006 04148 25,290 -. 287,259 -- (Contmued) 1-16 . Monroe County, Florida Schedule of Expenditures of Federal Awards and State Financial Assistance Projects. Continued For the Year Ended September 30, 2006 State Aaencv Name Florida Housing Flnanee Corp.: State Housing Initiative Program State Housing Initiative Program State Housing Initiative Program T atal Department Total Expenditures of State Financiat Assistance . ~nformation provided for state financial aSSistance but not required for federal awards. fhe accompanying notes are an integral part of this schedule 1-17 . CSFA Transfer To Number Contract Grant Numb~[ EXDenditures SubreciDlenq* 52.901 SHIP 02-03 PLAN 4 YR 2 $ 69,056 S .. 52.901 SHIP 03-04 PLAN <4 YR 3 756,174 -- 52.901 SHIP 04.{)5 PLAN 5 YR 1 251,007 - 1,076.237 - $ 4,677,584 $ - 1-18 . . Monroe County, Florid.- Notes to Schedule of Expenditures of Federal Awards and State Financial Assistance Projects For the Year Ended September 30, 2006 Note 1 - Reporting Entity For reporting entity purposes, the Schedule of Federal Awards and State Financial Assistance Projects (the "Schedule") presents the Federal and State grant activity of Monroe County, Florida (the "County") primary government and jts blended component units. Note 2 - Summary of Sfgn;flcant Accounting Policies The accounting policies and presentation of the Schedule of Expenditures of Federal Awards and State Financial Assistance Projects are presented on the modified accrual basis of accounting and in accordance with accounting principles generally accepted in the United States of America as applicable to govemmental organizations The information in this schedule is presented in accordance with the requirements of OM8 Circular A~133, Audits of States, Local Governments, and Non-Profit Organizations and the Frorida Single Audit Act. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Over the past years, the County was declared a major disaster area by the President of the United States due to damages incurred from several hurricanes, As a result the County is eligible for financial relief from the Department of Homeland Security, Federal Emergency Management Agency. Amounts included on the schedule are e'igible expenditures incurred by the County through September 30, 2006 and paid primarily from the Governmental Grants fund. These funds were reimbursed with the grant from the awarding agencies. 1-19 . MONROE COUNTY, FLORIDA Schedule of Findings and Questioned Costs _ Federal Awards Programs and State Financial Assistance Projects For the Year Ended September 30,2006 PART I - SUMMARY OF AUOITORS' RESUL T5 1, The Independent Auditors' Report on the financial statements expresses unqualjfied opinions. 2. No reportable COnditions relating to the audit of the financial statements are reported in the Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements in Accordance with Government Auditing Standards. 3. One nonmaterial instance of noncompliance to the financial statements of Monroe County, Florida was disclosed during the audit. 4. No reportable conditions relating to the audit of major federal or state financial assistance projects are reported in the Independent Auditors' Report on Compliance and Intemal Control over Compliance Applicable to Each Major Federal Awards Program and State Financial Assistance Projects. 5. The Independent Auditors' Report on Compliance for each Major Federal Awards Program and State Financial Assistance Projects expressed an unqualified opinion. 6. One audit finding relative to major federal awards programs for Monroe County, Florida is reported In this Schedule. 7. No audit findings relative to major state frnanclal assistance projects for Monroe County, Florida are reported in this Schedule. 8. The threshold for distinguishing Type A and Type B programs/projects was $1,354,432 for major federal awards programs and $300,000 for major state financial assistance projects. 9. The County qualified as a low-risk auditee for federal Single Audit purposes, as that term is defined in OMS Circular A-133. 10. The programs/projects tested as major programs/projects included the following: Feder.' Programs Federal CFOA No. Federal Aviation Administration 20,106 Public Assistance Programs 97.036 1-20 . MONROE COUNTY, FLORIDA Schedule of Findings and Questioned Costs _ Federal Awards Programs and State Financial Assistance Projects For the Year Ended September 30, 2006 PART I . SUMMARY OF AUDITORS' RESULTS (CONTINUED) State Projects State CSFA No, Aviation Development Grants 55004 County Incentive Grant Program - Overseas Heritage Trail 55,008 Community Care for the Elderly 65.010 PART II. FINDINGS - FINANCIAL STATEMENTS This section identifies the reportable conditions, material weaknesses, and instances of noncompliance related to the financjal statements that are required to be reported in accordance with Govemment AUditing Standards. FINDING 06-01: Non-compliance with Laws and Regulations Criteria: Florida General Statutes require that actual expenditures do not exceed appropriated expenditures at the legal level of bUdgetary control. Condition: During our audit we became aware of several instances where vendor invoices had been received by various department personnel, held for a period of time by these departments, and then submitted for payment to the finance department Effect: The delay in payment, and therefore, the grant revenue resulted in the County having to report a deficit fund balance of $7,858,602 in the Government Grants Special Revenue Fund and $459.302 in the Sheriff's Grants Special Revenue Fund. The lack of the timely submission of these invoices for payment also resulted in the expenditures exceeding appropriations in the Community Services Management cost center (Board's level of budgetary control) of the General Fund by $2,117, Growth Management Administration cost center of the Unincorporated Area Service