Item D6BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: FEBRUARY 20, 2008 Division: TDC
Bulk Item: Yes X No _ Department:
Staff Contact Person/Phone #: Maxine Pacini
296-1552
AGENDA ITEM WORDING:
Approval of amendment of TDC Policies & Procedures (Section II of the Operations Manual)
regarding the procedure for formulating the agenda for TDC meetings.
ITEM BACKGROUND:
The amendment would relate to who can place items on the agenda; what the deadline is for Add on
Agenda items (with backup materials); and what vote is required to make a change to the agenda at the
meeting.
TDC approved same at their meeting of January 29, 2008
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $
COST TO COUNTY: $
BUDGETED: Yes X No
SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes _ No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing N/A Risk Management N/A
DOCUMENTATION:
DISPOSITION:
Revised 11/06
Included X Not Required
AGENDA ITEM #
Proposed Amendments to TDC Standing Rules and Policies & Procedures
(Section II, Operations Manual)
(Additions are shown with underline, deletions are shown with
striket gh)
1. Revise Item 5 under Responsibilities of Chairperson (Section II, Page 4,
Operations Manual) to read as follows:
5. Reviews and approvern-meeting agendas prior to packet distribution.
2. Revise Meeting Agenda under TDC Policies & Procedures (Section II,
Page 5, Operations Manual) to read as follows:
MEETING AGENDA: Deadline for TDC meetings is twelve (12) noon Friday,
two (2) weeks prior to the meeting. Packets will be ma4e4-distributed by the
Wednesday following.
The agenda for each TDC meeting shall be compiled by the administrative
office based on submissions from TDC members, administrative staff, legal
counsel, and District Advisory Committees.. The TDC chairperson will review
the agenda.
VATA
Deadline for add on agenda items is twelve (12) noon Thursday, prior to the
meeting. Add on agenda items will be distributed on
the Friday prior to the meeting. The person submitting the item has the
responsibility to supply the additional back-up required to the TDC
administrative office in time to meet the deadline for add -on agenda items.
The GhairpeFsGR Will approve the agenda items. The TDC shall approve the
agenda at the commencement of business of the meeting and before any
action items are heard. Changes to the agenda maV be made by appropriate
motion, second, and super-maiority vote when it becomes apparent that a
change to the agenda is necessary or has such importance that the item
should not be delayed until the next meeting. However, items added to the
agenda on the day of the meeting shall be for discussion purposes only rather
than for formal action.