Item D3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: FEBRUARY 20, 2008
Bulk Item: Yes X No
Division: TDC
Department:
Staff Contact Person/Phone #: Maxine Pacini
296-1552
AGENDA ITEM WORDING:
Approval of a Resolution for Advance Registration; Booth Related Expenses and Travel Related
Expenses for Trade Shows for FY 2009 to be paid from TDC funds in FY 2008.
ITEM BACKGROUND:
TDC approved same at their meeting of January 29, 2008.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $149 000 BUDGETED: Yes X No
COST TO COUNTY: $149,000 SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing X Risk Management X
DOCUMENTATION:
DISPOSITION:
Revised 11/06
Included X Not Required
AGENDA ITEM #
RESOLUTION NO. -2008
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS TO PROVIDE ADDITIONAL ADVANCE REGISTRATION, BOOTH -
RELATED EXPENSES AND TRAVEL -RELATED EXPENSES FOR TRADE SHOWS
FOR THE FISCAL YEAR 2009 TO BE PAID FROM TOURIST DEVELOPMENT
COUNCIL FUNDS IN FISCAL YEAR 2008.
WHEREAS, the Tourist Development Council participates in various trade shows to
promote tourism: and
WHEREAS, it is sometimes necessary to secure registration, booth -related expenses
and advance travel expenses at these tourist related trade shows up to one year in advance, in
order to secure a desirable space, since some shows become filled quickly, or meet an early
registration deadline: and
WHEREAS, it is necessary to pay the registration fees, booth -related expenses, and
travel expenses during the current fiscal year for trade shows, which occur in the next fiscal
year.
NOW, THEREFORE, BE IT RESOLVED by the Monroe County Board of County
Commissioners as follows:
Section 1. The following costs of additional advance registrations, booth -related
expenses and travel expenses for fiscal year 2009 are approved for payment in the fiscal year
2008 out of Tourist Development Council Sales and Dive Umbrella promotional funds.
DEMA, Las Vegas, NV
October 2008 $40,000
Tour America, Dublin Ireland
October, 2008 $ 7,500
ATTA Summit
October, 2008 $ 5,000
Birmingham Dive Show
November, 2008 $ 5,000
Florida Encounter
November, 2008 $ 4,000
World Travel Market London, UK
November 2008 $40,000
Visit USA Italy Showcase $ 5,000
November, 2008
Meetings Quest Fall Series $ 6,500
October -December, 2008
Holiday Showcase, Chicago, IL
December, 2008 $ 3,500
Luxury Travel Showcase
C)eoan)ber,2O08 $3.500
Home Based Travel Showcase
Adventures in Travel Series
January —March 2OOS $15.000
Florida Huddle
January2OOS $2.500
Our World Underwater $5.000
February 2009
Beneath the Sea Dive Show, hU
Total Request: $149.000
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at
a regular meeting of said Board held on the day of A.D. 2008.
Mayor McCoy
Mayor Pro Tern DiGennaro
Commissioner Murphy
Commissioner Neugent
Commissioner Spehar
BOARD OFCOUNTY COMMISSION
OFMONROECOUNTY, FLORIDA
(SEAL)
ATTEST: MAYOR/CHAIRMAN
approved by
Tourist Development Council
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