District-Planning, Building and Zoning Special Revenue Fund by $233,858, and the Boating Improvement cost center of the Soating Improvement Special Revenue Fund by $30,912. f-21 . , . , MONROE COUNTY, FLORIDA Schedule of Findings and Questioned Coats- Federal Awards Programs and State Financial Assistance Projects For the Year Ended September 30,2006 FINDING 06-01: (continued) Cause: There appears to be a lack of understanding by departments for the need to submit invoices timely to the Finance Department. Recommendation: We recommend that the County implement appropriate procedures to prevent this from reoccurring in the future. PART III - FINDINGS AND QUESTIONED COSTS - MAJOR FEDERAL AWARDS PROGRAMS FINDI NG 06-02: Non-compliance with laws and Regulations Federal Aviation Administration Program Name: Airport Improvement Program CFDA#: 20.106 Criteria: The use of federal funding for construction projects requires monitoring of the Davis Bacon Act requirements for contracts eXCeeding $2,000. Condition: During our audit, we were not provided with construction contracts that included the required language for compliance with the Davis Bacon Act for several contractors used in airport construction projects. While the required payroll information was provided for our selected items. there was no documentation to support that the information was actually reviewed for compliance with appropriate Department of Labor wage determinations. We also noted that one of the payrolls tested did not include the certification signed by an official of the contractor. Effect: Non-compliance with the requirements of grant agreements. Questioned Costs: N/A - We compared the wage rates per the payrolls provided against the Department of Labor's wage determinations, noting the wages paid were in compliance, Cause Lack of established procedures for documentation of compliance, 1-22 . . . MONRoe COUNTY, FLORIDA Schedule of Findings and Questioned Costs- Federal Awards Programs and State Financial Assistance Projects For the Year Ended September 30, 2006 FINDING 06.02: (continued) Recommendation: We recommend that a procedure be implemented to ensure the review of Davis Bacon compriance is documented. We a/so recommend that contracts with su bcontractofs contain the appropriate language to ensure compliance with the Davis Bacon Act. PART IV- FINDINGS AND QUESTIONED COSTS - MAJOR STATE FINANCIAL ASSISTANCE PROJECTS There are no findings or questioned costs reported. 1-23 . e c> . Monroe County, Florfda Summary Schedule of Prfor Audit Flndlnga and Correeuve Action Plan Fede,., Award8 Program. and State Projecta For the Year Ended September 30, 200. Prior Year Audit Findings: There were no audit findings in the prior year independent auditors' reports that required corrective action. Corrective Action Plan: Finding: 06-1 A Name of Contact Person: Sal Zappulla, Budget and Finance Director Tina Boan, OMS Director B. Corrective Action: Appropriate action has been taken regarding the management and control of invoices. Measures have been implemented to ensure all departments follow the current Monroe County procurement policy, wh,ch requires, that departments encumber funds from their budget allocations in advance for all goods and services. This process is being closely monitored for compliance which we feel will improve intemal controls and prevent any future budgetary compliance issues. C. Proposed Completion: Corrective action to be taken immediately upon completion of the audit. Finding: 06-2 A Name of Contact Person: Peter Horton, Airport Director B. Corrective Action: Both the Monroe County Legal Department and URS, the Airport Engineen'ng firm, Will be notified of the need for Davis Bacon Compliance language in all future construction contracts for General Contractor or Subcontractor work on airport projects. In the future. at project closeout and before the final check is drawn for retainage, proof of Davis Bacon compliance will be required from all General and Subcontractors who worked on the project. C.Proposed Completion: Corrective action to be taken immediately upon completion of the audit. 1-24 . ; ~ THIS PAGE INTENTIONALLY LEFT BLANK w \ ~ ~._~ ,~y - - .- ~.~~I ll..l I II II Ill'!. j I 4' j .t iii. . . j:<.l I ~ I ...~~ I ., Independent Auditors' Management Letter To the Honorable Mayor and Board of County Commissioners of Monroe County, Florida: We have audited the basic financial statements of the governmental activities, the business-type activities. each major fund, and the aggregate remaining fund Informat/on of Monroe County, Florida (the "County") as of and for the year ended September 30, 2006, and have issued our report thereon dated February 2, 2007. These financial statements are the responsibility of the County's management. Our responsibility is to express opinions on these financial statements based on our audit. We did not audit the financial statements of the Monroe County Housing Finance Authority (the "AuthOrity"), a discretely presented component unit of the County. Those financial statements were audited by other auditors whose report thereon has been furnIshed to us, and our opinion, insofar as it relates to the amounts included for the Authority is based solely on the report of other auditors. We conducted our audit in accordance with audIting standards generally accepted in the United States of America and the standards applicable to financial audits contained in GOllemm9nt Auditing Standards, issued by the Comptroller General of the United States. We have Issued our Independent Auditors' Report on Intemal Control over Financial Reporting and on Compliance and Other Matters based on an Audit of Ffnancial Statements Performed in Accordance with Government Auditing Standards and our Independent Auditors' Report on Compliance and Internal Contr04 over Compliance Applicable to each Major Federal Awards Program and State Financial Assistance Project. Disclosures in these reports, which are dated February 2, 2007 and March 19, 2007, respectively, should be considered /n conjunction with this management letter. Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor General. Those rules (Section 10.554(1)(h)1) require that we address in the management letter, if not already addressed in the audit()(S' reports on internal controls, compliance and other matters or schedule of findings and questioned costs, whether or not corrective actions have been taken to address significant findings and recommendations made in the preceding annual financial audit report. There were no findings in the preceding annual financial audit report. The Rules of the Auditor General (Section 10.S54(1)(h)2) state that a management retter shall have a statement as to whether or not the County compiled with Section 218.415, Florida Statutes, regarding the investment of public funds. In connection with our audit of the basic financial statements of the County. the results of OUf tests did not indicate that the County was in noncompliance with Section 218,415 regarding the investment of public funds, The Rules of the Auditor General (Section 10.554(1 )(h)3) require disclosure in the management letter of any recommendations to improve the County's management, accounting procedures, and internal controls. Reference to recommendations is provided in seoarate management letters for each County agency. ';-1 ,., ... ... The Rules of the Auditor General (Section 10 554(lXh)4) require disclosure in the management letter of the following matters jf not already addressed in the auditors' reports on compliance and internal controls or schedule of findings and questioned costs: (1) violations of raws, rules, regulations, and contractual provisions that have occurred, or are likely to have occurred; (2) improper or illegal expenditures; (3) improper or inadequate accounting procedures (e.g., the omission of required disclosures from the financial statements); (4) failures to properly record financial transactions; and (5) other inaccuracies. shortages. defalcations, and instances of fraud diScovered by, or that come to the attention of, the auditor. There were no such matters noted. The Rules of the Auditor General (Section 10.554(1)(h)5) also require that the name or official title and Jegal authority for the primary government and each component unit of the reporting entity be disclosed in the management letter, unless disclosed in the notes to the financial statements, Such diSClosure is included in notes to the financial statements. As required by the Rules of the Auditor General (Section 10.554(1)(h)8.s.), the Scope of our audit included a review of the provisions of Section 218.503(1), Florlda Statutes, regarding frnancial emergencies, In connection with our audit of the financial statements of the County, the results of our tests did not indicate that the County met any of the specified Conditions of a financial emergency contained in Section 218,503(1). However, our audit does not prOVide a legal determination on the County's compliance with this requirement. The Rules of the Auditor General (Section 10.554(1)(h)6.b.) state that a management letter shall include a statement as to whether or not the financial report filed With the Florida Department of Financial Services, pursuant to Section 218,32, Florida Statutes. is in agreement with the annual financial audit report for the current audit period and, jf not, explanations of any signifICant differences. It should be noted that the County's basIc financial statements contain a discretely presented component unit, defined as part of the reporting entity under accounting principles generally accepted in the United States of America, for which the County has not been deemed the focal goveming authority for purpose of the annual report. In connection with our audit of the County, the results of our tests indicate that the annual financial report for the year ended September 30, 2006, filed with the Department of Financial Services, is In agreement with the annual financial audit report for the current audit period. As required by the Rules of the Auditor General (Sections 10.554(1)(h)6,c. and 10.556), the scope of our audit included Rnaneial condition assessment procedures as of September 30, 2006, It Is managemenfs responsibility to monitor the County's financial condjtjon, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. The finanCial condition assessment procedures described above disclosed no deteriorating financial conditions. This report is intended solely for the information and use of management, the County Mayor and Board of County Commissioners of Monroe County, Florida, and applicable state and federal agencies. and is not intended to be and should not be used by anyone other than these specified parties, ~. 6~?J$I'~)L.I...~ Orlando. FlOrida February 2. 2007 J.2 r "', w:. ... r (->--- BO.a1W OF COUNTY COMMISSIO~li~ O,'!v~~y ~o~~~~E Mayor Charles rtSonny" McCoy, District 3 Mayor Pro Tem Mario Di Gennaro, District 4 Dixie M. Spehar, District 1 George Neugent, DtStrict 2 :305) 294-4$41 Sylvia J. Murphy, District 5 Monroe County Board of County Commissioners Community Services Division Monroe County Transit 1100 Simonton Street, Suite 1-188 Key West, Florida 33040 Phone 305 292-4425 Facsimile 305 292-4411 December 19, 2007 Ms. Carolyn A. Dekle South Florida Regional Planning Council 3440 Hollywood Boulevard, Suite 140 Hollywood, Florida 33021 Dear Ms. Dekle, Please find enclosed the FTA Section 5310 Year 33 (2008-2009) Capital Assistance Grant Application from Monroe County Board of County Commissioners (Monroe County Transit) for your review. ,Sinceltely, - / ~- .. -.rr-~- J et'ry L. Eskew Transportation Administrator CC: L. Carl Filer, P.E., Manager, FDOT Miami Edward Carson, Transit Program Administrator, FDOT Miami